HomeMy WebLinkAboutContract 51366 CITY SECRETARY
CONTRACT N0.
AGREEMENT FOR CO)INAUNITY BASED PROGRAM
NewDav Services for Children & Families
FISCAL YEAR 2019
In consideration of the mutual covenants, promises and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT `NORTH, a
home rule municipal corporation of the State of Texas, ("City") acting by and through Jesus
Chapa, its duly authorized Assistant City Manager, and NewDay Services for Children and
Families, a Texas non-profit corporation ("Contractor") acting by and through Tommy Jordan,
Executive Director, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2019 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
FOCUS for Mothers in Fort North, which will support the police department's crime prevention
efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
FOCUS for Mothers in Fort Worth Program and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget in the amount of S72,830.00 ("Program Funds") to provide to
Contractor on a reimbursable basis for the operation of the FOCUS for Mothers Program subject
to and in accordance with this agreement;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Proposal Abstract and Narrative
3. Exhibit B —Budget OFFICIAL REXORC
4. Exhibit C—Request for Reimbursement CITY SmQi2{TIeIRY
5. Exhibit D—Program Activities Report
RECEIVED FT.'i IVOR'I H,Tx
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6. Exhibit E — Program Effectiveness Measurement Report
7. Exhibit F— Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City" shalt include City, and its officers, agents, employees. and representatives.
The term"Contractor"shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party"shall refer to either City or Contractor.
The term"Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor.
Contractor covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — Proposal Narrative.
Contractor shall be responsible for day-to-day administration of the FOCUS for Mothers
program. Contractor agrees to expend the Program Funds in accordance with the Budget as
described in Exhibit "B". Program activities shall be reported in accordance with Exhibit
Program Activities Report and effectiveness measures shall be reported in accordance with
Exhibit -E-- Program Effectiveness Measures Report.
2. Pro6ram Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed S72,330.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shalt be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C' along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Program Activities
Report and Program Effectiveness Measures Report as described in Section 4.2 below with each
RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or
duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall
be submitted to City no later than the 15`1' day following the end of the month. Submittal of a
monthly RFR and Program Activities Report is required even if services are not provided.
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The monthly RFR, with an original signature by an authorized representative, must be submitted
to the Grants and Program Management Section of the Fort Worth Police Department,
ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements
will not be made until atter receipt of an acceptable and approved RFR and a monthly Program
Activities Report from the Contractor. Additionally, a quarterly Program Effectiveness
Measurement Report from Contractor is required as described in section 4.2 and must be
approved prior to reimbursements. Reimbursements shall be mane within 30 days receipt of said
documents.
2.3 Contractor is authorized to modify up to five (3) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor
must submit the Request for Budget Modification Form (Exhibit '"F") to City. with the monthly
RFR, during the month the modification took place. The new modified budget cannot exceed the
total amount of Program Funds.
2.4 Any modifications of more than five (7) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are
made. The Budget Modification Form (Exhibit "F") must be submitted, and request must be
approved by City, before any money is moved to the line-item. Once the Budget Modification is
approved, the modified budget will take effect on the first day of the following month. The new
modified budget shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not
be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of
Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and
2.5.
Budget adjustments shall be submitted to the Contract Compliance Specialist, Financial
Management Division, the Fort Worth Police Department at Bob Bolen Public Safety
Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term. This Agreement shall commence upon October 1, 2016 ("Effective Date"), and
shall end on September 30, 2019 ("End Date"). All of Contractor's expenditures under this
Agreement must be completed no later than September 30, 2019.
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4. Program Performance.
4.1 Contractor a-rees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measurement Report to document the performance of the work described in
Exhibit "D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures
shall document the program activity names, numbers of participants attending, details of the
activities. and a description of the goals achieved in support of the CCPD ;goals. Program
Effectiveness Measures shall be reported on a quarterly basis and included in the January, April,
July, and October RFR and Program Activities Report submittals. Additionally, the Program
Effectiveness Measurement Report must include descriptions of any realized successes. The
monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be
Submitted to City no later than the 15"' day atter the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities
Report and quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 15th day after the end of each month. Should Contractor not meet these
requirements, Contractor will be given an additional la days to submit the required reports to
City. If, at the end of this 15-day extension period. Contractor has not submitted the required
reports, City will send a non-compliance later notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not received in whole or in part, City may, at its Sole discretion, terminate
this Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this A< reement.
�.? In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the Fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions of
payments herein agreed upon for which hinds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
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5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination:
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated,
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination: and
(d) Cease expenditures of Program Funds, except as may be necessary For completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives
any and all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages,court costs and atiornev's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement. Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring atter the effective date of termination of the
Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must
meet all eligibility requirements of City. Contractor shall maintain all equipment used in the
administration and execution of the FOCUS for Mothers program. Contractor shall maintain,
replace, or repair any item of equipment used in support of the FOCUS for Mothers program or
for use under the terms ofthis Agreement that no longer functions or is lost or stolen. The cost
for maintenance, replacement or repair of any equipment used in support of FOCUS for Mothers
program and;or for use under the turns of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the FOCUS for
Mothers program. Within 10 days following the purchase of equipment, Contractor shall submit
to City a detailed inventory of all equipment purchased with Program Funds to the Grants and
Program Management Section at the address set forth in paragraph 2.2 above. The equipment
inentory shall include an itemized description of each piece of equipment, the date each piece of
equipment was purchased, the cost of purchase for each piece of equipment, and the location of
each piece of equipment.
7. Administrative Requirements.
7.1
Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and
federal regulations, along with documentation and records of all receipts and expenditures of
Program Funds. All records shall be retained for three (3) years following the tennination or
completion of this Agreement. City or its representatives shall have the right to investigate,
examine, and audit at any time any and all such records relating to operations of Contractor under
this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon
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demand by City, shall make such records readily available for investigation, examination, and audit.
In the event of such audit by City, a single audit of all Contractor's operations will be undertaken
and may be conducted either by City or an independent auditor of City's choice. Contractor shall
submit a copy of any audit performed by their independent auditor within 30 days of receipt of the
final audit report.
7? If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (1 5) days to provide City with a
written explanation and any supporting, documentation regarding_ the practice or expenditure. If
Contractor fair to resolve or cure the questioned practice or expenditure. to the City's
satisfaction, within the fifteen (13) day period, City reserves the right to withhold further
Program Funds under this and,or future agreement(s) with Contractor.
7.3 If. as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. The closeout requirements shall include, but are not limited to: providing final
Program Activities Report and Program Effectiveness Measurement Reports, making final
payments, and disposing of FOCUS for Mothers assets as appropriate, if deemed required by the
City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this AUrreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring*.
