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Home My WebLink AboutContract 47882-R2 CITY SECRETARY I e CONTRACT No. 4 n & R a U` ti SECOND RENEWAL OF CITY SECRETARY CONTRACT NO.47882 A PROFESSiONAL SERVICES AGREEMENT WITH LONE STAR AUCTIONEERS, INC. THIS SECOND RENEWAL OF CITY SECRETARY CONTRACT NUMBER 47882 ("Second Renc%yal") is made and entered into by and between THE CiTY OF FORT WORTH ("C'ity"). a home-rule municipal corporation of the State of 'texas, acting by and through its duly authorized Assistant City Manager, and LONE STAR AUCTIONEERS, INC. ("Lone Star Auctioneers').a Texas corporation.acting by and through its duly authorized representative. WHEREAS.the City and Lone Star Auctioneers entered into a professional services agreement, City Secretary Contract Number 47882("Agreement"): WHEREAS. the Agreement provides for a primary term of one year, with four (4) subsequent one-year renewal options: WHEREAS. the primate term expired on May 11, 2017: WHEREAS, the parties previously exercised the first one-year renewal option; WHEREAS, the parties desire to exercise the second one-year renewal option: NOW, THEREFORE. the City and Lone Star Auctioneers agree to renew and extend the Agreement for the second renewal term as hollows: 1. I. The City and Lone Star Auctioneers agree to renew and extend the Agreement for a second renewal term ol'one (l) year, effective beginning on May 12. 2018 and ending on May 1 1. 2011) ("Second Renewal Term"). IL I. All other terms and conditions of the Agreement shall remain in full force and effect except as specifically set forth in this Second Renc% al. 2. All terms of this Second Renewal that are capitalized but not defined shall have the meanings assigned to them in the Agreement. SIGNATURES ON FOLLOWING PAGE l OFFiCiAL RECORD CITE'SECRETARY Sceood Renewal of C'SC 47882 FT.VUWK,= IN WITNESS WHEREOF, the parties h° had a executed this Second Renewal duplicates in Fort Worth. Tcxas, this dray of , 2018. CITY OF FORT WORTH LONE STAR AUCTIONEERS, INC. Bv: By: S. Ghce,\ Name: r��Y"' rjur sS ,assistant City it'lanager Title: C c D Steve C okc�. Director Property Management Department APPROVED AS TO FORM AND LEGALITY: IZirh�trd :\. McCracken -- Assistant Citv Attorne\ ,ATTEST: .tIOF FQRT i ry Ka is �;tty Secret ry ? �1&C': P-1 1871 Form 1291: 2016-1-5481 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Second Renenrnt of CSC 47882 Page 2 of 3 Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract including ensuring all performance and reporting requirements. Z1 e: Title: Steve Cooke,Pro party Management Director OFFICIAL RECORD CITY SECRETARY 9'T,!NORTH,TX Second Renewal of CSC 47882 Page 3 of 3 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDAORTWORTII COUNCIL ACTION: Approved on 5/10/2016 REFERENCE ** 13P15-0282 AUCTION DATE: 5/10/2016 NO.: P-11871 LOG NAME: SERVICES - EW POLICE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Contracts for Auction Services with Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., for Sales of Wrecked and Abandoned Vehicles, Property and Surplus City Equipment (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize contracts for auction services with Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., for sales of wrecked and abandoned vehicles, property and surplus City equipment. DISCUSSION: City departments will use these contracts for live and online auction sales of forfeiture and surplus vehicles, obsolete equipment, surplus office furniture and various surplus items. Lone Star Auctioneers and PropertyRoom.com will be paid by commission from buyers of auctioned items. This is a revenue generating Agreement with auction proceeds credited to the appropriate City fund identifier. During the previous fiscal year the City received a total net revenue of$1,940,000.00 from internet auctions. Of this total, $895,265.00 was from Equipment Services Department vehicle sales, $997,345.00 was from the Police Department and auto impound sales and $47,390.00 was received from other City surplus sales. Estimates for these revenues are included in the City's budget. A Request for Proposals (RFP) 15-0282 was issued on August 19, 2015. The evaluation factors included physical governmental auctioneer experience, electronic governmental auctioneer experience, advertising and sale marketing ability, web based services, project management, qualifications and references and cost. The evaluation panel included representation from the Police Department- Property and Records Management, Asset Forfeiture, Fleet/Auto Pound and the Property Management Department. The evaluation panel compared proposal responses to the evaluation factors, Lone Star Auctioneers, Inc., and PropertyRoom.com, Inc., were the best rated value to the City. PRICE ANALYSIS - The percentages paid to these suppliers remain unchanged compared to percentages awarded in 2009. Overall, percentages being recommended are considered fair and reasonable. BID ADVERTISEMENT - This RFP was advertised in the Fort Worth Star-Telegram on August 19, 2015, August 26, 2015, September 2, 2015, September 9, 2015 and September 16, 2015. Nineteen vendors from the City's database system were solicited, seven responses were received. M/WBE OFFICE —A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS— Upon City Council's approval these contracts shall have an initial one year term beginning May 4, 2016 and expiring May 3, 2017. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21870&councildate=5/10/2016 8/2/2018 M&C Review Page 2 of 2 RENEWAL OPTIONS - These contracts may be renewed for four additional one-year terms at the City's option. This action does not require City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. FISCAL INFORMATION/CERTIFICATION: Revenue received from the contracts provided herein will be deposited into the appropriate fund, including but not limited to the General Fund, Sale of Abandoned Property Account which has total estimated revenue in Fiscal Year 2016 of$1,320,599.00 and year-to-date receipts of$4,650.00, Crime Control Prevention District Fund, Sale of Capital Asset Account which has total estimated revenue in Fiscal Year 2016 of$101,988.00 and no year-to-date receipts and State Asset Forfeiture Fund, Sale of Abandoned Property Account which has no estimated revenue in Fiscal Year 2016 and year-to-date receipts of$267,582.00. BQN\15-0282\EW TO Fund Department Account Project Program Activity BudgetReference# Amount i ID y ID Year (Chartfield 2) FROM Fund Department Account Project Program I Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Valerie Washington (6192) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Jack Dale (8357) Eryck Walker(6610) ATTACHMENTS 1295 Forms.0f http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21870&councildate=5/10/2016 8/2/2018 CERTIFICATE OF INTERESTED PARTIES FORM 1295 101`1 Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-15481 LONE STAR AUCTIONEERS, INC. FORT WORTH, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/18/2016 being filed. CITY OF FORT WORTH Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. 15-02$2 AUCTIONEERING SERVICES 4 Nature of interest(check applicable) Name of Interested Party City,State,Country(place of business) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. �,tpRY pUe�i� BRANDON L. SMITH =2 e8 Notary Public,State of Texas 'Ig My Commission Expires August 20, 2016 Signator of authorized agent of co ra ting business entity AFFIX NOTARY STAMP f SEAL ABOVE Sworn t0 and subscribed before me,by the said this the day of 20 to certify which,witness my hand and seal of office. rgnature of cer ad roistering oaifi Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34944