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Contract 32294
C",,Y C;7(-?ETARY Attachment 2 FRAC i NO. STATE OF TEXAS § KNOW ALL BY THESE PRESENTS COUNTY OF TARRANT § THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a municipal corporation situated in Tarrant County,Texas,hereinafter called the"City",acting herein by and through Marc Ott, its duly authorized Assistant City Manager, and JRHArchitects, Inc., hereinafter called the "Architect", acting herein by and through Scott Cavaness, its duly authorized representative, for the purpose of providing architectural design and construction phase services for design of the 4,000-SF expansion for a Spay and Neuter Surgical Clinic. WITNESSETH: That for and in consideration of the mutual covenants and agreements herein contained,City and Architect do hereby covenant and agree as follows: SECTION I SERVICES OF THE ARCHITECT 1.1 The City hereby contracts with Architect as an independent contractor, and the Architect hereby agrees to perform, within the professional standards normally accepted in the State of Texas, professional services in connection with the following general scope of work: Programming, design, and construction phase services for the 4,000-SF expansion for a Spay and Neuter Surgical Clinic located at the existing Animal Care and Control Facility,4900 Martin Street,Fort Worth,Texas. SECTION 11 PERSONNEL 1. The following personnel will be assigned to this Project: 1.1. City of Fort Worth 1.1.1.Project Manager: Nancy Richardson 1.2. Architect 1.2.1.Principal in Charge:James Winters 1.2.2.Project Architect: Scott Cavaness 1.2.3.Project Architect: Ed Vaughn,Jr. 2. Neither party may change key personnel without the prior written agreement of the other party. SECTION III CHARACTER OF ARCHITECT'S SERVICES 1. Architect shall consult with the City to clarify and define City's requirements relative to the assignments and review available data. 2. Architect agrees to commit the personnel to each assignment as necessary in order to complete the assignment in an expeditious manner. 3. The Architect shall advise City as to the necessity of City's providing or obtaining additional services and data from others required in connection with the Assignment at City's cost and expense (which services and data Architect is not to provide hereunder but on which Architect may rely in performing services hereunder),and act as City's representative in connection with any such services of others. 4. The Architect shall pay for the printing of contract documents required for design submittals and presentations as a part of the reimbursable allowance. 5. The Architect shall perform services as outlined in two letters dated June 2,2005 and one letter dated August 15,2005,which are attached to and made a part of this Agreement. 6. Apply for building permits and provide such service as may be necessary for the buil-Ing pernins-M-0c issued. The City shall pay any fees for such Building Permits. , ,: I ' 91�`Y' Cl,-,G°? I/A,;U CT Page 1 �.S Ifini 0 Attachment 2 SECTION IV SPECIAL SERVICES OF ARCHITECT 1. if authorized in writing by City, Architect shall furnish or obtain from others Special Services necessary to complete the assignments. These services are not included as part of the Basic Services outlined in SECTION I - SERVICES OF THE ARCHITECT and the Architect's Proposal. These Special Services will be paid for by City as indicated in Section V. SECTION V COMPENSATION TO ARCHITECT 1. The total compensation for all of the assignments to be performed by Architect as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES hereof shall be $58,800, hereinafter referred to as the"total fee",plus up to$3,000 in reimbursable expenses. 2. Architect shall be paid the following percentages of the total fee at the following stages of the project: I.I. Completion of Programming 30% 1.2. Completion of Design Development and cost estimates 50% 1.3. Completion of Construction documents 75% 1.4. Action by City Council to accept bids 80% 1.5. Final acceptance of the Project by the City 100% 1.6. Reimbursement of allowable expenses shall not exceed$3,000 and shall be payable monthly as allowable expenses are incurred. Allowable expenses include: 1.6.1.Printing Costs 1.6.2.Enhanced CAD drawings for public and City meetings. 1.6.3.Long distance phone calls 1.6.4.Postage and courier expenses 1.6.5.Other costs with prior approval of the City. SECTION VI RESPONSIBILITY FOR CONSTRUCTION COSTS 1. The Construction Budget for this Project is$475,000. If the Construction Budget is exceeded by the lowest bona fide bid, the City may (1) award the contract, (2 abandon the project and terminate this agreement, or (3) cooperate in the reduction of the Project Scope and features as required to stay within the Construction Budget in order to rebid the Project. If the City decides to reduce the scope of the project and rebid, the Architect shall, without additional fee, modify the Drawings and Specifications as necessary to stay within the Construction Budget. In the event the City abandons the project,the City may terminate this Agreement,and the Architect shall be entitled to 80%of the total fee plus allowable reimbursement. 2. The Architect shall inform the City in writing of the probable construction cost at the submission of each design phase. The City shall either approve the adjustment of the Construction Budget or direct the Architect to adjust the Project design,at no additional cost to the City,to stay within the previously approved Construction Budget. SECTION VII METHOD OF PAYMENT 1. The Architect shall be paid not more frequently than once per month on the basis of statements prepared from the books and records of account of the Architect, such statements to be verified as to accuracy and compliance with the terms of this Agreement by an officer of the Architect. Payment according to statements will be subject to certification by the Director, Transportation and Public Works Department or his duly authorized representative that such work has been performed. 2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the work on the Assignment until completion. If City fails to make any payment required herein for services and reimbursables within sixty days after approval of Architect's statement thereof, Architect 'Ai 'S , 0 1 Page 2 � l 5 v J�WD Attachment 2 may, after giving seven days written notice to City, suspend services under this Agreement until Architect has been paid in full all amounts due for services actually performed and reimbursibles incurred. SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES 1. Programming Phase: LL The Architect shall visit the site and make himself familiar with the scope of the assignment 1.2. Prepare alternative floor and site plans,architectural concepts and principal equipment and finish plans and area-based cost estimates. 1.3. Architect shall not proceed to the Design Phase until the City has approved in writing the Program Design Manual. 2. Design Phase: 2.1. The Architect shall perform all services necessary to survey,plat,prepare and vacate easements and any other property issues necessary to complete the design and secure a construction permit. 2.2. The design shall include all site work, design and coordination of utilities, landscaping and facility design required for a complete and functional project. 2.3. The Architect shall prepare presentation graphics using plans necessary for the design and attend two public meetings during the design of the project. 2.4. Architect shall prepare the design in stages as follows: 2.4.1.Design Development Phase: Preparation of architectural and MEP floor plans, principal elevations, civil and utility site plans, cartoon set, selection of principal equipment and finishes, and discipline-based cost estimates. Upon written approval of this phase of the work,Architect may proceed to the Construction Document Phase. 2.4.2.Construction Document Phase:Preparation of details,mechanical, electrical, and plumbing plans,finishes schedules,detailed technical specifications,and detailed cost estimates. 2.5. Format of Drawings 2.5.1.Drawings at all stages of design will have the following characteristics:Scale for floor plans will be 1/8"or such other scale as may be agreed to in writing for all disciplines,elevations will be at same scale as floor plans, area plans will have same scale for all disciplines, and site plans for all disciplines will be at same scale. 2.5.2.Drawings shall plot to 22x34 sheet to facilitate half-size 11x17 prints. Fonts shall be legible at half-size. 2.6. Architect, at its sole cost and expense, shall engage a consultant to prepare "Elimination of Architectural Barriers Registration" and submit the applications to the Texas Department of Licensing and Regulation. The City will pay all fees required for TDLR reviews and inspections. All designs shall be in conformance with the Elimination of Barriers Act, State of Texas,City of Fort Worth Building Codes and the Americans with Disabilities Accessibility Guidelines for Buildings and Facilities. 2.6.1.The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in modifying a facility in the event it is constructed in accordance with the Architect's designs and is subsequently determined to be in non-conformance with the above Act, Codes or Guidelines. 2.6.2.The City will bear the construction costs associated with enhancements.The Architect will reimburse the City for costs to replace or rework features that were constructed in accordance with the design but fail to meet accessibility requirements or building codes. E�Nv 1D Page 3 ';iy'n •C, �� � RQ Attachment 2 2.7. The Architect shall include procedures for mitigating environmental impact, use of recycled building materials,sustainable construction,and a building-commissioning program in the design of the project. 2.8. The Architect shall submit estimates of probable construction cost for each stage of design to the City. 2.9. The City shall acknowledge the probable construction costs and scope in writing at each stage of design. 2.10.Upon written approval of the final design, the Architect shall make whatever final changes are necessary and submit the drawings and technical specifications to the City for use in bidding. 2.11.The Architect shall provide electronic files in PDF or DWF format for posting to the Internet. 3. Bidding: 3.1. The Architect shall respond to Contractors inquiries,prepare necessary addenda,and conduct the Prebid Conference. 3.2. The Architect shall coordinate printing of documents for bidding. 3.3. Following bidding, the Architect shall investigate the qualifications of up to three bidders and make recommendations concerning the capability of the bidder to satisfactorily perform the contract. 4. Construction Services: 4.1. The Architect shall assist the City by approving submittals, observing construction procedures and results,reviewing methods and costs associated with proposed change orders, and resolving construction problems. 4.2. Architect shall attend periodic job site meetings,prepare meeting notes and distribute them to all participants and key project personnel. 4.3. At the completion of construction,the Architect shall conduct and document the final inspection and assist the City on the resolution of construction or design deficiencies. 4.4. Architect will review contractor's pay requests. 4.5. Architect will conduct final acceptance and end of warranty inspections. 4.6. The Architect shall review Contractor's marked up field drawings and prepare "Record Drawings"on bond and DWF/PDF files for the City's archives. 4.7. Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such other operating system as determined by the City. 5. All designs,drawings,specifications,documents,and other work products of the Architect,whether in hard copy or in electronic form, are instruments of service for this Project, whether the Project is completed or not. Reuse,change,or alteration by the City or by others acting through or on behalf of the City of any such instruments of service without the written permission of the Architect will be at the City's sole risk. The City shall own the final printed designs, drawings, specifications and documents. Transfer of ownership of the contract documents does not constitute sale of the documents SECTION IX CITY RESPONSIBILITIES 1. Provide criteria and information as to City's requirements and designate a person with authority to act on City's behalf on all matters concerning the Assignment. 2. Assist Architect in obtaining existing studies, reports and other available data and services of others pertinent to the Assignment and in obtaining additional reports and data as required. Page e ': ''✓'a��Illy �LSG�e Attachment 2 3. Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon public and private properly as may be required for Architect to perform services hereunder. 4. Designate in writing qualified persons who will act as City's representatives with respect to the Assignment for the purposes of transmitting instructions, receiving information, interpreting and defining City's policies and decisions with respect to Architect's services. 5. Review all reports, recommendations and other documents and provide written decisions pertaining thereto within a reasonable time. 6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make temporary repairs,and to operate mechanical and electrical systems as required by the Architect in the development of the design. 7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of Architect. 8. Provide"Front End",including Division 1 requirements,for use in assembling the Project Manual. 