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Home My WebLink AboutContract 49956-A2 CITY SECRETARY, / c CONTRACT NO. "i- -1�� SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 49956 WHEREAS the City of Fort Worth("City")and Presbyterian Night Shelter("Agency")made and entered into City Secretary Contract No. 49956("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ('BSG"); WHEREAS,Agency requested a budget amendment on June 15, 2018; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department, so long as a request is submitted by June 1, 2018; WHEREAS, in order to expend funds and meet Contract objectives, City will waive the June 1, 2018 deadline for Agency requests for Budget Amendments; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT "B"—BUDGET attached to the Contract is hereby replaced with the attached EXHIBIT"B"—BUDGET Revised 07/2018. II. This amendment is effective as of the Effective Date of the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE1 �a m OFFICIAL RECORD o 12� TTI CITY SECRETARY FT. WORTH TX Amendment No.2 to CSC No.49956 Page i Presbyterian Night Shelter(ESG) ACCEPTED AND AGREED: SAFEHAVE OF TARRANT COUNTY CITY OF FORT WORTH By: �'� By: Toby Owen,Chief Executive Officer , Pireefor— ATTEST: APPROVE AS TO FORM AND FORT LEGALITY: 0�. O,p By. ,= By. City Secr a U * Paige eli, e, ssistant City Attorney M&C: G-19056 Date: August 1,2017 1295 Certification No. 2017- 18Q'E�PS CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Bar ara Asbury Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Amendment No.2 to CSC No.49956 Page 2 Presbyterian Night Shelter(ESG) EXHIBIT"B"-BUDGET Account I Grant Budget I increase I Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ 37,772.00 $ 600.00 $ 37,172.00 FICA 1002 $ 2,889.00 $ 100.00 $ 2,789.00 Life/Disability Insurance 1003 Health/DentalInsurance 1004 $ 5,408.00 $ 200.00 $ 5,208.00 Unemployment-State 1005 Worker's Compensation 1006 Office Supplies 1007 Food Supplies 1008 Insurance 1009 Accounting 1010 Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 $ 20,000.00 $ 20,000.00 Other(Retirement/Technology/Staff Development/Mileage) 1012 SHELTER OPERATIONS Maintenance 2001 Security 2002 Insurance 2003 $ 26,625.00 $ 26,625.00 Utilities 2004 $ 33,931.00 $ 900.00 $ 34,831.00 Supplies 2005 Repairs 2006 Other(General Assistance) 2007 SUBTOTAL EMERGENCY SHELTER $ 126,625.00 $ 900.00 $ 900.00 $ 126,625.00 HOUSING UPPOWION AND=' TION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/DentalInsurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Other() 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 Unemployment-State 4005 Worker's Compensation 4006 Other() 4007 SUBTOTAL HR&S - FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE HOMELESS MANAGEMENT INFORMATION SYSTEM HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL $ 126,625.00 $ 900.00 $ 900.00 $ 126,625.00 Amendment No.2 to CSC No.49956 Presbyterian Night Shelter(ESG) Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is June 1, 2018. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Program Coordinator $ 26,000.00 97.7% $ 25,400.00 Director of Operations $ 53,510.00 22.0% $ 11,772.00 TOTAL $ 79,510.00 46.8% $ 37,172.00 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 60,138.00 4.6% $ 2,789.00 Life/Disability Insurance Health/DentalInsurance $ 80,420.00 6.5% $ 5,208.00 Unemployment-State $ 5,722.00 Worker's Compensation $ 8,360.00 Other(Retirement/ Technology/Staff Development/Mileage) $ 25,128.00 TOTAL $ 179,768.00 1 4.4% $ 7,997.00 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies $ 2,797.00 Food Supplies TOTAL 1 $ 2,797.00 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting Contract Labor(Security) $ 64,330.00 31.1% $ 20,000.00 Other(General Assistance) $ 3,264.00 TOTAL $ 67,594.00 29.6% $ 20,000.00 Amendment No.2 to CSC No.49956 Presbyterian Night Shelter(ESG) Page 2 SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance $ 69,536.00 Security Insurance $ 44,106.00 60.4% $ 26,625.00 Utilities $ 178,315.00 19.5% $ 34,831.00 Supplies $ 384,989.00 Repairs Other() TOTAL $ 676,946.00 9.1% $ 61,456.00 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL Amendment No.2 to CSC No.49956 Presbyterian Night Shelter(ESG) Page 