HomeMy WebLinkAboutContract 51241 CITY SECRETARY
CONTRACT N0.
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sFC,9 9- LEASE AGREEMENT
This Lease Agreement (the "Agreement") is made and entered into to be effective as of
the 1st day of September, 2018, by and between the Tarrant Regional Water District, a Water
Control and Improvement District (the"District")and the City of Fort Worth,Texas,a home-rule
municipal corporation ("City").
WHEREAS, the District owns the vacant property located at 308 Arthur ("Lease
Premises");and
WHEREAS, the City desires the Lease Premises to be used by the Fort Worth Police
Department as a temporary location for the West 7"`Street substation operations ; and
WHEREAS, the District and City desire to enter into an agreement for use of the Lease
Premises.
NOW THEREFORE, in consideration of the duties, covenants, and obligations under this
Agreement, and for other good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged and agreed, the parties hereto do hereby agree as follows:
Agreement
1. Agreement of the Lease Premises. In consideration of the obligation of City to
pay rent as herein provided and in consideration of the other terms, provisions, and covenants
hereof, the District hereby demises and leases to City, and City hereby takes and rents from the
District, the Lease Premises (as described in the attached Exhibit "A"). District covenants that
City shall, upon paying the rent and observing the other covenants and conditions herein,
peaceably and quietly hold and enjoy the Lease Premises during the Initial Term and any
Renewal Terms of this Agreement or as it may be extended and shall not be disturbed or
interfered with by District or by any person claiming by, through or under District.
2. Term.
A. The term of this Agreement shall begin on the " day of September , 2018 (the
"Effective Date"), and unless sooner terminated as otherwise provided herein, shall continue
until August 31, 2020 (the "Initial Term"), provided, however, that this Agreement shall sooner
terminate upon the occurrence of an Event of Default (as defined below) or as otherwise
provided herein.
B. This Agreement may be renewed for two (2) consecutive one (1) year terms with
thirty(30) day written notice and agreement between District and City(each a"Renewal Term").
C. At the sole and absolute discretion of the District, the District may permit City to
possess the Lease Premises after (i) expiration of the Initial Term or any Renewal Term or (ii)
termination of this Agreement. Any such possession by City shall be (i) subject to the terms of
this Agreement, (ii) deemed to be a month-to-month tenancy, and (iii) terminable by either party
LEASE AGREEMENT BE MEEN THE
TARRANT REGIONAL WATER DISTRICT AND
CITY OF FORT WORTH-66308 ARTHUR" OFFICIAL,RECORD PACE t
CITY$11CRETARY
FT.WORTH,`1 X
upon thirty (30) days written notice. Rent shall be due and payable as provided by Paragraph
3(A) for any such period.
3. Rent.
A. For the Initial Term and any Renewal Term of this Agreement, City shall pay to
the District as rent for the Lease Premises $1.00 annually, and shall provide the additional
consideration of repair and maintenance to the Lease Premises as set forth in Section 9 herein,
commencing on the Effective Date.
B. For any periods of possession of the Lease Premises by City after the Initial Term
or any Renewal Term or, if earlier, termination of this Agreement, City shall pay to the District
as rent for the Lease Premises the sum of $1 per month on or before the first day of each
holdover period and on or before the same day of each month thereafter. Such installments of
rent shall be paid to the District without demand and without offset at the address specified in
Section 18 below, or as elsewhere designated from time to time by written notice from the
District to City.
4. Use. The Lease Premises will be used by the Fort Worth Police Department for
its West 71h Street substation operations, including but not limited to office use and equipment
storage.
5. Condition of the Lease Premises. City expressly acknowledges and agrees that
it has conducted a full, complete physical examination of the Lease Premises and hereby
accepts the Lease Premises, AS IS, WHERE IS, AND WITHOUT ANY WARRANTIES
OF WHATEVER NATURE, EXPRESS OR IMPLIED, IT BEING THE INTENTION OF
THE DISTRICT AND CITY TO EXPRESSLY NEGATE AND EXCLUDE ALL
WARRANTIES EXPRESS OR IMPLIED, IN FACT OR BY LAW, INCLUDING
WITHOUT LIMITATION, THE IMPLIED WARRANTY OF SUITABILITY, AND THE
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR ANY PARTICULAR
PURPOSE, CONTAINED IN OR CREATED BY ANY APPLICABLE LAW OF THE
STATE OF TEXAS.