Section 7 shall survive the expiration or termination of this Aureement.
8. Independent Contractor.
3.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, ser ants, emplovees, subcontractors, program participants, licensees,
or invitees. The doctrine of respondent superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll
tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be
treated as an employee with respect to the services performed pursuant to this Agreement for
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federal or state tax purposes. It is expressly understood and agreed that officers, members,
agents, employees, subcontractors, licensees, or invitees of Contractor, and any program
participants hereunder are not eligible for, and shall not participate in any employer pension,
health, or other fringe benefit plan provided by City. It is expressly understood and agreed that
City does not have the legal right to control the details of the tasks performed hereunder by
Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees.
S.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed. or in any way damaged.
9. Liabilitv and Indemnification.
CONTRACTOR SHALL BE LL-IBLE ,AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DA:IIAGE AND/OR PERSONAL LNJURY, INCLUDING
DEA TH. TO ANYAND ALL PERSONS, OFANY KIND OR CHA RA CTER, KHETHER
REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS) OR
O.MISSIO.V(S), AIALFE.AS.AN'CE OR INTENTIONAL .MISCONDUCT OF CONTRACTOR,
ITS OFFICERS,AGENTS, SER 6;A.VTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS,AGENTS, SERVANTS,AND EMPLOYEES H.ARAILESS AG.ALNST ANY AND
ALL CLAIMS, LARSU'ITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING. BUT NOT LLVIITED TO, THOSE FOR PROPERTY" DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OffNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL LNJURY (INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (1)
CONTRACTORS BREACH OF .ANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, .ASSOCIATES,
EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORALAN'CE OF THIS AGREE.MEA7, EXCEPT THAT THE
INDE:MAITY PROVIDED FOR IV THIS SECTION SHALL NOT APPLY TO ANY
LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS, :AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IV THE
E6 ENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND
CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN"
ACCORDANCE 667TH THE LA66S OF THE STATE OF TEXAS. NOTHING HEREIV
SHALL BE CONSTRUED AS A 6VAI6 ER OF THE CITY'S GOVERV.MEN'TAL
LVIMUNITY.-IS FURTHER PROVIDED BY THE LA KS OF TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
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10. Non-Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of city, or its designees or agents; no member of the
governing body of the locality in which the FOCUS for Mothers program is situated; and no
other public official of such locality or localities who exercises any functions or responsibilities
with respect to the FOCUS for Mothers program during his tenure or for one year thereafter.
shall have any interest, direct or indirect, in any, contract or subcontract, or the proceeds thereof,
for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated,
like language prohibiting such interest, in all contracts and subcontracts hereunder.
I1.2 No officer, employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
financially interested, directly or indirectly, in the sale to Contractor of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
Contractor. as an officer, employee, member, or program participant. Any willful violation of
this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors,
shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in connection
with the employment, advancement, or discharge of employees, in connection with the terms,
conditions or privileges of their employment, discriminate against persons because of their age,
except on the basis of a bona tide occupational qualification, retirement plan, statutory
requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of
age, race, color, religion, ser. disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents. employees, subcontractors, or program participants to
engage in such discrimination.
IF ANY' CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION CON'ENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUNIE SUCH LIABILITY AND TO
INDENINIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
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13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including, all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement If City calls the attention of Contractor in
writing to any such violations on the part of Contractor or any of its officers, members, agents,
employees, program participants or subcontractors, then Contractor shall immediately desist
from and correct such violation.
14. Governmental Powers. It is understood that by execution of this Agreement, the City does
not waive or surrender any of it governmental powers.
15. 'Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for damages
or injury, including death, to persons or property, Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City'. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or common
law.
16. Insurance Requirement.
16.1 Covera(-,es and Limits. Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): 51,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(�) Automobile Liability: 51,000.000 each accident on a combined single hmlt basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
5500.000 Bodily Injury per accident and 5100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
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16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance eovera;ge provided and be currently rated in terms of financial strength and
solvenev to the satisfaction of the Citv's Risk Manager. All insurers must have a minimum
rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk vlanagement. If the rating is below,
that required, written approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident medical insurance shall list the City, as an additional
insured. City shall have the right to revise insurance coverage requirements under this
Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16.5 The commercial general liability policy shall name the City as an additional insured
thereon, as its interests may appear.
16.6 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days" notice shall be acceptable in the event of non-
payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Teras
Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address.
16.7 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.8 Certificates of Insurance evidencing that the Contractor has obtained all required
insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to
this ALreement.
17. Miscellaneous Provisions.
1 T I The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be detennined to be invalid by a court or Federal or
state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any tenn or provision of this Agreement
or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said
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action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.E This written instrument and Exhibits A through F constitute the entire a,reement between
the parties concernin(Fthe work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall
be void.
17.6 Any amendments to the terns of this Agreement must be in writing, and must be signed
by authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or
indirectly, any such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement
and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party shall not be employed in the interpretation of this Agreement or
exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status
during the term of this Agreement.
18. Notice.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or
via U.S. Postal Service certified mail, postage prepaid,to the address oC the other party Shown below:
CITY: Jesus Chapa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth,TX 76102
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Copies To: Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth,TX 76115
City Attorney's Office
Attn: Police Contracts
'_00 Texas Street
Fort Worth,TY 76102
CONTRACTOR: Betsy Holland
Director of Development
6316 Camp Bowie Blvd W", Ste 112
Fort Worth,TY 76116
19. Immigration rationality act.
Contractor shall verify the identity and employment eligibility of its employees who
perform work under this Agreement, including completing the Employment Eligibility
Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-
9 forms and supporting, eligibility documentation for each employee who performs work under
this Agreement. Contractor shall adhere to all Federal and State laws as well as establish
appropriate procedures and controls so that no services will be performed by any Contractor
employee who is not legally eligible to perform such services. CONTRACTOR SHALL
INDEX"1NIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Contractor, shall have the right to immediately
terminate this Agreement for violations of this provision by Contractor.
20. Background Screening for Persons Working With Children.
Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department of Family and Protective
Services standards, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintaining appropriate
records, which will be subject to review by the City. CONTRACTOR SHALL INDEMNIFY
CITY AND HOLD CITY HARMLESS FRO�1 ANY PENALTIES, LI_ABILITIES, OR LOSSES
DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.
