HomeMy WebLinkAboutOrdinance 23399-09-2018 Ordinance No.23399-09-2018
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE
MUNICIPAL PARKING FUND, IN THE AMOUNT OF $155,734.00, FROM AVAILABLE
FUNDS, FOR THE PURPOSE OF ADDRESSING ADDITIONAL OPERATIONAL
EXPENSES; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2017-2018 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Municipal Parking Fund in the amount of$155,734.00, from available funds, for the purpose of addressing
additional operational expenses.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion orjudgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 22927-09-2017 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
As stant Ci y Attorney Mary I Kays r
ADOPTED AND EFFECTIVE: September 18, 2018
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/18/2018 -Ordinance Nos. 2334-09-2018, 23395-09-
2018, 23396-09-2018, 23397-09-2018, 23398-09-2018, 23399-09.2018; 23400-09-2018, 23401-
09-2018
DATE: Tuesday, September 18, 2018 REFERENCE NO.: G-19375
LOG NAME: 03FY2018 WINDUP
SUBJECT:
Adopt Ordinances Enacting Fiscal Year 2018 Year End Budget Adjustments by Reallocating Resources,
Operating Surpluses, Available Current-Year Revenues, and Net Position, and to Offset Projected
Shortfalls and Authorize All Associated Transfers (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached ordinances making Fiscal Year 2018 year-end adjustments to address projected
departmental operational expenses.
a. Reducing the following General Fund Departments budgets by a combined $5,451,639.00
recognizing the respective operational savings to address other General Fund projected shortfalls:
1) Economic Development Department by $2,787,892.00;
2) Planning and Development Department by $682,169.00;
3) Community and Public Engagement Department by $47,968.00;
4) City Auditor Department by $81,517.00;
5) City Secretary Department by $81,996.00;
6) Transportation and Public Works Department by $566,845.00;
7) Code Compliance Department by $530,252.00; and
8) Municipal Court Department by $673,000.00.
b. Reducing the Non-Departmental budget in the General Fund by $1,708,689.00 to reflect savings
from projected operational expenses.
c. Increasing the following General Fund Department budgets by a combined $8,860,328.00 from
the reduction identified above along with a transfer of$1,700,000.00 from the Crime Control and
Prevention District Fund that was approved earlier this evening to address projected shortfalls due
to salary and vacancy adjustments and contractual costs:
1) City Attorney' s Department by $51,266.00;
2) Human Resources Department by $126,658.00;
3) Neighborhood Services Department by $115,000.00;
4) Library Department by$151,681.00;
5) Police Department by $8,405,063.00; and
6) Park and Recreation Department by $10,660.00.
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Fleet and Equipment Services Fund in the amount of$2,481,634.00, from available funds, to address
additional operational expenses.
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Logname: 03FY2018 WINDUP_ Page 1 of 5
DFW Revenue Sharing Fund in the amount of$109,455.00, from available funds, to address future
capital needs.
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Summer Day Camp Project and the LEOSE Training Project of the Special Purpose Fund in the
amount of$29,926.00, from available funds, to address additional operational expenses.
5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Risk Financing Fund in the amount of$299,407.00, from available funds, to address
additional operational expenses.
6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Municipal Parking Fund in the amount of$155,734.00, from available funds, to address operational
shortfalls.
7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Retiree Healthcare Trust Fund in the amount of$944,009.00, from available funds, to address
additional
operational shortfalls.
8. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Solid Waste Fund in the amount of$460,089.00, from available funds and net position, to address
operational shortfalls.
9. Authorizing all necessary transfers to affect the appropriations identified above.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is:
1. To take actions within the General Fund associated with finishing Fiscal Year 2018 by adjusting
funding among General Fund departments;
2. To appropriate increased current-year revenue in the Fleet and Equipment Services Fund, DFW
Revenue Sharing Fund, Special Purpose Fund, Risk Financing Fund, Municipal Parking Fund and
the Retiree Healthcare Trust Fund to cover associated expenditures; and
3. To appropriate funds for increased expenditures in the Solid Waste Fund.
The City's annual operating budget is formally enacted into law by City Council action adopting an
appropriation ordinance that establishes spending limits for each department's and fund's operation. In the
past, Staff has waited until the completion of the Comprehensive Annual Financial Report (CAFR) to affect
the settlement of General Fund departments. The current practice is to manage this process during the
current fiscal year and allocate net savings to meet one-time needs or to address items that have arisen
during the fiscal year.
