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HomeMy WebLinkAboutContract 51066 ,1lag io117c' C17Y SECRETARY M tGJ �g CONTRACT N0._ �S I& O STANDBY AGREEMENT SEs p`O��Q� coDebristech, LLC is STANDBY AGREEMENT("Agreement") is made and entered into by and between - the CITY OF FORT WORTH("City"), a Texas home rule municipal corporation, acting by and through Valerie Washington, its duly authorized Assistant City Manager, and Debristech, LLC ("Contractor"), a Mississippi limited liability company, and acting by and through Brooks Wallace, its duly authorized President, each individually referred to as a "party" and collectively referred to as the "parties." AGREEMENT DOCUMENTS: The Agreement documents shall include the following: 1. This Standby Agreement; 2. Exhibit A— Scope of Services; 3. Exhibit B— Fee Schedule; and 4. Exhibit C—Verification of Signature Authority Form. 5. Exhibit D—CFR Provisions 6. Exhibit E - Contractor's Proposal in response to RFP 17-0282 Exhibits A, B and C, D, and E, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B or C and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. 1. SCOPE OF SERVICES. Contractor hereby agrees, with good faith and due diligence, to provide debris monitors and debris monitoring services to assist the City in monitoring the operations of the disaster debris removal, hauling and disposal contractor(s) on an as-needed basis. Exhibit "A," — Scope of Services and Exhibit E more specifically describes the services to be provided hereunder. 2. TERM. This Agreement shall begin on February 21, 2018 ("Effective Date") and shall expire on February, 20, 2022 ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term"). Upon the written agreement of the parties, this Agreement may be renewed under the same terms and conditions for up to five (5) one-year renewal options. 3. COMPENSATION. Upon issuing a Notice to Proceed, the City shall pay Contractor in accordance with the provisions of this Agreement and the Fee Schedule attached as Exhibit"B,"which is incorporated for all purposes herein, for services rendered in accordance with this agreement. Contractor shall submit invoices to the City on a monthly basis and payment shall be due from the City to the Contractor within thirty(30) days of City's receipt of C ontractor shall not OFFICIAL RECORD CITY 81CROTARY ',woorr",TX Page 1 of 65 perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Contractor not specified by this Agreement unless the City first approves such expenses in writing. Under no circumstances shall Contractor be entitled to charge City any rate or fee in excess of the amount included in Exhibit B for services. The total amount the City may expend on services in connection with this contract(the "Cap") shall be determined at the time the Notice to Proceed is issued and shall be included on the Purchase Order issued in response to an event necessitating these services. If the Contractor performs services under this Agreement such that the amount payable by the City reaches the Cap and no amendment has been entered into by the parties to increase the amount of the Cap, the Contractor shall suspend performance of its services until the parties agree to amend this Agreement to increase the amount of the Cap. 4. TERMINATION. 4.1. Written Notice. City may terminate this Agreement at anytime and for any reason by providing the other party with 30 days' written notice of termination. Contractor may terminate this agreement at any time and for any reason by providing the other party with 30 days' written notice of termination so long as the City has not issued a Notice to Proceed, and services are not still requested by City. 4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will immediately notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date, City shall pay Contractor for services actually rendered up to the effective date of termination and Contractor shall continue to provide City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Contractor shall provide City with copies of all completed or partially completed documents prepared under this Agreement. In the event Contractor has received access to City Information or data as a requirement to perform services hereunder, Contractor shall return all City provided data to City in a machine readable format or other format deemed acceptable to City. 5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION. 5.1 Disclosure of Conflicts. Contractor hereby warrants to City that Contractor has made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby agrees immediately to make full disclosure to City in writing. Page 2 of 65 5.2 Confidential Information. Contractor, for itself and its officers, agents and employees, agrees that it shall treat all information provided to it by City ("City Information") as confidential and shall not disclose any such information to a third party without the prior written approval of City. 5.3 Unauthorized Access. Contractor shall store and maintain City Information in a secure manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Contractor shall notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event,Contractor shall,in good faith,use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and shall fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. RIGHT TO AUDIT. Contractor agrees that City and any federal agency who is reimbursing City for any services provided in connection with this contract shall have the right to examine at reasonable times any directly pertinent books,documents,papers and records, including,but not limited to, all electronic records, of Contractor involving transactions relating to this Agreement at no additional cost to City. Contractor agrees that City shall have access during normal working hours to all necessary Contractor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Contractor reasonable advance notice of intended audits. Contractor shall retain any pertinent documents in connection with services provided in connection with this agreement a period not less than three (3) years from the date of (i) final payment by the City, (ii) an audit by the City or a federal agency reimbursing the City, or (iii) a date provided to Contractor by the City of a federal agency reimbursing the City for services provided in connection with this agreement, whichever is later. 7. INDEPENDENT CONTRACTOR It is expressly understood and agreed that Contractor shall operate as an independent Contractor as to all rights and privileges and work performed under this Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Contractor shall have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees,consultants and subcontractors. Contractor acknowledges that the doctrine of respondeat superior shall not apply as between City, its officers, agents, servants and employees, and Contractor, its officers, agents, employees, servants, Contractors and subcontractors. Contractor further agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise between City and Contractor. It is further understood that City shall in no way be considered a Co-employer or a Joint employer of Contractor or any officers, agents, servants, employees or subcontractor of Contractor. Neither Contractor, nor any officers, agents, servants, employees or subcontractor of Contractor shall be entitled to any employment benefits from City. Contractor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees or subcontractor. Page 3 of 65 8. LIABILITY AND INDEMNIFICATION. 8.1 LIABILITY- CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEA TH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. 8.2 GENERAL INDEMNIFICATION - CONTRACTOR HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANYAND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONTRACTOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONTRACTOR, ITS OFFICERS,AGENTS, SERVANTS OR EMPLOYEES. 8.3 INTELLECTUAL PROPERTY INDEMNIFICATION— Contractor agrees to defend, settle, or pay, at its own cost and expense, any claim or action against City for infringement of any patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the software and/or documentation in accordance with this Agreement, it being understood that this agreement to defend, settle or pay shall not apply if City modifies or misuses the software and/or documentation. So long as Contractor bears the cost and expense of payment for claims or actions against City pursuant to this section, Contractor shall have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City shall have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with Contractor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against City for infringement arising under this Agreement, City shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Contractor shall fully participate and cooperate with City in defense of such claim or action. City agrees to give Contractor timely written notice of any such claim or action,with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses shall not eliminate Contractor's duty to indemnify City under this Agreement. If the software and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Contractor shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the software and/or documentation; or (b) modify the software and/or documentation to make it non-infringing, provided that such modification does not materially adversely affect City's authorized use of the software and/or Page 4 of 65 documentation; or (c) replace the software and/or documentation with equally suitable, compatible,and functionally equivalent non-infringing software and/or documentation at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Contractor terminate this Agreement,and refund all amounts paid to Contractor by City, subsequent to which termination City may seek any and all remedies available to City under law. 9. ASSIGNMENT AND SUBCONTRACTING. 9.1 Assignment. Contractor shall not assign or subcontract any of its duties,obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee shall execute a written agreement with City and Contractor under which the assignee agrees to be bound by the duties and obligations of Contractor under this Agreement. Contractor and Assignee shall be jointly liable for all obligations of Contractor under this Agreement prior to the effective date of the assignment. 9.2 Subcontract. If City grants consent to a subcontract, subcontractor shall execute a written agreement with Contractor referencing this Agreement under which subcontractor shall agree to be bound by the duties and obligations of Contractor under this Agreement as such duties and obligations may apply. Contractor shall provide City with a fully executed copy of any such subcontract. 10. INSURANCE. Contractor shall provide City with certificate(s) of insurance documenting policies of the following types and minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: 10.1 Coverage and Limits (a) Commercial General Liability: $1,000,000 - Each Occurrence $2,000,000 - Aggregate (b) Automobile Liability: $1,000,000 - Each occurrence on a combined single limit basis Coverage shall be on any vehicle used by Contractor, its employees, agents, representatives in the course of providing services under this Agreement. "Any vehicle" shall be any vehicle owned, hired and non-owned. (c) Worker's Compensation: Page 5 of 65 Statutory limits according to the Texas Workers' Compensation Act or any other state workers' compensation laws where the work is being performed Employers' liability $100,000 - Bodily Injury by accident; each accident/occurrence $100,000 - Bodily Injury by disease; each employee $500,000 - Bodily Injury by disease; policy limit (d) Professional Liability (Errors & Omissions): $1,000,000 - Each Claim Limit $1,000,000 - Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability (CGL) policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage shall be claims-made, and maintained for the duration of the contractual agreement and for two (2) years following completion of services provided. An annual certificate of insurance shall be submitted to City to evidence coverage. 10.2 General Requirements (a) The commercial general liability and automobile liability policies shall name City as an additional insured thereon, as its interests may appear. The term City shall include its employees, officers, officials, agents, and volunteers in respect to the contracted services. (b) The workers' compensation policy shall include a Waiver of Subrogation (Right of Recovery) in favor of City. (c) A minimum of Thirty(30)days' notice of cancellation or reduction in limits of coverage shall be provided to City. Ten (10) days' notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth,200 Texas Street, Fort Worth, Texas 76102, with copies to the Fort Worth City Attorney at the same address. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A- V1I in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. (e) Any failure on the part of City to request required insurance documentation shall not constitute a waiver of the insurance requirement. Page 6 of 65 (f) Certificates of Insurance evidencing that Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 11. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS. Contractor agrees that in the performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws, ordinances, rules and regulations, including those listed in Exhibit D, and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances, rules and regulations. if City notifies Contractor of any violation of such laws, ordinances, rules or regulations, Contractor shall immediately desist from and correct the violation. 12. NON-DISCRIMINATION COVENANT. Contractor, for itself, its personal representatives, assigns, subcontractors and successors in interest, as part of the consideration herein, agrees that in the performance of Contractor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 13. NOTICES. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or(3)received by the other party by United States Mail,registered,return receipt requested, addressed as follows: To CITY: To CONTRACTOR: City of Fort Worth Debristech, LLC Attn: Valerie Washington, Assistant City Brooks Wallace, President Manager 925 Goodyear Blvd. 200 Texas Street Picayune, MS 39466 Fort Worth, TX 76102-6314 E-Mail: brooks@debristech.com Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney's Office at same address Page 7 of 65 14. SOLICITATION OF EMPLOYEES. Neither City nor Contractor shall, during the term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the term of this Agreement, without the prior written consent of the person's employer. Notwithstanding the foregoing, this provision shall not apply to an employee of either party who responds to a general solicitation of advertisement of employment by either party. 15. GOVERNMENTAL POWERS. It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. 16. NO WAIVER. The failure of City or Contractor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Contractor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 17. GOVERNING LAW/ VENUE. This Agreement shall be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 18. SEVERABILITY. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 19. FORCE MAJEURE. City and Contractor shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority, transportation problems and/or any other similar causes that make performance of their duties under this Agreement in the City of Fort Worth physically impossible. Occurrence of a natural disaster or act of God elsewhere is not sufficient to invoke the protections of this provision. Page 8 of 65 20. HEADINGS NOT CONTROLLING. Headings and titles used in this Agreement are for reference purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. 21. REVIEW OF COUNSEL. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or Exhibits A, B, and C. 22. AMENDMENTS/MODIFICATIONS/ EXTENSIONS. No amendment, modification, or extension of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is executed by an authorized representative of each party. 23. ENTIRETY OF AGREEMENT. This Agreement, including Exhibits A, B and C, contains the entire understanding and agreement between City and Contractor, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. 24. COUNTERPARTS. This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute one and the same instrument. 25. WARRANTY OF SERVICES. Contractor warrants that its services will be of a professional quality and conform to generally prevailing industry standards. City must give written notice of any breach of this warranty within thirty (30) days from the date that the services are completed. In such event, at Contractor's option, Contractor shall either(a) use commercially reasonable efforts to re-perform the services in a manner that conforms with the warranty, or (b) refund the fees paid by City to Contractor for the nonconforming services. 26. IMMIGRATION NATIONALITY ACT. City actively supports the Immigration&Nationality Act(INA)which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Contractor shall verify the identity and employment eligibility of all employees who perform work under this Agreement. Contractor shall complete the Employment Eligibility Verification Form (I-9), Page 9 of 65 maintain photocopies of all supporting employment eligibility and identity documentation for all employees, and upon request, provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. Contractor shall provide City with a certification letter that it has complied with the verification requirements required by this Agreement. Contractor shall indemnify City from any penalties or liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 27. OWNERSHIP OF WORK PRODUCT. City shall be the sole and exclusive owner of all reports, work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in conjunction with the services provided under this Agreement(collectively, "Work Product"). Further, City shall be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from the date of conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product shall be considered a"work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is not considered a "work-made-for- hire" within the meaning of the Copyright Act of 1976, as amended, Contractor hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary rights therein, that City may have or obtain, without further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part of City. 28. SIGNATURE AUTHORITY. The person signing this Agreement hereby warrants that he/she has the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This Agreement and any amendment hereto,may be executed by any authorized representative of Contractor whose name, title and signature is affixed on the Verification of Signature Authority Form, which is attached hereto as Exhibit "C". Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. 29. CHANGE IN COMPANY NAME OR OWNERSHIP Contractor shall notify City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of Contractor or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action,or an executed merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact future invoice payments. Page 10 of 65 30. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel' and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. ]Signature Page Follows] Page 11 of 65 IN WITNES WHEREOF, the parties hereto have executed this Agreement in multiples thisday of , 20 ' ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and By: administration of this contract, including Name: Valerie Wn n on, surmg all rmance and reporting Title: Assistant City Manager requir Date: �( $ By: APPROVAL RECO LADED: Name. Robert mouse, Title: sst. C e Compliance Director By: Name: andon B APPROVED AS TO FORM AND Title: Director LEGALITY: ATTEST: at , By: % itle: A st City Attorney N me: M y ser Title: Cit cretary CONTRACT AUTHORIZATION: OF FoRr C: P-12156 �j 1295 Certification No: 2017-235161 CONTRACTOR: Debristech, LLC CATTEST: By: By: Name: Brooks Wallace Name: r.ww�t Title: President Title: ;,,,, ,, e Date: 7-2-Zo/a' OFFICIAL RECORD CITY 86CRETARY FT.WORTH,TX Page 12 of 65 EXHIBIT A SCOPE OF SERVICES I. SCOPE OF SERVICES- Exhibit E provides additional detail. 1. Pre-Event Requirements 1.1 Contractor shall provide assistance in preparation for disasters through participation in meetings and workshops and the establishment of data management and other integrated systems as outlined in Section 2.2. 1.2 Contractor shall, at no cost to the City: • Provide identified personnel with a half-day debris management training session. Training program must, at a minimum, meet the training requirement for debris monitors as outlined by current FEMA debris management guidance, once per year between the beginning of January and the end of February. • Provide identified personnel with a half-day review and training session on Fort Worth's final Disaster Debris Management Plan (DDMP) once per year between the beginning of January and the end of February. • Provide a list of key personnel and subcontractors that may be involved in the disaster debris monitoring activities to include fax, cell phone numbers, and e-mail addresses within-24 hours after Notice to Proceed. • Assist the City in selecting primary, secondary and tertiary Debris Removal Contractors from the City's contracted disaster debris removal and disposal contractors. The recipient of the Monitoring contract shall not be eligible to contract with the City for disaster debris removal services. • Participate in annual workshops or planning meetings with City representatives and debris removal and disposal contractor(s) to establish/review applicable policies and procedures and the DDMP. 1.3 Mobilization and Work Requirements: • Within twenty-four(24) hours of receipt of a Notice to Proceed issued by the City, the Contractor shall have a representative present at a location specified by the City at no charge to the City. If the City issues a Notice to Proceed(NTP) for a pending storm event, the Contractor shall have staff on-site in Fort Worth and be prepared to begin operations described below in section 2.4 within forty-eight (48) hours of such notification. • Upon the issuance of the NTP by the City, the successful Contractor(s) shall mobilize equipment and personnel required by the City's Solid Waste Manager, Pate 13 of 65 or his designee. • The Contractor(s)may utilize the designated Debris Management Center(either the Solid Waste Management Office or the Emergency Management Operations Center) as a temporary field office or, a designated office approved by the City's Solid Waste Manager. • Coordinate daily briefings, work progress, staffing and other key items with the City's designated staff at the designated Debris Management Center. • Develop daily operational reports to keep the City informed of work progress. • Contractor shall enforce and monitor the current storm debris hauling contracts with the City. • The Contractor(s) shall furnish a complete listing of all subcontractors intended to be used for the project. The debris removal and disposal firms have been identified by the City through a previous procurement. The contractor shall assist the City in selecting which of the six (6) selected firms shall be utilized for debris collection. 1.4 Monitoring • Monitor recovery contractor operations and mail/implement recommendations to improve efficiency and speed up recovery work. • Ensure that a quality and quantity assurance monitor is present at each debris management site and City disposal site to provide accuracy in weight or volume of debris and verification that debris is eligible. • Manage and monitor the construction of observation towers at all unloading sites, including TDSRS and the Southeast Landfill (SELF). Debris haulers are required to construct the towers at unloading sites the Proposer(s) will utilize in the performance of their duties. A detailed design for construction of the tower shall be provided to the Contractor(s) within 48 hours of the issue of Notice to Proceed. Conceptual design descriptions for the towers (Exhibit D) are included in the DDMP. 1.5 Vehicles • Certify Contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring and approved by FEMA. • Contractor shall provide an official Tare Weight Ticket for each vehicle used for debris removal, and an official measurement of each vehicle verifying the hauling volume of the vehicle. Page 14 of 65 • The City reserves the right to determine which method of payment shall be used for the landfills (volume or weight) and the debris haulers in accordance with current contracts. • Contractor shall measure volume capacity of each vehicle or trailer in cubic yards. • Contractor shall take pictures of each vehicle/trailer (all sides) and maintain record/documents. 