9. Prepare easements and right-of-way acquisition conveyance documents, from description provided by Architect,contact owners,negotiate for or condemn all easements and right-of-way,pay all filing and legal fees associated therewith. 10. Provide such legal,accounting, insurance and other counseling services to City as may be required for the Assignment. 11. Manage the advertisement and bidding of the project, issue addenda,distribute bid documents, award contract,and execute the contracts. 12. Administer the construction of the Project. 13. Provide inspection and management services. 14. Provide contractors marked up field drawings to the Architect for review. 15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes fees charged by Oncor for new or revised service. 16. Print documents for bidding and record. 17. Bear all costs incident to compliance with this Section. SECTION X TERMINATION 1. The City may terminate this Agreement at any time for convenience or for any cause by notice in writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. 2. If the City terminates this Agreement under the foregoing paragraph,the City shall pay the Architect for services performed in accordance herewith prior to such termination, less such payments having been previously made. Such payment shall be based upon the work completed up to the date of termination of the Agreement in accordance with the method of compensation prescribed in Sections V and VI hereof. Architect shall also be compensated for all termination-related expenses such as meeting attendance, document reproduction, transfer of records, etc. Provided, however, Architect shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the applicable phase as stated in Article V,Paragraph 2. Page 5 �' ,l Attachment 2 3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City reproducible copies of all completed or partially completed engineering documents prepared under this Agreement that shall become the property of the City and may be used by the City in any manner it desires. The Architect shall not be liable for the use of such materials for any project other than the project described in this Agreement. SECTION XI INDEMNITY AND INSURANCE 1. Approval by the City of contract documents shall not constitute or be deemed to be a release of the responsibility and liability of the Consultant, its officers, agents, employees and Subconsultants, for the accuracy and competency of the services performed under this Agreement, including but not limited to surveys,location of subsurface investigations,designs,working drawings and specifications and other Engineering documents. 2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City for any negligent act, error or omission in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications and other Engineering documents by the Consultant, its officers, agents, employees and Subconsultants, it being the intent of the parties that approval by the City signifies the City's approval of only the general design concept of the improvements to be constructed. 3. In this connection the Consultant shall indemnify and hold the City and all its officers,agents,servants and employees harmless from any loss, damage, liability or expenses, on account of damage to property and injuries, including death,to all persons, including but not limited to officers, agents, or employees of the Consultant or subconsultant, and all other persons performing any part of the work and improvements,which may arise out of any negligent act,error or omission in the performance of the Consultants professional services or in the preparation of designs, working drawings, specifications and other documents. 4. The Consultant shall defend at its own expense any suits or other proceedings brought against the City,its officers,agents,servants and employees,or any of them on account thereof,and shall pay all expenses and satisfy all judgments which may be incurred by or rendered against them arising out or the indemnification; provided and except, however, that this indemnification provision shall not be construed as requiring the Consultant to indemnify or hold the City or any of its officers, agents, servants or employees harmless from any loss,damages,liability or expense,on account of damage to property or injuries to person caused by defects or deficiencies in design criteria and information provided to Consultant by City, or any deviation in construction from Consultant's designs, working drawings,specifications or other documents. 5. Without limiting the above indemnity, Consultant shall maintain a policy of comprehensive general liability insurance coverage with carriers acceptable to City in at least the following amounts: Commercial General Liability $1,000,000 Per Occurrence $2,000,000 Aggregate Limit Workers Compensation Coverage A: Statutory limits Coverage B:Employers Liability Insurance $100,000 Each Accident/Each Occurrence $100,000 Disease—per each employee $500,000 Bodily Injury/Disease—Policy Limit Automobile Liability $1,000,000 each accident on a combined single basis OR Page 6 �I�74y'�.q�1! Attachment 2 $250,000 Property Damage $500,000 Bodily Injury per person per occurrence Professional Liability Insurance (Errors and Omissions) $1,000,000 Per occurrence $2,000,000 Project aggregate 6. Consultant shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall contain a provision that such insurance cannot be canceled without 30 days prior written notice to City. The City reserves the right to revise insurance requirements specified in this agreement to the best interests of the City. 7. General Insurance Requirements 7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured thereon. The term"City" shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. 7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under applicable policies documented thereon. 7.3. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements. 7.4. A minimum of forty-five days notice of cancellation, non-renewal or material change in coverage shall be provided to the City. A ten days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto Consultant's insurance policies. Notice shall be sent to the Facilities Manager,Transportation and Public Works Department, 1000 Throckmorton, Fort Worth,TX 76102. 7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this agreement. It is understood that insurance cost is an allowable component of the Consultants general overhead. 7.6. The City reserves the right to revise insurance requirements specified in this agreement according to the best interests of the City. 7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise approved by the City; and, such insurers shall be acceptable to the City in terms of their financial strength and solvency. 