6. Security Deposit. The District and City each acknowledge and agree that no
security deposit for the Lease Premises has been received by the District from City, and
therefore,the District shall have no obligation to refund any such amounts to City upon the
termination of this Agreement.
7. Utilities and Other Services. The District will provide basic electric and other
utility services to the Leased Premises. No later than thirty (30) days after receipt of an invoice
from the District, City must reimburse the District for its proportionate share of all charges for
gas, electricity, light, heat, air conditioning, power, and all other utilities and similar services
rendered or supplied to the Lease Premises, and all water fees, sewer service charges, storm
water control fees, or other charges levied or charged against, or in connection with, the Lease
Premises. Invoiced amounts for utilities and other services shall be computed as a percentage
being the amount of square feet in the Lease Premises in relation to the amount of square feet in
the entire building. City agrees to maintain and repair all utility line connections and facilities
LEASE AGREEMENT DEMEEN THE
TARRANT REGIONAL WATER DISTR1Cr AND
crry OF FORT WORTH-"308 ARTHUR" PAGE 2
located on the Lease Premises during the Initial Term and any Renewal Term to the extent same
serve the facilities used and operated by City exclusively. City shall contract for its own
telephone service and any other communication facilities or utilities not provided by the District.
District shall cooperate with City's requests for utility or other easements necessary for City's
operations on the Lease Premises, and District shall not um-easonably withhold its consent to
execute such utility or other easements.
8. Taxes.
A. Because the District and the City are governmental entities, it is anticipated that
the Lease Premises will be exempt from ad valorem taxes effective as of the Effective Date. In
the event that the Lease Premises is taxed, however, City shall be responsible for any ad valorem
taxes attributable to the period that City possesses the Lease Premises hereunder. District agrees
to reasonably cooperate with the City in any challenge of the taxation, but shall have no
obligation to incur any costs in such cooperation.
B. City shall pay any and all personal property taxes, charges and assessments levied
or imposed against (i) City's personal property and equipment located on, in, or about the Lease
Premises, (ii) any other personal property used by City in its business, and (iii) any and all
income, franchise,or other takes payable with respect to the income, operations,or assets of City
((i) — (iii) collectively, ("Assessments") Assessments. District agrees to reasonably cooperate
with the City in any challenge of Assessments, but shall have no obligation to incur any costs in
such cooperation.
9. Repairs and Maintenance.
A. City expressly acknowledges and agrees that the District shall have no
obligation to make repairs or to generally maintain the Lease Premises beyond the
obligations outlined in 9(B) below. Furthermore, City is responsible to maintain the Lease
Premises at all times except as outlined in 9(B) below.
B. The District will maintain, at its expense, the foundations, roof, HVAC system,
and exterior walls of the Lease Premises to insure the structural or mechanical soundness thereof
as it determines in its sole and absolute discretion.
C. Notwithstanding the contrary, the District will not be responsible for repairing any
damage to the Lease Premises caused by City or its officers, directors, employees, contractors,
subcontractors, invitees or licensees.
D. City shall keep the Lease Premises locked and secured at all times while the Lease
Premises are not occupied.
