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Home My WebLink AboutIR 9021INFORMAL REPORT TO CITY COUNCIL MEMBERS �Parrq�� ', � � * « �x� Ygp3 To the Mayor and Members of the City Council SUBJECT: Special Events Ordinance No. 9021 March 10, 2009 Page 1 of 2 The purpose of this Informal Report is to advise the Mayor and Members of City Council that staff has begun working on the creation of a Special Events Ordinance. This ordinance will regulate special event activities such as festivals, parades, block parties, banners, filming crews, valet parking and other events. The underpinning purpose of the Special Events Ordinance is to: • Provide for the health, safety and public welfare of event attendees, workers, and volunteers, • Create regulatory consistency between events held on public and private property, and • Develop enforcement tools to ensure event holders adhere to the ordinance The current policy requires the following steps: • Event Holder completes an application • A Site Plan must accompany application • If the Event Holder holds a Non-Profit 501(c)(3) status — Administratively Reviewed and Approved/Disapproved • If the Event Holder is a For-Profit Agency, City Council Approves/Disapproves • Pre Event Meeting (review of site plan, logistics, production plan, public safety plan and other impacts) — Held 45 Days Prior to Event (Non-Profit Organization) — Invite Stakeholders (DFWI, Sundance, Fire, Police, FWCC, The T and others) — Collect Fees — Review Traffic Control Plan — Terms and Conditions Agreement signed by Event Holder The current policy is administered through the Traffic Engineering Division of TPW, except that the Public Events Department manages events at the Convention Center and Will Rogers Memorial Coliseum and the Parks and Community Services Department manages and regulates events in city parks. It is suggested that an Advisory Committee be formed to: • Outline those significant issues that should be included in the ordinance: — Coordination with other events — Establish authority regarding • Calendar of events � Aesthetics • Process for approval/disapproval • Appropriate location for events • Event participant Threshold • Scale & Duration of events • Review of established events • Define Event Management ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS To the Mayor and Members of the City Council SUBJECT: Special Events Ordinance The suggested committee members are representatives from: • Downtown Fort Worth, Inc. • FW Convention & Visitors Bureau • FW Chamber of Commerce • FW Hispanic Chamber of Commerce • FW Metropolitan Black Chamber of Commerce • Historic Stockyards Business Association • Fort Worth Runners Club • Neighborhood Representative • Parks Advisory Board No. 9021 March 10, 2009 Page 2 of 2 Former Assistant City Manager, Ramon Guajardo, has agreed to chair the Advisory Committee. Milestone dates for completing the Special Events Ordinance include: • March 25, 2009 — CMO contacts each organization for appointment to the Advisory Committee • April-May 2009 — Bi-weekly meetings are held • June 2009 - Develop ordinance language and hold Public Meeting(s) • July 2009 - Pre Council presentation on Advisory Committee recommendations -Ordinance presentation for approval Attached are the following: Calendar of Events 2009 Special Events Affecting Traffic For additional information, please contact Carl Smart at 817/392-6525 or Bill Verkest at 817/392- 7801. ;- G' Dale A. Fisse r, P.E. City Manager ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS � i 3 � � _ � o •— � � N a � ,,,�' � M O M •— � O O M� C� 00 ., V•.-. I` � �� r— C'7 N � � O � � � � d- 00 N � � � � � C� -� � � � � � � � � � � � � � � � � � � � � � � •� � � -- � W � -� .� � cn � c� u� . o �- � y— � � � � . _ � cCS � � � � � +� �- � � Z3 ,� ' — .