HomeMy WebLinkAboutOrdinance 23394-09-2018 ORDINANCE NO. 23394-09-2018
AN ORDINANCE ENACTING FISCAL YEAR 2017-2018 YEAR-END BUDGET
ADJUSTMENTS IN THE GENERAL FUND CONSISTING OF
REALLOCATION OF RESOURCES AND OPERATING SURPLUSES TO
OFFSET PROJECTED SHORTFALLS; AUTHORIZING AND DELEGATING
AUTHORITY TO EFFECT ALL NECESSARY TRANSFERS; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING
FOR THE REPEAL OF ALL ORDINANCES AND APPROPRIATIONS IN
CONFLICT WITH THE PROVISIONS OF THIS ORDINANCE.
SECTION 1.
That the operating budget of the General Fund of the City of Fort Worth for Fiscal Year 2017-
2018, as enacted by Ordinance 22927-09-2017, as amended, is hereby further amended to reduce
appropriations in the following General Fund departments by $7,160,328.00,representing available
operating surplus,for use to offset deficits in other General Fund departmental budgets.
Department Amount of Decrease
Economic Development $2,787,639
Planning and Development $682,169
Community and Public Engagement $47,968
City Auditor $81,517
City Secretary $81,996
Transportation and Public Works $566,845
Code Compliance $530,252
Municipal Court $673,000
Non-Departmental 1,708,689
Total $7,160,328
SECTION 2.
That the operating budget of the General Fund of the City of Fort Worth for Fiscal Year 2017-
2018, as enacted by Ordinance 22927-09-2017, as amended, is hereby further amended,to increase
appropriations in the following departmental budgets by a total of $8,860,628.00, utilizing the
$1,700,000.00 transfer to the General Fund from CCPD to address projected shortfalls due to salary
and vacancy adjustments and contractual costs:
Ordinance No.23394-09-2018
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Department Amount of Increase
City Attorney's Office $51,266
Human Resources $126,658
Neighborhood Services $115,000
Library $151,681
Police $8,405,063
Park& Recreation $10,660
Total $8,860,628
SECTION 3.
That in accordance with the Charter of the City of Fort Worth, the City Council by adoption
of this ordinance hereby authorizes all transfers contemplated and necessitated by the budget
amendments and appropriations enacted herein and delegates to the City Manager, or his designee,
authority to undertake all actions as necessary to effect such transfers within budgeted and
appropriated amounts.
SECTION 4.
That should any part,portion,section,or part of a section of this ordinance be declared invalid
or inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion, or
judgment shall in no way affect the remaining parts, portions, sections, or parts of sections of this
ordinance, which provisions shall be, remain, and continue to be in full force and effect.
SECTION 5.
All rights and remedies of the City of Fort Worth,Texas, are expressly saved as to any and all
violations of the provisions of the Code of the City of Fort Worth,or any other ordinances of the City,
that have accrued at the time of the effective date of this ordinance;and, as to such accrued violations
and all pending litigation, both civil and criminal, whether pending in court or not, under such
ordinances,same shall not be affected by this ordinance,but may be prosecuted until final disposition
by the courts.
Ordinance No.23394-09-2018
Page 2 of 3
SECTION 6.
That all ordinances and appropriations for which provisions have previously been made are
hereby expressly repealed to the extent they are in conflict with the provisions of this ordinance.
SECTION 7.
That this ordinance shall take effect and be in full force and effect from and after the date of
its passage,and it is so ordained.