10. AIterations and Improvements.
A. City shall be responsible for all expenses required to modify the Lease Premises
to specifically serve the needs of City(the"City Improvements"). Except as provided in Section
LEASE AGREEMEN-r BETWEEN THE
TARRANT REGIONAL WATER DISTRICT AND
CITY OF FORT WORTH-11368 ARTHUR" PAGE 3
10(B) below, City shall make no alterations or improvements to the Lease Premises without the
prior written consent of the District after receipt and review of plans thereof, which consent shall
not be unreasonably withheld. Any City Improvements made by City after the Effective Date
which remain on the Lease Premises after the termination of this Agreement shall become the
property of the District and may be disposed of as the District may determine with no liability or
obligation to City. At the District's election, City shall immediately remove any City
Improvements made by City to the Lease Premises at City's sole cost and expense, and leave the
Lease Premises in the same condition as on the Effective Date, reasonable wear and tear
excepted. In the event City fails or refuses to remove such improvements and restore the Lease
Premises as required herein, then the District shall have the right, but not the obligation, to enter
upon the Lease Premises and perform such work as necessary to restore the Lease Premises to
the same condition it was on Effective Date.
B. Notwithstanding the foregoing, City may make minor repairs and replacements to
existing facilities that are performed in the ordinary course of its business without the prior
written consent of the District. Further, District expressly authorizes the City Improvements as
follows;
Install phone, internet connections, security system and cameras as needed.
11. Locks. The District shall provide City with copies of keys to any doors and/or
gates securing the Lease Premises. City may not rekey any lock on the Lease Premises without
the District's prior written consent.
12. Right of Entry. Upon request of the District, City agrees to cooperate with the
District to accommodate the District's conduct of surveys, environmental site assessments,
geotechnical assessments, and subsurface utility investigations of the Property (including
structures), so long as such assessments or investigations do not unreasonably interfere with
City's use of the Property. To the extent permitted by law, District agrees to indemnify and
hold harmless City and its agents, attorneys, employees, contractors, representatives, officers,
directors, and related parties (the "City Indemnified Parties") of and from any claim, assertion,
demand, right,or cause of action arising out of District's use of the Lease Premises.
13. Insurance.
A. The District shall have no contractual obligation to insure the Lease Premises
or any of City's personal property located thereon or therein.
B. City is a self-funded entity and as such may not maintain a commercial liability
insurance policy to cover premises liability. Damages for which City would ultimately be found
liable would be paid directly and primarily by the City and not by a commercial insurance
company.
C. In the event the Lease Premises or City's contents or personal property located
thereon or therein are damaged or destroyed by fire or other casualty for which insurance is
maintained by City, the rights of City against the District with respect to such damage or
LEASE AGREEMENT BETWEEN TI IE
TARPUNT REGIONAL WATER DISTRICT AND
CITY OF FORT WORTH-"308 ARTHUR" PAGE 4
destruction or claim are waived; all rights of subrogation in favor of any other third party are
waived; all policies of insurance shall contain a clause or endorsement providing in substance
that the insurance shall not be prejudiced if the City has waived right of recovery from any
person or persons prior to the date and time of loss or damage, if any. The failure of City to
obtain such endorsements, however, shall not negate or otherwise adversely affect the waiver of
subrogation herein set forth, which waiver in all instances shall be binding upon the City and its
respective insurers, as well as any other person asserting a claim by, through or under City.
14. Indemnity. To the extent permitted by law, City agrees to indemnify and
hold harmless the District and its agents, attorneys, employees, contractors, representatives,
officers, directors, and related parties (the"District Indemnified Parties") of and from any claim,
assertion, demand, right,or cause of action arising out of City's use of the Lease Premises or the
performance of this Agreement. Nothing contained in this Agreement shall ever be construed so
as to require City to assess, levy and collect any tax to fund its indemnification obligations under
this Agreement.
