HomeMy WebLinkAboutContract 49972-A2 4
RECEIVED CITY SECRETARY
- 12018
CONTRACT NO. ��'V
C11}�0r
Cin$0RTVV RrN SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO.49972
RLTARY
WHEREAS the City of Fort Worth ("City") and Tarrant County Samaritan Housing, Inc.
("Agency")made and entered into City Secretary Contract No. 49972("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Housing
Opportunities for Persons with AIDS Program ("HOPWA"), Program No. TX-H-17-F002, Catalog of
Federal Domestic Assistance No. 14.241;
WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase the
Tenant Based Rental Assistance(TBRA) line item by $35,032.92;
WHEREAS, these funds became available as a result of remaining balances from the 2015-2016
and 2016-2017 program years;
WHEREAS, the additional funds are needed by Agency to cover increased costs of beneficiary
subsidies due to loss of employment/financial resources, and the increased cost of housing unit rents;
WHEREAS, these funds are eligible for reimbursement as of June 14, 2018, which is the date
after the public comment period ended;
WHEREAS,Agency requested a budget amendment on June 6, 2018;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the
budget, subject to written approval by the Director of the City's Neighborhood Services Department, so
long as a request is submitted by June 1, 2018;
WHEREAS, in order to expend funds and meet Contract objectives, City will waive the June 1,
2018 deadline for Agency requests for Budget amendments; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the
Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
Section 4.1 Provide HOPWA Funds is deleted in its entirety and replaced by the following:
"4.1 Provide HOPWA Funds.
City shall provide up to $588,452.06 of HOPWA Funds under the terms and conditions of this
Contract."
The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the
following:
"Agency will maintain coverage in the form of insurance or bond in the amount of
$588,452.06 to insure against loss from the fraud, theft or dishonesty of any Agency's officers,
agents,trustees, directors or employees."
OFFICIAL ItECOR
ET
Amendment No.2 to CSC No.49972 A�V
CITY 8flCl� Page 1
Tarrant County Samaritan Housing,Inc.(HOPWA))
T-�O
H9 Jr 9
II.
Exhibit"A"—Program Summary and Exhibit`B"—Budget attached to the Contract are hereby
replaced with the attached Exhibit"A"-Program Summary Revised 06/18 and Exhibit`B"—Budget
revised 06/2018.
III.
Unless otherwise specified,this amendment is effective as of the Effective Date of the Contract.
VI.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No.2 to CSC No.49972 Page 2
Tarrant County Samaritan Housing,Inc.(HOPWA))
ACCEPTED AND AGREED:
TATAN HOUSING,INC. CITY OF FORT WORTH
By: TY;Xjj-�o
By: iz� o
"�(be i e, Presi a and Ch4 Fernando osta,Assistant City Manager
ATTEST: APPROVE AS TO FORM AND
LEGALITY:
t
By: �C RT
Ci Secreta7
,.`C ge Meba e,Assistant City Attorney
M&C: G-1900
v
1295 Certification No. 2017-2361 0--
Date: August 1, 2017 fa t
.. ..
CONTRACT COMPLIANCE MANAGER:
By signing,I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Barbara Asbury
Compliance and Planning Manager
EOFFICIALORDANY
ff YX
Amendment No.2 to CSC No.49972 Page 3
Tarrant County Samaritan Housing,Inc.(HOPWA))
TARRANT COUNTY SAMARITAN HOUSING, INC. EXHIBIT "A"
Samaritan House Supportive Services PROGRAM SUMMARY
PROGRAM SUMMARY
(HOPWA)
October 1, 2017 to.September 30, 2018 $588,452.06
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program provides supportive services and Tenant Based Rental Assistance (TBRA) to
HOPWA Eligible Clients living in the Samaritan Villages Apartments, the Samaritan House
Single Room Occupancy ("SRO") Facility, and in scattered-site rental-voucher supported
housing. The supportive services include case management and housing counseling. Program
services may also include congregate meals; medical case management; substance abuse
counseling; medical transportation; recreational and social programs; educational programs; and
life and job skills programs.
TBRA includes long-term monthly rental assistance. Clients must be Income Eligible according
to HUD guidelines, live in a rental unit that passes habitability inspections, and have an
identified housing need as determined by the client's case manager.
HOPWA Funds will pay for direct assistance for TBRA clinets. HOPWA Funds will be used to
pay for a percentage of supportive service salaries and fringe benefits, associated with the
Program. HOPWA Funds will also be used to pay for the operational expenses of the Agency's
SRO Facility located at 929 Hemphill Street, Fort Worth, TX 76104. Operational expenses
consist of salaries and fringe benefits for property management and maintenance staff.
