HomeMy WebLinkAboutContract 49853-A1 CITY SECRETARY
CONTRACT N0.
AMENDMENT NO. 1 TO
roti oQ; CITY SECRETARY CONTRACT NO.49853
' ��PQ PROFESSIONAL SERVICES AGREEMENT BETWEEN
50� 5� THE CITY OF FORT WORTH AND
141,0 GTS TECHNOLOGY SOLUTIONS
This Amendment is made between the City of Fort Worth ("City"), a municipal corporation, acting
herein by and through Susan Alanis, its duly authorized Assistant City Manager and GTS TECHNOLOGY
SOLUTIONS ("Consultant"), acting herein through Nathan Tart, its duly authorized Vice President.
WHEREAS, the City and Consultant entered into an Agreement identified as Fort Worth City
Secretary Contract No. 49853 ("Agreement") beginning October 30, 2017, and expiring October 29,
2022;
WHEREAS, the Agreement involves professional consulting services for managed services of
mobile computing hardware;
WHEREAS, the Agreement is not to exceed $889,672.33 for completion of professional
consulting services; and
WHEREAS, it is the collective desire of both the City and Consultant to amend the Agreement
to expand the scope of work to include Asset Recovery Services.
NOW, THEREFORE, the City and Consultant, acting herein by and through their duly authorized
representatives, enter into this Amendment which amends the Agreement as follows:
1.
The Statement of Work of the Agreement is hereby amended as follows:
City Secretary Contract No. 49853 Statement of Work is amended to include Asset Recovery
Services as described in Attachment "A" to this Amendment.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
City Secretary Contract No.49853 Amendment No. 1 Page 1 of 7
2.
The changes reflected in this Amendment are itemized in the Attachment to this amendment
and set forth the complete understanding of the parties. The Attachment is hereby incorporated into
this Amendment as if copied in full. If there is any conflict between this Amendment and any other
provisions of the Agreement, this Amendment shall control.
3.
All other provisions of the Agreement that are not expressly modified or amended herein shall
remain in full force and effect.
Executed and Agreed this day of 3 teol jueC 12018.
CITY OF FORT WORTH: GTS TECHNOLOGY SOLUTIONS:
By: By:
Sus n A nis Nathan Tart
Assis nt City Manager Vice President
Date: I X1If Date: 8/14/2018
APPROVED AS TO FORM
AND LEGALITY:
By: dm�6Contract Compliance Manager:
John B trong By signing I acknowledge that I am the
Assistant City Attorney person responsible for the monitoring
®F A' d administration of this contract,
ATTEST: ;'A eluding ensuring all performance and
rtin equirements.
By:
M y J Kayser �y teve Streiffert
,Qs;•...... ..
City Secretary Assistant Director, IT Solutions
Contract Authorization:
M&C:_P-12110
Date Approved:_10/10/2017_ OFFICIAL RECORD
Form 1295 Certification No.: 2017-261392 CITY SECRETARY
FT.WORTH,TX
City Secretary Contract No.49853 Amendment No. 1 Page 2 of 7
Attachment A
GT
TECHNOLOGY SOLUTIONS
Addendum for:
City of Fort Worth - MDC Rugged
Refresh
Asset Recovery Services
Version 3.0 DATE:07/09/2018
GTS Account Exec:Herschel Sova,512.731.7935, Herschel.sova@sts-ts.com
Page 3 of 7
Attachment A
Table of Contents for SOW
1 Purpose..................................................................................................................... 5
2 Scope......................................................................................................................... 5
2.1 In Scope...................................................................................................5
2.2 Out of Scope............................................................................................6
2.3 Customer Responsibility ..........................................................................6
3 Approach..................................................................................................................6
4 Revenue Share........................................................................................................ 6
5 Payment Terms....................................................................................................... 6
6 Approval................................................................................................................... 7
7 Terms and Conditions - In Accordance with DIR-TSO-3655...................... 7
GTS Professional Services Confidential Page 4 of 7
Attachment A
1 Purpose
GTS has been requested to provide IT asset recovery services (ARS) for in vehicle docking
stations, mount hardware and related accessories to be recycled, refurbished and/or resold. GTS
will provide all requested documentation for CFW to review as these services are being
completed in accordance with existing contract Terms & Conditions. GTS has also been
requested to provide IT asset recovery services for rugged MDCs and provide a 50/50 Net
Revenue Share based on assets that have been recycled, refurbished and/or resold. GTS will
provide all requested documentation for CFW to review as these services are being completed.