General Fund
The City Manager is authorized by the budget ordinance to move certain monies from Non-Departmental
to other departments, as needed, under delegated authority. The Non-Departmental budget in the General
Fund includes allocations based on the Fund's overall annual budgeted need for separation leave costs
for General Fund employees, certain contractual costs, election costs and tuition reimbursement costs;
those allocations can be distributed to individual departments as they have specific expenses in these
areas. For FY2018, the City Manager made allocations and transfers totaling $6,705,478.00 to various
Logname: 03FY2018 WINDUP_ Page 2 of 5
departments to cover separation leave ($5,597,401), race and diversity study ($200,000.00), election
costs ($320,742.00), tuition reimbursement ($91,553.00), and minor contractual items ($495,782.00). At
this time, the Non-Departmental budget of the General Fund has an available unencumbered
appropriation balance of$2,803,090.00, and this M&C proposes reallocating $1,799,172.00 of that
amount toward offsetting the noted projected shortfalls in certain General Fund department budgets.
Reallocating a Portion of Operating Surplus to Offset Department Operational Expenses
In aggregate, the General Fund is expected to receive $1,108,208.00 more in revenue than expenses at
the end of FY2018.
Based on the most recent forecast, unless funds are reallocated, some departments are projected to have
deficits at the end of the fiscal year due to vacancy estimates and salary and re-organization changes,
higher expenses due to higher workload, persistent overage staffing, or contractual obligations. In
addition, Economic Development is anticipated to have $2,787,892.00 in savings primarily from lower than
anticipated 380 Agreement payments.
To address the forecasted General Fund departmental deficits, adoption of the first attached ordinance will
reallocate available budget amongst General Fund departments to cover additional expenditures.
All of the changes related to the General Fund are outlined in the following chart:
Revised Budget
After Non-
Revised Budget , Departmental
Dept/Fund Original Budget I with Delegated FY2018 Additional Reasons
Ordinance Supplemental Authority for Forecast Appropriations
Appropriations Separation
Leave
City Attorney $6,854,668.00{ $6,854,668.00. $6,886,668 00, $6,937,934.00 $51,266 OO,Salary
,Overages
Cit Auditor $1,844,889 00 $1,844,889.00; $1,844,889 00 $1,763,372 00 $(81,517 00 ;Salary
City ) Savings
City Manager's
$9,089,555.00, $9,095,627.00 $9,295,627.00; $9,295,627.00, $-
Office
;City Secretary $1,591,936.00 $1,591,936.00 $1,912,678.00` $1,830,682.00 $(81,996.00)'Sa:Savings
ry
an s
9
Cocle
Compliance Salry
' $20,210,080.00'. $20,210,080.00 $20,210,080.00 $19,679,828.00 $(530,252.00)Savangs
Economic r Lower 380 ;
Development $21,606,030.00,; $21,606,030.00 $21,606,030.00€ $18,818,138.00$(2,787,892.00)agreement
payments
;Financial $11,575,697.00 $11,592,697.00 $11,746,105.00, $11,836,588.00' $90,483.00ISaIary
Management ;Overages
Fire
De artment $145,162,896.00';$145,162,896.00$146,935,886.00$146,935,886.00`
P $-
Hum
Staffing
$4,550,811.00' $4,550,811.00; $5,015,721.00 $5,142,379.00 $126,658.00' g
an
Resources ;Overages i
Library ;Salary
Department $201796,915.00; $20,796,915.00; $20,876,915.00 $21,028,596.00,, $151,681.000verage
;Municipal Court; $15,910,123.00;: $17,710,123.00 $17,710,123.00; $17,037,123.00[ $(673,000.00)ISalary ;
!!Savings
Services $9,006,882.00: $9,045,810.00 $9,045,810.00 $9,160,810.00, $115,000 00'Overage
Logname: 03FY2018 WINDUP_ Page 3 of 5
lary
'Departmental $22,941,048.00' $22,968,081.00€ $16,262,603.00; $13,459,513.00:$(2,803,090 00)�d�ustmentsJ
Park and $47,333,665.00 $47,306,632.00 $47,450,288 00 $47,460,948.001 $10,660.00Salary
Recreation Overage
Performance $6,157,844.001 $6,157,844.001 $6,232,626.00' $6,232,626.00 $-
bnd Budget
Developmnd ' $16,966,584.001 $16,976,188.00 $16,976,188.00` $16,294,019.00, $(682,169.00):Salary
ent Savings
Police $239,817,496 00$239,898,737.00'$243,272,237.00:$25
1,877,300.00 $8,405,083.00'Staffing
'Overages
Property
