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HomeMy WebLinkAboutContract 47997-A2 CITY�c�Yy AMENDMENT N0.2 TO CITY SECRETARY CONTRACT No. 47997 WHEREAS, the City of Fort Worth (CITY) and Dunaway Associates L. P. , (ENGINEER) made and entered into City Secretary Contract No. 47997, (the CONTRACT) which was administratively authorized by M&C 27806 on the 28 day of June, 2016 in the amount of $293 , 763 ; and amended under City Secretary Contact No. 47997-A1, (the CONTRACT) which was authorized by M&C C-28398 on the 26 day of September, 2017 in the amount of $166, 910 ; and WHEREAS, the CONTRACT involves engineering services for the following project : RANDOL MILL RD IMPROVEMENTS (INTERSTATE 820 TO PRECINCT LINE RD) ; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee; and WHEREAS, an error was made to Section 2 of Amendment No. 1, which will be corrected in this Amendment No. 2 ; NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated June 4, 2018, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $40, 000. 00. (See Attached Funding Breakdown Sheet, Page -3-) . 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount up to $500, 673 . 00. v � .�._....... dtofrtrn rt j OFFICIAL RECORD 3. r7 N�ssaMrvices ement Amendment Template CITY SECRETARY C, OfA, j�Offffia leas 2012 Page 1 of 3 FT.WORTH,TX 3 . For clarification purposes, Section 2 of Amendment 1 , which amended Article II of the CONTRACT (M&C C-28398, September 26 , 2017) , should have recited a revised contract amount of $460 , 673 . 00 . 4 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect . REMAINDER OF PAGE INTENTIONALLY BLANK SIGNATURES AND EXHIBITS/ATTACHMENTS FOLLOW City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 2 of 3 EXECUTED and EFFECTIVE as of the date subscribed by the City' s designated Assistant City Manager. APPROVED: City of Fort Worth E111GI13EER Duna ;A sociates, L. P. Susa4 As Daniel T mper, P.E. Assistant City Manager Discip ine, Lead, Associate DATE: DATE: APPRL RECOMMEND,ED:\ tom✓ Douglas Wiersig, P.E. Director, Transportation/P blic Works Department APPROVED AS TO FORM AND LEGALITY: M&C: ( _ Z$ iq-3 S) Date : 4/1'? Dougl s W. Black lZ"g ?-0 3SSZt( Assistant City Attorney ATTEST: ORT ary J. , a s r U` City Se retary 'TEXPS City of Fort Worth OFFICIAL RECO M Professional Services Agreement Amendment Template CITY SECRETARY PMO Official Release 8/1/2012 Page 3 of 3 FT.WO"1H7K Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Wilma Smith Name of Employee/Signature Project Manager Title D This form is N/A as No City Funds are associated with this Contract Printed Name Signature Funding Breakdown Sheet CSN: 47997 Characters needed in each box: 5 7 7 6 6 4 8 Fund Department Account Proj # Activity Bdg Yr CF2 Ref Amount 34014 200431 5330500 100278 2330 2016 14010199 $ 40,000.00 $ 40,000.00 DA No. 2008279.005 June 4,2018 Ms. Lissette Acevedo, P.E., PTOE, PMP Program Manager City of Fort Worth Transportation & Public Works Department Capital Delivery Division Fort Worth,Texas 76102 Reference: Task Order Contract -Amendment No. 2 Randol Mill Road Paving and Drainage Improvements Project City Project No.100278 Ms. Acevedo: This letter constitutes formalization of your request for changes in the scope of thecurrent contact and our request for supplemental authorization for Tasks outside the scope of services of the current contract and amendments. Dunaway will provide thefollowing: SCOPE OF SERVICES The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have clearly defined the work to be performed and address the needs of the Project according to objectives listed below: WORK TO BE PERFORMED Task 1. Project Management Task 2. Final Design 100% TASK 1. PROJECT MANAGEMENT ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. Anticipated project timeline is 10 months (remaining design and construction). 