APPROVED AS TO FORM AND LEGALITY: ATTEST:
arab J. Full wider Mary J. K r
CityAtter ey City Secretary
Adopted: September 18,2018
Effective:SiA�em&t—X
1 f
Ordinance No.23394-09-2018
Page 3 of 3
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Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT11
COUNCIL ACTION: Approved on 9/18/2018 - Ordinance Nos. 23394-09-2018, 23395-09-2018,
23396-09-2018, 23397-09-2018, 23398-09-2018, 23399-09-2018, 23400-09-2018, 23401-09-2018
DATE: 9/18/2018 REFERENCE NO.: G-19375 LOG NAME: 03FY2018
WINDUP_
CODE: G TYPE: NON-CONSENT PUBLIC NO
HEARING:
SUBJECT: Adopt Ordinances Enacting Fiscal Year 2018 Year End Budget Adjustments by
Reallocating Resources, Operating Surpluses, Available Current-Year Revenues, and Net
Position, and to Offset Projected Shortfalls and Authorize All Associated Transfers (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached ordinances making Fiscal Year 2018 year-end adjustments to address projected
departmental operational expenses.
a. Reducing the following General Fund Departments budgets by a combined $5,451,639.00
recognizing the respective operational savings to address other General Fund projected shortfalls:
1) Economic Development Department by$2,787,892.00;
2) Planning and Development Department by $682,169.00;
3) Community and Public Engagement Department by $47,968.00;
4) City Auditor Department by$81,517.00;
5) City Secretary Department by $81,996.00;
6) Transportation and Public Works Department by$566,845.00;
7) Code Compliance Department by$530,252.00; and
8) Municipal Court Department by $673,000.00.
b. Reducing the Non-Departmental budget in the General Fund by$1,708,689.00 to reflect savings
from projected operational expenses.
c. Increasing the following General Fund Department budgets by a combined $8,860,328.00 from
the reduction identified above along with a transfer of$1,700,000.00 from the Crime Control and
Prevention District Fund that was approved earlier this evening to address projected shortfalls due
to salary and vacancy adjustments and contractual costs:
1) City Attorney' s Department by $51,266.00;
2) Human Resources Department by$126,658.00;
3) Neighborhood Services Department by$115,000.00;
4) Library Department by$151,681.00;
5) Police Department by $8,405,063.00; and
6) Park and Recreation Department by $10,660.00.
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Fleet and Equipment Services Fund in the amount of$2,481,634.00, from available funds, to address
additional operational expenses.
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
DFW Revenue Sharing Fund in the amount of$109,455.00, from available funds, to address future
capital needs.
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Summer Day Camp Project and the LEOSE Training Project of the Special Purpose Fund in the
amount of$29,926.00, from available funds, to address additional operational expenses.
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5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Risk Financing Fund in the amount of$299,407.00, from available funds, to address
additional operational expenses.
6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Municipal Parking Fund in the amount of$155,734.00, from available funds, to address operational
shortfalls.
7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Retiree Healthcare Trust Fund in the amount of$944,009.00, from available funds, to address
additional
operational shortfalls.
8. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Solid Waste Fund in the amount of$460,089.00, from available funds and net position, to address
operational shortfalls.
9. Authorizing all necessary transfers to affect the appropriations identified above.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is:
1. To take actions within the General Fund associated with finishing Fiscal Year 2018 by adjusting
funding among General Fund departments;
2. To appropriate increased current-year revenue in the Fleet and Equipment Services Fund, DFW
Revenue Sharing Fund, Special Purpose Fund, Risk Financing Fund, Municipal Parking Fund and
the Retiree Healthcare Trust Fund to cover associated expenditures; and
3. To appropriate funds for increased expenditures in the Solid Waste Fund.
The City's annual operating budget is formally enacted into law by City Council action adopting an
appropriation ordinance that establishes spending limits for each department's and fund's operation. In
the past, Staff has waited until the completion of the Comprehensive Annual Financial Report (CAFR) to
affect the settlement of General Fund departments. The current practice is to manage this process during
the current fiscal year and allocate net savings to meet one-time needs or to address items that have
arisen during the fiscal year.
