HomeMy WebLinkAboutContract 50166-CO2 CITYSECRETAR
,.'EIVEU FORT WORTH® CONTRACT NO._YJ��L, -
OCT 12 2018 L�0 t
CITY OF FORT�VORTH
CITYSECRETARY City Of Fort Worth
Change Order Request
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am 1 end 2*Paltry am Rarwwlone R*d City Sec No.
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Furl01=41150•fi7400111011094-9tlgtl/0.198 Cky Prof.Mo 11114994
Contractor Sed",Inc.dWa Sedalco Conshudon seMcee S2fanpa Order#F-i—I Date: 4-72018
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Caly Project Mir.Ramp Clennar b City Inspector Beyrneni
Phone Number(617)M 8014 Phone Number (617)3342-2381
Centrad Trne
(CID)
OrowCmhldAatartt- $14,248,486.00 300
EXIAe610 i]eM _ 0.00 0
Craft 1e Dete $0.00 0
Pox"Chrtpe ordirs(in M&C Prooeee $0.00 0
CCnkdCcAbD@..•--•------• $14,248,486.00 300
AaneatafPtapoeedamp Order $516,475.00 0
P&WIsedCcrirIMMNBd- $14,764,961.00 300
Original Funds Available for Change Orders - — - $0.00
Remaining Funds Available for Itis CO•-------- $0.00
Addkbmd Fw&v(If necessary) - -- --- - $0.00
CHANGE ORDERS to DATE(1NCLUDLW THIS OW AS 4f OF ORIGNAL CONTACT 1.D4%
MAX ALLOWABLE CONTRACTAMOUNT(ORIGINALCONT 6 �S1f) toys $17,810,607.50
JUSTIFIC #4§13A)*001f R
The purpose of Change Order No.i Is to construct meatal fence the so of the Will Rogers Memorial Center
campus.Change Order No.1(5516,475.00)in �odginaf co VAN oo knr a revised contract amount of
114,784,361.00.A 1,04%Increase to the original car
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Attested
al'y a S , City ►gealat ry
It is understood end agreed that the acceptance of this Change Order by the contractor carnsllutes an accord and sa5sfactlon and represents
payment In full(both time and money)for al costs arising out of,or incindental to the above Change Order.
` i
ontractoA Com y Name Contractor ame Co actor Signature Date
PMD Inspector ate Architecural Services Manager Date
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D Superintendent Date t t t ty Atte a Dat
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MD Pr9ject Manager Date Direr rlProperty na ment De artme ale
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project Architect Date Assistant City Manager D to
M&C Number c-4 V 6 MRC Date Approved .ZO/
ContractIacknowlnowle Manager:
By signing 1 acknowledge that i am the person responsible
for the monitoring and administration of this contract,Including Brian R.Glass,Al
ensuring all performance and reporting requirements. Architectural Services Marlager
If.-L.'aT
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
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Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filling form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-409366
SEDALCO, Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for whichform s 10/01/2018
being filed.
City of Fort Worth Date AAcknowledged,It c
3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract
PMD2017-09 CO#1
General Services
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION /
My name is i,-CAa L &Lz.Nd& Le, ,?A& .5� e!j /ail'. and my date of birth is.
My address is 9/00 Fa1'ji/ CRee X /4/1-0' AtT GV AM .—T-X—_, 7�1-f 7 -
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in 16Z f Ccuitty, State of 01 010 day of / 20�.
