HomeMy WebLinkAboutContract 50380-A1 CITY SECRETARY
CONTRACT N0. —m
AMENDMENT NO. 1 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
CATTLE BARN 1 AND POULTRY BARN RENOVATION
STATE OF TEXAS
CITY SECRETARY CONTRACT NO. 50380 A-1
COUNTY OF TARRANT
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WHEREAS, The City of Fort Worth and Hahnfeld Hoffer Stanford, Inc., (Consultant)
made and entered into City Secretary Contract No. 50380 (The Contract) which was
authorized by the City Council by M&C C-28559, the 30th day of January, 2018, for;
Authorize Execution of a Design Procurement Agreement with the Southwestern
Exposition and Livestock Show and Authorize Execution of a Construction
Administration Agreement with Hahnfeld Hoffer Stanford for Services Related to the
Construction of the Cattle Barn 1 Project at the Will Rogers Memorial Center; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for Reimbursables for the
Cattle Barn 1 and Poultry Barn Renovation, Will Rogers Memorial Center, City of Fort
Worth, Fort Worth, Texas.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional design services for the design and detailing of Reimbursable
Expenses. The cost of this additional service is $0.00 plus $5000.00 in
reimbursable expenses. The scope of services is described more fully in
Hahnfeld Hoffer Stanford Letter dated August 21, 2018, subject: "Cattle Barn 1
and Poultry Barn Renovation, Will Rogers Memorial Center, City of Fort Worth,
Fort Worth, Texas".
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"eQd� Article II —Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "A". However the total fee paid by the City shall not
City of Fort Worth,Texas
Standard Agreement for Professional Services AMENDMENT
Revision Date:8H8(2018 OFFICIAL RECQRp
Page 1 of 2
CITY SECRETARY
FT.WORTH,TX
exceed a total of$296,000.00 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
3.
All other provisions of this Contract which are not expressly amended herein shall
remain in full force and effect.
EXECUTED this the -day of , 2018, in Fort Worth, Tarrant County,
Texas.
Consultants Name APPROVED:
By: By:
Jesus J. Chapa
419- tryra.O�/ Assistant City Manager
APPROVAL ECOMMEN ED: RECORD D:
By: ( By:
Stev Cooke, Dire r Mary J. K RT
0q) Property Management Department City Secretarf e f Q
APPROVED AS TO FORM AND LEGALITY: M&C Not Required
Contract Authorization TEXp'S
By: ,,-
J9tfn B.'StYo6g
Assistant City Att hey
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person responsible for the monitoring and administration of this
contract, including ensuring all performance and reporting requirements.
By:
Brian R. Glass,AIA OFFICIAL RECORD
Architectural Services Manager
CITY SECRETARY
City or Fort worth,Texas FT.WORTH,TX
Standard Agreement for Professional Services AMENDMENT
Revision Date:8118/2018
Page 2 of 2
I
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August 21, 2018
Mr. Ronald Clements
Registered Architect
City of Fort Worth
Property Management Department
401 West 130'Street
Fort Worth,Texas 76102
Re: Cattle Barn 1 and Poultry Barn Renovation
Will Rogers Memorial Center
City of Fort Worth
Fort Worth,Texas `
Dear Ronald:
Attached please find our Fee Proposal, dated November 22, 2017, for the Construction
Administration portion of the above referenced project.
Refer to Page 4 for Information regarding the Reimbursable Expenses.
If you have any questions or comments, please advise.
Sincerely,
HAHNFELD HOFFER STANFORD
architects planners Interiors
David R.Stanford,AIA
Principal
I
Hahnfeld
817.302-AfiW Fax 0 Stanforrd
vchq�ct9/pWnay/InCmAuiu
November 22,2017
Mr. Ronald Clements
Registered Architect
City of Fort Worth
Property Management Department
401 West 131'Street
Fort Worth,Texas 76102
Re: Fee Proposal,Cattle Barn 1 and Poultry Barn Renovation
Will Rogers Memorial Center
City of Fort Worth
Fort Worth,Texas
Dear Ronald:
Hahnfeld Hoffer Stanford is excited about the opportunity to provide Architectural Construction
Administration Services for Cattle Barn 1 and Poultry Barn Renovation, Will Rogers Memorial
Center,City of Fort Worth.
In response to our conversations, you are requesting a Professional Services Proposal for the
Construction Administration Phase only.
Basic Services fee for the Construction Administration Phase (Architectural, Structural,
Mechanical, Electrical, Plumbing, Civil Engineering, Landscape, AudioNideo Systems, and
Foodservice) is$291,000.00.
1. Structural Engineer: Ponce-Fuess Engineering, LLC
2. Mechanical, Electrical and Plumbing Engineer:Summit Consultant, Inc.
3. Civil Engineer: Dunaway Associates, Inc.
4. Landscape Architect: Dunaway Associates, Inc.
5. AudloNideo Systems: BAi, LLC.
6. Foodservice Designer: Foodservice Design Professionals.
The Scope of Services to Include the following:
CONSTRUCTION ADMINISTRATION
1. Hahnfeld Hoffer Stanford's responsibility to provide Basic Services for the
Construction Administration Phase will commence with the award of the initial
Contract for Construction and terminate at the earlier of the issuance to the
Owner of the final Certificate for Payment or 60 days after the date of Substantial
Completion of the Work.
Hahnfeld Hoffer Stanford shall provide administration of the Contract for
Construction as set forth below and In the edition of AiA Document A201,
General Conditions of the Contract for Construction, as amended, unless
otherwise provided in this Agreement. Modifications made to the General j
Conditions,when adopted as part of the Contract Documents, shall be
enforceable under this Agreement only to the extent that they are consistent'
with this Agreement or approved In writing by the Architect.