15. Environmental Matters.
A. For purposes of this Agreement, "Hazardous Materials" means and includes those
substances deemed hazardous, toxic or dangerous under any Hazardous Material Law (defined
below), including, without limitation, asbestos or any substance containing asbestos, the group of
organic compounds known as polychlorinated biphenyls, flammable explosives, radioactive
materials, chemicals known to cause cancer or reproductive toxicity, pollutants, effluents,
petroleum and fuels derived therefrom, contaminants, emissions or related materials, and any
items included in the definition of hazardous or toxic waste, materials, chemical compounds or
substances under any Hazardous Material Law. "Hazardous Material Laws" collectively means
and includes any present or future local, state or federal law or treaty, and any amendments
thereto, including any common law doctrine of liability, relating to the environment,
environmental protection or environmental conditions, including, without limitation, (i) the
Endangered Species Act of 1973, 16 U.S.C. §§ 1531 et seq. ("CSA"), as amended from time to
time; (ii) the Solid Waste Disposal Act, 42 U.S.C. §§ 6901 et seq., as amended from time to
time, including, without limitation, as amended by the Resource Conservation and Recovery Act
of 1976 ("RCRA") and the Hazardous and Solid Waste Amendment of 1984; (iii) the
Comprehensive Environmental Response, Compensation and Liability Act of 1980
("CERCLA"), 42 U.S.C. §§ 9601 et seq., as amended from time to time, including, without
limitation, as amended by the Superfund Amendments and Reauthorization Act of 1986
("SARA"); (iv) the Federal Water Pollution Prevention and Control Act, 33 U.S.C. §§ 1251 et
seq., as amended from time to time; (v) the Air Pollution Prevention and Control Act, 42 U.S.C.
§§ 7401 et seq., as amended from time to time; (vi) the Toxic Substances Control Act, 15 U.S.C.
§§ 2601 et seq., as amended from time to time; (vii) the Safe Drinking Water Act, 42 U.S.C. §§
300f-300j, as amended from time to time; (viii) the Texas Hazard Communication Act, Tex.
Health & Safety Code §§ 502.001 et seq., as amended from time to time; (ix) the Texas Solid
Waste Disposal Act, Tex. Health & Safety Code §§ 361.001, et seq., as amended from time to
time; (x) Chapter 26 of the Texas Water Code, as amended from time to time; (xi) the Texas
Clean Air Act, Tex. Health & Safety Code §§ 382.001, et seq., as amended from time to time;
and (xii) all rules, regulations, orders and decrees now or hereafter promulgated under any
LEASE AGREEMENT BETWEEN TIIC
TARRANT REGIONAL WATER DISTRICT AND
CITY OF FORT NORTH-6°308 ARTHUR" PAGE 5
Hazardous Material Law.
B. City shall not allow or permit the Lease Premises to be used for the handling,
transportation,storage, treatment Or other use of any Hazardous Material.
C. City shall comply with all Hazardous Material Laws throughout the Initial Term
and any Renewal Term of this Agreement. In the event City should fail to perform such
responsibility, the District may do so and all costs and expenses incurred by the District shall be
reimbursed to the District by City.
D. District believes the Lease Premises devoid of Hazardous Materials, however, the
City may, at its sole expense, conduct an Environmental Assessment of the Lease Premises prior
to occupancy. Upon conducting an Environmental Assessment, the City may choose to not lease
the Lease Premises, and this Agreement shall be null and void and of no further effect. If the
City chooses to accept the Lease Premises, any Hazardous Materials created or introduced on the
surface of the Leased Premises by the City or a third party during City's occupancy of the Lease
Premises will be the responsibility of City for clean-up. The Lease Premises meet residential
standards as currently defined by the Texas Commission on Environmental Quality (TCEQ).
Upon termination of this Lease, including any periods of hold-over, the Lease Premises must
meet the TCEQ standards for residential in effect on the commencement date of this Lease. The
District hereby releases City from any liability for any subsurface Hazardous Materials or
contaminates originating from off site of the Lease Premises.
16. Assiariment or Encumbrance.
A. Without the prior written consent of the District, which may be withheld in the
District's sole discretion, City may not mortgage, pledge, encumber or assign this Agreement or
sublet the Lease Premises, in whole or in part, to any person, firm, or corporation. Any
attempted sublease or assignment without such consent shall be void and of no effect.
B. City agrees to prevent any mechanic's, materialmen's, laborer, or any other lien
from being placed upon all or any portion of the Lease Premises or improvements thereto. In
addition to any other indemnity obligations of City herein, City agrees to hold harmless the
District Indemnified Parties from and against any and all liabilities for damages occasioned by
such liens.