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IN WITNESS WHEREOF, the parties hereto have executed thi gr a ent in multiples 'n Fort
Worth,Tarrant County, Texas, to be effective thi$G�ay o , 20
APPROVED AND AGREED FOR APPROVED AND AGREED FOR
CITY OF FORT WORTH NewDay Services for Children &
Families
Jesus Chapa moi_
Assistant City Manager Tommy JdZLap
Executive Director
Date: 162`�'���
Date:
APPROVAL REC ENDED
APPROVED AS TO FORM
,--jLEGALITY FOR NewDay rvices
Joel F. Fitzgerald for Children & Families
Chief of Police
Date: %ob-
NewDay S ices for Children &
APPROVED AS TO FORM AND Familie
LEGALITY FOR CITY OF FORT
WORTH D e:
Thomas R. Hansen F 0�R T
Assistant City Attorney
ATTEST
Date: 10A�raJly y a
T f
Contract Compliance Manager: Nfary J. Ka r S
By signing I acknowledge that I am the
City Secretary
person responsible for the monitoring and
administration of this contract,including �)l
ensuring all rmance and reporting Date:
requi e
Alma rra M&C No.NOT REQUIRED
1295 CERTIFICATION: 70k�"?�4Vp 65'
Contract Compliance Specialist
FY 2019 Community Based Program TXNewDay Services for Children&Families W-7, 1 ' Page 13 of 29
EXHIBIT A
SCOPE OF WORK
NewDay Services for Children & Families
Families Offering Children Unfailing Support (FOCUS) for Mothers
Abstract
Problem s-atemert: Children that are removed or are at some risk of removal from their families and
put Into substitute care will have already exrerenced Adverse Chi:dhood Experiences(ACES)such as
domestic violence it the home,neglect or abuse, both of,which lead to their engagement in high risk
behaviors including:being arrested as a uvenile and'being involved :n violent crimes. FOCUS for
Mothers program';primary focus s to reduce out-of-home placement'or children. The program is
about building mother's key protectve factcrs tnat enable c;^iidren to thrve. It reouilds children's:fives
by helping their mothers gain the tools they need to redirect their lives.
We are asking for par-iai funding(the Program Coordinator and 30%pf the Director of Programs)for
oversight and delivery of the mother's program. Due to Cf--?D's help wi`h expansion of this program to
the courts other than Child Welfare(CPS)in 2015-2018,we will carve 4C0 mothe%s referred from CPS,
CCC45-Domestic Violence,Child Support Courts,CCC#9-Prostitut!on,and Parole/Re-entry. This will
impart'he lives of approximately 1,000 children in our community. Five ten-week sessions will run
concurrently in different locations throughout Tarrant County including Christ Chapel 3ible Church and
One Safe Place.
Mothers wi!I show retrospective'mprovement from pre-versus post-test with a:
• .70%improvement in my ability to control my actions and attitudes instead of trying to control
other people and situations outside of my control.
• 65',6:mprovement in my ability to control anger.
• 40%imorovement;n my ability to recognize signs of physical,emotional,verbal and sexual
abuse.
• 65%Improvement in my willingness to cc-parent with the father of my children in a healthy,
cooperative manner.
• 60% improvement in my ability to instruct, teach, and model behaviors that will help my
children develop into healthy,independent,;elf sufficient,well-rounded adults.
FY 2019 Community Based Program
NewDay Services for Children&Families—Exhibit A Page 14 of 29
CERTIFICATION:
I certil'y that the information contained in this proposal fairly representor the above-named Agency's operating?
plans,and budget for the proposed program. I acknowledge that I have read and understand the requirements and
provisions oCthe Request far Proposal and that the above-named agency will comply with all applicable rules and
regulations relating to the procurement process. I certify that l am authorized to sign this proposal and U)enter
into and::xecute a contract with the City of Fort Worth to provide the smices authorized.
NAMF: Tonttny Jordan
TITL.F: Fsecutive Director
SIGN_k rCRE: ``—� �- D.kTE: 5r`13.3i}13
PROGRAW ABSTRACT
Provide a short description of your program to be funded.Please summarize the problem and what your program
will do to address it.(Roughly 2 paragrapbs in length on a separate page)
PROPOSAL,NARRATIVE.
Provide a 4-5 pane description of your program to be funded. In this narrative, please respond to each of the
following questions:
i In one sentence, describe the purpose of your proposed program. FOCUS for ntot:ers is an early intervention
program that worki with mothers of children who are at risk of removal Crom their families an&or being placed in
subsdtnte care leading to the hill's chronic toxic stress, poor academic achievement, diminished health and risk;
behaviors including:crime and violence,
2) Who will tine program benefit" flow many people? What age Group?
Children and their inoCicrs who have been court�)r prt-bation-xdered to utcnd as part of their servic:plan will benefit.
CAR iE1'population.ttluthers involved with Tarrant County Child Welfare(CPS),Criminal,Domestic Violence,and
Child Support Courts, as well as mothers from Probation R:;antry, In 2017, the FOCI'S for Vothers clients ware:
1314) Caucasian, 2711ra African American, 23'w Eiispanic, 2% AsizimPacific Islander, 2% Native American and 2%
Otl.er. Focal Children imracteti: 57%-)_9 years of agc,331w It'-tti yea-3 of ale and 101, '7-19 years ofat;e. (Other
children wcr also impacted in.ach Family,but they were aot the childt;ren)involved in the court action).How many
people'! NewJay will Serve 400 unduplicated mothers in 20` 8-I9,What age group" Mother;(caregivers) !7 ti'eat;
and over and thein'children under 18 year;oral e.
3) What eographic area will it serve? Please describe if it will be city wide,a ipe.ilio council district,or a specific
zip curie"Please include geographic boundaries anis a map.Tarrant County% arrant County (.ot:rt System.
1) Describe in detail the problem that your program addresses.
Paul Tough, publistred a Kook in 1unc ?f?lb, "N.elpirr�;Cttid:.'ren Sr:ceeeol, h;ort ld=vr.ts arta 6,fnv" that refects the
acwest holy of evidence supporting ti.e belief tt°at harsh ter unstai�te avironments can create bi.)logicai cca.len in
tine,arowing brains.and bodies of infants and 1,hAren. We already know that-,he chhdrin impacted by 'lie moth errs in
RFP No, 18-0202,Community Based Programs for"Fiscal Year 2019
FY 2019 Community Based Program
NewDay Services for Children&Families-Exhibit A Page 15 of 29
NevvDay's FOCLS for Mother-,3 Program have been removed or are at risk of removal from their families,and will
have already experienced multiple Adverse Childhood Experiences (ACE'S)(suich as abuse, neglect, incarceration,
divorce or dvmestia violence in the home)which often lead to their engagernent in high risk behaviors including:being
arrested as ajuvenile and being involved in violent crime. Of the more than 50111,r ofchildren that have experienced
two or more ACEs in early;childhood,they were 8X more likely to demonstrate behavioral problems in school and
more thsu't 2X as likely to repeat a grade in school.These children have experienced chronic(toxic)stress throughout
mot of their lives,and.ii'When removed and p:ae,-d into substitute care,the Suess most often increases.