Management $15,218,685.004 $16,558,096.00' $16,647,586.001 $16,647,586.00 $-
Transportation Salary and
and Public $58,233,504.00; $58,233,504.001 $58,233,504.00 $57,666,659.00; $(566,845.00);utility
Works j Savings
Communication; Sala
and Public $4,064,007.004 $4,064,007.00 $4,064,007.00 $4,016,039.00' $(47,968.00) Salary
°Engagement I Savings
General Fund
Total $678,933,315.00i$682,225,571.00;$682,225,571.00$682,921,653.00! $696,082.00
Included in the proposed reallocation for the Police Department is $1,700,000.00 that was transferred from
the Crime Control and Prevention District in a separate M&C that was approved earlier this evening. The
transferred dollars and other reallocated funds are being used to address the deficit associated with police
officer overage positions, which are an eligible expenditure of CCPD funds. The funds were transferred
from the CCPD Fund, rather than moving the expenses to that fund, so that total costs can more easily be
tracked by having them in a single location.
Fleet and Equipment Service Fund
The Fleet and Equipment Services Fund is projected to have a shortfall of$2,481,634.00 as fuel costs and
repair and maintenance costs expenses have been higher than budgeted. These additional expenses are
passed through and charged to the departments resulting in increased revenues that offset this shortfall.
DFW Revenue Sharing Fund
The DFW Revenue Sharing Fund is projected to transfer $109,455.00 more than budgeted to address
capital funding needs. There is offsetting current-year available funds from Revenue Sharing to offset the
shortfall.
Special Purpose Fund
The Summer Day Camp project of the Special Purpose Fund is projected to have a shortfall of$26,500.00
as operational expenses have been higher than budgeted. There is offsetting current-year available
revenues from registration to offset the shortfall. The LEOSE Training Project of the Special Purpose Fund
is projected to have a shortfall of$3,426.00 as operational expenses have been higher than budgeted.
There are current-year available revenues to offset the shortfall.
Risk Financing Fund
The Risk Financing Fund is projected to have a shortfall of$299,407.00 as claims and pending litigation
have been higher than budgeted. There is offsetting current-year revenues, to offset this shortfall.
Municipal Parking Fund
The Municipal Parking Fund is projected to expend $155,734.00 more than budget for costs related to
contractual parking services. There is offsetting current-year parking revenue, which resulted from higher
than anticipated parking activities, to offset this shortfall.
Retiree Healthcare Trust Fund
The Retiree Healthcare Trust Fund is projected to have a shortfall of$944,009.00 due to additional
Logname: 03FY2018 WINDUP_ Page 4 of 5
expenditures related to retiree healthcare costs. There is offsetting current-year revenues, from retiree
contributions and prescription rebates, to offset this shortfall.
Solid Waste Fund
The Solid Waste Fund is projected to have a shortfall of$460,089.00 due to contractual service related to
solid waste pick-up which have been higher than budgeted. There is offsetting current-year revenue from
residential billing revenues in the amount of$61,110.00, while the remaining shortfall will be covered by
the use of net position in the amount of$398,979.00.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon the approval of the above recommendations and adoption of
the attached ordinances, funds will be available in the current operating budgets, as appropriated, of the
General Fund, Fleet and Equipment Services Fund, Water& Sewer Fund, DFW Revenue Sharing Fund,
Special Purpose Fund, Risk Financing Fund, Municipal Parking Fund, Retiree Healthcare Trust Fund and
the Solid Waste Fund.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID _ Year (Chartfield 2)
FROM
Fund Department ccoun Project Program ctivity Budget Reference # mount
ID ID Year �Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (8180)
Originating Department Head: Lynda Johnson (6222)
Additional Information Contact: Terry Hanson (7934)
Logname: 03FY2018 WINDUP_ Page 5 of 5