2 Scope
This section articulates the activities and services that will be considered in scope for Contractor
during this project. The scope of ARS will be limited to hardware removed as related to the
current GTS rugged refresh.
2.1 In Scope
The following items are in scope during this Contract:
• Transport Legacy Systems from customer site(s)to GTS warehouse in accordance with
the Deployment Schedule
o CFW has the right to waive or keep certain equipment if desired by responsible
party/department.
• Assigned representative to confirm equipment is eligible for GTS ARS process:
o PD Fleet Shop:Steve Clark
o FD Tire Shop:Tommy Moak
o IT Solutions:CFW Base, Fernando Barrera
• Cover risk of loss for systems while in Service Provider's possession; if loss should occur,
CFW will be reimbursed for 50%of recycled value based upon third party batch
assessment.
• Provide CFW ITS an inventory report of serialized equipment&general counts for other
mounting/docking/related peripherals collected.
• GTS will identify ARS Partner(s) and their methods/polices for hard drive destruction or
asset recycling based upon components.
Data Privacy Services
GTS will remove the drives'data pursuant to National Institute of Standards and
Technology("NIST") (or successor standard)SP 800-88 procedures and conduct a
compliant multi-pass wipe process to ensure the complete destruction of any data from
the drives. GTS will provide a copy of the Certificate of Data Destruction and a Certificate
of Recycling detailing the Materials handled will be issued to the appropriate CFW
administrative contacts. No data contained on these drives will be retained or copied in
any manner, prior to destruction. If hard disk drive does not successfully complete after a
multi-pass wipe, GTS IT Recycling Partner will undertake the physical destruction of hard
disk drive(this will decrease the recovered value of the asset). The destroyed Materials
will be sent to a refiner for recapturing of their intrinsic value. This will decrease the
GTS Professional Services Confidential Page 5 of 7
Attachment A
recovery value of the asset. GTS will ensure that security is not compromised during
transportation of Material between CLIENT, GTS and GTS IT Recycling Partner.
2.2 Out of Scope
The following items are out of scope during this Addendum:
• Any services not included in the In Scope section (2.1) of this document
2.3 Customer Responsibility
• CFW will provide GTS with a list of elements needed in the report i.e. make, model,TAG
number,Asset Number, etc.
• CFW will provide GTS with list of make and model of serialized assets for pickup.
3 Approach
Contractor will take the following approach to deliver this project:
• Discover
o Confirm delivery locations
o Determine onsite contacts
• Design
o Create Project Plan for services
o Assign team leads and technicians for each location
• Deliver
o Receive equipment at GTS Integration Facility
o Process equipment for disposal as outlined herein.
o Provide necessary documentation &credit as detailed.
4 Revenue Share
GTS will provide a net 50/50 revenue share with CFW, after ALL costs,fees&services performed
have been assessed and covered in full.Associated fees&services which occur during the ARS
process may include the following items:transportation,warehousing, equipment rental,
related time& materials,and 3rd party services. GTS will provide a monthly reimbursement
based on that final amount to CFW by the 15th of each month. GTS will not seek reimbursement
from CFW for any ARS batch that does not generate positive net revenue.
5 Payment Terms
GTS will coordinate with CFW IT Finance to determine reimbursement allocation and format.
GTS Professional Services Confidential Page 6 of 7
Attachment A
6 Approval
IN WITNESS WHEREOF, CUSTOMER and the Contractor have caused this SOW to be signed and
delivered by their duly authorized representatives as of the date of last signature below (the
"Effective Date').
Customer GTS
By: By:
Printe me: Susan Alanis Printed Name: Nathan Tart
Title: Assistant City Manager Title: Vice President
Date: Date: 8/14/2018
7 Terms and Conditions - In Accordance with DIR-TSO-3655
The terms and conditions of this SOW shall be governed by the terms and conditions set forth in
Appendix A of DIR-TSO-3655.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
GTS Professional Services Confidential Page 7 of 7