1.1. Managing the Team Lead, manage and direct design team activities. • Task and allocate team resources. • Communicate internally among team members. • Ensure quality control is practiced in performance of the work. • Communicate directly with City on all design aspects. City of Fort Worth,Texas Amendment#2 Page 1 of 5 1.2. Communications and Reporting • Attend a pre-design coordination meeting with CITY. • Attend two (2) additional monthly project update meetings with CITY Project Manager. Prepare and submit monthly status reports in the format provided by the TPW Department to the CITY Project Manager. • Attend one (1) additional submittal review meeting with the CITY at the end of each design phase, and interim meeting with Water Department staff. • Make eight (8) additional site visits to the project site during construction to monitor construction progress of the contractor. ASSUMPTIONS • Two (2) additional monthly project status meetings and reports included. • One (1)additional submittal review meeting included with City staff. • Eight (8) additional construction site visits and reports included. DELIVERABLES A. Monthly status reports (2 Total) B. Site visit reports (8 Total) C. Meeting minutes with action items TASK 2. FINAL DESIGN (100 PERCENT) Final plans and cost estimate shall be submitted to CITY per the approved Project Schedule. 2.1. Revision of Final Design Drawings shall include the following: • Revise Construction Plans to add proposed concrete sidewalk and curb ramps and cross-walks to the roundabout at all street crossings. • Update bid quantities and prepare Change Order#1 to contractor. • Revise Supplemental Drainage Report for the Roundabout - Supplemental HEC RAS Drainage Model will be revised and analyzed for drainage system within the project limits as follows: • Evaluate drainage capacity for Roundabout and adjacent drainage ditches. Model height of water over Randol Mill Rd and affectsfrom upstream drainage crossing the road. • Update and re-submit Final Supplemental Drainage Study Report to City. • Revise Drainage Ditch Plan and Profiles at Roundabout. • Revise Storm Drain Plan and Profiles. Incorporate final hydraulics and design changes resulting from re-grading of ditches. • Add additional 3'x2' Box Culvert Storm Drain Plan and Profile sheet to the plans. City of Fort Worth,Texas Amendment#2 Page 2 of 5 • Revise paving plans to add proposed sidewalk and curb ramps. • Revise grading plan and contour plan sheets. • Update splitter island details and add new sidewalk details. • Revise Signage and Pavement Marking plan sheets, to add LED cross-walk signs and cross-walk details. • Revise Street Light plan and detail sheets. • Update Traffic Control plan sheets and sequencing. • Revise Landscaping detail sheets. • Prepare revised 100% OPCC resulting from Change Order#1. ASSUMPTIONS • All storm water calculations shall conform to the 2015 CITY iSWM Criteria Manual for Site Development and Construction (iSWMM). All storm waterdesign shall conform to iSWMM where possible, any deviations will be agreed upon between the CITY and the ENGINEER in writing and noted in the plans. • 3 sets of half-size and 2 sets of full-size plans will be delivered for the 100% design. • 5 sets of OPCC's will be delivered for the 100% design, and bid proposal revised. • DWF files and PDFs created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • All submitted documents and checklists will be uploaded to the designated project folder in Buzzsaw. • Total of 30 revised plan sheets will be assumed for 100% submittal to Cityfor Change Order#1 package. DELIVERABLES A. Final Design Drawings for the Roundabout B. Final Revised Drainage Report for the Roundabout C. Change Order#1 package with revised bid proposal D. Opinion of Probable Construction Cost (OPCC) ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scone of Services.— CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be City of Fort Worth,Texas Amendment#2 Page 3 of 5 agreed upon in writing by both parties before the services are performed. These additional services include the following: o Negotiation of easements or property acquisition. o FEMA floodplain modeling. o CDC Floodplain Permitting for Trinity River Basin. o Negotiation of Utility Relocations. o Construction inspection services. City of Fort Wath,Texas Amendment#2 Page 4 of 5 BASIC FEE A summary of the total project is as follows: MIWBE Provided Current Authorization $ 40,000 0.00% Previous City Authorizations $ 460.673 39.79% Subtotal $ 500,673 36.61% Original Contract Total Budget Approved $ 293,763 Summary for Amendment#2 by firm: Percentage of Amendment Dunaway Associates, L.P. $ 40.000 100% Total $ 40,000 100.00% Please review the enclosed information and call me if you have any questions orrequire additional information regarding this