T:w,r explairs the 4Fccti of high ieveis if:ho)ric stress ort a young Child is hindering the dev_fcprtent o their
pfe!"onta;.:(;'S'tt,x- till'")a',"-Jr the(rain thdti,ort.lila icor..?Cst evnipiex.JntCllecla:F!i iunct7ons, is W;:II as the abtirz•, to
r s�ulate:?ltrselvts oc.th cmn(Aicnall?.end A f�,-.r Jt bas a c�.cWsrEtl cf-^oct..n rhe of the ahiId'i
rr,pnr,:;e nhiv.vors 'n th brain,:m^:i,ne system anis-ndccrinc syslent. In arl;r childhc;c;d the Sr tin:s axlstant.v lcoking
fbr signals that :mil it what to look Cor in Iatcr;ears. When those sianak ;u g sr that Iiia i, going to be 'he
Rc'CNC:rpt re$C:tS by nrepar ng s'i'r t:-,wile.r%iing blood pre'iiure,incrca mu the iici'zhtcn.inz
v',0an ce. lien tail"tliaht or fight'n,,,vo.ic is on high alert, the r<<dy is pr=,par,d to react immediately Oyer the
longer t rtn,this car lead to a:.omprDmised i nPmune s,.it,tn,changes to DNA and poor;;earth.
Chronic early "toxic" stress makes it difficult for childt.n to succeed acadenticalfy. The student of m produces
tJi;h:1YILrS iili'Ft ar«>L''ti=dt.[±:atllr h,3fuing,talking back,and acting out in.lass. They arc wary of tl'.e connection w'th
peens .utcf resistant to outreach teachers rind other adults" At the latae rinse, the pr•,frt)nlal cort,x's executive
functions--higher order mental abilities which include memory,self-r'agu(auon, and co>gairive abilay are dkrupted.
Children are unable to navigate uF familiar situations and process new info'r-na icon. Theli are unable to learn oo lead
or bui'd academe c ekilts.
a) Describe What your program dues to I t 3upport effort:; to r,-duce violent:;rime and garg-related activities througii
enhanced en,orcmntent activities and critne prevention progcuns, 2) support efforts to increase the safety of
residents and to decrease crime throughout Fort Worth neighborhoods;and 3)support efforts to increase the
safety of youth and reduce juvenile crime through crime prevention and intervention programs.4)address a
literacy element as required by the CCPD Board.
<A mother plays a very important role in the life of a child which!40es on as the child;;rows.She makes important
contributions blah in deciding the ;;weer,as well as:he Life of the child. Nlother's worth as a roic mi;del and
,guardian is indisputable. %!others nava a ma;or rote to play in nurturing their babies,but their responzOil re is not
restricted to aevo)orns only.Mothers have to perform a crucial role in the life of their.hitdrsn,irrespective of-heir
The Truth is that tno,,i rs arerr o,�Vaceahle in that fill cJ their chilrli-m ,Vo malle°r irhut ihe circ7trnetu�tces r�J'
their!fe. thely ha,)e venue to thems Eves for.tote?ers(:,urrictttum
The iJ-W_ec FOCI-S fair Mother; frogriin'.i primary-riphaiis is to reduce oLt-c,r-horre placement For chik'.rmn.
VV itis the help of the viol,-y Sri of ,CPD (noetic,- in 2C165-20 t3, NLwDay has been ab.m to place apart-time stmt
pz'rion at the Fimilj Law Center and expaItdl the program to mothers adjudicatcd in'-tour-3 oto e-r than Child W. It.ar0
(ice. dom:stic v4,,;ence,criminal,prostitution and reentry.
-�_)(_i�S '•ir�.t-di1�f �.t)r`.e P,CG U`.�a�ire.li[l ;iTlUliic;z ,f;ra!iC'Ilun:t12 c".E 11425 t�, :heir a;.i�r n. t�,ti E:<u:;l':r`tvtttl ftl'
Child iuilport (.,i u;—i (Ot'5-I, )i th,: Atta`t%,y CIW'icT:ill,Chalf Protech.« 5t;"41Cti (CPS)Ind the Cota,,Iy Ciirnlr.tl
(OWS av Well zs,ether public and hriv,_ite entitle,. Titers are t�tur goals for this pmgrain:
t. Pmvidc tools to decrease tersion and toxic stress am the child.
I Incrcase mothers'enwiicnal surd finanaiai support ane:stability.
3. Strenzhen co-rarentitig relate tiihips,
4. Promote mothers'healthy parenting skills(i.e. contlict resolution,decision making and communication skills.)
Class topics and objectives are:
RFP No. t8-0202,Community Fused Programs for Fiscal Year 2019
FY 2019 Community Based Program
NewDay Services for Children R Families-Exhibit.A Page 16 of 29
• IntrodUCti0n to FOCUS and the Circle of Control.
• Eamily of origin issues and understanding what Makes a Houle Functional vs Dysfunctional.
• Understanding Personal Value and Self-esteem.
• Setting Proper and Healthy Boundaries
• How to Ileal with Anger.
• Dealing with Domestic Violence and Trauma.(351,',of Mothers have experienced domestic or z)ther vtolence at
one time in their li Pe-at least one mother leaves her abuser in every 10-week Mothers class cycle.}
• Co-parenting with the Father ofmy Children.
• Budding a Strang Chid and Pissinw-r or.Health;;Qualitie.,in your C'hAdre-m
• Stal-s'-)f Ctui,;C7e,ak�pirWnt :m g prop wit.>n i'I-r reading and school)Ind Appropria`a Reipomes io rn}
C'hiidr:n" Behavior at winous.lyes.
• Lca•;'ng a Legacy 1'.7r my C'h"dren.
Si.ce :hi'drzn rely on their narent.s' ;dsronscs to make sense of tete word, they trigger the devellopm,cnt and
;tren5:henmg of neural c..?.nccuoi:;in the brain betwQon the rw,_tocs that:-ontrol tniotion,cognition, language, and
rem,,ry. Pa>rBnt;, ll:it) ict di cxt,:i'3:1i fi`vttlaC:7 ri c7t 111C7r t;ii�YW!?'S itfC55 tiC`N f);t'r'S FOCUS fDC?1?Lt ldr5
uelps d:mini.;h or eve^ rev r,s the cff,acts of derralental part; ral neh,av:ors. By changing the 'ray r.,hesr motaers
behave toward their chi!dren, :nethcrs can improve tile lives, behavicr3 and att.tudes of their childr'.it, r-uairi.g
cogr,itiveiacademic dysfunctions into adulthood.