General Fund
The City Manager is authorized by the budget ordinance to move certain monies from Non-Departmental
to other departments, as needed, under delegated authority. The Non-Departmental budget in the
General Fund includes allocations based on the Fund's overall annual budgeted need for separation
leave costs for General Fund employees, certain contractual costs, election costs and tuition
reimbursement costs; those allocations can be distributed to individual departments as they have specific
expenses in these areas. For FY2018, the City Manager made allocations and transfers totaling
$6,705,478.00 to various departments to cover separation leave ($5,597,401), race and diversity study
($200,000.00), election costs ($320,742.00), tuition reimbursement ($91,553.00), and minor contractual
items ($495,782.00). At this time, the Non-Departmental budget of the General Fund has an available
unencumbered appropriation balance of$2,803,090.00, and this M&C proposes reallocating
$1,799,172.00 of that amount toward offsetting the noted projected shortfalls in certain General Fund
department budgets.
Reallocating a Portion of Operating Surplus to Offset Department Operational Expenses
In aggregate, the General Fund is expected to receive $1,108,208.00 more in revenue than expenses at
the end of FY2018.
Based on the most recent forecast, unless funds are reallocated, some departments are projected to have
deficits at the end of the fiscal year due to vacancy estimates and salary and re-organization changes,
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higher expenses due to higher workload, persistent overage staffing, or contractual obligations. In
addition, Economic Development is anticipated to have $2,787,892.00 in savings primarily from lower
than anticipated 380 Agreement payments.
To address the forecasted General Fund departmental deficits, adoption of the first attached ordinance
will reallocate available budget amongst General Fund departments to cover additional expenditures.
All of the changes related to the General Fund are outlined in the following chart:
Revised Budget
Revised Budget After Non-
Departmental
Dept/Fund Original Budget with Delegated FY2018 Additional Reasons
Ordinance Supplemental Authority for Forecast Appropriations
Appropriations Separation
Leave
City Attorney $6,854,668.00 $6,854,668.00 $6,886,668.00 $6,937,934.00 $51,266.00 Salary
Overages
City Auditor $1,844,889.00 $1,844,889.00 $1,844,889.00 $1,763,372.00 $(81,517.00) Salary
Savings
City Manager's $9,089,555.00 $9,095,627.00 $9,295,627.00 $9,295,627.00 $-
Office
City Secretary $1,591,936.00 $1,591,936.00 $1,912,678.00 $1,830,682.00 $(81,996.00) Salary
Savings
Code $20,210,080.00 $20,210,080.00 $20,210,080.00 $19,679,828.00 $(530,252.00) Salary
Compliance Savings
Economic Lower 380
Development $21,606,030.00 $21,606,030.00 $21,606,030.00 $18,818,138.00 $(2,787,892.00) agreement
payments
Financial $11,575,697.00 $11,592,697.00 $11,746,105.00 $11,836,588.00 $90,483.00 Salary
Management Overages
Fire $145,162,896.00 $145,162,896.00 $146,935,886.00 $146,935,886.00 $-
Department
Human Staffing
Resources $4,550,811.00 $4,550,811.00 $5,015,721.00 $5,142,379.00 $126,658.00 Overages
Library Salary
Department $20,796,915.00 $20,796,915.00 $20,876,915.00 1 $21,028,596.00 $151,681.00 Overage
Municipal Court $15,910,123.00 $17,710,123.00 $17,710,123.00 $17,037,123.00 $(673,000.00) Salary
Savings
Neighborhood $9,006,882.00 $9,045,810.00 $9,045,810.00 $9,160,810.00 $115,000.00 Salary
Services Overage
Non- $22,941,048.00 $22,968,081.00 $16,262,603.00 $13,459,513.00 $(2,803,090.00) Salary
Departmental Adjustments
Park and $47,333,665.00 $47,306,632.00 $47,450,288.00 $47,460,948.00 $10,660.00 Salary
Recreation Overage
Performance $6,157,844.00 $6,157,844.00 $6,232,626.00 $6,232,626.00 $-
and Budget
Planning and $16,966,584.00 $16,976,188.00 $16,976,188.00 $16,294,019.00 $(682,169.00) Salary
Development Savings
Police $239,817,496.00 $239,898,737.00 $243,272,237.00 $251,677,300.00 $8,405,063.00 Staffing
Overages
Property $15,218,685.00 $16,558,096.00 $16,647,586.00 $16,647,586.00 $-
Management] I
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Transportation $58,233,504.00 $58,233,504.00 $58,233,504.00 $57,666,659.00 $(566,845.00) Salary and
and Public Utility
Works Savings
Communication Salary
and Public $4,064,007.00 $4,064,007.00 $4,064,007.00 $4,016,039.00 $(47,968.00) Savings
Engagement
General Fund $678,933,315.00 $682,225,571.00 $682,225,571.00 $682,921,653.00 $696,082.00
Total
� L
Included in the proposed reallocation for the Police Department is $1,700,000.00 that was transferred
from the Crime Control and Prevention District in a separate M&C that was approved earlier this evening.