(—th) (year)
�paY°ppm, JACQUELYN D.ALLEN
Notary Public __::t
I+ � %B STATE OF TEXAS
No ID#1098637-4 �igna# authorized agent of contracting business entity
�Y Comm. (Dadarant)
My Exp.September 23,2 221ate.tx.us VersiGn V1.0.6711
9/24/2018 M&C Review
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CITY COUNCIL AGENDA FORTTWORRTTH,
DATE: 9/25/2018 REFERENCE**C-28861 LOG 21 WRMC CATTLE BARN 1 & POULTRY
NO.: NAME: BARN - CHANGE ORDER 1
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Change Order to Agreement with Sedalco, Inc., in the Amount of
$516,475.00 to Construct an Ornamental Fence Along the Southern Boundary of the Will
Rogers Memorial Center Campus, Increasing the Total Contract Amount to
$14,767,961.00, a 3.65 Percent Increase; Authorize Execution of Amendment to
Agreement with Hahnfeld Hoffer& Stanford, LLC in the Amount of$6,508.00 to Provide
Construction Administration Services for the Fence Project, Increasing Total Contract
Amount to $302,508.00; Authorize Agreement in the Amount of Up to $650,000.00 with
Event Facilities Fort Worth, Inc. for Costs of the Fence Project and Offsetting of
Outstanding Land Swap Balance; Authorize Street and Sidewalk Closures for Project,
Authorize Transfer of$650,000.00 to Initially Fund the Project; and Adopt Appropriation
Ordinance (COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$650,000.00 of available appropriated funds from the Culture and Tourism
Project Finance Zone Fund to the Culture and Tourism Venue Capital Project Fund to provide interim
financing for an ornamental fence (the "Fence Project") along the southern boundary of the Will Rogers
Memorial Center campus ("WRMC");
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Culture and Tourism Venue Capital Project Fund in the amount of$650,000.00, from transferred funds, as
interim financing for the Fence Project;
3. Authorize Execution of Change Order No. 2 to City Secretary Contract No. 50166 with Sedalco, Inc.,
d/b/a Sedalco Construction Services ("Sedalco"), in the amount of$516,475.00 to construct the Fence
Project;
4. Authorize execution of Amendment No. 2 to City Secretary Contract No. 50380 in the amount of
$6,508.00 with Hahnfeld Hoffer Stanford, LLC ("Hahnfeld"), for additional construction administration
services for the Fence Project;
5. Authorize Street and Sidewalk Closures necessary to allow construction and waive any City fees
associated with the Fence Project, consistent with authority granted in M&C C-28021; and
6. Authorize execution of an agreement with Events Facilities Fort Worth, Inc. ("EFFW")to provide for
up to $650,000.00 of the cost of the Fence Project with each dollar paid or provided by EFFW toward the
Fence Project reducing its outstanding land-swap balance of$302,886.30.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to take actions associated with
construction of an ornamental fence project on the campus of WRMC adjacent to the Dickies Arena, with
initial funding for the project being provided by the City and with EFFW paying the costs of the project in
excess of whatever balance remains following completion of the pending Cattle Barn 1 project.
Cattle Barn 1 Project
On June 6, 2017, the City Council authorized the sale of venue-tax-backed revenue bonds for the purpose
of paying the City's portion of the costs of constructing the new Multi-Purpose Dickies Arena (the "Arena")
and to pay for other adjacent support facility improvements, with approximately $15,600,000.00 of the bond
proceeds allocated to the Cattle Barn 1 and Poultry Barn Renovations (the "Cattle Barn Project") (M&C G-
19020).
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On December 5, 2017 (M&C C-28256), the City Council authorized execution of a Construction Manager at
Risk Contract (City Secretary Contract No. 50166) with Sedalco in the amount of$14,248,486.00 for the
Cattle Barn Project. Change Order No.1 to the Cattle Barn Project was proposed but never executed.
Change Order No. 2, in the amount of$516,475.00, will increase the total contract amount to
$14,767,961.00, a 3.65% increase, to construct the Fence Project. This project will continue the extension
of the ornamental fence that surrounds much of the WRMC and will eliminate the current chain link fence in
the same area across the street from the Arena.
On January 30, 2018 (M&C C-28559), City Council authorized execution of a Professional Services
Agreement (City Secretary Contract No. 50380) with Hahnfeld in the amount of$291,000.00 to provide
construction administration services for the Will Rogers Memorial Center Cattle Barn 1 and Poultry Barn
Renovations. Amendment No. 1 was administratively executed increasing the total contract amount to
$296,000.00. Amendment No. 2, in the amount of$6,508.00, will increase the total contract amount to
$302,508.00 and provide the required construction administration services for the Fence Project. EFFW
had separately engaged Hahnfeld to provide the architectural design and construction documents for the
Fence Project at a cost of$44,810.00.
On February 21, 2018, Staff administratively executed a Professional Services Agreement (City Secretary
Contract No. 50311) with CMJ Engineering, Inc., in the amount of$66,900.50 to provide materials testing
associated with the Cattle Barn Project. Amendment No. 1 will be administratively executed to provide the
required additional materials testing for the Fence Project.