amendment. Sincerely, DUNAWAY ASSOCIATES, L.P. -V Daniel TremAl .E. Discipline Lssociate City of Fort Worth,Texas Amendment#2 Page 5 of 5 Task Description-Add Sidewalks and Curb f Total Expense Task No. Existing Roundabout Plans.Duration 4 W Task Sub Total Reproduction Cost 1.0 Project Management - $ - $0 $8,050 1.1 Managing the Team 1.1.1 Internal Team Meetings(2 total) $0 $1,020 1.1.2 QA/QC $0 $790 1.2 Communications and Reporting $0 $0 1.2.1 Pre-Design Coordination Meeting $0 $370 1.2.2 Monthly Project Update Meetings(1 total) $0 $370 1.2.3 Design Submittal Review Meetings(1 total) $0 $370 1.2.4 Construction Admin Site Visits(8 total) $0 $2,960 1.2.5 Prepare OPCC $0 $945 1.2.6 Specifications $0 $945 1.2.7 Invoicing $0 $280 2.0 Final Design - $ 55.00 $55 $31,950 2.1 Update Index of Sheets $0 $385 2.2 Update Quantities and Tables $0 $1,540 H&H Analysis Updates 2.3 (Horizontal Ditch Revisions&New Culvert Calcs $0 $5,955 2.4 Update H&H Report $0 $2,045 2.5 Ditch Plan and Profiles Updates $0 $2,830 2.6 Typical Ditch Sections $0 $500 2.7 Existing Culvert P&P Updates $0 $615 2.8 New Culvert P&P Sheet $1 500 2.9 Paving Plan Updates(New Sidewalk Plan Sheet $ 25.00 $25 $5,015 2.1 Grading Plan Updates $ 30.00 $30 $3,020 2.11 Splitter Island Detail Updates $0 $500 2.12 New Sidewalk Detail Sheets $0 $730 2.13 Signing Sheets Updates $0 $1,495 2.14 Signing Details 5 $0 $88 2.15 Pavement Marking Plan Updates $0 $$885 2.16 Street Lights and Illumination Updates $0 $1,600 2.17 Traffic Control/Sequencing Updates $840 2.18 LandscapingDetails Update $0 $770 55.00 55 ,000 DATE WZ912M- la Project Summary Total Hours 282 Total Labor $ 39,945.00 Total Ex ense $ 55.00 MBE/SBE Subconsultant $ _ Non-MBE/SBE Subconsultant $ _ 10% Sub Mark u $ _ MBE/SBE Participation 0.00% Total Project Cost 0,000 City of Fort Worth,Texas Attachment 8-Level of Effort Supplement PMO Official Release Date:8.09.2012 1of1 CFW Bid Schedule-Randol Mill at Precinct Line Rd 13-Mar-18 13:37 Data date:12-Mar-18 Activity ID Activity Name S O N D J F M A 10 • • • • ' 08- Ap A1000 Receive 95%plans,specs,OPCC A1020 Utility Coordination A1030 Water Coordination A1040 Trafic Management Coordination A1050 Parks Coordination A1070 Prepare e-council packet for M&C A1060 Get K number from Vauft A1065 Consultant prepares final(100%)plans A1010 Business Diversity Form+OPCC with Bid Items to get MBE A1090 Route Mylar of Cover Page for signature A1280 Consultant prepares Final Plans A1100 Write Public Bid Notice(1wk before advertise) A1110 Send to Fort Worth Star Telegram(Nikki M) All 230 Receive hard copy plans sets from Consultant A1080 Receive Final plans with Mylar of Cover Page A1125 Advertisement Period A1120 Public Bidding Advertisement 1 (Thursdays only) A1121 Public Bidding Advertisement 2(Thursdays only) A1126 Pre-Bid Meeting A1130 Bid Opening A1140 Consultant prepares bid tabs A1150 Low Bidder prepare MBE paperwork A1200 Receive copies of contractor's bond A1310 Request for Compliance Memo-MBE office A1085 Pre-Award Site Visit A1210 Assemble spec book A1075 M&C deadline A1240 Route spec book for signature A1170 Council Meeting A1180 Public Meeting documents to Jeff Allen in A1190 Receive copies of M&C decision — A1250 Pre-Construction Meeting A1260 Public Meeting A1270 Start Construction 1290 Construction Period Con -------- --- ----- 1300 Construction Complete Con Page 1 of 1 Remaining Level of Effort ©Oracle Carporation �� Actual Level of Effort MAYOR AND COUNCIL COMMUNICATION MAP 20RAN DOL MILL RD 100278 BETTY p tib 3 BRIDGES W D 00 ELLEN 1010 _� z w 183 183 c7 10 3 I Y W N = LATHAM p a ` p � Y TRINITY VIST Z � LxJ U N a w w P1�LQOfL o q Ly TRIN 0 1,500 3,000 6,000 Ft 0 w _j I Y W 1�1 5; ELSE N TYNE N 0 SAND- CREEDE �o MIDWAY 1�1 J } w TRAMMEL DAVIS �l Z J Q N ZJ ® 2 y Z f7 0o J _ m N Q = AAA V ----_—' I o Z p Z � w U) DECOY v w JACK NEWELL w �4 �Z a � d' w � a Ftio o M w %yw 00 rLOWERY <F� P14 `0 X00 ib a 3 N SG�F Q(/FT ct ua 3 LL Z 2'� = 0. Q SARTgIN ?� � I LAMAR = IQO JOHN T,WHITE a o BOLA RATON --w ANDERSON 3 ERSON to _ `, Z P`N= � 0 ADRIANA W TWIN ELMS BRIDGE BRENTWOOD STAIRr EXIT 2gg EXIT 21A N 30 y 30 0 EDERVILLE W �a cw7 `BRENTWOOD N M v J p I 0 W �? o x �� v YOLA A7 nJ 11 is r co Z STONEGArTE t.l w �~i S Ce. �,+� v O Y• sys _� - ' U U) C, . _co J r SIS f� t r LOWERY } wa LL SARTAIN �� I I i EASTLANDGRAYSON RANDOL MILL ROAD AT PRECINCT LINE ROAD Io CLOVER— Copyright 2016 City of Fort Worth. Unauthorized reproduction is a violation of applicable laws. The product is for CITY PROJECT#100278 informational purposes and may not have been prepared for or be suitable for legal,engineering,or surveying purposes. DOE#6800 It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. The City of Fort Worth assumes no responsibility for the accuracy of said data. M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORT N COUNCIL ACTION: Approved on 8/7/2018 DATE: 8/7/2018 REFERENCE NO.:**C-28773 LOG NAME: 20RANDOL MILL ROAD AMENDMENT 2 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 2, in the Amount Up to $40,000.00, to the Engineering Services Agreement with Dunaway and Associates, L.P., City Secretary Contract No. 47997 for a Revised Contract Amount Up to $500,673.00 (COUNCIL DISTRICT 5) RECOMMENDATION: It is recommenged that the City Council authorize the execution of Amendment No. 2, in an amount not to exceed $40,000.00, to the Engineering Services Agreement with Dunaway and Associates, L.P., City Secretary Contract No. 47997, for the final design of Randol Mill Road at Precinct Line Road including construction management services, for a revised contract amount up to $500,673.00. DISCUSSION: The 2014 Bond Program provides funding for improvements along Randol Mill Road from Precinct Line Road to Stoneview Circle. These improvements include reconstruction of the existing roadway to its ultimate 3-lane configuration from Stoneview Circle to east of Old Randol Mill Road, construction of a roundabout at Precinct Line Road, travel lane widening/rehabilitation and shoulder improvements where needed. On June 28, 2016, City Council approved Mayor and Council Communication (M&C C-27806) authorizing execution of an Engineering Services Agreement in the amount of$293,763.00 with Dunaway and Associates, City Secretary Contract No. 47997, to provide complete design plans for these improvements. On September 26, 2017, City Council approved M&C C-28398 authorizing Amendment No. 1, in the amount of$166,910.00, for additional professional engineering design work and construction management services. This current amendment will provide for additional professional engineering services with scope changes regarding modifications to landscaping and pedestrian access to reduce long term maintenance costs and improve pedestrian safety. Dunaway and Associates, L.P., proposes to perform these professional services in an amount not to exceed $40,000.00. Staff considers this fee to be fair and reasonable for the scope of services to be provided. A portion of this project will include 2014 Bond Funds. Available resources within the General Fund will be used to provide interim financing for these expenses until debt is issued. Once debt associated with this project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing Official Intent to Reimburse, that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014) and subsequent actions taken by the Mayor and City Council. This project is located in COUNCIL DISTRICT 5. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of the 2014 Bond Program Fund. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26033&councildate=8/7/2018 8/21/2018 M&C Review Page 2 of 2 TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Wilma Smith (8785) ATTACHMENTS Form 1295 Dunaway Asso..pdf Map Randol Mill Road.pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=26033&councildate=8/7/2018 8/21/2018 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-355251 Dunaway Associates, LP Fort Worth, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/17/2018 being filed. City of Fort Worth Date Acknowl ged- 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 2008279.006 Roundabout Improvements Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Galbreath, Tom Fort Worth, TX United States X Wilde, Chris Fort Worth, TX United States X Williamson,Jason Fort Worth, TX United States X Eubanks, Ross Austin, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Tom Galbreath and my date of birth is 09/19/60 My address is 550 Bailey Avenue, Suite 400 Fort Worth Texas 76107 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas on thel 7th day of May 2o2018 (month) (year) r Signature f a orized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523