17. Defaults and Remedies, Termination.
A. City's failure to perform or observe any covenant or condition of this Agreement
shall, if continuing thirty (30) days after written notice thereof to City, constitute an "Event of
Default" hereunder.
B. This Agreement and the term and estate hereby granted and the demise hereby
made are subject to the limitation that if and whenever any Event of Default shall occur, the
District may, at its option, terminate this Agreement, in which event City shall surrender
possession of the Lease Premises to the District, and in connection therewith the District may
LEASE AGREEMENT BETWEEN THE
TARILANT REGIONAL WATER DISTRICr AND
CITY OF FORT WORTII-11308 ARTHUR" PAGE 6
enter upon and take possession of the Lease Premises and expel or remove City after City
receives notice of such Event of Default.
C. In the event the District elects to terminate this Agreement by reason of an Event
of Default, then, notwithstanding such termination, City shall be liable to the District for the sum
of any indebtedness accrued to the date of such termination.
D. Either party may terminate this Agreement at any time, without cause, by providing
the other party with ninety (90)days' written notice of termination.
18. Notices.
A. All notices to the District shall be sent to:
R. Steve Christian
Real Property Director
Tarrant Regional Water District
800 E.Northside Drive
Fort Worth, TX 76102
With a copy to:
Ethel Allen Steele
Pope,Hardwicke, Christie, Schell, Kelly & Taplett, L.L.P.
500 W. 7th Street, Suite 600
Fort Worth, Texas 76102
B. All notices to City shall be sent to:
City of Fort Worth
Property Management Department
Real Property Division
900 Monroe, Suite 400
Fort Worth, Texas 76102
Attn: Lease Management
With copies to:
City of Fort Worth
Fort Worth Police Department
Bob Bolen Public Safety Complex
505 W. Felix, Fort Worth, TX 76115
Fort Worth, Texas 76115
Attn: Becky McGibson
LEASE AGREEMENT BETWEEN THE
TARIGINT REGIONAL NATER DISTRICT AND
CITY OF FORT%VORTII-"308 ARTHUR" PAGF.7
City of Fort Worth
200 Texas Street
Fort Worth,Texas 76102
Attn: City Attorney's Office
C. Mailing of all notices under this Agreement shall be deemed sufficient if mailed
certified, return receipt requested and addressed as specified herein to the other party's address.
All time periods related to any notice requirements specified in this Agreement shall commence
upon the terms specified in the section requiring the notice. In the absence of any such
provision, notice shall be deemed effective on the earlier of actual receipt or three (3) days after
mailing.
19. No Options or Rights of First Refusal. It is expressly agreed and acknowledged
that this Agreement is limited to the Lease Premises. City shall have no rights to lease from the
District any lands other than the Lease Premises, and all options or rights of first refusal in and to
any portion of the Property, if any, are hereby expressly terminated.
20. Entire Agreement: Modification. This Agreement shall constitute the entire
agreement of the District and City, and shall supersede any prior agreements, either oral or
written, pertaining to the Lease Premises. This Agreement cannot be changed or modified
orally, but only by an instrument in writing signed by both parties.
21. Waivers. One or more waivers of any covenant, term, or condition of this
Agreement by either the District or City shall not be construed as a waiver of a subsequent
breach of the same covenant, term, or condition. The consent or approval by either the District
or City to or of any act by the other party requiring such consent or approval shall not be deemed
a waiver or render unnecessary consent to or approval of any subsequent similar act.
22. No Partnership. No provisions of this Agreement shall be deemed or construed to
constitute a partnership or joint venture. City shall have no express or implied right or authority
to assume or create any obligations on behalf of or in the name of the District.
23. Choice of Law. Venue. This Agreement and the relationship created hereby shall
be governed by the laws of the State of Texas. Exclusive venue for any action brought to
interpret or enforce the terms of this Agreement or for any breach shall be in Tarrant County,
Texas.
24. Construction.
A. Whenever used herein the singular number shall include the plural and the plural
number shall include the singular. Whenever used herein the masculine gender shall include the
feminine and neuter genders and the neuter gender shall refer to any gender.
B. Paragraph headings used in this Agreement are intended for convenience only and
not necessarily to describe the intent of a particular Paragraph and therefore shall not be
construed as limiting the effect of any provision of this Agreement.
LEASE AGRFE4IF.NT BETWEEN T11E
TAIMANT REGIONAL WATER DISTRICT AND
CITY of FORT WORTn-"308 ARTHUR" PAGE 8
25. No Waiver of Sovereign or Governmental Immunity. Nothing in this Agreement
shall be deemed or construed to waive either party's sovereign or governmental immunity.
26. Counte(parts. This Agreement may be executed in any number Of counterparts,
each of which shall be deemed an original, but all of which together shall constitute one and the
same instrument.
27. Effectiveness. This Agreement shall be binding upon the District only when
signed by its Real Property Director and shall be of no force and effect until so executed.
(SIGNATURES ON THE FOLLOWING PAGE)
LEASE AGREEMENT BETWEEN THE
Tit RRANr REGIONAL WATER D15TRICr AND
CITY OF FORT WORTH-11308 ARTHUR" PAGE 9
SIGNED this ?'day ofINCP 18.
CITY: DISTRICT:
CITY OF FORT WORTH,TEXAS, TARRANT REGIONAL WATER DISTRICT
a home-cele munipal corporation a W a mprovement District
By: By - -- -- --
3esus J. Chaps R. Steve Christian
Assistant City Manager Real Property Director
CONTRACT COMPLIANCE MANAGER
By signing, I acknowledge that I am the person responsible
For the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Name:
Title:-(57(AA,
Date: b
APPROVED A T. ORM AND LEGALITY:
B 4 �
JeCS�clllant
Sangsvang
Senior A City Attorn y
Date: —- --- - -
i
ATTEST:
By:
ary K e
City Sec leta 0Rr
Date:
Form 1295:Not required U _
Contract Authorization: `.
M&C: C-28818,8/28/18
LEASE AGnEEAIENT BETWEEN TILE
TARRANT REGIONAL WATER DISTRICT AND
CITYOr-FORT WORTH-"308 ARTHUR" I G
OFFICIAL RECORD
CITY SECRETARY
IFI`.WORTIH,TX
SIGNED thisf A day of_e]L
CITY: DISTRICT:
CITY OF FORT WORTH,TEXAS, TARR_ANT REGIONAL WATER DISTRICT
a home-rule municipal corporation a VV c a mprovement District
By: By:
Jesus J. Chapa R. Steve Christian
Assistant City Manager Real Property Director
CONTRACT COMPLIANCE MANAGER
y signing, I acknowledge that I am the person responsible
F the monitoring and administration of this contract, including
en uring all performance and reporting requirements.
Na
Title:
Date.
APPRO ED AS TO FORM AND LEGALITY:
By:
essica Sangsvang
Senior ssistant City Attorney
Date:
ATTEST:
By:
Mary Ka er
City SecretAry
Date:
Form 1295: Not required
Contract Authorization:
M&C: C-28818, 8/28/18 OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
LEASE AGREEMENT BETWEEN VIE
TARRANT REGIONAL NATER DWRICI AND
CITU or•FORT WORT]1-11308 A RTH URI' PAGE 10
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned, a Notary Public, on this day personally appeared R. Steve Christian,
Real Property Director of Tarrant Regional Water District, a Water Control and Improvement
District,known to me to be the person whose name is subscribed to the foregoing instrument and, that he
has executed the same for the purposes and consideration therein expressed.
118"j, KATHERINE MARIE MARTINEZ Notary Public - State of Texas
r W Notary Public,State at Texas
:.c
y � Comm.Expires 11-26-2020
Notary ID 124378911
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned, a Notary Public, on this day personally appeared Jesus J. Chapa,
Assistant City Manager of the City of Fort Worth, a home-rule municipal corporation of the State of
Texas, known to me to be the person whose name is subscribed to theforegoinginstrument and, that lie
has executed the same for the purposes and consideration thereln expressed.