6,t Does your program address tke CCPD prioritdypecial emplimis of the prevention or intervention of youth
violence andrilr family violence or incorporate literacy instructionis kills specifically for children aOes 0-9'"
Describe how your program addresses this priority'
FOCUS tnr Nlothers addresses both the prevention of youth and randy violence. N�:wDay%vorki with mother; to
strengthon their fiimii;e:s by building protective tactor including: Parental resilience, s(?cial coancct on3,know!edg:
u(parenting and chid developmenf,concrete support in times o7 need,a;zd sial and emotion-it competence of their
children.
FOIL 'S classui deal t6?:h the mothe''i cowrol '.Ssl:d:i,.w4er�r:.'bld(n5, fear of!oss.Sense of faihze,low scif-worth,
and low i`resi toleranc@:all,)f wh;ch.:-alt f e tr.f oet5 for vicleItt behavior (Mothers are taut Lhe"Ci,u es of•Conr:-ol-
- ialcnce and Non\(; fence." !dothcr4 iearn how to be a itronZ, YalUabie influent c n dleir children's live,paving
the way For completing their service plans and,facilitating°strranger paranfinL skids.The retur i c(children who may
have been relegated to substitute care—a pre-cursor for youth violence and lata r,adult violence.
Whi'.e it is true that bchavism,like na++*Icct and abuse can exert adisturbing" powerful influence on ch l&=,it is;l;so
true Ihat the et`f-ct of det,imewa! narcntas behaviors can be ui:ninished or even roven:;d if those behaviors chan:;e.
FOCi.'S for Nfother lelps par--nit:,.,hange the way they behave.II-()C[J^S helps m, ms_tt lr.ac their attitu,le3 and act;ons
i; actin_;tha iives O'°tl<ci, childrsn eery day,
icor iul>is a tate. datc;d 4,-23,2013 ,tom;'.)e IV-E)Y?.',�s U�Z"arr '7t r `:bl e t,-)aur k( (r:will-,.
5• :l, C)t,n s.` a.�°nv p(trerlEi�(�tr: rt
the 'their's,`rttrt:hut ehe:iur'_1 t4as:,WOPitr�r.t,ssrrd;hat the'1;carp;till ver;,azk^•ar�'rrr tfr4ar ,v?-
d w+js Feu <z z rut therri Ic se.^ar:rte. [,ni;pro ram ><:;^.t r-ar�nr,;urtd>rsa`uu theImp,!rtunme that eac;z fzj'rherri nc.n:rt
their c:hdL11,rt's?ivss. ({•%tett wi ureter people to mir•licipr2ne in?his pro;•rrvn f.)r termpc.rary order•, by tire:time thoy
come(flack io -ourrybe fittai or,!er1',then'irt to agTT('wnernt as to what need;to he dune, In C,;4V .4 where the pur2nt.i
have 1-�ctrtic•irat2d in RX'L, !uses, thep&r,rate p(irtnErs in )-par-nting which in tura, krI-rs rhe non-
eusi!?cfinl pen ert rraoCvecl chef pr vidirt_tr e,notiorlal trrd finum i.1.;uppr.,rt neecl(rr!to raise the ehilJ"
The ability to regulate and reduce the toxic chronic stress of chi?.dren is enormously helpful in achieving academic
Success in kindergarten and beyond. Without a stable, responsive early childhood,the transition of kindergarten is
often challenging and can be overwhelming. Which means that then-chronic stt-uss-related dysfunctions become
RFP No. 13-0202,Community Based Programs for Fiscal Year 2019
FY 2019 Community Based Program
NewDay Services for Children&Families-Exhibit A Page 17 of 29
academie dysfunctions. Students can't.team to rend on time because it is harder for'them to concentrate art the words
on the page, As they fail behind,they feet worse about themsetvcs and worse about school leading to more:tress,
behavior problems,etc.throughout elementary school.
Furthermore,according to the National Literacy Tnist,2-007 research summary,"Yt rry FYmilirs Mait;;r to Lveracy,"
The earlier parents becorne involved in their children's literacy practices,the more prof.)und and longer lasting the
r-oiults. It was Round that if families who were initially uninvolved in the school becmne mot-2! involved, their
chi'.dr.n's Iit"acy improved. Even one or t1.vo additid:nat involvamar..t activities per year were associated with
mcarla?tlti a ncol,emen.-> r?r childC:;n, FOCL'S for tit.-tllen infurmrt 1(1,0o :,'tical rote ;."ev ^.a'v :n -heir
at:adentic and zrccuragci C'I:a9 to aet% par:lcipate in 'heir.itlld'i zcucat::n, l lCY are-i',eti th':
tial' ,,j anha we ,,,`.,rti,.,0 prapar��flildnun at:af:CIP.ICai:;'rache'than'etriict f;.`.m Chow !f'l-r's.
?) Row will you measure the effectiveness of the program`.' You must include ipecitic performance melisures
withill the Activities and Outcomes Summary anti describe evaluation Viols and the method of data collection
that you will use. If awarded fundinthese performance measures will be included ali:in exhibit in the contract,
and you will be required to report progress towards these measurer,which will be reported to the CCPD Board.
NewDay wi l serve 400-andlupki:ated nod)u°rers. R--tr(.spective evaluations arc completed in W aek i0. The diffarcncss
fimprovernents) r^mpresent the mother's evaluation or pr-,class know?edge, shills and attitudes versus POlit•class
l',ata,attit..r!e:. lrrpr s�remant��allot how much the lmtlde-'earned i)aseti!jn a tr%e Fuint{..ike-t scare.
Mothers wilishow rutrospcctivc improvement from pre-versus past-test with a:
fmprov-eme:t in abilir, to contr)l my acCons and attitudes instead,)f Ct"✓tn'3to ontr:il iotiter People and
sat utions�)ut:�idc of my control.
• 65",,,IrnprovQment in ah+iliry to control anger,
4()4,,tmpreovcment in ability to NC06r:ize signs of physical,emotional,verbal and sexual ahu e,
651' improvarrient in willingness to co-parent with the rather of my children in a healthy,cooperative
manner.
• 60',-, ftnprovenient in abdiv, to instme', teach,and model being:UC3 that will 11-1p my vevetG€J into
heaithy,iniJevenJcnt,,e;f-yufticient,sv;il-rounded adult;.