3 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/1/2017 - Ordinance No. 22814-08-2017 DATE: Tuesday, August 1, 2017 REFERENCE NO.: G-19056 LOG NAME: 19NS HUDACTIONPLAN PY2017-2018 SUBJECT: Conduct Public Hearing and Approve the City's 2017-2018 Action Plan for the Use of Federal Grant Funds in the Amount of$10,778,461.00 to be Awarded by the United States Department of Housing and Urban Development from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of Program Income, Authorize Waiver of Application of Indirect Cost Rates, Authorize Execution of Related Contracts and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2017-2018 Action Plan for use of federal grant funds to be awarded by the United States Department of Housing and Urban Development in the amount of$10,778,461.00 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Person with AIDS grant programs, and for the use of program income from activities using prior years' federal grant funds; 2. Approve the City's 2017-2018 Action Plan for submission to HUD, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated $150,000.00 of program income which resulted from activities using prior years' Community Development Block Grant funds, for the City's Priority Repair Program; 4. Authorize the collection and use of an estimated $300,000.00 of program income which resulted from activities using prior years' HOME Investment Partnerships Program funds, for the completion of the Hardy Street and HFC Terrell Single Family Infill housing development projects and 10 percent for administrative costs as detailed below; 5. Authorize the City Manager or his designee to execute contracts for one year terms with the agencies listed in Tables 1, 2 and 3 below, for Program Year 2017-2018 for Community Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Person with AIDS grant funds, contingent upon receipt of funding and satisfactory completion of an Environmental Review and all regulatory requirements; 6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program or to amend the contracts if necessary to achieve program goals provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; Logname: 19NS f UDACTIONPLANPY2017-2018 Page I of 6 7. Authorize a waiver of indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative Regulations; and 8. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of$10,778,461.00 consisting of$6,526,863.00 in Community Development Block Grant funds, $2,047,626.00 in HOME Investment Partnerships Program funds, $577,437.00 in Emergency Solutions Grant funds, and $1,176,535.00 in Housing Opportunities for Person with AIDS grant funds, plus any program income, all subject to receipt of such funds. DISCUSSION: The City's 2017-2018 Action Plan summarizes the major housing and community development activities and proposed expenditures for the program year beginning October 1, 2017 and ending September 30, 2018 for use of federal grant funds totaling $10,778,461.00 from the United States Department of Housing and Urban Development (HUD) for Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant programs. It also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds, the primary purpose of which is to benefit low and moderate income City of Fort Worth residents. ESG funds primarily benefit homeless persons, and HOPWA funds primarily benefit low and moderate income persons with HIV/AIDS. Staff developed initial recommendations for the allocation of the estimated funding from HUD based on prior years' funding levels. A public hearing was held on April 19, 2017 to provide citizens the opportunity to participate in the development of the Action Plan. The Staff recommendations for award amounts were presented to the Housing and Neighborhood Services Committee on May 6, 2017 and were adopted by the Community Development Council (CDC) on May 10, 2017. Following the publication of final funding amounts for FY2017-18 from HUD on June 14, 2017, Staff recommendations were updated to reflect the actual grant amounts and these revised recommendations were forwarded to the CDC and presented to the City Council through an Informal Report at the City Council Work Session on June 20, 2017. Notice of a 30 day public comment period from June 30, 2017 to July 31, 2017 was published in the Fort Worth Star-Telegram on June 25, 2017, in La Estrella on June 27, 2017, and in La Vida News: The Black Voice on June 29, 2017. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. The City must hold two public hearings as part of the HUD-required citizen participation process. The first public hearing is scheduled to be held by City Staff on July 19, 2017, and the second public hearing is scheduled for August 1, 2017 at the City Council meeting. A summary of Staffs final funding recommendations is provided below and in Tables 1, 2 and 3. Additionally, a spreadsheet of all specific funding recommendations is attached. The 2017-2018 Annual Action Plan must be submitted to HUD by August 15, 2017. A waiver of indirect costs is being requested to maximize program benefits. The CDBG program provides for 23 full-time positions with estimated salaries of$1.3 million. Addition of indirect costs would result in reduction in Staff and services. The indirect costs that are being asked to be waived are estimated to be $215,386.00. CDBG For Program Year 2017-2018, it is recommended that the amount of$6,526,863.00 in CDBG funds, and an estimated amount of$150,000.00 in CDBG program income totaling $6,676,863.00 be allocated as follows: Public Services -$979,029.00 Logname: 19NS HUDACTIONPLANPY2017-2018 Page 2 of 6 This item includes social services for low to moderate income, disabled and disadvantaged populations. Housing Program Services - $2,922,228.00 This item includes funding for the City's Priority Repair Program, Cowtown Brush-Up, homebuyer and housing services, accessibility modifications to the homes of senior and/or disabled individuals, the Lead Hazard Reduction Demonstration Grant Match, and related project delivery costs for these programs. Infrastructure Projects & Public Facilities -$579,255.00 This item includes funding for the Worth Heights Community Center Americans with Disability Act Improvements. CDBG Economic Development -$740,979.00 This item is the City's annual payment of its Section 108 loan from HUD. The Section 108 Program is a loan guarantee program which enables CDBG grantees to borrow up to five times the annual entitlement grant. CDBG Estimated Program Income -$150,000.00 This item includes funding for the City's Priority Repair Program. CDBG program income that is received which is over the estimated amount but not used for the City's Priority Repair Program will be allocated to priority activities in the City's Consolidated Plan subject to City Council approval. CDBG General Administration - $1,305,372.00 This item includes costs for administering the CDBG grant including allocations for Financial Management Services and Planning and Development Departments. HOME For Program Year 2017-2018, it is recommended that the amount of$2,047,626.00 in HOME funds, and an estimated amount of$300,000.00 in HOME program income totaling $2,347,626.00 be allocated as follows: Homebuyers Assistance Program (HAP) -$700,000.00 This item includes funding for down payment and/or closing cost assistance to low and moderate income homebuyers. Community Development Housing Organizations (CHDO) Set Aside - $307,144.00 HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing projects and CHDO administrative operating costs. These funds will be used by Housing Channel (formerly Tarrant County Housing Partnership), a CHDO, for the Riverside Single Family Infill Development (COUNCIL DISTRICT 8). The houses will be sold to homebuyers making at or below 80 percent of the area median income as set by HUD. Rental Housing Development— $835,720.00 This item represents gap financing for a portion of the costs of developing Columbia Renaissance Square, Phase II, an affordable multifamily senior development (COUNCIL DISTRICT 8). Logname: 19NS HUDACTIONPLANPY2017-2018 Page 3 of 6 HOME General Administration —$204,762.00 This item includes costs for administering the HOME grant. HOME Estimated Program Income -$300,000.00 This item represents gap financing for the Columbia Renaissance Square, Phase II multifamily senior development. HOME program income that is received which is over the estimated amount but not used for the Columbia Renaissance Square, Phase