7.8. Deductible limits, or self-insured retentions, affecting insurance required herein may be acceptable to the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved Dedicated financial resources or letters of credit may also be acceptable to the City. 7.9. The City shall be entitled, upon its request and without incurring expense, to review the Consultant's insurance policies including endorsements thereto and, at the City's discretion, the Consultant may be required to provide proof of insurance premium payments. 7.10.All insurance, except for the Professional Liability insurance policy, shall be written on an occurrence basis. 7.11.The Professional Liability Policy shall be written on a"claims made" and shall be in effect for the duration of this agreement and for 12 months following Consultant's issuance of the Certificate of Substantial Completion. The Consultant's current insurer shall list the City as a certificate holder for a period of ten years following the issuance of the Certificate of Substantial Completion by the Consultant. The City shall be notified at least 30 days prior to cancellation or substantial change in coverage. V`1N„ n.,��DO Page 7 � �1 m Attachment 2 8. The City shall require its General Contractor to include the Consultant as an additional insured on its general liability insurance. ARTICLE XII HAZARDOUS MATERIALS 1. City acknowledges Consultant will perform part of the work at City's facilities that may contain hazardous materials,including asbestos containing materials,or conditions,and that Consultant had no prior role in the generation,treatment,storage,or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City,City hereby releases Consultant from any damage or liability related to the presence of such materials. 2. The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of Consultant's negligence or if Consultant brings such hazardous substance,contaminant or asbestos onto the project. SECTION XHI RIGHT TO AUDIT 1. Architect agrees that the City shall,until the expiration of three(3)years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the Architect involving transactions relating to this Agreement. Architect agrees that the City shall have access during normal working hours to all necessary Architect facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give Architect reasonable advance notice of intended audits. 2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the subconsultant agrees that the City shall,until the expiration of three(3)years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article. City shall give subconsultant reasonable advance notice of intended audits. 3. Architect and Subconsultants agree to photocopy such project-related documents as may be requested by the City. The City agrees to reimburse Architect and Subconsultant for the costs of copies at the rate published in the Texas Administrative Code. SECTION XIV SUCCESSORS AND ASSIGNS 1. The City and the Architect each bind themselves,their successors and assigns,to the other party to this Agreement and to the successors and assigns of each other party in respect to all covenants of this Agreement. SECTION XV ASSIGNMENT 1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of the other party, and any attempted assignment, sublease or transfer of all or any part hereof without such prior written consent shall be void. SECTION XVI INDEPENDENT ARCHITECT 1. Architect shall perform all work and services hereunder as an independent Architect, and not as an officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers,agents, employees and Subconsultants. Nothing herein shall be construed as creating a partnership or joint venture between the City and the Architect, its officers, agents, employees and Subconsultants, and doctrine of respondent superior has no application as between the City and the Architect. SECTION XVII M/WBE GOALS Page 8 Attachment 2 1. In accordance with City of Fort Worth Ordinance No. 15530,the City has goals for the participation of minority and woman business enterprises in City contracts. Architect acknowledges the M/WBE goal of 20% established for this contract and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by Architect may result in termination of this agreement and debarment from participating in City contracts for a period of time not less than three years. SECTION XVIII OBSERVE AND COMPLY 1. Architect shall at all times observe and comply with all Federal and State laws and regulations and with all City ordinances and regulations which in any way affect this agreement and the work hereunder,and shall observe and comply with all orders, laws,ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Architect agrees to defend, indemnify and hold harmless City and all its officers, agents and employees from and against all claims or liability arising out of the violation of any such order,law,ordinance,or regulation,whether it be by itself or its employees. SECTION XIX MISCELLANEOUS 1. If any action,whether real or asserted,at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas—Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. 2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. 3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto shall not, in any form or manner, be considered a third party beneficiary of this Agreement. Each party hereto shall be solely responsible for the fulfillment of its own contracts or commitments. IN TESTIMONY THEREOF,the City of Fort Worth has caused this instrument to be signed in triplicate in its name and on its behalf, by its City Manager and attested by its City Secretary,with the Corporate Seal affixed; and the Architect has also properly executed this instrument in triplicate copies,each of which is deemed an original. EXECYDNITY OF FORT WORTH,TEXAS,THIS 16`h day of August,A.D.,2005. By: APPROVED: s, ident ts, c. By: Marc Ott Assistant City'Manager APPROVAL RECOMMENDED: RECORDED: By: �%/ By: Robert Goode Marty Hendrix Director,Transportation and Public Works City Secretary APPROVED AS TO FORM AND LEGALITY: Cont t thor' zat ion _ f Page 9 Dates r. 1 C Attachment 2 i By: Date: Amy sey " t Assistant Ci omey The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,78758,telephone(512)305- 9000,has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statutes,Article 249x. IZ LL9 � ' aL��}u�lo, Page 10 111 'L -'Zl'y0/1i)1 U)Ui He ^!' ' �a � RiL`I�. J:R I a TLICHU Et, U 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 June 2, 2005 Mr.Dalton Murayama Architectural Services Manager City of Fort Worth Transportation and Public Works Department Facilities Management&Architectural Services Division 319 West 10th Street Fort Worth, Texas 76102-4616 Re: Architectural and Engineering Services for City of Fort Worth 4,000sf Expansion for Spay&Neuter Surgical Center -4900 Martin Street Fort Worth Animal Care and Control Center Dear Dalton, We are pleased to present this proposal for Architectural and Engineering