1.6 Load Tickets • Load tickets shall be generated by Contractor from an automated debris management system. The Contractor shall insure that all applicable information is captured on each ticket. • Load tickets information shall include the following minimum: 1. Date 2. Time 3. Load ticket number 4. Contract number 5. Prime Contractor's name 6. Truck Number 7. Trailer number 8. Truck capacity 9. Trailer capacity 10. Load size (cubic yards) (tons) 11. Disposal site or TDSRS 12. Tower monitor's name 13. 32.2.6.lZone/Section (if applicable) • Contractor(s) shall ensure proper handling of load tickets that record vehicle capacity, percent full and type of waste. • Contractor shall utilize an automated debris management system to capture load ticket data and provide data as needed, i.e. daily, weekly and monthly. 1.7 Post-Event Requirements • Contractor shall assist with implementing a truck certification process throughout the recovery operation. • Contractor shall assist with load inspections for debris cleanup being performed by one or more debris removal and disposal Contractors or by the City. • Contractor shall supply a sufficient number of trained debris monitors and trained field supervisors to accommodate the volume of debris to be removed at loading Page 15 of 65 sites and debris management sites or final disposal sites. • Contractor shall supply one field supervisor to oversee no more than 10 loading and tower/site debris monitors. • Contractor shall remove and replace employees immediately upon notice from the City Debris Manager for conduct or actions that violate the disaster debris removal and disposal contract. • Contractor shall notify the City of any deviation by residents or businesses from debris management requirements. • Upon request, the Contractor shall provide 8 1/2" x 11" color enlargements of multiple view (usually three (3) aerial photographs of Debris Management Sites located within Tarrant County and/or other designated county(les) for the purpose of documentation, measuring and calculating cubic yards. Printed on each photograph shall be the company name, date, time and name of location. • Contractor shall participate in after-action reviews to improve future recovery operations. 1.8 Debris Monitoring Project Manager • Contractor shall appoint a Project Manager who will be the City's primary point of contact and will be responsible for all services and personnel provided by the Contractor. The Project Manager shall: 1. Report to the City's Emergency Operations Center (EOC) or other designated location no more than twenty-four(24) hours after notification by the City. 2. Assist the City in developing an incident-specific Debris Management Action Plan. Contractor may also be requested to assist in other debris recovery planning efforts such as identifying adequate TDSRS, estimating debris quantities, and developing disaster plans for debris clearance following a disaster event. 3. Contractor may also be requested to assist in other debris recovery planning efforts such as identifying adequate TDMS, estimating debris quantities, and developing disaster plans for debris clearance following a disaster event. 4. Attend all meetings and briefings designated by the City. Daily meetings shall be conducted by the City and Contractor to confirm daily debris recovery activities and schedules, address and resolve problems, and discuss progress of the debris recovery effort. 1.9 Debris Monitoring Field Supervisor Page 16 of 65 • Contractor shall provide one debris monitoring field supervisor for every 10 debris site monitors. Services shall include, but are not limited to: 1. Assistance with debris estimation activities prior to the beginning of collection and removal. 2. Oversight and supervision of loading site and disposal site debris monitoring activities. 3. Schedule debris monitoring resources and deployment timing. 4. Communicate and coordinate with City personnel. 5. Provide suggestions to improve the efficiency of collection and removal of debris. 6. Coordinate daily activities and future planning. 7. Remain in contact with debris management/dispatch center or supervisor. 8. Identify, address and troubleshoot any questions or problems that could affect work area safety and debris eligibility. 9. Supervise the accurate measurement of load hauling compartments and accurately compute volume capacity in cubic yards (CY). 10. Document and record measurements and computations. 11. Document truck hauling compartment condition(s) using digital photographs. 12. Prepare a master log book of all hauling equipment used by the City's debris removal contractor(s). 13. Compile, reconcile and document daily, in an electronic spreadsheet format, all eligible debris hauled by the debris removal contractor(s). 1.10 Debris Loading Site Monitors • Contractor shall provide trained debris monitoring personnel to oversee the loading of eligible debris at collection sites and verification of load capacity and documentation at designated temporary debris management or final disposal sites. • Contractor shall perform on-site, street-level debris monitoring at all debris loading sites to verify debris eligibility based on the monitoring contract's requirements and initiate debris removal documentation using load tickets. Services shall include,but Page 17 of 65 are not limited to: 1. Check and verify information on debris removal operations at designated loading sites. 2. Monitor collection activity of trucks. 3. Issue load tickets at loading site for each load. 4. Document damage to utility components, driveways, road surfaces, private property, vehicles, etc., should it occur, with photographs (if possible, collect information about owner, circumstances of the damage [who, what, when, where]) and report to field supervisor. 5. Properly monitor and record performance and productivity of debris removal crew. 6. Ensure incident-related vegetative debris can be directed to the City's Texas Pure Composting operations and that it is tracked accordingly within FEMA reimbursement guidelines. 7. Remain in regular contact with debris management/dispatch center or supervisor. 8. Perform other duties as directed by the debris management project manager or designated debris management personnel. 1.1 1 Debris Tower/Site Monitors • Contractor shall site monitors to verify quantities of eligible debris hauled by contractor trucks and documented on load tickets. Services shall include, but are not limited to: 1. Accurately measure load hauling compartments and accurately compute volume capacity in CY for all Contractor trucks and trailers prior to commencement of debris hauling operations. 2. Document measurements and computations. 3. Complete record of contract haulers' cubic yardage, tonnage, and other recordkeeping as needed on the load ticket. 4. Utilize an automated debris management system to capture disposal data and close each load ticket before permitting trucks to proceed from the check-in area to the tipping area. 5. Remain in regular contact with debris management/dispatch center or field supervisor. Page 18 of 65 6. Perform other duties as directed by the dispatch/staging operation, debris management project manager or other designated personnel. 1.12 Roving Monitor • Contractor shall provide a roving monitor to observe debris management operations to ensure that only "Eligible Debris" is removed from the areas designated by the City and to verify the proper loading and compaction of debris into debris recovery equipment. 1.13 Clerical/Data Entry Supervisor • Contractor shall provide a clerical/data entry supervisor to coordinate data entry and information management systems. Services include, but are not limited to: 1. Supervise the preparation of detailed estimates and submit them to the City's Solid Waste Manager 2. Implement and maintain a disaster debris management system linking the load ticket and debris management site information, including reconciliation and photographic documentation processes 3. Provide daily, weekly, or other periodic reports for the City's Solid Waste Manager noting work progress and efficiency,current/revised estimates,project completion, and other schedule forecasts/updates 1.14 Clerical Staff/Data Entry Clerk • Contractor shall provide clerical staff/data entry clerk(s) as required to enter load ticket information into the Contractor's information management systems and to respond to specific directions from the data entry supervisor. 1.15 GIS Analyst • Responsible for coordinating GIS application with City GIS staff members. 1.16 Staffing • Contractor shall provide a list of job titles,job descriptions and hourly rates of all proposed staff who will be utilized in the performance of this agreement. • Contractor shall be responsible for hiring, scheduling and managing field staff. • Contractor shall schedule work for all team members and the City's debris removal Contractor(s) on a daily basis. Page 19 of 65 2. Additional Requirements 2.1 Correlate disposal site charges with load tickets to verify that disposal site is paid for the same volumes as the debris removal Contractor(s). Advise the City on reimbursement of Force Account expenditures for debris removal. 2.2 Provide comprehensive review, reconciliation and validation of debris removal Contractor(s) invoices prior to submission to the City for processing. 2.3 Prepare Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, and other applicable agencies for disaster recovery efforts by the City and designated debris removal Contractor(s). 2.4 Prepare final report and appeal preparation and assistance. 2.5 Digitize source documentation (such as load tickets). 2.6 Develop maps, GIS applications, etc., as necessary. • Provide monitors at each approved route that is supported by a map or GIS application. • Ensure that pictures are taken digitally of every vehicle, route and of the storm debris collection. 2.7 Contractor shall coordinate all public information data with the Solid Waste Services Division. 3. DEPLOYMENT 3.1 Contractor must be prepared to deploy one or more representatives to assist the City in evaluating the situation within 24 hours of an emergency event. Contractor shall work with the City to assess the conditions and debris estimate and, within 70 or fewer hours of the event, create an estimate of the maximum time required for removal operations and monitoring. The City shall issue a Notice to Proceed based on the assessment and the hourly rates established by the contract. Contractor shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Contractor not specified by this Agreement unless the City first approves such expenses in writing. Under no circumstances shall Contractor be entitled to charge City any rate or fee in excess of the amount included in Exhibit B for services. The total amount the City may expend on services in connection with this contract shall be determined at the time the Notice to Proceed is issued and shall be included on the Purchase Order issued in response to an event necessitating these services. Page 20 of 65 3.2 Contractor must be prepared to deploy required personnel within 24 hours from issuance of the Contract Release Order. Should additional debris monitoring be needed to meet requirements of the monitoring contract, Contractor shall be prepared to increase the number of debris monitors for the City to use as needed. Page 21 of 65 EXHIBIT B FEE SCHEDULE This price proposal form must be completed, signed and submitted. No substitute forms will be accepted. Proposals submitted without this completed price proposal will be rejected. Pricing Form Job Title Hourly Rate Debris Monitoring Project Manager $68.00 Debris Monitoring Field Supervisor 47.00 Debris Loading Site Monitors $34.00 Debris Tower/ Site Monitors $34.00 Roving Monitors $68.00 Clerical/ Data Entry Super-visor $01.00* Clerical Staff/ Data Entry Clerk 1.0 GIS Analyst $01.00* Mobilization ex lain) 00. 0 Aerial Photography $125.00 Other(explain) $00.00* Other(explain) $00.00* Other * Debristech's Automated Debris Management eliminates the need for this positions. The abovepositions are listed at $1.00 not to leave the proposal non responsive. However, these positions will not be billed to the client. Page 22 of 65 EXHIBIT C VERIFICATION OF SIGNATURE AUTHORITY Full Legal Name of Company: Debristech, LLC Full Business Address: 925 Goodyear Blvd., Picayune, MS 39466 Services to be provided: To provide disaster debris monitoring services as-needed. Contractor hereby agrees to provide City with independent audit basic financial statements, but also the fair presentation of the financial statements of individual funds. Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Contractor and to execute any agreement, amendment or change order on behalf of Contractor. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Contractor. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Contractor. Contractor will submit an updated Form within ten(10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Contractor. 1. Name: Brooks Wallace Position: Pr�esident _E� -A- Signature 2. Name: Position: Signature 3. Name: Position: Signature Name: Signature of President Other Title: _ M*�%6rdr Date: 7-z-Zol r Page 23 of 65 EXHIBIT D For purposes of the following clauses, the City is referred to as "GOVERNMENT." A. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE (2 CFR §200.326 Appendix II to Part 200 (C)) If applicable to the work and services performed by CONTRACTOR under the AGREEMENT, during the performance of the AGREEMENT, CONTRACTOR shall comply with the Equal Employment Opportunity Clause (41 CFR 60-1.4(b)): (1) CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. (3) CONTRACTOR will send to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, a notice to be provided advising the said labor union or workers' representatives of the CONTRACTOR'S commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (5) CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations,and orders of the Secretary of Labor for purpose of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the CONTRACTOR'S noncompliance with the nondiscrimination clauses of this AGREEMENT or with any of the said rules, regulations or orders, this AGREEMENT may be canceled, terminated, or suspended in whole or in part and the CONTRACTOR may be declared ineligible for further government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. Page 24 of 65 (7) CONTRACTOR will include the portion of the sentence immediately preceding paragraph (1) and the provisions of subparagraphs 1 through 7 in every subcontract or purchase order unless exempted by rules,regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or contractor. CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: provided, however, that in the event CONTRACTOR becomes involved in, or is threatened with, litigation with a subcontractor or contractor as a result of such direction by the administering agency the CONTRACTOR may request the United States to enter into such litigation to protect the interest of the United States. B. DAVIS-BACON ACT AND COPELAND "ANTI-KICKBACK" ACT (2 CFR §200.326 Appendix II to Part 200 (D)) If applicable to the work and services performed by CONTRACTOR under the parties' AGREEMENT: (1) Bacon-Davis Act: Applicable to construction or repair of public buildings or public works. See FEMA Public Assistance Program and Policy Guide, Ch.2 (V)(G)(2), page 32 and Ch. (FP 104-009-2/January 2016); (2) Copeland "Anti-Kickback" Act: In contracts subject to the Davis-Bacon Act, CONTRACTOR shall comply with the Copeland "Anti-Kickback" Act (40 U.S.C. §3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that the contractor and subcontractor must be prohibited from inducing,by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The GOVERNMENT must report all suspected or reported violations to the appropriate Federal agency. If applicable to the work and services under the parties' AGREEMENT: (a) CONTRACTOR shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this AGREEMENT. (b) CONTRACTOR or subcontractor shall insert in any subcontract the clause above and such other clauses as FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The CONTRACTOR shall be responsible for the c compliance by any subcontractor or lower tier subcontract with all of these contract clauses. Page 25 of 65 (c) A breach of the AGREEMENT clause above may be grounds for termination of the AGREEMENT, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. §5.12. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (2 CFR §200.326 Appendix II to Part 200 (E)) (40 U.S.C. 3701-3708) Contracts in excess of $100,000 that involve the employment of mechanics or laborers shall comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act,each contractor and its subcontractors shall compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-halftimes the basic rate of pay for all hours worked in excess of forty hours in such workweek. D. CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT (2 CFR §200.326 Appendix II to Part 200 (G)) CONTRACTOR shall comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). CONTRACTOR shall include the foregoing requirements in each subcontract exceeding $100,000. E. ENERGY EFFICIENCY AND CONSERVATION (2 CFR §200.326 Appendix II to Part 200 (H)) If applicable to the work and services performed by CONTRACTOR under the parties' AGREEMENT, CONTRACTOR shall comply with the mandatory standards and policies of the state regulation promulgated in accordance with the Energy Policy and Conservation Act (42 U.S.C. § 6201). F. DEBARMENT AND SUSPENSION (2 CFR §200.326 Appendix II to Part 200 (I)) (1) This AGREEMENT is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such, the CONTRACTOR is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 Page 26 of 65 C.F.R. § 180.905) are excluded(defined at 2 C.F.R. § 180.940) or disqualified(defined at 2 C.F.R. § 180.935). (2) The CONTRACTOR must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by GOVERNMENT. If it is later determined that the CONTRACTOR did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000,subpart C, in addition to remedies available to GOVERNMENT, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The CONTRACTOR agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C AGREEMENT is valid and throughout the period of performance. The CONTRACTOR further agrees to include a provision requiring such compliance in its lower tier covered transactions. G. BYRD ANTI-LOBBYING AMENDMENT (2 CFR§200.326 Appendix II to Part 200 (J)) CONTRACTOR must file with the GOVERNMENT the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier-to-tier up to the non-Federal award. If not provided with the bid response, CONTRACTOR must complete and submit the Certification Regarding Lobbying Form. H. PROCUREMENT OF RECOVERED MATERIALS (2 CFR §200.326 Appendix II to Part 200 (K) and 2 CFR §200.322) (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired. (a) Competitively within a timeframe providing for compliance with the contract performance schedule; (b) Meeting contract performance requirements; or (c) At a reasonable price. Page 27 of 65 (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, http://www.epa.gov/cpg/. The list of EPA-designate items is available at hqp://www.epa.gov/cpg/products/htm. L AGREEMENTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS (2 CFR §200.321) Should the CONTRACTOR subcontract any of the work under this AGREEMENT, CONTRACTOR shall take the following affirmative steps: place qualified small and minority businesses and women's business enterprises on solicitation lists; assure that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; divide total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises, establish delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; and use the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. J. ACCESS TO RECORDS (1) CONTRACTOR agrees to provide GOVERNMENT,the FEMA Administrator,the Comptroller General of the United States, or any of their authorized representative's access to any books, documents, papers, and records of the Contractor which are directly pertinent to this AGREEMENT for the purposes of making audits, examinations, excerpts, and transcriptions. (2) CONTRACTOR agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) CCONTRACTOR agrees to provide the FEMA Administrator or his authorized representative's access to construction or other work sites pertaining to the work being completed under the contract. K. SEAL, LOGO AND FLAGS CONTRACTOR shall not use the U.S. Department of Homeland Security's seal(s), logos, crests, or reproductions of flags or likenesses of the U.S. Department of Homeland Security's agency officials without specific FEMA preapproval. L. NO OBLIGATION BY FEDERAL GOVERNMENT The Federal Government is not a party to this AGREEMENT and is not subject to any obligations or liabilities to GOVERNMENT, CONTRACTOR, or any other party pertaining to any matter resulting from the contract. M. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS CONTRACTOR acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the CONTRACTOR'S actions pertaining to this contract. Page 28 of 65 EXHIBIT E Response to RFP 17-0282 Page 29 of 65 010HIstl ELECTRONIC DEBRIS MANAGEMENT SYSTEM City of Fort Worth , TX Purchasing Division Disaster Debris Monitoring Services Prepared for: The City of Fort Worth Purchasing Division Lower Level Prepared by: DebrisTech, LLC 925 Goodyear Blvd Picayune, MS 39466 Contact: Brooks Wallace, P.E. 601-916-1113 (cell) brooks@debristech.com RFP Date: Thursday May 18, 2017 1:30 P.M. Protecting Communities. Leading Recovery. Page 30 of 65 �� rH �1RT (�RTH _. PURCHASING DIVISION REQUEST FOR PROPOSALS (RFP) for DISASTER DEBRIS MONITORING SERVICES RFP No. 17-0282 Issued: APRIL 19, 2017 PROPOSAL SUBMISSION DEADLINE: *******Mav 18,2017 by 1:30PM Local Time ******* NO LATE PROPOSALS WILL BE ACCEPTED RESPONSES SHALL BE DELIVERED TO: RESPONSES SHALL BE MAILED TO: CITY OF FORT WORTH PURCHASING DIVISION CITY OF FORT WORTH PURCHASING DIVISION LOWER LEVEL LOWER LEVEL 200 TEXAS STREET 200 TEXAS STREET FORT WORTH, TEXAS 76102 FORT WORTH, TEXAS 76102 *********************************************** NAME AND ADDRESS OF COMPANY FOR ADDITIONAL INFORMATION SUBMITTING PROPOSAL: REGARDING THIS RFP PLEASE CONTACT: DebrisTech LLC May Ma,Contract Compliance Specialist 925 Goodyear Blvd may.ma@fortworthtexas.gov Picayune, MS 39466 *********************************************** Contact Person: Brooks Wallace RETURN THIS COVER SHEET WITH RESPONSE TO: Title: President Phone: (601) 916- 1113 Fax: ( ) May Ma Email: brooks @?debristech.com Contract Compliance Specialist Purchasing Division Signature: 71z Financial Management Services Department Printed Name: Brooks Wallace Will contract be available for Cooperative Agreement use? (See Section 27, page 11) Yes X No Acknowledgment of Addenda: #1 X #2 #3 #4 #5 RFP No. 17-0282, Disaster Debris Monitoring Services, Page 1 of 48 Page 31 of 65 Table of Contents SECTION 1 Letter From the President SECTION 2 Experience and aualifications of the Firm SECTION J Key Team Members SECTION 4 Cost and Exhibits Protecting Communities. Leading Recovery. Page 32 of 65 Section 1 Page 33 of 65 M1) 010HIStl d .M ELECTRONIC DEBRIS MANAGEMENT SYSTEM Thursday May 18,2017 1:30 pm The City of Fort Worth,TX Purchasing Division Lower Level 200 Texas Street, Lower Level Fort Worth,Texas 76102 ATT: City of Fort Worth Subject:Request For Proposal for Disaster Debris Management and Financial Recovery Services DebrisTech, LLC is a full service Debris management firm which is built upon a foundation of experience, knowledge and technology. The team at DebrisTech is comprised of individuals with direct and relevant experience in the field of disaster response and recovery,including disaster debris monitoring. In addition, our integral but non-human part of our team,is an Electronic Debris Management System which incorporates cutting edge technology and industry first process automation which serves as a real time audit system for all debris removal operations. The core of our operations are built upon streamlining the recovery process while automating the data collection for reimbursement purposes,ultimately ensuring the entire process operates quickly and efficiently. Following the aftermath of the 2013 Moore, Oklahoma F5 Tornadoes, FEMA created a Best Practices video that highlighted our Firm's work in that area. One FEMA Official described our operation as "The most effective debris monitoring operation I've seen in the field and believe this could be a model for debris monitoring in the future."The complete video is available for online viewing at:www.fema.gov/media-libraDd assets/videos/83001 Our most recent experience includes Atlantic Beach, FL(October 2016),Jacksonville Beach,FL(October 2016),Clinton,LA(August 2016) Central, LA(August 2016) Baker, LA(August 2016►,Tangipahoa Parish, LA (August 2016),Tangipahoa Parish, LA(March 2016), Marshall County, MS(January 2016), Benton County,MS (January 2016), Marion County, MS(December 2014), City of Tupelo, MS(May 2014), City of Pearl,MS (May 2014),Itawamba County,MS (May 2014),and Winston County, MS (May 2014).A more detailed description of each of these projects, plus many others are included in our proposal. DebrisTech is prepared to provide a single source solution to the City of Fort Worth for Monitoring Services upon acceptance of this proposal. Please feel free to contact me directly on my cell phone,601-916-1113,if there should be any further information required. Thank you,, ll MW� Brooks R.Wallace, P.E. Protecting Communities. Leading Recovery. 