II project will be allocated to the Riverside Single Family Infill development, or to priority activities in the City's Consolidated Plan subject to Council approval. HUD allows the City to take 10 percent of any HOME program income to be used for the costs for administering the HOME grant. HOPWA For Program Year 2017-2018, it is recommended that the amount of$1,176,535.00 in HOPWA funds be allocated as follows: Non-Profit Service Providers -$1,141,239.00 HOPWA Program Administration—$35,296.00 ESG For Program Year 2017-2018, it is recommended that the amount of$577,437.00 in ESG funds be allocated as follows: Non-Profit Service Providers - $534,130.00 ESG Program Administration —$43,307.00 CONTRACT RECOMMENDATIONS The CDC and Staff recommend that contracts be executed with the listed agencies for the amounts shown in the following tables: Community Development Block Grant Contracts: r Table 1 — CDBG Agencies Organization I Program Amount B Christian Learning Center hild Care Services $ 76,350.00 atholic Charities Diocese of Fort Employment/Job Training $ 101,800.00 Worth, Inc. irls Inc. of Tarrant Countyouth Services _ $ 111,980.00 r1n oodwill Industries of Fort Worth, Employment/Job Training $ 76,350.00 c. r��U_ sing Channel rervices sing Counseling $ 118,088.00 he Ladder Alliance Employment/Job Training $ 94,974.00 Meals on Wheels, Inc. of Greater reneral & Special Needs $ 76,350.00 arrant County Presbyterian Night Shelter of IPublic Service Special $ 144,987.00 Logname: 19NS HUDACTIONPLANPY2017-2018 Page 4 of 6 'Tarrant County Needs ixty and Better, Inc. Public Services: Elderly F$-101,800.00 101,800.00 United Community Centers hild Care Services $ 76,350.00 ,CDBG Public Service Subtotal i $ 979,029.00 Rehabilitation, Education and Accessibility $ 102,000.00 Advocacy for Persons with Handicaps, dba REACH, Inc.** _ otal CDBG Contracts $1,081,029.00 **REACH will be funded from the CDBG Housing Programs and Services budget Housing Opportunities For Persons With AIDS Contracts: (— Table 2 — HOPWA Agencies Organization F Program _ Amount arrant County Samaritan Administration (seven $ 510,204.00 Housing, Inc. percent), Supportive Services and Facility Based housing Subsidy KIDS—Outreach ssistance _ ICenter, Inc. Supportive Services, $ 631,035.00 Tenant Based Rental Assistance (TBRA), and Short Term Rent Mortgage and Utility Assistance (STRMU) Total HOPWA Contracts $1,141,239.00 Emergency Solutions Grant Contracts: Table 3 — ESG Agencies _ Organization _ Program _1 Amount_ Presbyterian Night Shelter of Shelter $ 126,625.00 arrant County Operations/Services SafeHaven of Tarrant County Shelter $ 75,975.00 Operations/Services Lighthouse for the Homeless dba Shelter $ 95,343.00 rue Worth Place Operations/Services he Salvation Army, a Georgia Homeless Prevention $ 126,625.00 Corporation Center for Transforming Lives Rapid Rehousing $ 109,562.00 Total ESG Contracts $ 534,130.00 A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Neighborhood Services Department and approved by the M/WBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services from source(s)where subcontracting or supplier opportunities are negligible. Logname: 19NS HUDACTIONPLANPY2017-2018 Page 5 of 6 All figures have been rounded to the nearest dollar for presentation purposes. These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as appropriated, of the Grants Operating Federal Fund. This is a reimbursement grant. The Neighborhood Services Department has the responsibility to validate the availability of funds prior to an expenditure being made. FUND IDENTIFIERS (FIDs): TO Fund Department ccoun Project JProgram ctivity Budget Reference # �mounj ID ID Year Chartfield 2 FROM Fund Department ccoun Project JProgram ctivity Budget Reference # moun ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Aubrey Thagard (8187) Barbara Asbury (7331) Additional Information Contact: David Reitz (7563) ATTACHMENTS 1. 19NS HUDACTIONPLANPY2017-2018 019 AO 17.docx (Public) 2. 2017-2018 HUD Allocation.pd (CFW Internal) 3. Form 1295 -All Agencies.pdf (Public) 4. HUD 2017-18 AP Selected Slides.pdf (Public) 5. MWBE Waiyer.pdf (CFW Internal) 6. SAM Search -All Agencies.pdf (CFW Internal) Logname: 19NS HUDACTIONPLANPY2017-2018 Page 6 of 6