8} What makes this grooram unique from any other crime prevention program in Fort Worth"
Classes Utilize a Strengtb-rased Approach. In order for FOCUS for Mothers to work effect veiy, we must
concuntrare on re,.ognizitig and building cn,the participants'strengths rather than their cha;icnges. Wt expect iuccess
far,he mothers.and we will do all in our pewor to heli,them c:)rrploro rhe cla.:ses. We a go let gathers know that wc.
axpect J:.y will take the ir,t'onnation and tools they ha e learned,combined with,:he changes they itzive mad ,td,be
the best Prot er they sn ba:las:hey move for+.,ard in life.Y1o5t;( l:[i i participams begin the classes with the allowing
str�n>:;'ils:
[`rice love d;heir ehildren tinct�Aiarttto do what i;> to').1"e tn-:,ir Zill[d,.0,yrtr,acd,as e it!Qrlced by
€'alit:'pT.scn,cQ in class.
_> The; want so tnaka personal lmpro.ve,teats
Classes are Relational. Fi;n::he i^.tial _xttac;,;t::t.'.;,rs k: aai w:will i7e 1•.t,a;:(e:0,tsi;t iii,,.., ;n tn•r .;a',
ws.;,lit,Includ;l?g time outitde,)t Clas:i, ff neoded,we',fill U;CEct,item to odlet'9Cr'r ices>uch ai aiStstilrtce with
ia)using,cdr.tcat:cm,)r-ob skills mining,transportatioo,physical Or maranl health resrxtrcei,and,cher parenting
resources. We are aviiiable atter class erids,are invested in them for the lung haul,and are available ftir mentoring
and tit`;;s till;coach,rg for their-success as a parent. W,:partner with other service provider;such as One Sa,c
Place(Lh m stir 4 iokmc:.enter),Cdhofii Chraridas,Sala Babies,the Parenting Center, I he Center for
Transforming Li4cs,and many others in order to help mothers with specific reeds,
RFP No. 19-0202,Community Based Programs for Fiscal Year 2019
FY 2019 Community Based Program
NewDay Services for Children&Families-Exhibit A Page 18 of 29
Classes are Interactive. We use a facilitatur approach rather than a teacher!itudent model.Mothers are Niven
opportunities for sharing,contributing to the discussions,and participatsng in group activities that stimulate and
reinforce letu-ning,
Classes are Relevant. Ttaditionai Parenting ;ias.ies are designed to help parents learn some basics;caring for s
newborn,deve'oping responsible children,controlling anger in the family,managing temper tantrums. These are ail
valid and necessary topics,and,w,c cover many of these items during t c ten weeks. however,many of the mothers
conte to class with long-standing isaues that have impacted their life. They have very low;elf-esteem.usually no
support system,limited educational and financial resources.and no hope ofchanging the life-style and pattern they
arc accustomed to. In our FCCt S cfass;ei.we-recta an atrnosuh<.re o=trust where thev can beztn to work on their
own Per';uwjl is;roes,because'iley will,wt.e able to pared'if thW'lre'ituck ill the!:",'two Jhaos.
C'1xrses offer Ner Support. %k lni.e dlassc,11-0 nit vr'lult i;cripy,the a7,>rher5 bard Aiji ane aA'otl:P,r and ale
Facilit.u'cr,,whic2 provides man;, lodwri,vt,l'their sale support system.
9j N the program already in operation! If so, how long, have you operated the program' %khat resources are
currently used to operate the prograria' 'Ahy are CCPD funds necessary at this lime". Yes.tae pr�ar�tro ,v:as
stared in 20'3 following.i,eyucst trotn CPS to oi"!tr a F(I)CI S for Vlath:rs Prc,ram oased on,the successfill Fi:Cl'S
Cor Fathers Program. I•he CPS FOCUS for Mothers was started and in 20:5, with the help of two years of i;CPD
Funcfin , was expanded €o inchlde Mothers from fire Criminal, Child Support, Prostitution and Dcttnestic Violence
Courts and reentry. At this tune, fl,anding comes from the Rees-!ones Foundation, individuals, Christ Chapel Bible
Church, l.ockhced Martin AEIt0 Club, 2ise and Shane Foundation, In & (hut Borger Foundation and the Farrant
County Child `w Q!iarc Board'. However,the demand for services:.o"Icaucs to outweigh the support. With your help,
the progrant has grc�w•n frorn serving 133 Mothers in 20115 to ser,ing 351 NdsthQrs X.20t7. this prnposal will add
additional st uctaare,upgraCe(j.ur6--'Aum,and improved pre-and past-tests based on t,e rivised r t,)O is cur:icu!u.;
and programming that is,argetcd to-:tach at least 400 Mothers in III,,! '),
1 t))Is this a new program"If so,what other#dads have you applied Tarr:'Also,please describe the sequence of steps
needed to implement your program and the timeframe in which this will occur, it is not new.These Classes are
ongoing in.d cycies contain 1-7 :v.ec;y 2=hour classes. All;:lasses begin with r,fer-ats from the courts Foltowed by
pees,_-nal cng.rgernent rem yi-wDay:Staffard volunteer facilitator,.
1 t)Briefly describe the specitle e.cpeaditures planned for CCPD funding.You 441fti'I'fully complete attached budget
farms. We arc asking for IA" ola of the salary fringe for Dawn Sutherland,FOCUS Coordinator and 30''0
oCthe&daryrfnn.-c for Bob itobina<;n,hewDay Director of N-(.. torr his oversight of the FOCUS for !V.)r}lers
Program..
t 2} i funds are iwarded,wall this nru�,ani wntimie heyond tl,,e CC?D funding'—Cricd". P1e_isc.xpt.ain your plan to sustain
this pr•�,gram. Ncw�Day i currently working with the Tarrant County Child Waitliro Board and the state DF I'S to
ncg"'[tate iltl•g.tng funding. It is ;"urretltly un"er coriideraton at she state !Qvel 'andwc roce,,,ed V2,te00 Crrm -rye
CW+•3 this year withanother S6,000 miler:onyileratt�;n.
I3?Eitu f;ot,r:l wney obtained fundin-trough thy,Crime Control and Prcvcnt<m District hrevictaly?Y Yes �sv
If io, pie,t;c F'I out t'.te term..n ;-'a.;e 1All " rnrs m-ached.