925 Goodyear Boulevard~Picayune, Mississippi 39466-.,www,DebrisTech.com Page 34 of 65 IS t IELECTRONIC DEBRIS MANAGEMENT SYSTEN Why DebrisTech is City of Fort Worth's Best Solution 1. Recent,Relevant Experience DebrisTech, LLC is a full service Debris Monitoring service provider, solely focused on providing it's Clients with a personalized and professional debris monitoring solution. Based in Picayune, MS, DebrisTech provides Debris Monitoring Services to clients across the United States. DebrisTech has been a top tear sponsor of the Oklahoma Emergency Management Conference since 2013. In 2016 alone, DebrisTech provided Debris Monitoring Services to 12 Clients in 5 different States, in response to 5 Federally Declared Disasters. Our experience is very recent and very relevant to the scope of services outlined in the RFP. 2. Cutting Edge Technology DebrisTech has the most innovative, advanced, user friendly Automated Debris Management System (ADMS) in the industry. Using an ADMS eliminates the manual labor, human error, and potential fraudulent activities associated with the traditional paper ticket system. The DebrisTech ADMS has many different Fraud and Abuse countermeasures to protect the client from potential costly de-obligations. This is why many entities are requiring the use of an ADMS and not allowing the traditional paper ticket system. Our system was developed and coded in house, by people with direct experience with the debris monitoring process. Our system is the only system in the industry that has a 3 point scan, with pictures, GPS coordinates and timestamps included at every stage of the debris removal process, all delivered to our Clients in Real Time. Along with these features the DebrisTech ADMS has the ability to identify the entity where it's being operated. Using the Client's shape file each device can identify its location and determine if a ticket should issued or not. If the device is outside of the Client or within an unauthorized city it will not allow a ticket to be issues for the load. This prevents one entity from paying for debris that is not their responsibility. Also, as mentioned in the Proposal Cover Letter, FEMA made a Best Practices Video following the 2013 Moore, Oklahoma F5 Tornado that featured our system. 3. Simple, Competitive Pricing DebrisTech's pricing structure is very simple and very straightforward. The use of our Automated Debris Management System (ADMS) is included in the rates listed in our proposal. Most of our competitors have additional hourly charges if the Client wants to use an ADMS.Also,there are some positions listed on the price proposal form that are not necessary when using the DebrisTech's ADMS. Not utilizing these positions will certainly result in a cost savings to the Client. 4. Innovative Right-of-Entry Module DebrisTech's Right of Entry Module is seamlessly integrated into the DebrisTech ADMS. Our ROE System simplifies the entire ROE process by tracking each property from the Application Phase to the Final Inspection and Closeout Phase. Our system was developed and implemented for Moore, Oklahoma in 2013 and was the model for Louisiana following the 2016 Floods. Not all disasters qualify for ROE assistance. However, we have the knowledge and experience to request and implement the program when the Disaster Specific Guidance permits. 5. Personal Attention, Unmatched Service DebrisTech takes pride in cultivating personal, lasting relationships with our Clients. We realize that most of our Clients call on us during times of distress, and we recognize the tremendous responsibility associated with accurately and thoroughly documenting the debris removal process. This is why one of our Principals will always be on site during the startup phase of the project. For most Clients, Debris Removal is the single largest expense resulting from a natural disaster. Improper or incomplete Debris Monitoring can potentially cost the Client millions in reimbursements. DebrisTech is committed to providing the attention and service that is second to none. Protecting Communities. Leading Recovery. 925 Goodyear Boulevard - Picayune, Mississippi 39466--www.DebrisTech.com Page 35 of 65 Section 2 Page 36 of 65 ueur Is-ire ci$ Recent Debris Monitoring Experience 0 H I S I I ELECTRONIC DEBRIS MANAGEMENT SYSTEM January 2017 Tornados Hurricane Matthew Hurricane Matthew Hattiesburg, MS McIntosh County, GA Atlantic Beach, FL Inspection and Monitoring of Storm Inspection and Monitoring of Storm Inspection and Monitoring of Storm generated debris removal and generated debris removal and generated debris removal and disposal. Data Management, Invoice disposal. Data Management, Invoice disposal. Data Management, Invoice Reconciliation, and Contracting. Reconciliation,and Contracting. Reconciliation, and Contracting. • 160,000 CY of Debris Monitored • 90,000 CY of Debris Monitored and • 60,000 CY of Debris Monitored and and Documented to date Documented Documented • Multi- Disposal Site • Multi-Jurisdictional • Multi-Jurisdictional Documentation Documentation Documentation • ROE, Leaning & Hanging Tree • Leaning & Hanging Tree Debris • Budget-$1,800,000 Debris • Budget-$2,200,000 • October 2016- December 2016 • Budget-TBD • October 2016- December 2016 Hurricane Matthew August 2016 Floods August 2016 Floods Atlantic Beach, FL Central, LA Baker, LA Inspection and Monitoring of Storm I Inspection and Monitoring of Storm Inspection and Monitoring of Storm generated debris removal and generated debris removal and generated debris removal and disposal. Data Management, Invoice disposal. Data Management, Invoice disposal. Data Management, Invoice Reconciliation, and Contracting. Reconciliation, and Contracting. Reconciliation, and Contracting. 18,000 tons of Debris Monitored and • 90,000 CY of Debris Monitored and • 400,000 CY of Debris Monitored Documented Documented and Documented • Multi-Jurisdictional • Multi-Jurisdictional • Multi-Jurisdictional Documentation Documentation Documentation • Budget-$2,200,000 • ROE, Hazardous Waste • Budget-$8,000,000 • • October 2016- December 2016 • Budget-$20,000,000 August 2016- November 2016 • August 2016- December 2016 Protecting Communities. Page 37 of 65 ueur isTeci i Recent Debris Monitoring Experience 0 H I S d ELECTRONIC DEBRIS MANAGEMENT SYSTEM August 2016 Floods March 2016 Floods March 2016 Floods Tangipahoa Parish, LA Tangipahoa Parish, LA Caldwell Parish, LA Inspection and Monitoring of flood Inspection and Monitoring of flood Inspection and Monitoring of flood generated debris removal and generated debris removal and generated debris removal and disposal. disposal. disposal. • 100,000 CY of Debris Estimated to • 10,000 CY of Debris Monitored and • 2,000 CY of Debris Monitored and be Monitored and Documented Documented Documented • White Good Removal • White Good Removal • White Good Removal Documentations Documentations Documentations • Multi-Jurisdictional • Multi-Jurisdictional • Budget-$40,000 Documentation Documentation • June 2016 -July 2016 • Budget-TBD • Budget-$2200,000 • August 2016- Present • March 2016-April 2106 December 2015 Tornada December 2015 Tornado December 2015 Tornado Marshall County, MS Benton, MS Marion County, MS Inspection and Monitoring of flood Inspection and Monitoring of flood Inspection and Monitoring of flood generated debris removal and generated debris removal and generated debris removal and disposal. disposal. disposal. • 68,000 CY of Debris Monitored and • 25,000 CY of Debris Monitored and • 55,000 CY of Debris Monitored and Documented Documented Documented • Leaner and Hanger Removal • Leaner and Hanger Removal • Leaner and Hanger Removal Documentations Documentations Documentations • Multi-Jurisdictional • Multi-Jurisdictional • Multi-Jurisdictional Documentation Documentation Documentation • Budget-$1,500,000 • Budget-$550,000 • Budget-$1,100,000 • January 2016- March 2016 • January 2016- March 2016 • January 2015- March 2015 Protecting Communities. Leading Recovery. Page 38 of 65 Debris T ech Recent Debris Monitoring Experience 10 H I S t I ELECTRONIC DEBRIS MANAGEMENT SYSTEM April 2014 Tornado April 2014 Tornado May 2013 Tornado Tupelo, MS Itawamba County, MS Moore, OK Inspection and Monitoring of flood Inspection and Monitoring of flood Inspection and Monitoring of flood generated debris removal and generated debris removal and generated debris removal and disposal. disposal. disposal. • 290,000 CY of Debris Estimated to • 50,000 CY of Debris Estimated to • 172,000 Tons of Debris Estimated be Monitored and Documented be Monitored and Documented to be Monitored and Documented • Leaners and Hangers Removal • Leaners and Hangers Removal • 300 Right-of-EntriesProcessed Documentations Documentations • 10,400 Debris Loads Processed • Highly Populated Impacted Zone • Large Rural Area • Highly Populated Impacted Zone • Budget-$4,3500,000 • Budget-$1,200,000 • Budget-$18,200,000 • May 2014- September 2014 • May 2014- September 2014 • Mav 2013-September 2013 February 2013 Tornado Hurricane Sandy-2012 Hurricane Katrina-2005 Lamar County, MS Nassau County, NY Mississippi Gulf Coast Inspection and Monitoring of flood Inspection and Monitoring of flood Inspection and Monitoring of flood generated debris removal and generated debris removal and generated debris removal and disposal. disposal. disposal. • 31,000 CY of Debris Monitored and • 2,000,000 CY of Debris Monitored • 6,000,000 CY of Debris Monitored Documented and Documented and Documented • 3 Disposal Sites in Operation • Highly Populated Area • Leaner and Hanger Removal Documentations • Large Rural Area • Multi-Jurisdictional Documentation Multi-Jurisdictional • Budget-$550,000 Documentation • February 2013- March 2013 • Budget-$90,000,000 . Budget-$180,000,000 • November 2012-April 2013 -September 2005- Protecting Communities. Leading Recovery. Page 39 of 65 Deb.i--Tech Recent Debris Monitoring References 0 R I S I I ELECTRONIC DEBRIS MANAGEMENT SYSTEM Lamar Rutland Stan DrakeAdam Poppell, III Ty Edwards City Engineer County Attorney Public Works Director Hattiesburg, MS McIntosh County, GA Jacksonville Beach, FL • Scope of Work- Debris • Scope of Work- Debris Monitoring • Scope of Work- Debris Monitoring Monitoring • Phone-912-437-2181 • Phone-904-226-3811 • Phone-601-606-2077 • Email-apoppell@darientel.net • Email- edwards@jaxbchfl.net • Email- Irutland@hattiesburgms.com • Address-201 w 2nd st, Darien, GA • Address- 1406 Shetter Ave, • Address- 212W Front St, • October 2016- November 2016 Jacksonville Beach, FL Hattiesburg, MS 39401 • October 2016- December 2016 • February 2017- Current Don Jacobovitz Jr.Shelton Darnell Waites Director,Public Works Mayor Mayor City of Atlantic Beach, FL City of Central, LA City of Baker, LA • Scope of Work- Debris • Scope of Work- Debris Monitoring • Scope of Work- Debris Monitoring Monitoring • Phone-225-936-9687 • Phone-386-916-7381 • Phone -225-775-5598 • Email-jr.shelton@central-la.gov • Email- djacobovitz@coab.us • Email- • Address- 13421 Hooper rd, set.8 dwaites@cityofbakerla.com • Address-800 Seminole Rd, Central, LA Atlantic Beach, Florida 32233 • Address- 4155 Groom rd, Baker, • August 2016 - December 2016 LA70714 • October 2016 - December 2016 • August 2016 - November 2016 Protecting Communities. Leading Recovery. Page 40 of 65 ue`ur isTech Recent Debris Monitoring References ELECTRONIC DEBRIS MANAGEMENT SYSTEM Mayor Jason Shelton Stan Drake Tim Kelly, Debris Removal Tupelo, MS Assistant City Manager Command Center Leader • Scope of Work- Debris Moore, OK Nassau County, NY Monitoring and Grant • Scope of Work- Debris Monitoring • Scope of Work- Debris Monitoring Management • Phone-662-841-6513 • Phone-405-793-5200 • Phone-631-374-9664 • Email- • Email-stand@cityofmoore.com • Email-tkelly@nassaucountyny.gov jason.sheiton@tupeloms.gov . Address-301 N Broadway, Moore, • Address- 1194 Prospect Avenue, • Address- 71 East Troy St. OK 73160 Westbury, NY 11590 Tupelo, MS • May 2013-September 2013 • May 2014-August 2014 • May 2014-August 2014 Jim LaCarrubba, Justin Battles Adrain Lumpkin Commissioner, Public Works Assistant City Manager County Administrator City of Long Beach, New York Mustang OK Pearl River County, MS • Scope