Services for the above referenced project. We sincerely appreciate your consideration of JRH Architects, Inc. SCOPE OF WORK The scope of the project is for expansion of approximately 4,000sf to the existing Animal Care and Control Center for new offices and surgical center. DESCRIPTION OF SERVICES The scope of services to be provided under this proposal shall consist of Architectural, Interior,Mechanical, Electrical, Plumbing, and Structural Services. Architectural, Engineering and Consultant Services thru these Phases include: • Programming Documentation&Test Fits • Schematic Design • Design Development • Contract Documents • Construction Contract Administration. CONSULTANTS We anticipate the following consultants will be used on this project: • MEP- MEP Consulting Engineers, Sheila Nemati,P.E. • INTERIOR DESIGN C2 Architecture+Interiors, Barb Caires, NCIDQ • STRUCTURAL INTEC Services, Inc., Mo Ramarapu, P.E. • COST ESTIMATING Riddle&Goodnight Mark Goodnight 817.732.5651 office www.irh-architects.com 817.732.0562 fax J:R I RGIHUTEC, O 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 DESCRIPTION OF BASIC SERVICES under each Phase: The following describes the Architectural services provided under this agreement: 1. Preliminary Services a) Review information provided by the Client defining goals,objectives, and technical requirements. b) Evaluate existing program documents that outline occupancy,square footage by occupancy type, general requirements,future growth projections and departmental adjacency requirements. c) Consult with Client to determine criteria&objectives regarding design quality;assist the client in developing budget for Project reflecting appropriate design decisions. d) Client shall provide Architect with documentation defining current space usage,office,workstations, furniture standards and equipment inventory/specifications. e) Provide presentation of initial programming and design studies based on program information setting guidelines and design alternatives to proceed to next phase including project summary and schedule. f) Provide written program document for approval. g) The Architect shall consult with the Client to receive in writing the applicable requirements of the project, but not limited to: 1. Existing and Projected Personnel through Organizational Charts 2. Existing and Projected Space Allocations 3. Existing and Projected Furnishings and Equipment Inventory 4. Operating Procedures and Communications Relationships 5. Security Criteria provided by Client or assist in establishing new standards. 6. Identify Standards in place or define new standards. 7. Analyze function areas and adjacencies for departmental and individual responsibilities and relationships. 8. Information as it pertains to Special Function Areas. 2. Schematic Design a) These drawings relate to initial physical representations responding to the requirements of the program and include floor plan which identify walls, furniture, millwork, and associated equipment. Space planning based on program will be developed at this stage. b) Basic services will also include coordination with applicable governing agencies that have jurisdiction over this project. c) Based on the approved schematic design and any adjustments authorized by the Client, the project schedule and budget will be tested to accommodate the size and needs of the interior space identified for this project per the program. d) Architect will provide a schedule describing the course of the project with duration of design phases, milestones,approval dates. e) Architect will be responsible for preparing meeting minutes, documenting topics discussed and approvals,actions taken and action required. f) Architect will perform a building code investigation for the lease area and shall incorporate such findings into the design. g) The drawings shall incorporate current ADA/TAS compliant design h) Client will provide record drawings and CADD files for the base building. Architect will visit project site and field verify existing conditions for accuracy of base computer plans. i) Coordinate with the Mechanical, Electrical, and Plumbing Engineering Consultants and other consultants involved in project. j) Present the Schematic Design plans,drawings, sketches to Client for review and written approval. 817.732.5651 office www.irh-architects.com 817.732 0562 fax'--, nt`, J:RF1 ,0,0HUU1E OUZ 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 k) Provide preliminary cost estimate reflecting basic parameters of project scope based on information and assumptions applicable to phase. 3. Desiqn Development a) Present the Schematic Design including plans,drawings,sketches to Client for review and written approval to proceed to next Phase. b) Based on the Client's approval of the budget,schedule,and schematic design,Architect will prepare design development documents and a presentation consisting of Design concepts for all interior areas defined in programming phase including architectural features and special areas. c) Recommendations for color palettes and finish materials presented in an informal manner for review and approval. d) Reflected ceiling plan with all lighting fixtures/systems,HVAC,ceiling equipment for coordination. e) Architect shall conduct two(2)Progress Meetings with Client during this phase. f) Coordination with appropriate consultants(MEP engineers,ADA,etc.) g) Make minor modifications to the Interior Design Development package as directed by Client for incorporation into the Contract Documents. h) Provide an updated projected construction cost estimate based on current status of decisions and documents thru this phase of project i) If Client agrees to negotiate with General Contractor,AN will assist in recommended list of qualified Contractors, assist in interviews, issue proposal form for assessment of qualifications, Fee,and General Conditions amounts. j) Architect shall provide two(2)sets of approved documents and finishes. k) Architect will be responsible for preparing minutes of all meetings,documenting topics discussed, actions taken, and actions required. 