No more than 7% of the HOPWA Funds will be used to pay for administrative costs, including
salaries and fringe benefits and City-required insurance associated with the Program.
Agency's office and Program services will be available at 929 Hemphill Street, Fort Worth,
Texas 76104, Monday through Friday, 9:00 a.m. to 5:00 p.m. Program services may also be
provided at clients' homes. The SRO is staffed 24 hours a day, 7 days a week.
The Program will provide services to HOPWA Eligible clients residing in Tarrant, Johnson,
Parker, Wise, Hood and Somervell counties.
HOPWA PSA CONTRACT 2017-2018—EXHIBIT"A"—PROGRAM SUMMARY Page I
Tarrant County Samaritan Housing,Inc.–Amendment No.2
REGULATORY CLASSIFICATION:
IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration
3 1 C HOPWA Project Sponsor Activity
Regulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses
24 CFR 574.300(b)(7)— Supportive Services
24 CFR 574.300(b)(8) Facility Based Operations
24 CFR 574.300(b)(6) —TBRA
Agency will maintain documentation which verifies that 100% of clients served by the Program
are eligible under HOPWA Regulations.
PROGRAM GOALS:
Minimum Number of Clients to be Served: The Program must provide Supportive Services to
a minimum of 135 Unduplicated Clients. Unduplicated Clients must be residents of Tarrant,
Johnson, Parker, Wise, Hood and Somervell counties as shown by the monthly reports on
Attachment III. The Program will also provide Facility Based Housing Subsidy Assistance
through the housing operations of 60 household housing units and TBRA services to a minimum
of 18 households
HOPWA PSA CONTRACT 2017-2018—EXHIBIT"A" —PROGRAM SUMMARY Page 2
Tarrant County Samaritan Housing,Inc.–Amendment No.2
The following tables were created for the purpose of preparing, negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented
on the first page of this EXHIBIT "B"–Budget. The information reflected in the tables is to be
considered part of the terms and conditions of the Contract. Agency must have prior written approval
by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to EXHIBIT "B"–Budget is June 1, 2018.
SALARY DETAIL - ADMINISTRATIVE
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
Chief Executive Officer $ 134,078.00 9.0% $ 12,067.00
Chief Financial Officer $ 100,000.00 9.0% $ 9,000.00
Accounting Clerk $ 40,000.00 9.0% $ 3,600.00
Grant & Compliance Manager $ 56,782.00 9.0% $ 5,110.00
TOTAL $ 330,860.00 9.0% $ 29,777.00
FRINGE DETAIL - ADMINISTRATIVE
Percent of Est. Percent to Amount to
Payroll Amount Grant Grant
FICA 7.65% $ 23,085.00 9.9% $ 2,278.00
Life/Disability Insurance $ 2,752.00 1.1% $ 31.00
Health/DentalInsurance $ 18,061.00 6.8% $ 1,234.00
Unemployment-State $ 5,733.00 9.9% $ 566.00
Worker's Compensation— $ 5,551.00 2.0% $ 112.00
TOTAL 1 $ 55,182.00 7.6% $ 4,221.00
MISCELLANEOUS - ADMINISTRATIVE
Est. Percent to Amount to
Total Budget Grant Grant
Contract Labor(Accounting) $ 11,500.00
Audit Fees
Insurance-Commercial Umbrella Liability $ 18,620.00
Insurance-Directors and Officers
Insurance-Fidelity Bond or Equivalent $ 297.00 100.0% $ 297.00
TOTAL $ 30,417.00 1.0% $ 297.00
HOPWA PSA CONTRACT 2017-2018-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc. -Amendment No. 2 Page 1
SALARY DETAIL- SUPPORTIVE SERVICES
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
Chief Programs Officer $ 84,619.00 40.0% $ 33,848.00
Food Service Manager $ 46,996.00 47.6% $ 22,389.00
Cook $ 32,967.00 49.2% $ 16,209.00
Cook 2 $ 33,465.00 49.9% $ 16,713.00
Cook 3 $ 13,339.00 17.0% $ 2,268.00
Medical Case Manager $ 43,680.00 12.0% $ 5,242.00
Life Skills Enrichment Coordinator $ 28,080.00 100.0% $ 28,080.00
Life Skills Enrichment Specialist(FT) $ 23,795.00 100.0% $ 23,795.00
Life Skills Enrichment Specialist (FT) $ 22,880.00 100.0% $ 22,880.00