of Work- Debris • Scope of Work- Debris Monitoring • Scope of Work- Debris Monitoring and Grant Monitoring Management • Phone-405-376 7700 • Phone -601-403-2300 • Phone- 516-431-1011 • Email-jbattles@cityofmustang.org • Email- • Email- • Address- 1501 N. Mustang Road, alumpkin @pearlrivercounty.net JLaCarrubba@longbeachny.org Mustang, OK 73064 • Address- 200 South Main st, • Address- 1 West Chester • May 2013, January 2016 Poplaville, MS Street, Long Beach, NY 11561 • September 2012 • October 2012 -April 2012 Protecting Communities. Leading Recovery. Page 41 of 65 �j .. I S t ELECTRONIC DEBRIS MANAGEMENT SYSTEM What is DebrisTech? The DebrisTech Electronic Debris Management System is modeled after a proven debris monitoring method that utilized a combination of hand written paper tickets,electronic databases,and a Geographic Information System (GIS).The DebrisTech system follows this same model,but replaces the hand written tickets with real-time data collection devices.Paper receipts are still available but are no longer the primary record.DebrisTech handheld devices and software add a new level of documentation and security features.The built-in automated fraud detection and audit tools greatly reduce the potential for fraudulent activities that might result in costly de- obligations.The system can also provide real-time access to agencies,such as FEMA or the Inspector General,so that auditors can begin their task early,rather than months or years later. The DebrisTech Electronic Debris Management System provides real time access to all aspects of debris removal operations through the DebrisTech Central Information Database.Data is fed to the Central Information Database in real time by Debris Removal Monitors with DebrisTech devices.Authorized users have access to many different reports summarizing daily,weekly,or monthly activity by truck number,subcontractor,Right of Entry number,etc. This allows the debris management team to track the location and progress of debris removal crews,track the type and quantity of debris being collected,as well as fully document the loading and disposal locations,time,date, contractor,personnel and equipment used.The real time system eliminates the need for a large administrative staff to manually enter paper tickets. The DebrisTech System also has interactive mapping features that allow authorized users to view the exact pickup and disposal location for each debris ticket in real time.Clicking on the load's truck icon from the debris ticket list will show the pickup and disposal point for a specific load on a map. Clicking on the Truck icon in the header will show all loads in the current filter on a map.This feature is especially useful when trying to determine where a specific truck or subcontractor is working or has worked,or simply to see where debris removal operations are taking place in real time.These are but a few of the extensive Geographical Information System(GIS)capabilities present in the system. Since September 2012,DebrisTech has been utilized by more than 15 government entities in five different disasters and produced an unprecedented quality of documentation of the debris removal operations in these affected areas. DebrisTech is a field proven system that will provide complete documentation of all debris removal activities. Specifically,DebrisTech was used in Mississippi following Hurricane Isaac,New York following Super-storm Sandy, Moore,Oklahoma following the devastating May 20,2013 Tornados,Tangipahoa Parish LA,Hurricane Matthewl Florida&Georgia)and most recently,in Hattiesburg,MS February of this year.DebrisTech's work in Moore,OK has drawn a lot of attention form State and Federal stakeholders.There have been numerous occasions where both FEMA and USACE personnel working in the region have made special trips to Moore to see the system in Page 42 of 65 01BRIStl I. ELECTRONIC DEBRIS MANAGEMEP.T SYSTENI operation.DebrisTech's work in Moore,OK has also prompted FEMA to create a Best Practices video that highlights DebrisTech's technology and processes that are being utilized in the recovery process. wvvw.fema.gov/media-libraly/assets/videos/83001 In response to an event as soon as authorities permit access,DebrisTech sends one of its Mobile Command and Communications Centers to the project area.Each Mobile Command and Communications Center is a specially equipped,self-contained unit that provides office and living quarters for its key team members. Each unit has computers,printers,badging and placarding systems,communication systems,training systems and an appropriate number of load and disposal site deployment kits.The load deployment kits typically contain 10 ruggedized tablets with MLPs,batteries,chargers,and ink cartridges and a number of preprinted tickets.The disposal site kits typically include 4 tablets with MLPs,remote scanners,laser printers,paper and printer cartridges. The kits are authorized for carry-on luggage and when necessary may travel ahead of the Mobile Command and Communications Center by airline. Deployment In a typical deployment,DebrisTech's first responders arrive and assess the severity of the event and determine how many support personnel will be required to deploy and fully support the system.A typical support staff initially consists of one Technical Support Coordinator per deployment,one Technical Support Technician per disposal site and one Technician per 25 deployed devices.The Support Coordinator is responsible for training the device operators and truck certification personnel.Within 10-14 days of the initial deployment,the support staff can typically be reduced to one Support Coordinator and one Support Technician per 20 deployed devices. Once a deployment is initiated,a new server instance of the DebrisTech Debris Management Database System is created and replicated attwo or more locations. In the case of this contract,a third replication is set up for government use.One server instance is designated as the primary server and field devices submit their data to it through a secure channel over a common carrier.The other servers are updated within minutes(usually seconds) and contain an exact copy of the records submitted by the field devices. One of the secondary servers is designated as a failover server should the primary server fail,or be inaccessible due to a regional communications outage.DebrisTech's primary server location is served by a redundant primary fiber loop and its secondary and tertiary servers are geographically remote and served by different ISPs. Upon completion of a mission,a copy of all data collected is delivered to the Client in Microsoft Excel and PDF format The data can also remain accessible through the DebrisTech Debris Management Database for any period as required by the contract. Monitoring Methodolog,r Manual entry of data and the potential mistakes inherent are virtually eliminated with the DebrisTech process by using unique serialized debris ticket objects and an automated tracking system built around them.The DebrisTech truck certification process registers authorized debris hauling vehicles and equipment by electronically registering debris contractor trucks,trailers and other hauling equipment.Digital images of each truck,trailer or other hauling equipment is electronically linked to each individual registration/certification. Page 43 of 65 ELECTRONIC DEBRIS MANAGEMENT SYSTEM Approach, Methodology, and Technology Continued . Each vehicle registration identifies the mission(contract number)and responsible governmental entity.Each registration record is permanently tied to the bar code that is affixed to the truck body or trailer body,supplying unique identification data for contractor vehicles and equipment.Standard forms of measure are utilized(e.g.feet and inches)to record the vehicle volume capacity utilizing industry standard equations in each registration record created.Optionally,each driver of each truck may be issued a unique bar coded DebrisTech ID that ties the driver to the load and/or haul vehicle.Each member of the certification team is issued a unique bar coded ID that is scanned and becomes part of the certification registration form. The member certifying the vehicle must also sign the electronic form,using the signature capture feature.The DebrisTech System automatically rejects vehicles that are not certified and associated with the current event and responsible government entity.Vehicles that need recertification(obscured bar code placards,changes in sideboards,spot check of capacities for random audits,etc.) can be compared electronically and automatically to the audittables and other CQC audit records of previous certifications and registrations.Certification records are available online and in downloadable and printable form for authorized users.Each monitor is also issued a unique identification badge that contains the employee identification barcode and Project ID barcode.Like the other barcodes,they are used to easily mark the ticket with the identity of the monitor or inspector that collects and/or reviews the data but they are not intended nor can they be used to circumvent the signature capture requirement Each ticket has a barcode that is scanned using specially configured iPads.A limited number of these secure ticket objects are issued to monitors and inspectors.Without a physical ticket no electronic tickets can be created.This is the first of a three factor ticket authentication system. The uniquely configured iPad is the second factor.The apps used for collecting data are registered individually to unique serialized iPad IN and will not function on unauthorized devices.These iPads in most cases are issued to individuals,but a third factor,a literal signature by the monitor or inspector is required at each data collection point through a built-in signature capture feature of the iPad.This factor reminds the submitter,that they are personally responsible for the accuracy of the data submitted. DebrisTech understands the importance of utilizing local resources following a natural disaster.It is DebrisTech's policy to hire as many local workers as are available in the project area to fill the field coordinator,load monitor and tower monitor positions.DebrisTech will bring in an experienced management team to get the project started and make all of the local hires The DebrisTech system fully complies with the Specifications outlined in Section 10 Item E,of RFP#14-3300.A more comprehensive technical paper describing how the DebrisTech system exceeds these specifications is available upon request. Page 44 of 65 ELECTRONIC DEBRIS MANAGEMENT SYSTEM The Debris Removal Process T 02 T 04 T 06 08 Y 10 Monitor Scans Data is transmitted Load Ticket&Barcode Monitor Records Data is transmitted Truck Barcode to the Database Scanned Judged Load to the Database 01 T03 T05 07 09 Debris is Loaded Photo,GPS Location& Truck Arrives Photo,GPS Location& Disposal Ticket an Truck Time Stamp acquired at Disposal Site Time Stamp acquired Printed Real-time Data The DebrisTech Electronic Debris Management System provides real time access to all aspects of debris removal operations through the DebrisTech Central Information Database.Data is fed to the Central Information Database in real time by Debris Removal Monitors with DebrisTech devices.Authorized users have access to many different reports summarizing daily,weekly,or monthly activity by truck number,subcontractor,Right of Entry number,etc. This allows the debris management team to track the location and progress of debris removal crews,track the type and quantity of debris being collected,as well as fully document the loading and disposal locations,time,date, contractor,personnel and equipment used.The real time system eliminates the need for a large administrative t staff to manually enter paper tickets. Cradle-to-Grave Documentation 41X The DebrisTech Electronic Debris Management System provides accurate accounting for all loads and detailed information on stumps and leaning trees.A barcode application tool is provided to attach a unique barcode to each tree surveyed.A digital photo,GPS coordinates, _ timestamp,tree/stump size,inspector ID are collected '4 with that barcode at three critical points of the removal `-- process. °-_ •When Originally Surveyed and Marked for Removal •When Loading for Transport to the Disposal Site •When Offloaded at the Disposal Site ' A unique truck/trailer barcode scanned at the loading T and offloading points provides additional information Page 45 of 65 01BRIStl ELECTRONIC DEBRIS MANAGEMENT SYSTEM -tea