RFP No. I9-0202,Community Based Programs for Fiscal Year 2019
FY 2019 Community Based Program
NewDay Services for Children R Families-Exhibit A Page 19 of 29
Exhibit B—Budget Narrative
2018-2019
BUDGF,T DEVIL
{ A. Direct-Personnel
k
Pante Position Rate Of Pay x 0 of Flours Cost
Dawn Suther!and, FQC:.S for Vothers C,-vordinator S22.1 i:C;'hr.X 2091 hoots,('.^t)'.;time! $46,1)00
Bob Robinson.. Program Director(30%) S31.1 T4,,hr.X 624 hours( 04a time, 20,700
i
TOTAL Personnel S66,700 I
D. Direct-F rinsle Benefits
Sime Partition Description of Benefits Cost
Dawn,Sutherland,FOCUS for.Vothers Coordinator SS,Ntedicare,S(:'i`;�,
F-TA.Life,W.�C insurance 54,309
Bob R.)binson,Program Din--etcr SS,hl;rdicare,SUTA
FUTA, Lire,W,'C insurance 51,921
'1'O'CA1.Frio m 13enePiti $6,130
FY 2019 Community Based Program
NewDay Services for Children&Families- Exhibit B Page 20 of 29
C.Direct-Travel
Purpose of ravel Location Item Cost
TOTAL Travel 50
............
D. Direct-Equipment
Item Cost per Item Quantity cost
Equipment stl
F. Direct-Supplies
Item Cost per Item Quantity cost
TOTAL Suppliesso
---—------
F. Direct-C..tr.,tsic.usultants
Description of the Service cost
TOTAL Con tracts/Cousultants so
The program budget may use up to 10 percent of the funds requested towards indirect/non-program related expenses.
Indirect costs include but are not limited to administrative staff salary,rent or lease payments for administrative offices,
utility costs for administrative offlees,audit costs and insurance premiums.
.direct-Personnel
Name position Rate of Pay x N of Hours Cost
FY 2019 Community Based Program
,\QwDay Services for Children&Families—Exhibit B
Page 21 of 29
I TOTAL Personnel 50
i Indirect-Frioge Benefits
Ynme Position Description of Benefit: Cost
TOTAL Frinje Bcncfts SO
I. Indirect-Other Costs
Item Cast per[tem Quantity Cost
TC}'1 AL<)ther Cust SO
FY 2019 Community Based Program
NcNvDav Services for Children S Families-Exhibit B Pave 22 of 29
BUDGET NARRATIVF:
Please attach a detailed budget narralive that explains die need for all proposed expenditures by individual item. The budget
narrative should clearly explain how binds will be used and why expenditures are necessary for successful implementation of
your program. Please explain how casts are calculated.
A. Direct—Personnel:
Dawn Sutherland-FOCUS for Mothers Program Coordinator: We:uv asking for$46,000 for I 010"-b.�f the
salary of Darn Sutht rland,FOCUS fx Mothers coordinator. Dawn will oversee the delivery of FOC"'S for
Nh;thcr3-orograms iii at deliw.iy locations uid from all referral sources(Child Protective Semces,Child Suppert
Court;,Domestic Vioicnce,Prostitution and ProbaricsnrRc-entry)in Tarrant County.She will train fuilimtors,
work as the liaison with referral sources,supervise the Mentor-Navigator and?each,ricilitate die 10-week FOCU4
:,lases. She will perfimn competency evaluations for lead and zo4acilicators yearly and engage potential mothers
from rui%rrals.The is uardittator wilt be responsible for preparing monthly reporting 6,r performance metrics
including those for he mentor-navigation and the(_'CPD;rant,if awarded.
Bob Rohivaou-WewDay Program Director: We ere asking fur S 30,x00.30°' of Bob's salary for his oversight of
this program. As the Program Director,he will oversee all program services. He will spend 30°l,of his time providing
structure and ensuring proccdnres and performance objectives arc met for the FOCUS for Mothers Program. The
director will verify that programs are in compliance with contracts,grant goals and objectives. The director.viii work
with the Operations Director to mai o sure infrastructure is in place and hudgets/expenditums are tracked and repotted.
He will help with outreach,edt:cation and engagetnent of reCerral sources.
B. Direct— Fringe is considered to i^e Social Security. Medicare, ST-7A, R.TA, Life fnsurance and tiLorktnan's
Compenszion.
C.Direct-Travel
D, Direct-Equipment
E. Direct-Supplies
F. Direct-Contracts/Consultants
G.indirect Cost up to I Mo
R. Indirect Cast—Personnel
I. Indirect Cast—Fringe Reneff,;
J. Indirect Cost—Other Costs
FY 3019 Community Based Program
NewDay Services for Children&Families—Exhibit B Page 23 of 29
i
%
Exhibit B
Budget Summary
Fiscal Year 2019
DIRE PROGEIANl:COSTS(90%1011[606iiij
A.PERSONNEL
Salaries $66,700.00
PERSONNEL TOTAL: $66,700.01
B. FRINGE BENEFITS
Benefits 28% $6,130.00
FRINGE BENEFITS TOTAL $6,230.00
C.TRAVEL AND TRAINING
Conference $0.00
TRAVEL AND TIWNING TOTAL 4040
D. EQUIPMENT
EC; IPNIEMTTOTaL, $th.00,,
E.SUPPLIES
Books $0.00
F.CONTRACTS/CONSULTANTS
Training $0.00
CONRACTS�CONSt)LT1iTSaCITpI a Y"
€ ..
G. OTHER APPROVED
OT"ER APPROVEQ:T't1TAL $EI.EMI
INDIRECT PROGRAM COSTS(10%MaxiMum) Total $0.00
A. PERSONNEL
Salaries
PERSONNEL TOTAL:
B. FRINGE BENEFITS
FICA
Disability Insurance
Unemployment-State
i
C.TRAVEL AND TRAINING
FY 2019 Community Based Program i
NewDay Services for Children&Families—Exhibit B Page 24 of 29
None
+
y R *02" M `.� N i r..�.; *l�,••t3 �L6�fti''` ..; a�'\�,l ': ski{ 3£,
i
D.EQUIPMENT
None
E4l�+I�fIEME CIAG '_s„s y `; , x \ °$#1.t1 •<.
E.SUPPLIES
None
SUPPLIES,'FOT L $EI.fl4
F.CONTRACTS/CONSULTANTS
None
CONTRACTS/CONSULT
G. OTHER APPROVED
None
OTHER:APPROVED TClTAt 00
GRAI4tE�TE}TAG r x y $7X 83 �f1
s
FY 2019 Community Based Program
NewDay Services for Children&Families—Exhibit B Page 25 of 29
FOR` WORTH. Erh'b"C
Request for ReirW..ernent(RFR)
FY 2011.9.
CRIME CON'tRot.