The transferred dollars and other reallocated funds are being used to address the deficit associated with
police officer overage positions, which are an eligible expenditure of CCPD funds. The funds were
transferred from the CCPD Fund, rather than moving the expenses to that fund, so that total costs can
more easily be tracked by having them in a single location.
Fleet and Equipment Service Fund
The Fleet and Equipment Services Fund is projected to have a shortfall of$2,481,634.00 as fuel costs
and repair and maintenance costs expenses have been higher than budgeted. These additional expenses
are passed through and charged to the departments resulting in increased revenues that offset this
shortfall.
DFW Revenue Sharing Fund
The DFW Revenue Sharing Fund is projected to transfer$109,455.00 more than budgeted to address
capital funding needs. There is offsetting current-year available funds from Revenue Sharing to offset the
shortfall.
Special Purpose Fund
The Summer Day Camp project of the Special Purpose Fund is projected to have a shortfall of
$26,500.00 as operational expenses have been higher than budgeted. There is offsetting current-year
available revenues from registration to offset the shortfall. The LEOSE Training Project of the Special
Purpose Fund is projected to have a shortfall of$3,426.00 as operational expenses have been higher
than budgeted. There are current-year available revenues to offset the shortfall.
Risk Financing Fund
The Risk Financing Fund is projected to have a shortfall of$299,407.00 as claims and pending litigation
have been higher than budgeted. There is offsetting current-year revenues, to offset this shortfall.
Municipal Parking Fund
The Municipal Parking Fund is projected to expend $155,734.00 more than budget for costs related to
contractual parking services. There is offsetting current-year parking revenue, which resulted from higher
than anticipated parking activities, to offset this shortfall.
Retiree Healthcare Trust Fund
The Retiree Healthcare Trust Fund is projected to have a shortfall of$944,009.00 due to additional
expenditures related to retiree healthcare costs. There is offsetting current-year revenues, from retiree
contributions and prescription rebates, to offset this shortfall.
Solid Waste Fund
The Solid Waste Fund is projected to have a shortfall of$460,089.00 due to contractual service related to
solid waste pick-up which have been higher than budgeted. There is offsetting current-year revenue from
residential billing revenues in the amount of$61,110.00, while the remaining shortfall will be covered by
the use of net position in the amount of$398,979.00.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION/CERTIFICATION:
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The Director of Finance certifies that upon the approval of the above recommendations and adoption of
the attached ordinances, funds will be available in the current operating budgets, as appropriated, of the
General Fund, Fleet and Equipment Services Fund, Water& Sewer Fund, DFW Revenue Sharing Fund,
Special Purpose Fund, Risk Financing Fund, Municipal Parking Fund, Retiree Healthcare Trust Fund and
the Solid Waste Fund.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (8180)
Originating Department Head: Lynda Johnson (6222)
Additional Information Contact: Terry Hanson (7934)
ATTACHMENTS
03FY2018 WINDUP 1.docx
03FY2018 WINDUP 2.docx
03FY2018 WINDUP 3.docx
03FY2018 WINDUP 4.docx
03FY2018 WINDUP 5.docx
03FY2018 WINDUP 6.docx
03FY2018 WINDUP 7.docx
03FY2018 WINDUP 8.docx
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