2. Hahnfeld Hoffer Stanford shall be a representative of and shall advise and
consult with the Owner during the administration of the Contract for
Construction. The Architect shall have authority to act on behalf of the Owner {
only to the extent provided in this Agreement unless otherwise modified by
written amendment.
3. Hahnfeld Hoffer Stanford, as a representative of the Owner, shall visit the site at
intervals appropriate to the stage of the Contractor's operations, to become
generally familiar with and to keep the Owner informed about the progress and
quality of the portion,of the Work completed; to endeavor to guard the Owner
against defects and deficiencies in the Work, and to determine in general if the
Work is being performed in a manner indicating that- the Work, when fully
completed, will be in accordance with the Contract Documents. However,
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Hahnfeld Hoffer Stanford shall not be required to make exhaustive or continuous 1
on-site Inspections to check the quality or quantity of the Work. Hahnfeld Hoffer
Stanford shall neither have control over or charge of, nor be responsible for,
the construction means, methods, techniques, sequences or procedures, or for
safety precautions and programs in connection with the Work, since these are
solely the Contractor's rights and responsibilities under the Contract Documents.
4. Hahnfeld Hoffer Stanford shall report to the Owner known deviations from the
Contract Documents and from the most recent construction schedule submitted
by the Contractor. However, Hahnfeld Hoffer Stanford shall -not be
responsible for the Contractor's failure to perform the Work In accordance with
the requirements of the Contract Documents. Hahnfeld Hoffer Stanford shall be
responsible for the Hahnfeld Hoffer Stanford's negligent acts or omissions, but
shall not have control over or charge of and shall not be responsible for acts or
omissions of the Contractor, Subcontractors, or their agents or employees, or of
any other persons or entities performing portions of the Work.
5. Except as otherwise provided in this Agreement or when direct communications
have been specially authorized, the Owner shall endeavor to communicate with
the Contractor through the Architect about matters arising out of or relating to
the Contract Documents. Communications by and with the Architect's
consultants shall be through the Architect.
6. Hahnfeld Hoffer Stanford shall attend Owner/Contractor bi-Weekly meetings;
review all shop drawings and product submittals/samples; review BFI's and
monthly Applications for Payment; create a punchlist at completion of
construction and; prepare a Certificate of Substantial Completion.
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Additional Services
The following services are not included in Basic Services and they shall be paid for by the
Owner as provided in this Agreement, in addition to the compensation for Basic Services.The
services shall only be provided if authorized or confirmed In writing by the Owner.
1. If more extensive representation at the site than is described above is required,
the Architect shall provide one or more Project Representatives to assist in
carrying out such additional on-site responsibilities.
2. Through the presence at the site of such Project Representatives, the Architect
shall endeavor to provide further protection for the Owner against defects and
deficiencies in the Work, but the furnishing of such project representation shall
not modify the rights, responsibilities, or obligations of the Architects as
described elsewhere in this Agreement.
3. Preparing Drawings, Specifications and other documentation'and supporting
data, evaluating Contractor's proposals, and providing other services in
connection with Change Orders and Construction Change Directives, other than
those services normally'required of Architect for a prblect of this size and
complexity.
4. Providing services in connection with evaluating substitutions proposed by the
Contractor and making significant subsequent revisions to Drawings,
Specifications and other documentation resulting therefrom.
5. Providing consultation concerning replacement of Work damaged by fire or
other.cause during construction, and furnishing services required In connection
with replacement of such Work.
6. Providing services made necessary by the default of the Contractor, by major
defects or deficiencies in the Work of the Contractor, or by• failure of
performance of either the Owner or Contractor under the Contract for
Construction.
7. Providing services In evaluating an extensive number of claims submitted by the
Contractor or others in connection with the Work.
8. Providing services in connection with a public hearing, a dispute resolution
proceeding or a legal proceeding except where the Architect Is party hereto.
(Representation required for Variances, Code or Fire Prevention Board of
Appeals, etc., are included In Basic Services).
9. Providing coordination of construction perfonned by separate contractors or by
the Owner's own forces and coordination of services required in connection
with construction performed and equipment supplied by the Owner.
10. Preparing a set of reproducible record drawings showing significant changes in
the Work made during construction based on marked-up prints, drawings and
other data furnished by the Contractor to the Architect.
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11. Providing services after Issuance to the Owner of the final Certificate for
Payment, or In the absence of a final Certificate for Payment, more than 60 days
after the date of Substantial Completion of the Work.
12. Providing services of consultants for other than noted above.
13. Providing any other services not otherwise included in this Agreement or not
customarily furnished in accordance 'with generally accepted architectural
practice.
efmbursable Expenses
Reimbursable Expenses are in addition to the Compensation for Basic and Additional Services
and Include expenditures made by the Architect and consultants In the Interest of the Project
for the expenses listed in the following subparagraphs:
Expense of reproductions, postage and handling of Drawings, Speolficadons, shop
drawings and product data,and other documents;
Expense of photographic production techniques when used in connectlop with
Additional Services.
in no event shall Reimbursable Expenses exceed $5,000.00 without written
authorization from Owner.
The fees Inoluded in this proposal are based on our assessment of the Project needs and the
corresponding scope of effort.
If you have any questions or comments,please advise.
Sincerely,
HAHNFELD HOFFER STANFORD
architects planners Interiors
David R.Stanford,AIA
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