a Site Managers and Tower personnel are issued DebrisTech handheld scanning devices,loaded with custom software configured specifically for their role.DebrisTech handhelds have the ability to scan barcodes,take digital photographs,apply GPS location tagging,accept manual inputs in unrestricted fields,and communicate via the Internet using the cellular network and other means if required.When loading and disposal data is collected,it is u s O I I I wirelessly uploaded to the DebrisTech Central Information Database. If cellular service is not available,the data is queued on the device and transmitted when cellular network connectivity is obtained or alternatively when the • DebrisTech Mobile Line Printer(MLP)Technology • Debris Load Ticket App • Serialized Barcoded Ticket Objects • Debris Disposal Ticket App • Barcoded Placards for Trucks and Trailers • Truck Certification App • Employee ID Badge Printer • Right of Entry System App • Mobile Command and Communications Center • DebrisTech Central Debris Management Database devices are in range of the Mobile Command and Communications Center for download and transmission of the data via satellite communications. At the loading location,a barcoded paper ticket is provided for the truck driver.The truck driver takes this ticket with the load to the disposal site.At the disposal site a second DebrisTech handheld device scans the ticket along with load and truck data. A receipt for the truck driver is printed certifying the delivery.The paper receipts serve as tangible evidence for the driver and backup documentation in the event a contractor disputes payment for a particular load.State of the Art Tablet Field Devices—current generation Apple iPads®with 3G/4G connectivity housed in rugged OtterBoxT""enclosures.Manual entry of data and the potential mistakes inherent are virtually eliminated with the DebrisTech process by using unique serialized debris ticket objects and an automated tracking system built around them. Page 46 of 65 Ticket: 500069473 �yTruck: 00001242 r ELECTRONIC DEBRIS MANAGEMENT SYSTEM xv-�e-TicketCity of Hattiesburg, MS - 2017Tornado Debris Removal Prime Contractor: ' City of Hattiesburg Truck Owner: Elliot Tree Service o U Monitoring Firm: DebrisTech, LLC pit.S12 5` y, M Harvey Timestam p: 2/27/2017 9:24 AM p3 "V Hattletibw j 9Hardy SI T E NnMySt- E Xatd'I'`'C Debris Type: Leaner Tree Size: 38 An 'e� St 'yrA k taw.d AveA; a M °0 a Coordinates: 31.3135, -89.2799 to=` '� =� Xe� °" w Address: 1062 S Tipton St Nil-E.-sA�,� y _ Duke QW,Ave Clalbane Ave Y Monitor: Charles Bell ; <E �o n,,r.SsaAu V a Xanting 51 Crnur4y p Tmbvr 99. Sotlbll 8r Helvuslon Arl enVM+' AnP.41 n Stump 011600 R I S Number: ELECTRONIC DEBRIS MANAGEMENT SYSTEM Stump e-Ticket 24 Dia. (in): City of Hattiesburg, MS City of Hattiesburg, MS - 2017 Tornado Debris Removal Prime Contractor: City of Hattiesburg Truck Owner: Dawn Til Dusk Truck Number: 00001214 Debris Monitor: DebrisTech, LLC Removal Type: Loose CY Conversion: 4.1 Transit Time Load Info 13:33 Disposal Info Timestamp: 4/17/2017 5:36:10 PM Timestamp: 4/18/2017 7:09:20 AM Location: 31 .3245, -89.2683 Location: 31 .2435, -89.2336 Load Monitor: Disposal Monitor: Andra Jones Brian Marsh Sol -.r f www.DebrisTech.com Page 48 of 65 DEB � 151ECN City of Central Expanded Curbside Pickup Program Extended Curbside Pickup ROE Number Work Order ROE Number: R04001 P III I 11111 11111 Address: 6698 LANDMOR DR R04001 P Greenwell Springs, LA 70739 Applicant Information Carole Spurlin, Phone: 2254007518 soon Greenwelt Spo C�C02016 MapQuest 0 TemTow 3�Maoox Page 49 of 65 w ELECTRONIC DEBRIS MANAGEMENT SYSTEM City of Hattiesburg, MS City of Hattiesburg, MS - 2017 Tornado Debris Removal Debris Removal Daily Report - 03/08/2017 Contractor: City of Hattiesburg Total Work Days To Date: 31 Monitoring Firm: DebrisTech, LLC Total Days into Contract Period: 31 Production Data Volume (CY) Weight (Tons) Trucks in Operation Today: 6 Today's Debris Production: 1,892.9 0.0 Average Loads Per Truck: 6.2 Average Daily Production: 3,464.9 0.0 Debris Quantity Summary- Ri_ght of Way Volume (CY) Weight (Tons) Today To Date Today To Date Today To Date Vegetative Loads: 24 1,679 Vegetative Debris: 1,247.2 72,679.0 0.0 0.0 C & D Loads: 13 1,157 C & D Debris: 645.7 34,733.9 0.0 0.0 Wood Chip Loads: 0 0 Wood Chips: 0.0 0.0 0.0 0.0 Other Debris Loads: 0 0 Other Debris: 0.0 0.0 0.0 0.0 Debris Quantity Summary- PPDR Program Volume (CY) Weight (Tons) Today To Date Today To Date Today To Date Vegetative Loads: 0 0 Vegetative Debris: 0.0 0.0 0.0 0.0 C & D Loads: 0 0 C & D Debris: 0.0 0.0 0.0 0.0 Debris Quantity Summary- Total Project Volume (CY) Weight(Tons) Today To Date Today To Date Today To Date Total Loads Generated: 37 2,836 Total Cubic Yards: 1,892.9 107,412.9 0.0 0.0 Leaner/Hanger/Stump Summary Today To Date Today To Date Leaning Trees: 0 992 Hanging Limbs: 0 157 Stumps: 6 475 White Goods: 0 0 Note:The Quantities Listed on this Report are for Progress Reporting Only and may not Reflect Final Pay Quanties. www.DebrisTech.com Page 50 of 65 e-Ticket 0000968070 H I S t [ E Truck 00001210 1 '. ELECTRONIC DEBRIS MANAGEMENT SYSTEM Nums: f ROE Numbers: Project: City of Hattiesburg, MS-2017 Tornado Sub: Dawn Til Dusk Prime: City of Hattiesburg Owner: Dawn Til Dusk Monitor: DebrisTech, LLC Debris: C & D % Full: 75 Transit Time Haul(d)* Haul(r)* Pay (CY): 54.0 0:16 5.6 6.3 Load Info Measurement Info Disposal Info Time: 6:20:29 Date: 3/8/17 Time: 6:37:22 Date: 3/8/17 Time: 6:59:19 Date: 3/8/17 LOC: 31.3131,-89.2812 Loc: 31.2435,-89.2336 LOC: 31.2427, -89.2352 Mon: Rashaune Walters Mon: Robert Ellis Mon: Michael Thompson 5 4 n www.DebrisTech.com '(d)irect,(r)oute in miles,Route Distance Provided by MapQuest and OpenStreetMap Page 51 of 65 Section 3 Page 52 of 65 uebris I eel l DebrisTech Personnel S t I ELECTRONIC DEBRIS MANAGEMENT SYSTEM Brooks Wallace, P.E. Ryan Holmes, P.E. H. Les Dungan, III, P.E., Education Education P.L.S. Bachelor of Science Civil Bachelor of Science Civil Education Engineering Engineering Bachelor of Science Civil University of Mississippi,2002 University of Mississippi,2004 Engineering Positions Positions Mississippi State University, 1987 • Founder/Creator/Contract • Principal & Owner Positions Manager DebrisTech • Principal &Owner DebrisTech 2012- Present DebrisTech 2010- Present • Principal Engineer 2010- Present • Principal Engineer Dungan Engineering, P.A. Dungan Engineering,PA • Principal Engineer 2002- Present Dungan Engineering, P.A. Dennis Cruthirds Jeff J. Dungan, P.E., J. Lee Mock, P.E., Training P.L.S. P.L.S. FEMA certified through Emergency Management Institute Education Positions •IS40019.15 FEMA EEO Supervisor Bachelor of Science Civil • Principal &Owner Course Engineering DebrisTech Mississippi State University, 1988 2010- Present •IS-00020.15 Diversity Awareness • Principal Engineer •IS-00546.a Continuity of Operations Positions p g Awareness Course Dungan Engineering, P.A. • Principal &Owner 1994- Present •IS40548 Continuity of Operations DebrisTech Manager 2010- Present •IperationsS40632.a Introduction to Debris O • Principal Engineer Dungan Engineering, P.A. •IS40634 Introduction to FEMA's 1993- Present Public Assistance Program Positions • Project Manager DebrisTech 2012- Present Page 53 of 65 li 1 ELECTRONIC Fort Worth Response Team Principals The number of Monitors will be dependent on the number of loading operations being operated by the Brooks R.Wallace, P.E. Ryan A. Holmes, P.E. H. Les Dungan, III, P.E., P.L.S. Jeff J. Dungan, P.E., P.L.S. J. Lee Mock, P.E., P.L.S. FEMA Specialist Brooks R.Wallace, P.E. Operations Manager Herman L. Dungan IV Project Manager Field Supervisors) Dennis Cruthirds Field Supervisors► 10 Load Site Monitors 10 Load Site Monitors Debris RemovalContractor. The Field Supervisor position will be staffed at one Supervisor per • • Protecting Communities. Leading Recovery. Page of H I S t I ELECTRONIC DEBRIS MANAGEMENT SYSTEM Pr ors Utilization of Local Workforce DebrisTech has no plans to subcontract any of the work to be preformed. DebrisTech also understands the importance of utilizing local resources following a natural disaster. It is DebrisTech's policy to hire as many local workers as available in the project area to fill the field coordinator, load monitor and tower monitor positions.We have personnel with experience as monitors that we will also bring in to ensure we have experience in every area. DebrisTech will bring in an experienced management team to get the project started and make all of the local hires. Once the project is started and the local hires are made,the Project Manager and Operations Manger will remain in the City of Lumberton for support.All local hires will be temporary employees of DebrisTech. Device Deployment Rbility DebrisTech's ability to scale up our number of devices to meet demand is an overnight process. Because we use iPads as our hardware platform, DebrisTech can scale up at an amazing rate. Our relationship with Verizon gives us the ability to have an unlimited number of devices shipped to us anywhere in the country overnight Also, because we own and develop our own software,we have pre-configured profiles that can be deployed to newly purchased devices in minutes.We always keep a minimum of 100 devices on hand at all times that are pre-configured and ready to deploy. Page 55 of 65 ELECTRONIC DEBRIS MANAGEMENT SYSTEM Before a disaster, DebrisTech will come and help the City with it's Debris Management Plan to ensure it meets FEMA regulations.We will act as advisors to the City to maximize it's return with FEMA.Our services in the planning stages will be at NO COST to the Client.This is a service DebrisTech provides as the Client's Monitoring Firm. With our Electronic Ticketing System,you will have 24/7 access to the database that will provide Real Time updates on the progress of the Cleanup.The City will provide names and email address to the individuals that will receive nightly updates on the progress made that day and throughout the job. 0-24 Hrs 48 Hrs 72 Hrs 1 Weeks 2 Weeks+ 1 Month + Set in Disaster Bring in Training 1 Monitor Per Maintain 1:1 Start Invoicing Center Leadership Contractor Ration Training to Expedite Reimbursement Mobilize Key Aid in Debris Bring in Maintain Data Determine if Periodic Personel Quantity Monitors for Base with City Monitor Ratio is Updating of Estimation Training Officials Adequate Progress Place Notice Begin the Begin Removal Continue Continue for Monitors in Hiring Process Operation with Debris Coordination the Area Contractor Monitoring with Removal Operation Contractor Daily Meeting Coordinate with Weekly with City Contractor Meeting with Officials Project City Officials Management Page 56 of 65 Section 4 Page 57 of 65 This price proposal form must be completed, signed and submitted. No substitute forms will be accepted. Proposals submitted without this completed price proposal will be rejected. Pricing Form Job Title Hourly Rate Debris Monitoring Project Manager $68.00 Debris Monitoring Field Supervisor $47.00 Debris Loading Site Monitors $34.00 Debris Tower/ Site Monitors $34.00 Roving Monitors $68.00 Clerical/Data Entry Supervisor $01.00* Clerical Staff/Data Entry Clerk $01.00* GIS Analyst $01.00* Mobilization(explain) $00.00" Aerial Photography $125.00 Other(explain) $00.00* Other(explain) $00.00* Other DebrisTech's Automated Debris Management eliminates the need for this positions. The above positions are listed at$1.00 not to leave the proposal non responsive. However, these positions will not be billed to the client. RFP No. 17-0282, Disaster Debris Monitoring Services, Page 25 of 48 Page 58 of 65 —� DEBRLLC-01 CLAHR DATE(MM/DDmrY) CERTIFICATE OF LIABILITY INSURANCE FE(MWDDs THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hub International Gulf South PHONE FAX A/C No Ext): A/C,No E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE I NAIL# INSURER A:Valley Forge Insurance Company 120508 INSURED INSURER B:American Casualty Co of Reading PA 20427 DebrisTech,LLC INSURER C:Transportation Insurance Company 20494 925 Goodyear Boulevard INSURER D: Picayune,MS 39466 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE A L R POLICY EFF POLICY EXP LIMITS INSD WVD POLICY NUMBER MM/DD/YYY MMIDDIYYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE T OCCUR X 12/13/2015 12/13/2016 DA–M_AG–E70_RS_N_TED300,00 PREMISES Ea occurrence) $ MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,00 X POLICY[—]PET LOC PRODUCTS-COMPIOP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident B X ANY AUTO 01/24/2016 01/24/2017 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X X NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident )— $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATEJ $ DED RETENTION$ $ WORKERS COMPENSATION PER OH-EMPLOYERS'LIABILITYX STATUTE X EI RT ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N 01/21/2016 01/21/2017E.L.EACH ACCIDENT $ 1,000,00 OFFICERiMEMBEREXCLUDED? ❑ N'/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORO 101,Additional Remarks Schedule,may be attached if more space is required) Livingston Parish Office of Homeland Security and Emergency Preparedness named as additional insured in regard to the General Liability. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Livingston Parish Office of Homeland Security and THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Emergency Preparedness 20355 Government Blvd.,Suite D Livingston,LA 70754 AUTHORIZED REPRESENTATIVE 63 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD Paoe 59 of 65 BancorpSoufh Insurance Services, Inc. November 22, 2016 DebrisTech, LLC 925 Good Year Blvd Picayune, MS 39466 RE: Bonding Capacity Letter To Whom It May Concern: Per your request for evidence of bond ability,this letter is to advise you that DebrisTech, LLC is set up for bonding with International Fidelity Insurance Company. Our company represents DebrisTech, LLC for all their bonding needs and has found them to be an outstanding client. Based on their past experience, we will consider single jobs of$5,000,000 with an aggregate program of$10,000,000. As this is a letter of recommendation and not a bond,Stewart Sneed Hewes, International Fidelity Insurance Company, their agents and owners accept no liability for its contents. The Surety reserves the right to review each submission and base their final decision upon normal underwriting requirements and conditions, which exist at the time of the bond request. If I can be of additional assistance, please do not hesitate to call. Sincerely, �r David R. Fortenberry 16 Thompson Park • P. 0. Box 1976 - Hattiesburg, MS 39403 - 601-544-8703 • Fax 877-288-0152 • www.bxsi.com Page 60 of 65 EXHIBIT A DISASTER DEBRIS MONITORING SERVICES PROPOSAL This price proposal form must be completed, signed and submitted. No substitute forms will be accepted. Proposals submitted without this completed price proposal will be rejected. Proposal of DebrisTech, LLC (Name of Proposer) Address 925 Goodyear Blvd City Picayune State MS Zip code 39466 Business Phone 601-916-1113 Fax Number E-Mail Address brooks@debristech.com Hereinafter called "Contractor", authorized to do business under the laws of the State of Texas, proposed to the City of Fort Worth, Texas(hereinafter referred to as the City). Disaster Debris Monitoring Services Having examined the specifications which related documents and the sites of the proposed work, and being familiar with all of the conditions surrounding the work of the proposed project, including availability of equipment and labor, hereby proposes to perform in accordance with this Request for Proposal, and at the prices stated. These prices shall cover all expenses incurred in performing the work required under the Contract Documents, of which this proposal is part. Unbalanced proposals will not be accepted and maybe cause for rejection of any proposal. Contractor hereby agrees to commence work under this Contract on or before a date to be specified in a written"Notice to Proceed" of the City and to complete the work in Contractual period of time allowed. Contractor agrees to complete the project as described in accordance with specifications and other information included in the contract documents for the following prices: RFP No. 17-0282, Disaster Debris Monitoring Services, Page 24 of 48 Page 61 of 65 ATTACHMENT A CONFLICT OF INTEREST DISCLOSURE REQUIREMENT Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local governmental entity(i.e. The City of Fort Worth) must disclose in the Questionnaire Form CIQ ("Questionnaire")the person's affiliation or business relationship that might cause a conflict of interest with the local governmental entity. Bylaw,the Questionnaire must be tiled with the Fort Worth City Secretary no later than seven days after the date the person begins contract discussions or negotiations with the City, or submits an application or response to a request for proposals or bids, correspondence, or another writing related to a potential agreement with the City. Updated Questionnaires must be filed in conformance with Chapter 176. A copy of the Questionnaire Form.CIQ is enclosed with the submittal documents. The form is also available at http://www.ethics.state.tx.us/forms/Cl().pdf. If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor. RFP No. 17-0282, Disaster Debris Monitoring Services, Page 31 of 48 Page 62 of 65 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code, Date Received by a vendor who has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1),Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. DebrisTech has no relationship with the City of Fort Worth Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. DebrisTech has no relationship with the City of Fort Worth Name of Officer This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income,from the vendor? F--] Yes F7X No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Ell Yes Fx� No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more? Yes E"• i No D. Describe each employment or business and family relationship with the local government officer named in this section. DebrisTech has no relationship with the City of Fort Worth 41 // JJ , W"4 MAY 18, 2017 Signature of vendor doing business with the governmental entity Date Adopted 8/7/2015 RFP No. 17-0282,Disaster Debris Monitoring Services,Page 32 of 48 Page 63 of 65 EXHIBIT D VERIFICATION OF SIGNATURE AUTHORITY Agency hereby agrees to provide the City with temporary professional staffing services to fill positions primarily vacated by City employees who are Subject Matter Experts (SMEs) and who will be working on the City's Enterprise Resource Planning Phase II(ERP II)project. Staffing services will be provided by Agency personnel to meet specific business needs for either short term or long term assignments for a wide range of positions from general clerical to professional positions. Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind the Company and to execute any agreement,amendment or change order on behalf of Company.Such binding authority has been granted by proper order,resolution, ordinance or other authorization of Company. The City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Company. Company will submit an updated Form within ten (10) business days if there are any changes to the signatory authority. The City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by the Company. 1. Name: Brooks Wallace Position: President Signature 2. Name: Position: Signature 3. Name: Position: Signature Name: RrnnkG Waiiace Signature of President/CEO Other Title: Date: Mn 18. 2017 RFP No. 17-0282 Disaster Debris Monitoring Services, Page 48 of 48 Page 64 of 65 COPY Contact Information DebrisTech,LLC 925 Goodyear Boulevard Picayune,MS 39466 Brooks Wallace,President brooks®debristech.com (601)916-1113 ELECTRONIC DEBRIS MANAGEMENT SYSTEM Page 65 of 65 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDAORTWORTII COUNCIL ACTION: Approved on 2/20/2018 REFERENCE ** 13P17-0282 DISASTER DATE: 2/20/2018 NO.: P-12156 LOG NAME: DEBRIS MONITORING SVCS DG CODE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Non-Exclusive Standby Contracts with DebrisTech, LLC, Tetra Tech, Inc., and Thompson Consulting Services, LLC for Disaster Debris Monitoring Services in the Event that a Natural or Man-made Disaster Should Occur for the Code Compliance Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize entering into non-exclusive four-year Standby Contracts with Debris Tech, LLC, Tetra Tech, Inc., and Thompson Consulting Services, LLC for disaster debris monitoring services in the event that a natural or man-made disaster should occur. DISCUSSION: In the event of a disaster event in which debris is created, the City must have the ability to remove disaster debris in accordance with the City's Disaster Debris Management Plan. The city provides this service by contracting with different contractors. Because the laws and regulations are so voluminous and complex, the City must have a debris monitoring service to monitor the contractors who remove, haul and dispose of disaster debris. The Debris Monitoring contracts allows the city to seek reimbursement from the Federal Emergency Management Agency (FEMA) because the City is able to prove that all debris has been handled according to State, Federal and Local Laws and Regulations. In order to have Debris Monitoring Contractors available, the Code Compliance Division requested the Purchasing Division assist in soliciting Debris Monitoring Contractors who would be interested in entering into a Standby Contracts. The Standby Contracts would be utilized by the City of Fort Worth's Solid Waste Services Division, of the Code Compliance Department, Emergency Management Office, Park and Recreation Department, Transportation and Public Works Department and the Water Department. The purpose of these standby contracts is to increase efficiency and to establish prices prior to an disaster occurring. The prices attached will be the prices the vendors will be able to charge the City in the event that their services are needed. Since the Contract will be based upon whether a disaster event occurs, the Contract will provide that the city is not guaranteeing to purchase any specific amount of services. In the event a disaster occurs, the City will request each vendor to provide an estimated cost, availability and Vendor's proximity to the designated work site(s). Any expenditures under the Contract will only occur with prior approval by the Council or the City Manager, as appropriate. The Purchasing Division issued a Request for Proposals (RFP) for a Standby Contract for Debris Monitoring Contractors. The Request for Proposals (RFP) was advertised in the Fort Worth Star- Telegram on April 19, 2017, April 26, 2017, May 3, 2017, May 10, 2017 and May 17, 2017. One- hundred and five Vendors were solicited from the purchasing database system; four responses were received. Code Compliance Department staff evaluated the proposals submitted, and concluded that Debris Tech, LLC, Tetra Tech, Inc., and Thompson Consulting Services, LLC presented the best value to the City. The Contractors demonstrated the capacity and ability to rapidly mobilize and respond to http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25505&councildate=2/20/2018 8/2/2018 M&C Review Page 2 of 2 potential wide-scale debris volumes, as generated by hurricanes, tornadoes and ice storms. Therefore, staff recommends entering into Non-Exclusive Contracts with Debris Tech, LLC, Tetra Tech, Inc., and Thompson Consulting Services, LLC. PRICE ANALYSIS - There is no purchase history to allow comparison of current proposed price. Code Compliance Department Staff has reviewed the proposals and determined the firms to have the financial and bonding capacity to provide the services and the prices to be fair and reasonable for the industry. M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERM - Upon City Council approval, the Agreements shall commence on February 21, 2018 shall expire on February 20, 2022. RENEWAL OPTIONS - This Agreement may be renewed for one additional five-year term by mutual Agreement of the parties. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that should a disaster occur, funds will be appropriated to cover the costs of a debris removal program. Should the services provided under these contracts be requested outside of a disaster, funds are available within the existing appropriations of the Code Compliance Department. Prior to an expense/expenditures being incurred, the Code Compliance Department has the responsibility to validate the availability of funds. BQN\17-0282\DG TO Fund Department Account Project Program Activity BudgetE(Chartfiel Reference# Amount i ID i ID I Yeard 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID I Year (Chartfield 2) Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Cynthia B. Garcia (8525) Darian Gavin (2057) ATTACHMENTS DEBRIS TECH LLC 2017-Form 1295.pdf Tetra Tech Form 1295.pdf Thompson Consulting Services Form 1295.0 http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25505&councildate=2/20/2018 8/2/2018