�.,_, ' _ . _ -� � '— � U �. ! �- � � � '— � � — — �, � CC3 — _ � O ct3 C� �— LL � m LL LL Cn � 0.. ' 2009`SPECIAL EVENTS AFFECTING TRAFFIC MONTH DATE TIME EVENT TYPE OF EVENT LOCATION JANUARY 17th 11:00 AM Stock Show Parade Parade CBD - STAGING @ LAGRAVE LOT JANUARY 16th through Feb. 8 11:00 AM Fort Worth Stock Show Stock Show Will Rogers �^NUARY 19th 11:OOAM M.L. King Parade (3rd Monday) Parade CENTRAL BUSINESS DISTRICT (CBD) � 2UARY 8th 5-8 PM 119th Annual Reenactment of Cowtown's Last Great Gunfight - Stockyards - E. Exchange FEBRUARY 28th 7:30 AM Cowtown Marathon, 5K & 10K Marathon CBD 8 various locations in the City MARCH 14th aIl day FW Latin Fest Festival CBD - Main from Sth to 9th APRII 3rd - 5th Thursday-Sunda Chevy Thunder Festival Historic Stockyards District (Billy Bob's property) APRIL 16th - 19th 4 days Main Street Arts Festival Festival CBD Main and cross streets APRIL 11th 8:00 AM Race for the Cure 5K Run CBD Main and cross streets MAY 3rd all day Cowtown Cinco de Mayo Festival CBD - Main from 5th to 9th MAY 2�d & 3rd all day SAM'S CLUB MS 150 BIKE TOUR Bike Tour CBD - Sundance Square MAY 1sl Weekend 4 days Mayfest Festival Trinity Park MAY 25-31 most Iikely I; 6-10 PM Colonial Kick-Off event Leaderboard CBD MAY 4th f�ll week aiI day Colonial Golf Tournament Tounament Affects traffic on University from IH-30 to Berry Street MAY TBA '- 9:00 AM Youth Orchestra 5K Run CBD MAY 8th 8 9th 10AM-6PM Tx Frontier Forts Muster Parades Stockyards Dist. -- E. Exchange Ave MAY 25th (Memorial Day) 7:30 AM - 5:45 PM TX STATE Criterium Championship 14 Races Cultural District - Benefiting FW Police Bike Patrol JUNE 27th '; TBA Red Bull X Fighters Motocross Motocross Stockyards Dist. JUNE 13th-19th 6:00 PM Juneteenth Celebrations Parade Evans/Berry/ Rosedale 8 various other streets JULY 4th after FW Cats game July 4th Event Fireworks LaGrave Field Parking L.ot JULY TBD 5-10 PM Gran Fiesta de Fort Worth Festival LaGrave Field Parking Lot AUGUST 11th 7:00 PM Bamum & Bailey Circus Eiephant Walk FW Convention Center to Sundance Square SEPTEMBER TBD ' all day N. TX Conjunto Music Festival Festival CBD - Main from 8th to 9th - General Worth Square Park SEPTEMBER 121h 11:00 AM Mexican Independence Celeb. Parade CBD- 1st, Houston, 8th & Throckmorton Streets SEPTEMBER 13th Noo� - 10:30 PM Dies Y Seis de Septembre Festival CBD - Main Street from Sth to 9th `EMBER 19th 10:00 AM - 3 PM Cowtown Crusin for a Cure Car Show CBD - Main Street from 3rd to 5th SCPTEMBER TBD 11:OOAM-10:30 PM WolfDance Concert Stockyards - Billy Bobs Parking Lot SEPTEMBER TBD 7:OOPM-10:30PM Candlelighter's Run Run CBD - various streets SEPTEMBER 11th-13th all day "Jau by the Boulevard" Festivai Historic Camp Bowie Cultural District OCTOBER TBD 11:30 - 1:30 CFW Hispanic Heritage Festival City Hail Plaza - Northside of Building - Jennings close OCTOBER `< Tentative Texas Night Out Biock Parties Various Locations - City-wide OCTOBER 10th 10:30am-10:30pm Historic Handley Festival Festival Handley Street from E. Lancaster to Routt OCTOBER TBD 9:00 AM - alI day Convoy of Hope Health Fair Marine Creek Park - Northside OCTOBER TBA Noon-5:00 PM Library Fest Festival 3rd Street from Taylor to Lamar OCTOBER 11th 7:OOPM Leukemia Light the Night Walk Walk CBD - Step off at 4th & Houston, Lancaster to Houston OCTOBER 9th and 10th all day Musicarte Festivai CBD- Sundance Square - Main from 2nd to 5th OCTOBER 23rd - 25th Noon Annual "Red Steagall Parade" Festival & Parade CBD - Main St.from 9th to Weatherford to Stockyards OCTOBER 24th and 25th Ranch Bash Festival CBD- Sundance Square - Main from 2nd to 5th NOVEMBER 1st Friday - 6th 11:30 AM -1:30 PM Annual Kick the Can Event Food Drive Main Street between 3rd and 4th Streets NOVEMBER Wednesday - 11th 10:45 AM Tarrant County Veteran's Day Parade Houston 8 Main from 1st to 9th NOVEMBER 16th - Jan. 6, 2009 -- Christmas Tree Display Main belween 3rd & 4th'Sundance Square NOVEMBER 4th Friday 26th 6:00 PM Parade of Lights Parade CBD NOVEMBER December 5th 5:00 PM Jingle Bell Run SK Run CBD DECEMBER TBD 7:30 PM YMCA RUN 5K Run CBD DECEMBER 3rd Sunday - 20th 8:AM-1:00 PM Tarrant Dalias County Toy Run Motorcycle Run Starts @ Houston Street and exits east on 5th Street DECEMBER TBD 5:00-9:00 PM Fort Worth Bowl Pep Rally Pep Rally Not in sundance anymore at TCU DECEMBER T8D Noon - 2:00 PM Jesus Celebration Outreach CBD - Main Street in front of Christmas Tree Display �se note: Various events, parades, runs, and construcfion projecfs will affect the CBD during the yean the events /Isted a6ove are large Annual events. If you have questions concerning events, contact: Cynthia Alexander, Public Events Program Manager @ 817-392-7894 or Raquel Velasquez, Public Events Coordinator @ 817-392-1273 -- City of Fort Worth - Transportation & Public Works Street Permit Center * EVENT TO BE DETERMINED OR ANNOUNCED LATER