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Home My WebLink AboutContract 48206-CO2 CITY SECRETARY jig 6'�� FORTWORTH, CONTRACT NO. T S�Q��o eao c��ssc City Of Fort Worth Change Order Request • TecWal CmrterReravagorrs aty sec Na nerd aeggi-0350420 6T40D141001�00088s}999 Clio Pt Nw l o w GordrecturlDft Design Udms,Inc C %a Ordar tr1 Data: 9/17!1018 CWft0)eclw ibrarleCiements I Cdlnspector. IDMWM Phone Number(817)39243014 Plane Number.1(817) Contract Time OrV W COnbaQ moi: $2,353,228.00 ISO Dl ID DO 532,250.49 50 OAdit b Dab SO.W 0 Pending Charge Orders Qrr M&C 0 CadrW Cad to Dda $2,384,478.49 210 Amount of Proposed Change order 5450,OOD,00 60 Revlsed Coeba lAmou it ,$2,834,478.49 270 Original Funds Available for Change Orders $0.00 Remainhg Funds Available for this 00 .00 Addldaral Fwrdbg(d neoessa7) SD.00 MNSE DOM to DATE ONCLUOM r MS ONE)AS%OF ORIGYMAL CONTRACT 20.5% AtUALLOWABLECONTRACTAAAOUNT(ORA97MAL CONTRACTCOSTa 29%) $2,941,535.00 JUSTIFICATION N9)FOR CHANGE ORDER The purpose of Change Order No.2 is due to additional astastos abalemen q d rs 1s and requested additional improvements and renovations required for the current use.Change Order No.2 adds I which Includes$47,740.69 b the Owners General Contirgemy Allowance.Com Charge Orders No (:2,363,228.00)by$481,250.49,for a totaloontraciamountor32.834,478.49.A .5peroart a rrtrdct . tre b � 0 210 I ,TX it Is understood and agreed that the acceptance of this Change Ord end sWsb tbn and payme l In NII(both fime and morin for al costs arising out oL or bxdnden 1. !!RL 27• $ carrh_ctoN Co SOU11" Dasa 17.tir Data Aredtocural Services Mutper Oahe . J Su Dale Date tteMalyAttomey .1 .\ d GA3 aper Aen DO dPropa4 Wugemerd Department Dale 0A LIN 01% Cy 1111aniMW Date M&C Number c-29947 M&C Dale Approved 9/11/2018 Contract Compliance Manager: _ By signing I acknowledge that I am the person responsible • for the monitoring and administration of this contract,including an .Glass,AIA ensuring all performance and reporting requirements. Architectural Services Manager CITYySECREf1Y' 9/10/2018 M&C Review CITY COUNCIL AGENDA FORTWORT_II DATE: 9/11/2018 REFERENCE C-28847 LOG 21 POLICE TACTICAL CENTER DESIGN NO.: NAME: AND CONSTRUCTION CHANGES CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT: Authorize the Execution of Amendment No. 6 in the Amount of$27,500.00 with Elements of Architecture, Inc. and Authorize Execution of Change Order No. 2 in the Amount of $450,000.00 with Ehrlich Design Builders, Inc. for the Police Tactical Center Renovations and Adopt Appropriation Ordinance in the Amount of$834,287.00, Increasing Estimated Receipts and Appropriations in the CCPD Capital Projects Fund (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize: 1. Adopt appropriation ordinance, in the amount of$834,287.00, increasing estimated receipts and appropriations in the CCPD Capital Projects Fund by decreasing the same amount from the Specially Funded Project Fund for the purpose of funding police facility renovations. 2. Execution of Amendment No. 6 in the amount of$27,500.00 with Elements of Architecture, Inc., for design associated with the Police Tactical Center Renovations. 3. Execution of Change Order No. 2 in the amount of$450,000.00 with Ehrlich Design Builders, Inc. for construction associated with the Police Tactical Center Renovations. DISCUSSION: Elements of Architecture, Inc. was selected as one of five firms awarded Annual Architectural Service Agreements, (M&C C-35235, October 18, 2011 and M&C C-27982, November 1, 2016). In January of 2014, a contract, and later an Amendment, were administratively executed for Elements of Architecture, Inc. to determine costs to renovate former KXAS facility into the Police Tactical Certer. On October 27, 2017, (M&C C-27517) Council Approved Amendment No. 3 for a total contract value of $176,692.00. Subsequent amendments were administratively executed for an additional $98,370.00. Amendment No. 6 is to include additional design and construction administration services associated with unanticipated abatement and existing condition issues. The fee for these services is not to exceed $27,500.00. With approval of Amendment No. 6 the total contract fee will be $322,562.00. Ehrlich Design Builders, Inc. was selected through a best value selection process. On May 9, 2017, (M&C C-28236 ), the City Council authorized execution of a construction contract, in an amount not to exceed $2,353,228.00, for Police Tactical Center Renovations. Change Order No. 1 administratively increased the contract amount by $31,250.49. Change Order No. 2 is necessary because of additional asbestos abatement requirements and requested additional improvements and renovations required for the current use. Change Order No. 2 adds $450,000.00 to the contract, which includes $47,740.69 to the Owners General Contingency Allowance. Combined, Change Order No. 1 and Change Order No. 2 increase the total contract price by $481,250.49 which is 20.5 percent of the original contract price. MWBE Office - Ehrlich Design Builders, Inc. is in compliance with the City's BDE Ordinance by committing to an additional 14% MBE participation on this Change Order No. 2. At the completion of the construction associated with the Police Air Support Hangar at the Fort Worth Meacham International Airport, there were funds remaining in the completed project in the Specially Funded Project Fund. Staff recommends that these funds, $834,287.00, be transferred to the Police Facility Renovation project in the CCPD Capital Projects Fund to fund the renovation of the police tactical center and other police facility renovations. FISCAL INFORMATION/CERTIFICATION: http://apps.fortworthtexas.gov/council_packet/mc_review.asp?ID=26040&councildate=9/11/2018 1/2 9/10/2018 M&C Review The Director of Finance certifies that funds are available as appropriated of the CCPD Capital Projects Fund. Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID, Year Chartfield 2 Submitted for City Manager's Office by_ Jay Chapa (5804) Originating Department Head: Steve Cooke (5134) Additional Information Contact: Brian Glass (8088) ATTACHMENTS 21 POLICE TACTICAL CENTER DESIGN AND CONSTRUCTION CHANGES 36001 A018 revised.docx FORM 1295 CERTIFICATE.pdf PD TACTICAL REMOD.pdf http://apps.fortworthtexas.gov/council_packet/mc_review.asp?I D=26040&councildate=9/11/2018 2/2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos,1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-398901 Ehrlich Design Builders Inc Arlington,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/31/2018 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. PMD2014-04 Renovation of existing Tactical Center Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary Ehrlich Design Builders, Inc Arlington,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is ) n L>✓ 1 and my date of birth is —�0 My address is L�`�CS Y[J. �i�_( )1�;L� �J , (street) (cit; (state) (zip code) (country) i declare under penalty of perjury that the foregoing is true and correct. Executed in t^�.�'YCx+n�— County, State of_�t✓?�L� on th4.?ay of S!- 20��( . (month) (year) Signa ure of authorize t of contracting business entity (Dedarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711