4. Construction Documents a) Architect will be responsible for preparing minutes of all meetings,documenting topics discussed, actions taken,and actions required. These documents define the scope of the work to be performed by the General Contractor. b) Show locations,sizes,dimensions of the project, and systems for the construction documents consisting of plans/outline specifications. c) Based on approved design development package and cost estimate,AN will prepare construction documents to include the following: d) Final dimensioned partition plan(s)fixing the location and type of construction for all partitions, doors,frames and hardware. e) Reflected ceiling plan(s)and specifications with ceiling type(s)and the location of all lighting fixtures and ceiling features. f) Finish plan(s)including schedules and specifications documenting type and location of all paint,wall covering,floor covering and special finishes g) Electrical,data and telephone plan(s)showing the location of all outlets for power,telephone, and electronic communications. h) Interior elevations,sections,details and schedules as required. i) Prepare project specifications manual. j) Provide updated project construction cost estimate based on current scope and decisions based on documents thru this phase of project. k) MEP engineering includes design intent and requirements for lighting, heating,ventilating, air conditioning,electrical and plumbing requirements necessitated by the space plan. This information will be included in construction documents issued by the engineer and coordinated with Architect. MEP engineer will provide Energy ComCheck energy calculations and submit to City during plan review process. 817.732.5651 office www.'rh-architects.com 817.732.0562 faxetci � q 6 J:R 1zzT,,_oHuurE(:nz 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 1) MEP engineer will provide verification of existing/shell air distribution,electrical panels, HVAC equipment and plumbing and coordinate for interior finish-out. m) Architect will prepare ADA submittal to State for areas within the scope of work. n) Construction Documents shall include: 1. Based on the approved submissions,the Architect shall prepare Construction Contract Documents consisting of the Dimension Floor Plan,the Electrical/Telephone Plan,the Reflected Ceiling Plan,the Finish Plan and related details. 2. The Finish Plan is based on finishes presented by the Architect to the Client and with approval as it relates to the selected finishes: paints,wall-covering(s), millwork cabinetry, rubber or carpet base,and carpet colors.) 3. The Dimension Plan shall include: • Partition Layout Dimensions • Building Standard Partition Types • Building Standard Door Types and Building Standard Hardware • General Notes pertaining to construction as Building Standard 4. The Electrical/Telephone Plan shall: • Locate/Dimension Electrical&Telephone Building Standard Outlets • Locate all Specialty&Data Outlet Information 5. The Reflected Ceiling Plan shall include: • Ceiling Grid/Panel • Locations of Building Standard 2'x 2'or 2'x 4'Fluorescent Fixtures • Locations of Lighting Switch Groupings • Nonstandard Lighting and Nonstandard Ceiling Fixtures 6. The Finish Plan shall include locations and outline specifications for: • Carpet(broadloom or carpet tile) • Paint Finishes • Wallcovering(s) • Millwork Cabinetry/Base Moldings 5. Bidding and Negotiation a) Architect will coordinate distribution of plans and answer questions from the General Contractors. The Architect will assist the Client's representative in the review and selection process of the Contractor as requested. b) After Client's written approval of the construction documents,assemble bid packages and transmit (if appropriate)the documents to a pre-approved list of general contractors for construction bids. c) Assist and advise the Client in the analysis of cost quotes,bids and/or proposals,and content, issuance and/or awarding of final contracts. d) Conduct a pre-bid conference to allow contractors and subcontractors the opportunity to request clarification of the Construction Documents. e) Respond to questions and clarifications from Bidding General Contractors concerning the Bid Documents which include the Construction Drawings and Outline Specifications. 817.732.5651 office www.urh-architects.com 817.732.0562 fax J:R I 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 6. Construction Administration a) The Architect's representative will observe the development and progress of the work to verify that the work is being constructed in accordance with the Contract Documents b) Periodic site visits as needed depending on stage of construction. c) Consult with the Client and the contractor(s)to establish construction and installation schedules and provide project coordination and administration as follows d) Review shop drawings and samples for conformance with the approved design concept of the Project and for compliance with the information given in the construction documents. e) Review submittals of alternate manufacturers,"or equal,"alternate fixture packages,etc.. f) Provide site visits at a frequency appropriate to the phase of the work,but not less than weekly,to observe quality and quantity of work,and endeavor to guard against defects or deficiencies in the work of the general contractor,and its sub consultants g) Advise the Client, based on applications for payment,of work completed in accordance with the drawings/specifications and whether contractors are entitled to amounts invoiced by approving or disapproving in writing all Requests for Payment submitted by the contractor(s). h) The Contractor shall conduct the weekly jobsite meetings with minutes. i) Architect will monitor action items and coordinate implementation of all outstanding issues and document to Client and all parties. j) Prepare and issue to the Client for coordination and issuing to the general contractor,other contractors, manufacturers and dealers, punch lists specifying the work to be completed and/or corrected before final payments are issue. 817.732.5651 office www.irh-architegts.com 817.732.0562 fax J:R 1 ,020HUTTIE�UZ 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 COMPENSATION Compensation for Architectural, Interior Design, MEP, and Structural Services as outlined below based on estimated useable area of expansion of 4,000 sq.ft for Fort Worth Spay&Neuter Clinic. COMPENSATION-Architectural/interior Design Basic Services 1. Programming&Design Phase 19% $ 8,000 2. Design Development 21 % $ 8,800 3. Construction Documents 34% $ 14,000 4 Bidding/Negotiation 7% $ 3,000 5. Construction Administration 19% $ 8,000 Architectural Subtotal 100% $ 41,800 ............................................................................................................................................................................................................................................................... Total Architectural&Interior Design Services $ 41,800 CONSULTANTS—Mechanical/Electrical/Plumbing&Structural Engineering 1. MEP Engineering (MEP Consulting) $ 12,000 2. Structural Engineering (INTEC) $ 3,000 3. Cost Estimating (Goodnight&Riddle) $ 2,000 Total Consultant/Engineering Services $ 17,000 Total Fee $ 58,800 IVIWBE Subcontract Participation Summary A. Architectural&Interiors C2 $ 10,000 B. MEP Engineering MEP Consulting $ 12,000 C. Structural Engineering INTEC Services $ 3,000 Subtotal MWBE Percentage Fee Amount 46% $ 27,000 HOURLY RATE SCHEDULE Fees for Additional Services approved by The Client as described within this proposal will be computed on an hourly rate basis(2.5 multiplier)per the rate schedule listed below: Principal 125.00/hr Project Manager 95.00/hr Project Architect 85.00/hr CADD/Architect 65.00/hr Administrative 45.00/hr tD, 817.732.5651 office www.orh-architects.com 817.732.0562 fax J:R I in, GOHMECUO 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 ADDITIONAL SERVICES The following services are not included as Basic Services. Compensation for additional services will be based on an hourly rate, or on an individual fixed fee basis. Add Services shall be provided if authorized or confirmed in writing by the Client,and paid for as provided in this Agreement, in addition to the compensation for Basic Services. 1. Making revisions in drawings, specifications or other documents after approvals are given or should revisions be necessary due to changes in interpretation or opinions of the local building officials which deviate from previously approved submittals and/or reviews. 2. Additional Fee for Furniture Standards of Conventional and New Modular Furniture. 3. Producing Furniture Bid Package and Installation Coordination. 4. Providing special surveys, environmental studies and submissions required for approvals of governmental authorities or others having project jurisdiction. 5. Preparing a set of reproducible record drawings showing significant changes in the work made during construction based on marked-up prints,drawings and other data furnished by the Contractor to the Architect. 6. Providing services for the design, planning, coordination or installation of interior or exterior graphics or identification signage. 7. Selection of Furniture Accessories for Management Offices. 8. Photo documentation and cataloging of existing artwork. Assistance in the preparation of an art program. 9. Existing furniture inventory/survey and documentation for move coordination. 10. Preparation of Contract Documents for extensive alternate pricing, re-pricing or review of more than one price from the contractors,manufacturers or dealers. 11. Providing professional services made necessary by the default of the contractor or by major defects in the work. PAYMENT Invoices shall be issued monthly for compensation earned based on the percentage of each phase completed and/or reimbursable expenses incurred during the previous month. Invoices are due & payable upon receipt. Amount due shall bear interest at the legal rate of company ban, after thirty(30)days from billing date. LIABILITY Architect's liability under this contract shall be limited to the dollar amount stipulated under this Agreement. TERMINATION This agreement may be terminated by either party upon ten(10)days written notice,should either party fail to perform in accordance with the terms set forth herein. In the event of termination,the Architect will be compensated for all services performed,including reimbursable expenses. 817.732.5651 office www.irh-architects.com 817.732.0562 fax J:R I L1,020HUTETZ 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 CONCLUSION We are very excited about being a part of your team and we appreciate the opportunity to provide full services towards the successful completion of this project. Your signature of approval will indicate your acceptance of all conditions herein stated and will authorize JRH ARCHITECTS, Inc.to proceed with this project. Once again,we thank you for your consideration. Sincerely, JRHARCHITECTS, INC. Scott Cavaness, NCARB Approved and Accepted: This day of 2005 By: City of Fort Worth 'The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,Telephone:512-458-1363,has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statues Article 249a° R Cc 817.732.5651 office www.irh-architects.com 817.732.0562 fax 1 ,=f f J:R I nL momurEcuo 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 June 2, 2005 Mr. Dalton Murayama Architectural Services Manager City of Fort Worth Transportation and Public Works Department Facilities Management&Architectural Services Division 319 West 1011 Street Fort Worth,Texas 76102-4616 Re: Architectural and Engineering Services for City of Fort Worth 4,000sf Expansion for Spay&Neuter Surgical Center -4900 Martin Street Fort Worth Animal Care and Control Center Dear Dalton, I wanted to respond to the items we discussed concerning our fee proposal dated May 27,2005 and have identified further information addressing your questions and comments. 1. JRH Architects, Inc.confirms that this proposal accepts and will accommodate requirements of proposed schedule set forth by City of Fort Worth for this project. It is our understanding that based on approval of our fee and contract,the design phase would begin around end of second quarter,2005 or June/July period. Funding for this project is available in January, 2006 with construction completion and occupancy in first quarter,2007. 2. The scope of services for all phases of the project listed in this fee proposal meets the requirements set forth in the Contract received from City of Fort Worth and is to be an attachment to the Basic Services Contract. 3. Per our discussion,the requirement for two(2)public meetings will not be required for this project as noted in the Basic Services Contract issued by the City of Fort Worth under Section VIII Procedures for Design Services;paragraph 2-Design Phase;subparagraph 2.3. 4. Subparagraph 2.7 is not required under the scope of services per the Basic Services Contract issued by the City of Fort Worth. The Architect is not required to provide procedures for mitigating environmental impact,sustainable construction,and a building-commissioning program. 5. Under Compensation for Architectural/Interior Design Basic Services,the Architectural Subtotal fee amount is reduced due to the elimination of the requirements under subparagraph 2.3 and 2.7 identified above. The fee is reduced by$1,200(4 hours @$95/Project Mgr. Rate and 12 hours @$65/CADD Intern rate)totaling$41,800 in lieu of original fee$43,000. 6. Construction administration services and required meetings are to be held on a monthly basis in lieu of periodic schedule with Architect's assistance and involvement for clarifications and design solutions on as needed basis. JRH Proposal has identified a quantity of eight(8)jobsite visits under this fee proposal. 7. The hourly rate multiplier for JRH Architects, Inc. is 2.5 times direct personal expense. 8. The Certificate of Insurance for JRH Architects, Inc. is attached for your reference. 