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Home My WebLink AboutContract 48490-A1R1 CITY SECRETARY" CONTRACT NO. KI CITY OF FORT WORTH AMENDMENT AND RENEWAL OF AGREEMENT WHEREAS,this Amendment and Renewal of Agreement is between the City of Fort Worth,("CITY"),and Halff Associates,Inc.,("CONSULTANT");and WHEREAS, CITY and CONSULTANT desire to amend and renew the Original Agreement(City Secretary#48490); and WHEREAS, the Original Agreement and this Renewal were approved by M&C C- 28006(December 6,2016),for the Project generally described as: Inventory and Mapping of City Stormwater Channels;and WHEREAS,the Original Agreement will be expiring under its terms and the parties desire to renew said agreement for the additional term and at the additional cost as authorized by M&C C-28006;and WHEREAS, funding for this Amendment and Renewal is available without need for City Council action; NOW, THEREFORE, it is agreed by the CITY and CONSULTANT as follows: Article I The Scope of Services as set forth in the Original Agreement shall remain unchanged. i I Article II REGI\VSD The CONSULTANT's compensation for this Renewal shall be$500,000.00. TWO Article III The Agreement is hereby amended to include the following language: Immigration Nationality Act CONSULTANT shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, CONSULTANT shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. CONSULTANT shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any CONSULTANT employee who is not legally eligible to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH B OIYS -CONSULTANT'S OFFICIAL RECORD Amendment and Renewal of Agreement CITY SECRETARY Page I of 3 HaVAssociaies,Inc.—Channel Inventory and Mapping T iFT■ 7�W4�i�9ORTH, ■X 3 i . M i I EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon 3 written notice to CONSULTANT, shall have the right to immediately terminate this Agreement for violations of this provision by CONSULTANT. Article V The Agreement is hereby amended to include the following language: Prohibition on Contracts with Companies Boycotting Israel CONSULTANT acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, CONSULTANT certifies that CONSULTANT's signature provides written verification to the City that CONSULTANT:(1)does not boycott Israel;and(2) will not boycott Israel during the term of the contract. Article VI All other provisions of the Original Agreement not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City Manager. APPROVED: City of Fort Worth Halff Associates,Inc. Sus Alanis Erin Atkinson Assistant City Manager Vice President DATE: DATE: 7— y� APPROVAL RECOMMENDED: &VI 771-* f� 9a OFF I-MI i6 RE CMD CITY�, aCK=—`1r R. Y Amendment and Renewal of Agreement F111.WMITH,TX Page 2 of 3 HalffAssociales,Inc.—Channel Inventory and Mapping jr Douglas NY Wiersig,P.E. Director,Transportation/Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: C- 13ao i Date: t z Douglas W. Black Assistant City Attorney ATTEST: F 0 R. GP,o Mary J. Kays City Secretary _ U Contract Compliance Manager: .. By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �JAIIW NAtjE TITLE CFFICI L RIE-CORD CITY.SECRETARY FT.WORTH,TX CSS '7 a Amendment and Renewal of Agreement Page 3 of 3 Halff Associates,Inc.—Channel Inventory and Mapping City of Fort Worth, Texas Mayor and Council Communication CO[0NCI�ACTIO E: "�►ppi�o��d on 1216IMS DATE: Tuesday, December 6, 2016 REFERENCE NO.: **C-28006 LOG NAME: 20SWM CHANNEL INVENTORY SUBJECT: Authorize Execution of a Professional Services Agreement with Halff Associates, Inc., in the Amount of $800,000.00 with a Second Year Option for a Total Contract Amount Not to Exceed $1,300,000.00 to Provide Geographic Information Systems Services for the Transportation and Public Works Department Stormwater Management Division to Inventory and Assess the Condition of the City's Stormwater Channels (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a Professional Services Agreement with Halff Associates, Inc., in the amount of$800,000.000 to provide Geographic Information System data collection services including a second year renewal option for a total contract amount not to exceed $1,300,000.00. DISCUSSION: The purpose of this Mayor and Council (M&C) communication is to recommend a Channel Inventory initiative as the next key step in developing the City's drainage infrastructure asset management system. When the Transportation and Public Works Department Stormwater Management program was established, one of the most urgent needs identified was to assemble fundamental data on the drainage system, such as location, size and condition. The first priority was to assemble data on the pipe system, which has now been largely completed. Detailed information on over 360 miles of channel that are a part of the drainage system is still not readily accessible to maintenance personnel, engineers working on drainage improvement projects or staff and customers involved in private development projects. The initiative recommended by this M&C and already approved by City Council as a part of Stormwater's 5- Year CIP, will substantively address this critical need. The Stormwater Capital Plan provides a total of$1,300,000.00 funding for this project in 2017 and 2018 with $800,000.00 appropriated in Fiscal Year 2017 and $500,000.00 planned for appropriation in Fiscal Year 2018. In June 2015, the Transportation and Public Works Department (TPW), Stormwater Management Division, published a Request for Qualifications (RFQ) for various engineering and technical services, including specialty services for information management in regards to Geographic Information Systems (GIS). Halff Associates, Inc., was selected as the most qualified firm for this service. Halff Associates, Inc., agrees to provide these services for the first year of the contract for an amount not to exceed $800,000.00. Upon authorization of future appropriations for Fiscal Year 2018, the contract may be renewed at the City's option for a second term for a total contract amount not to exceed $1,300,000.00. Renewal may be effected by notice in writing by the City Manager or his designee to the contractor within 30 days of the expiration of the prior term. This action does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the Logname: 20SWM CHANNEL INVENTORY Page 1 of 2 renewal term. Upon completion of this contract, there is no anticipated annual operation cost to the TPW Stormwater Management Division. M/WBE Office - Halff Associates, Inc., is in compliance with the City's BDE Ordinance by committing to 33 percent SBE participation. The City's SBE contract goal on this project is 18 percent. This Stormwater Management contract is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds will be available in the current capital budget, as appropriated, of the Stormwater Capital Projects Fund. The Stormwater Utility Fund has the responsibility to validate the availability of funds prior to an expense being incurred. FUND IDENTIFIERS (FIDs): TO Fund Department ccoun Project Program ctivity Budget Reference # moun ID ID Year Chartfield 2 FROM Fund Department ccoun Project Program ctivity Budget Reference # moun ID ID Year Chartfield 2 CERTIFICATIONS: Submitted for City Manager's Office bv: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Laura Pham (5883) ATTACHMENTS 1. 20SWM GIS Channel Inventory Requisition.pdf (CFW Internal) 2. FIDs 20SWM GIS Channel Inventory.pdf (CFW Internal) 3. Form 1295.pdf (Public) 4. Halff SAM Search 10-7-2016.pdf (CFW Internal) 5. SBE Compliance Memo -Approved.pdf (CFW Internal) Logname: 20SWM CHANNEL INVENTORY Page 2 of 2