V41)PRLVWnON VMKIQ
Subrisit To: Submitting Agency: NewDay Services for Cbildren and Fowitles
Bob Bolen Public Saflcry Coniplex Contact Name: Betsy Holland
Attn:Contract Conipliace Specialist Phone Nurnber:. 817-926-9499
Financial?vlana&cnient Division Email:505 West Felix SL ...... ......
Fort Worth,TX 76115 React Address: 6816 Camp Bowie Blvd W,Fort Worth,TX 76116
Invoice Number.
Month of Request
...... .......
DIRECT COM((10%NOW mum)
A B C D Ir
Total of Pm vious
Budget Calfg-my Btu et%M.um Reim1mrse"Os This%torrth',
Request TOW Reqmjl.d R—idw.99—e
pequastedTo-Oue .%vidlable
A Personnel S"M." S S 66,700A0
R Frin¢e Hewfits S 6J130.84 S 6.130M 1
C rrawl 1 Trainn
's
D Equipment
Supplies t S'j
F Contracts,Consultants
Total IN rect caits S: 72 .00 5 S 'S
IND1RECT(:os,M(i0%viaximum)
........ .....-
A
C D
total Of pmwus (B-C) (A-M
111b M O.W.
Bud et Cotgoo Budget A—t Relfflimrs Request T.W Reque wd Remiddift 82hoce
.,..:red T*-N7 A-11sM,
A Pcrsonmi
B lFrilige Bene Fits S S
CFravel&Training r
iDqEquipment
E SuprAics
HContracti,Consultmits
1—Other Costs S
Total InDI rtct Costs S I
......Summary:
—.-This zwkilft.tinwheft&qvtini;CCPD fiwkdwuviiea.cam .............. Total
I+A i v S 72.830.00
,of piW?*ck&m,*cs and mcaka deiaftaICM ftwdcd Previous Rcqlks , S -
jbis Request:.
__Tbitaljq- S
Remaining Funds S 72,830.00
...........
............I hare reviewTd this request acrd c 1A ;s yDe
of these I ted e. rises and;ypport.dociattentation are accurate.
Authon-d Sigix- Sil—ry'ritk Date
Fiscal Azent Use On1v
PurcJwsz Order 0 rk" Dept 1D A,—W
R/R.yprweY Par pdra4ur
.. .........
..........
FY 2019 Community Based Program
NewDay Services for Children&Families-Exhibit C Page 26 of 29
FORT WORTH
CUME Cwnwx
&
Exhibit D
Fiscal Year 2019
Monthly Program Activities Report
Current Reporting Month
Submitting Agency NewDay Services for Children and Families
Contact Name Betsy Holland
Phone Number and Email 1 817-926-9499 betsy Cznewdayservices.org
Remit Address 6816 Camp Bowie Blvd W, Ste 112,Fort Worth,TX 76116
A
Z"
'S
�"% �
v
1 400 unduplicated mothers will participate in at least one FOCUS for
Mothers session. 400
2 70%(280)mothers will gradate the 10-week cycles(must participate in at
least 8 sessions) 280
3 280 hours of instruction will be provided over 12 months(14 class cycles)
280
4 4720 participant hours will be completed 4720
5 Average number of sessions completed per mother 5.9
6
7
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FY 2019 Community Based Program
NewDay Services for Children&Families—Exhibit D Page 27 of 29
FURT�W40RT,H
cMMK cGN„RGL
&PRF.YWnu"D"Yxicr
Exhibit.E
Fiscal Year 2019
Quarterly Program Effectiveness Measurement Report
Current Reporting Quarter
i
Submitting Agency NewDay Services for Children and Families
Contact Name Betsy Holland
Phone Number and Email 817-926-9499 betsy!�newdayservices.org
Remit Address 6816 Camp Bowie Blvd W, Ste 112, Fort Worth,TX 76116
i
Please include outcome narrative that describes how measure was accomplished for each quarter.
l mcov cess measures and 1 Qu eo>otes j.
Measure 1 Mothers will show 70%improvement in ability to control actions and attitudes.
Outcome
4
Measure 2 Mothers will show 65%Improvement in ability to control anger.
Outcome
i
Measure 3 Mothers will show 40%Improvement inability to recognize signs of physical, emotional, verbal,
and sexual abuse.
Outcome
Measure 4 Mothers will show 65%improvement in willingness to co-parent in a healthy,cooperative manner.
Outcome
Measure 5 Mothers will show 60% improvement in ability to instruct,teach, and model behaviors.
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date i
Report due each quarter: I'Quarter(Oct-Dec)due January 15 2nd Quarter(Jan-Mar)due April 15
3'd Quarter(Apr-June)due July 15 41h Quarter(Jul-Sep)due October 15
FY 2019 Community Based Program
NewDay Service for Children&Families—Exhibit E Page 28 of 29
i
FORT WORTH
c,"co
�
k>� t .
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR
• lviore than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhibit F
Request for Budget Modification
Fiscal Year 2019
Date
1 Submittin .-Agency NewDay Services for Children and Families
Contact Name Betsy Holland
Phone Number and Email 817-926-9499/betsvtJnewdayservice,;or-
Remit Address 6816 Camp Bowie Blvd W,Ste 112,Fort Worth,TX 76116
DIRECT COSTS 90%minimum
Budget Category Approved Budget Change Requested I Revised Budget
Personnel $72,830
Supplies&Equipment
Program Services
Travel and Training
Other Approved
Total Direct Costs
iND1RECT"COSTS 1�°`" ixitinu>�n' � �'
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Supplies&Equipment
Operational Services
Travel and Training
Facilities&Utilities
Other Approved
Total Indirect Costs
Modification:Narrative describe in detail what chmVe is for
-X
rc
I have reviewed this request and certifu that the listed modifications are correct.
:authorized Signatory Signatory Title Date
W30 i e O ,:
Modification Approved C3 Modification NOT Approved
i
FWPD Staff Signature Date
FY 2019 Community Based Program I
NewDay Services for Children&Families—Exhibit F Page 29 of 29
i
i
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
l of l
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-346255
NewDay Services for Children&Families
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 04/30/2018
being filed.
City of Fort Worth,Crime Control and Prevention District Date Ackno I dge
1 k
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
RFP No.18-0202
Community-Based programs-FOCUS for Mothers
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Parry.
X
6 UNSWORN DECLARATION
My name is and my date of birth is r-�- 7(
My address is �ac�yt , ll�y�� /�iY Gt fr ltft�✓/!/f 7Z �, �•
(street) `v (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in err AGK / County, State of / �"on the day of 20ZL.
(month) (year)
S n ture of authorized agent of co acting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523