817.732.5651 office www.orh-architects.com 817.732.0562 fax r 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 Once again,we thank you for your consideration. Sincerely, JRHARCHITECTS, INC. Scott Cavaness, NCARB Approved and Accepted: This—day of 2005 By: City of Fort Worth "The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,Telephone:512-458-1363,has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statues Article 249a° 817.732.5651 office www.jrh-architects.com 817.732.0562 fax ACORDM CERTIFICATE OF LIABILITY INSURANCE 03/02/2E PRODUCER McLaughlin Brunson Insurance Agency THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 9535 Forest Lane HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Suite 118 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Dallas TX 75243 INSURERS AFFORDING COVERAGE INSURED JAI Architects,Inc. INSURER A: St.Paul Fire and Marine Insurance Company 5728 LBJ Freeway INSURER B:Unites States Fidelity and Guaranty Company Suite 460 INSURER C: Dallas TX 75240 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS I TRGENERAL LIABILITY BKO1232427 10/15/2004 10/15/2005 EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire $ 1,000,000 CLAIMS MADE [X OCCUR MED EXP An one erson $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GENERALAGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 17 POLICY X PRO- LOC B AUTOMOBILE LIABILITY BKO1232427 10/15/2004 10/15/2005 COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $ 1,000,000 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ X HIRED AUTOS BODILY INJURY X NON-OWNEDAUTOS (Per accident) $ PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY BKO1232427 10/15/2004 10/15/2005 EACH OCCURRENCE $ 5,000,000 X1 OCCUR F—I CLAIMS MADE AGGREGATE $ 5,000,000 DEDUCTIBLE $ RETENTION $ $ WC STATU- OTH- WORKERS COMPENSATION AND EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $ E.L.DISEASE-EA EMPLOYEE $ E.L.DISEASE-POLICY LIMIT 1$ A OTHERProfessional Liab. QP03804325 11/14/2004 11/14/2005 $2,000,000 per claim/ $4,000,000 annl aggregate DESCRIPTION OF OPERATIONSILOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The claims made professional liability coverage is the total aggregate limit for all claims presented within the policy period and is subject to a deductible. CERTIFICATE HOLDER ADDITIONAL INSURED•INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Master Certificate DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25-S(7/97) ©ACORD CORPORATION 1988 J:R I ni,, CL4IJ 1JUULET 1300 Summit Ave. Suite 418 Fort Worth,Texas 76102 August 15, 2005 Mr. Dalton Murayama,Architectural Services Manager City of Fort Worth Transportation and Public Works Department Facilities Management&Architectural Services Division 319 West 1011 Street Fort Worth, Texas 761024616 Re: Architectural and Engineering Services for City of Fort Worth 4,OOOsf Expansion for Spay&Neuter Surgical Center -4900 Martin Street Fort Worth Animal Care and Control Center Dear Dalton, I wanted to respond to the items we discussed today,August 15,2005 concerning our fee proposal dated May 27, 2005 and have identified further information addressing your questions and comments. 1. The scope of services for the phases of the project listed in this fee proposal shall include Programming, Design Development,Construction Documents, and Construction Administration. The original proposal reflected Schematic Design Phase which is not included in this scope. 2. Under paragraph 2,1,the City of Fort Worth will provide and use the existing site plan and survey from the original construction documents for the main existing building. 3. Under paragraph 2.6.1, the City of Fort Worth will provide the TDLR Project Number for reference to pre- existing conditions and the remodel and new construction will be identified under the new project number submitted for the new scope of work under this Contract. 4. Under paragraph 2.8,JRH Architects will provide estimated probable construction costs at completion of the Design Development and Construction Document Phases. 5. Under Section V Compensation to ARCHITECT, paragraph 1,6, reimbursables shall not exceed$3,000 including the TDLR fees unless authorized and approved by the City of Fort Worth for this project and scope. The estimated TDLR Filing, Plan Review, and Inspection Fees total$1,000. These reimbursables are separate from the total fee amount for the Architect and Consultants. Once again,we thank you for your consideration. Sincerely, JRHARCHITECTS, INC. Scott Cavaness, NCARB 'The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,Telephone:512-458-1363,has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statues Article 249a" 817.732.5651 office www.mrh-architects.com 817.73 .05011i Murayama, Dalton From: scott cavaness [scavaness@yahoo.com] Sent: Tuesday, August 16, 2005 9:47 AM To: Murayama, Dalton Subject: FW Spay&NeuterClinic JRH Contract Comments Letter Aug15 2005 I have tried to send thru JRH email server without success so I am sending thru personal email. Dalton, attached is the letter dated August 15, 2005 which addresses the comments on the Contract we discussed yesterday. I If there is anything that needs to be clarified or added, let me know and I'll get it back to you. Thanks. Scott Cavaness 8/17/2005 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/16/2005 DATE: Tuesday, August 16, 2005 LOG NAME: 20JRH REFERENCE NO.: **C-20904 SUBJECT: Authorize Execution of Architectural Design Contract to JRH Architects, Inc., for the Design of a Spay and Neuter Surgical Clinic for the City's Existing Animal Care and Control Center RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a contract with JRH Architects, Inc., for a fee of $58,800.00 for the design of a Spay and Neuter Surgical Clinic for the City's existing Animal Care and Control Center. DISCUSSION: This project is part of the 2004 Capital Improvement Program. The addition will provide a much needed Spay and Neuter Surgical Clinic for the City. A Request for Qualifications from architectural design firms was published in the Commercial Recorder and the Buzzsaw website in January, 2005. Six firms provided submittals. The staff ranked the top three firms, made subsequent telephonic reference checks and selected JRH Architects, Inc., as the best qualified firm. The estimated overall cost of the project is: Design $59,000.00 Construction $475,000.00 Furnishings/Fixtures/Equipment $65,000.00 Contingency, staff, geotechnical testing $51,000.00 Total $650,000.00 Approved bond funding also includes a 2% set-aside for Public Art/Design Enhancements, which total $13,000.00 for the Animal Shelter project. JRH Architects, Inc., is in compliance with the City's M/WBE Ordinance by committing to 42% M/WBE participation. The City's goal for this project is 20%. The project is physically located in COUNCIL DISTRICT 5, but will serve Fort Worth residents in all Council Districts. Logname: 20JRH Page 1 of 2 FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Animal Shelter Fund. TO Fund/Account/Centers FROM Fund/Account/Centers C225 531200 201970014630 $58,800.00 Submitted for City Manager's Office by: Marc Ott (8476) Originating Department Head: Robert Goode (7804) Additional Information Contact: Dalton Murayama (8088) Logname: 20JRH Page 2 of 2