The overall adjusted project cost is below:
CATTLE BARN 1 and POULTRY BARN RENOVATIONS TOTALS
Architectural and Engineering Design $ 901,514.00
Design Change Order#2
Design Phase Total $ 901,514.00
CMAR Preconstruction Services $10.00
Construction Contract Budget including 4.5 percent CMAR Fee and$248,486.00 Owner's Construction $14,248,486.00
Allowance
Project Administration Cost: Site Utilities, Material Testing, IT, Security, Project Management, Contingency FFE, $ 849,990.00
Etc.
Construction Change Order#2
Construction Phase Total $15,198,486.00
$16,100,000.00
Competitive Bidding: Because the Cattle Barn Project and the Fence Project are part of a venue project
funded from the proceeds of venue-tax-backed debt, competitive procurement laws do not apply per the
exemption in Section 334.041(e) of the Texas Local Government Code.
M/WBE OFFICE: Sedalco is in compliance with the City's BDE Ordinance by committing to an overall 29%
MBE participation on this project inclusive of Change Order No. 2.
In accordance with Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building, Trade
Permit and Urban Forestry Fees are waived for this project.
Funding
Initial funding for the Fence Project will be provided by a transfer in the amount of$650,000.00 from the
Culture & Tourism Project Finance Zone Fund ("PFZ") to the Venue Project. To the extent any residual
bond proceeds are left after the core Cattle Barn Project has been completed, those proceeds will be
allocated toward the cost of the Fence Project. If there are bond proceeds remaining after the allocations to
the Fence Project, these funds will be retained by the City and used to pay debt service on the existing debt
as authorized in M&C C-28498, approved on December 5, 2017. To the extent residual bond proceeds are
insufficient to pay for the Fence Project and repay the PFZ, EFFW has agreed to provide a cash
reimbursement to the City for the costs of the Fence Project, with the amount that is reimbursed also
serving to reduce a credit owed by EFFW for a previous land swap as detailed below. The Stock Show,
which is sharing the cost of debt service on the Cattle Barn Project, has consented in writing to this use of
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any remaining funds in the Cattle Barn Project. Upon completion of the fence and repayment of any excess
costs by EFFW, the funds used for interim financing will be returned to the Project Financing Zone Fund.
On May 21, 2014, the City and EFFW entered into an Exchange Contract CSC No. 45622-EX, in which the
City conveyed to EFFW a remainder tract from a parcel acquired for the Chisholm Trail Parkway project
("Chisholm Tract") and EFFW agreed to pay the cost of the City to acquire a tract of land on Bryce Avenue
near Montgomery Street ("Bryce Tract") to be incorporated into use for the WRMC. Because the value of
the Chisholm Tract was greater than the value of the Bryce Tract, additional consideration was owed by
EFFW to the City in the amount of$397,544.00 (the "Credit").
On August 15, 2017, M&C L-16061 ratified the purchase with EFFW for right-of-way acquisition and an
easement along Montgomery Street in exchange for a reduction in the Credit (CSC No. 45622-EX). The
reduction of the Credit was $94,667.70, bringing the remaining consideration of the Credit to $302,886.30,
less the City's closing costs (escrow fees and recording costs).
Pursuant to a letter from EFFW dated September 14, 2018 to the City, EFFW confirms its commitment to
fund the Fence Project and informed the City that EFFW has incurred $44,810.00 for design of the Fence
Project with Hahnfeld. Rather than reimburse the engineering costs in cash, EFFW proposed that the Credit
balance of$302,886.30 be reduced by the amount of that expense. In the letter EFFW also commits to
providing payment for costs of the Fence Project, to the extent residual bond dollars from the Cattle Barn
Project are insufficient, but proposes that the Credit be further reduced on a dollar-for-dollar basis by the
amount EFFW contributes toward the fence costs.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available as appropriated of the Venue Capital Project Fund.
Prior to an expenditure being incurred, the participating department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by, Jay Chapa (5804)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
21 WRMC CATTLE BARN 1 & POULTRY BARN - CHANGE ORDER 1 30206 A018.docx
EFFW Letter to City Harley-Fence 09-14-18 final.pdf
Sedalco Form 1295.pdf
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