GIVEN UNDER MY FIAND AND SEAL OF OFFICE this- day of 018.
=off*PY PiBI�,; MAP,IA S.SANCHEZ
My Not
ID#2256490 o ry Public—State of Texas
:N P:
Expires December 19,2021
OFFICIAL RECORD
d
CITY SECRETARY
i FT.WORTH,TX
LEASE AGREEMENT IIETWEENTHE
TARRANT REGIONAL WATER DImucr AND
CITY of FORT WORTI 1—11308 ARTH UR" PAG F l l
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LEASE AGREEMENT BETWEEN THE
TARRANT REGIONAL NATER DISTRICT AND
CITY OF FORT NORTH-11308 ARTHUR" PAGE 12
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LEASE AGRF,FAIENT BETWEEN TIIE
TARRANT REGIONAL WATER BISiRICI AND
CITY OF FORT WORTH—"308 ARTHUR" PAGE 13
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT WORTH
COUNCIL ACTION: Approved on 8/28/2018
DATE: 8/28/2018 REFERENCE NO.: **C-28818 LOG NAME: 21 FWPD WEST 7TH
SUBSTATION
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Lease Agreement Between the City of Fort Worth and the Tarrant
Regional Water District for Approximately 9,422 Square Feet of Space Located at 308
Arthur Street, Fort Worth, Texas, 76107 to be Used by the Fort Worth Police Department
as a Police Substation to Serve the West 7th Street Area (COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a lease agreement between the City of
Fort Worth and the Tarrant Regional Water District for approximately 9,422 square feet of space
located at 308 Arthur Street, Fort Worth, Texas, 76107 to be used by the Fort Worth Police
Department as a police substation to serve the West 7th Street area.
DISCUSSION:
On March 20, 2018, (M&C C-28623), City Council approved the execution of a lease agreement with
RioKim Montgomery, LP, for space in Montgomery Plaza located at 2600 West 7th Street, Fort
Worth, Texas to be used by the Fort Worth Police Department(FWPD) as a police substation to
serve the West 7th Street area. The landlord, RioKim Montgomery, LP, agreed to charge no rent and
make alterations of the space at its cost to accommodate FWPD; however, due to circumstances
beyond the City's control, RioKim Montgomery, LP, did not execute the lease agreement with the City
making it necessary to find another location to serve the West 7th Street area.
A property owned by Tarrant Regional Water District (TRWD) located at 308 Arthur Street, Fort
Worth, Texas 76107 with approximately 9,422 square feet of office space has been identified as a
temporary location for the FWPD West 7th Street area substation until another permanent location is
found. TRWD will not charge rent. FWPD will cover the cost for IT installations and minor space
renovations, if needed.
Approval of this Mayor and Council Communication authorizes the execution of a lease with TRWD
for a term of two years starting September 1, 2018, and ending August 31, 2020, with two one-year
renewal options. FWPD will be responsible for its proportional share of utility costs along with minor
repairs and maintenance to the leased premises.
This property is located in COUNCIL DISTRICT 9.
This contract will be with a governmental entity, state agency or public institution of higher education:
(Tarrant Regional Water District).
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the Police Department's Crime Control
and Prevention District Fund for the IT infrastructure installation and the monthly utility
expense. Prior to an expenditure being incurred, the Police Department has the responsibility to
validate the availability of funds.
TO
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26195&councildate=8/28/2018 9/12/2018
M&C Review Page 2 of 2
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I I Year I (Chartfield 2)
FROM
Fund Department Account ProjectProgram Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Steve Cooke(5134)
Additional Information Contact: Jean Petr(8367)
Mark Brown (5197)
ATTACHMENTS
M and C 308 ARTHUR.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26195&councildate=8/28/2018 9/12/2018