Life Skills Enrichment Specialist(PT) $ 11,898.00 100.0% $ 11,898.00
Life Skills Enrichment Specialist(PT) $ 11,898.00 100.0% $ 11,898.00
Life Skills Enrichment Specialist (PRN) $ 2,974.00 100.0% $ 2,974.00
Life Skills Enrichment Specialist (PRN) $ 2,974.00 100.0% $ 2,974.00
Life Skills Enrichment Specialist(PRN) $ 2,974.00 100.0% $ 2,974.00
Life Skills Enrichment Specialist(PRN) $ 2,974.00 100.0% $ 2,974.00
Family Health and Education Manager $ 46,800.00 58.0% $ 27,144.00
Case Mangement Program Manager $ 49,920.00 65.0% $ 32,448.00
Patient Navigator $ 28,500.00 66.0% $ 18,810.00
Licensed Chemical Dependency Couselor $ 18,200.00 80.0% $ 14,560.00
Social Work Case Manager $ 8,736.00 40.0% $ 3,494.00
Social Work Case Manager $ 33,280.00 42.0% $ 13,978.00
Social Work Case Manager $ 40,560.00 13.0% $ 5,273.00
TOTAL $ 591,509.00 54.6% $ 322,823.00
FRINGE DETAIL - SUPPORTIVE SERVICES
Percent of Est. Percent to Amount to
Pa roll Amount Grant Grant
FICA 7.65% $ 57,143.00 41.2% $ 23,548.00
Life/Disability Insurance $ 9,512.00 7.7% $ 730.00
Health/DentalInsurance $ 128,634.00 34.6% $ 44,516.00
Unemployment-State $ 14,189.00 41.2% $ 5,847.00
Worker's Compensation $ 15,017.00 41.5% $ 6,235.00
TOTAL $ 224,495.00 36.0% $ 80,876.00
SUPPLIES AND SERVICES - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Office/Medical Supplies $ 12,940.00
Office Equipment Rental $ 5,737.00
HOPWA PSA CONTRACT 2017-2018 -EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc. -Amendment No.2 Page 2
Postage $ 2,338.00
Printing $ 4,700.00
HOPWA PSA CONTRACT 2017-2018-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc.-Amendment No.2 Page 3
TOTAL $ 25,715.00
MISCELLANEOUS - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Contract Labor-Nutritionist $ 20,971.00
Food Supplies $ 148,140.00
Client Transportation $ 10,971.00
TOTAL $ 180,082.00
FACILITY AND UTILITIES - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent (City needs copy of lease before
expenses can be reimbursed)
Custodial Services $ 11,300.00
Maintenance/Repairs
Building Security
TOTAL $ 11,300.00
LEGAL, FINANCIAL AND INSURANCE - SUPPORTIVE SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Directors and Officers Insurance $ 2,500.00
TOTAL $ 2,500.00
DIRECT ASSISTANCE - STRMU
Est. Percent to Amount to
Total Budget Grant Grant
Short-Term Rent Assistance
Short Term Mortgage Assistance
Short Term Utilities Assistance
TOTAL
DIRECT ASSISTANCE - TBRA
Est. Percent to Amount to
Total Budget Grant Grant
Tenant Based Rental Assistance* $ 283,248.06 27.6% $ 78,248.06
HOPWA PSA CONTRACT 2017-2018-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House,Inc.-Amendment No.2 Page 4
TOTAL I $ 283,248.06 1 27.6%1 $ 78,248.06
*TBRA costs may be incurred and are eligible for reimbursement beginning October 3,2017
SALARY DETAIL - FACILITY BASED OPERATIONS
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
Property Manager $ 57,482.00 65.0% $ 37,112.00
Driver/Maintenance Manager $ 41,584.00 58.0% $ 9,149.00
Driver/Maintenance Technician $ 21,632.00 65.0% $ 8,869.00
TOTAL $ 120,698.00 45.7% $ 55,130.00
FRINGE DETAIL - FACILITY BASED OPERATIONS
Percent of Est. Percent to Amount to
Payroll Amount Grant Grant
FICA 7.65% $ 6,859.00 62.3% $ 4,276.00
Life/Disability Insurance $ 187.00 62.6% $ 117.00
Health/DentalInsurance $ 15,623.00 61.5% $ 9,601.00
Unemployment-State $ 21,691.00 5.4% $ 1,161.00
Worker's Compensation $ 1,795.00 107.2% $ 1,925.00
TOTAL 1 $ 46,155.00 37.0%1 $ 17,080.00
MISCELLANEOUS - FACILITY BASED OPERATIONS
Est. Percent to Amount to
Total Budget Grant Grant
Insurance-Commercial Property and
Professional Liability
Telephone
Electric
Maintenance/Repairs
Cleaning Supplies
TOTAL
HOPWA PSA CONTRACT 2017-2018-EXHIBIT"B"-BUDGET
Tarrant County Samaritan House, Inc.-Amendment No.2 Page 5