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Home My WebLink AboutContract 51315 CITY SECRETARY I CONTRACT NO. � Access Agreement Overview In recent years, there has been a global increase in the importance and awareness of information security and privacy issues. Like many companies, Securian is firmly committed to protecting the privacy and security of individual insured/employee information. LifeBenefitsExtra is a website available to you to help manage your group life insurance plan. Through this website,we are able to share information quickly and easily. Technology, however, presents unique risks to privacy (e.g. keeping passwords secure, canceling passwords for terminating employees, etc.). To help protect the privacy and security of individual insured/employee information, Securian requires clients to execute an Access Agreement in order to access individual insured/employee information via our website,LifeBenefitsExtra. This position is supported by legal requirements applicable to Securian including the Gramm- Leach-Bliley Act and state insurance regulations which require Securian to respect the privacy of its insureds and to protect the security and confidentiality of their non-public personal information. One of the many ways we meet our legal obligations is to establish written commitments for the protection and privacy of our insureds' nonpublic personal information. f)RI�iCIAL RECORD CITY SECRETARY F'.WORTHI TX o71.d� Group Policy Information Access Agreement This Group Policy Information Access Agreement(the"Agreement")is made as of the first day of October 2018,by and between MINNESOTA LIFE INSURANCE COMPANY("Minnesota Life"),a Minnesota corporation,and CITY OF FORT WORTH("Client"). WHEREAS,Minnesota Life has issued to Client one or d. Client agrees to store the Confidential Information in more insurance policies(collectively the"Policy"),as a secure manner and to use the same degree of care specified on Exhibit A; and that it uses to protect its own confidential and WHEREAS,Client wishes to receive certain proprietary information in order to prevent unauthorized use,disclosure,or availability of information related to the administration of the Policy Confidential Information. for distribution to certain of its employees and other individuals(the"Authorized Persons,"as further e. Minnesota Life reserves the right to audit Client for defined below);and, compliance with the security and confidentiality WHEREAS,Minnesota Life has agreed to provide such provisions of this Agreement. Any such audit shall be at Minnesota Life's expense,upon reasonable information,subject to the provisions of this Agreement. written notice,and during normal business hours. NOW THEREFORE,for good and valuable f. Confidential Information subject to this section shall consideration the parties agree as follows: not include information which is or becomes(1) I. Definitions publicly known through no fault of Client;(2)known a. Client-Client shall include any and all parents, to Client through independent discovery or from third parties not under an obligation of confidence; subsidiaries,affiliates,or subunits of Client. (3)required to be disclosed by Client by applicable b. Authorized Persons-Collectively each director, law,by any court,governmental agency or officer,employee,agent,or third party that has a regulatory authority,or by subpoena or discovery need to know the Confidential Information as request in pending litigation;or(4)independently defined herein. An Authorized Person shall cease developed by Client without use of Confidential being an Authorized Person if he or she leaves the Information. employ of Client or otherwise severs his or her relationship with Client. III. Client's Duties and Responsibilities Regarding Authorized Persons c. Confidential Information-Shall include all information described in Article II of this a. Prior to an Authorized Person gaining access to the Agreement. Site,Client shall provide to Minnesota Life,in a format and a manner mutually agreed upon,certain d, Site-An internet site with access restricted to information by which Minnesota Life may identify Authorized Persons through which the Confidential the Authorized Person. Information may be provided. b. Client agrees to take all reasonable steps to ensure II. Confidentiality-Authorized Use of Confidential that Authorized Persons sign a"user agreement" Information electronically when such Authorized Person first a. Minnesota Life may from time to time disclose to accesses the Site. Client information proprietary and secret to c. Client agrees to inform Minnesota Life if an Minnesota Life and information which is personal Authorized Person ceases to be an Authorized and confidential to persons insured under the Policy. Person for any reason including,but not limited to, Such information,collectively,is"Confidential termination of or change in employment. Information." IV. Breach b. Client agrees to safeguard and hold confidential from disclosure to any person,other than an The parties acknowledge that monetary damages may be Authorized Person,any and all Confidential inadequate for breach of this Agreement and agree that, Information provided by Minnesota Life, in addition to other legal remedies,the parties may seek injunctive relief to enforce the terms of this Agreement. c, Client shall use the Confidential Information only for a legitimate business use in connection with the administration of the Policy. 071.doc - 1 - V. No Warranties All Confidential Information is provided"as is"without warranty of any kind either express or implied including, but not limited to,the implied warranties of merchantability and fitness for a particular purpose,title, non-infringement,security,or accuracy. VI. Copyright/Trademarks The trademarks, logos,and service marks("Marks") displayed on the Site are the property of Minnesota Life and other parties. The use of any Marks without the written permission of Minnesota Life or such third party that may own the Marks is prohibited.The Site is protected by copyright as to content,presentation,and design. Authorized Users are prohibited from modifying,copying,distributing,transmitting, displaying,publishing,selling,licensing,creating derivative works,or using any content,presentation,or design on the Site for commercial,for-profit,or public r I purposes. M&C:_ - VII. Site Ownership 1285. No title or rights to the computer code used to generate the Site,content of the Site,or domain name is ........�y :. �•'+.j"G transferred to Client by this or any other Agreement. V VIII. Term Either party may terminate this Agreement for any Atte reason upon giving at least a 30-day notice to the other party. Articles II and III shall survive the termination of this Agreement. IN WITNESS WHEREOF,the parties have executed Mary J. i this Agreement on the day and year first written below. Minnesota Life City of Fort Worth By � �� firilYi�rl By: Sign Name .Sign Name Barbara Baumann d 1') 141 11 1 S Print Name Print Name Second Vice President SS Title Title September 19,2018 co Date Date Jo B. S g Q Attornty i OFFICIAL RECORD CITY SECRETARY on.doc -2- FT.Wo n,'X Exhibit A Insurance Policy(ies)Issued to Client Policy Number Description of Policy 34628 Group Term Life Insurance 071.doc Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name of Employee/Signature � L s Title ❑ This form is N/A as No City Funds are associated with this Contract Printed Name Signature OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX