HomeMy WebLinkAboutOrdinance 23433-10-2018 Ordinance No. 23433-10-2018
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN
FISCAL YEAR 2018 IN THE INFORMATION TECHNOLOGY SOLUTIONS FUND, IN THE
AMOUNT OF $168,435.00, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF
TRANSFERRING TO CAPITAL; APPROPRIATING REMAINING FUND BALANCE OF
$15,000,000.00 IN FISCAL YEAR 2018 TO FACILITATE FUND CLOSURE; DELEGATING
AUTHORITY TO RECORD TRANSACTIONS TO CLOSE FUND AND MOVE A PORTION
OF RESIDUAL EQUITY TO THE GENERAL FUND WITH THE REMAINDER TO BE
MOVED TO THE INFORMATION TECHNOLOGY SOLUTIONS CAPITAL FUND;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE
OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2017-2018 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Information Technology Solutions Fund in the amount of$168,435.00, from available funds, for the purpose
of transferring to capital for IT projects.
SECTION 2.
That receipts and appropriations in the Information Technology Solutions Fund are appropriated in the amount
of$15,000,000.00, which constitutes the maximum appropriation amount projected to be needed to balance
and close the Information Technology Solutions Fund and with such appropriation subject to reduction as
needed to reflect final actual amounts as determined in connection with clean up and closure of the Information
Technology Solutions Fund.
SECTION 3.
That the City Manager, or his designee, is hereby delegated authority to take actions necessary to facilitate
the closure of the Information Technology Solutions Fund and transfer of a portion of the residual equity to
the General Fund in an amount necessary to provide the required reserve for assets and liabilities that have
been transferred to that fund and transfer the balance of the residual equity to the Information Technology
Solutions Capital Fund, with such actions to include, but not be limited to recording transactions and
transferring assets and liabilities.
SECTION 4.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 5.
That this ordinance shall be cumulative of Ordinance 22927-09-2017 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 6.
This ordinance shall take effect upon adoption.
APPROVED i
TO FORM A D LEGALITY: CITY SECRETARY
Denis cElroy Nary J. ays r
Senior Assistant City Attorney
ADOPTED AND EFFECTIVE: October 16. 2018
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/1612018 - Ordinance Nos. 23431-10-2098, 23432-10-
2018 & 23433-10-2018
DATE: Tuesday, October 16, 2018 REFERENCE NO.: **G-19389
LOG NAME: 030041 N FORMATION TECHNOLOGY FUND CLOSURE
SUBJECT:
Adopt Ordinance Appropriating $168,435.00 in Fiscal Year 2018 in the Information Technology Solutions
Operating Fund for a Transfer to Capital, Appropriating Remaining Monies in the Fund to Facilitate its
Closure, and Delegating Authority to Move Appropriations and Financial Transactions to Successor Funds,
Adopt Ordinance Increasing Appropriations in the Information Technology Solutions Capital Fund by
$168,435.00; and Adopt Ordinance Delegating Authority to Move Appropriations and Financial
Transactions from Legacy ITS Capital Projects Fund to Successor Fund (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached ordinance, which (i) increases receipts and appropriations in Fiscal Year 2018 in the
Information Technology Solutions (Operating) Fund (ITSF) by $168,435.00, from FY2018 revenues that
exceeded budgeted projections, for a transfer to the Information Technology Solutions Capital Fund; (ii)
appropriates up to $15,000,000.00 in the ITSF in Fiscal Year 2018, which constitutes the maximum
appropriation amount projected to be needed to balance and close the ITSF, with such appropriation
subject to reduction as needed to reflect final actual amounts as determined in connection with clean up
and closure of the ITSF; and (iii) delegates authority to the City Manager, or his designee, to record.the
necessary transactions to close the ITSF, including the reallocation of all assets and liabilities to the
General Fund to the extent needed to provide necessary reserve with any remaining residual assets in
excess of such reserve requirement going to the Information Technology Solutions Capital Fund; and
2. Adopt the attached ordinance increasing receipts and appropriations in Fiscal Year 2018 in the
Business Applications-IT programmable project of Information Technology Solutions Capital Fund by
$168,435.00, from transferred funds; and
3. Adopt the attached ordinance delegating authority to the City Manager, or his designee, to record the
necessary transactions in Fiscal Year 2018 to close the Legacy ITS Capital Projects Fund, including
moving appropriations and financial transactions to the Information Technology Solutions Capital Fund.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to take actions associated with closin
the internal service fund known as the Information Technology Solutions (Operating) Fund and its relat9d
capital fund effective as of the end of Fiscal Year 2018 in order to allow the City to begin reporting the
operating activity associated with the Information Technology Solutions Department as part of the General
Fund and capital activity a part of a comparable governmental capital project fund beginning with Fiscal
Year 2019.
For the past several years, the Information Technology Solutions (Operating) Fund (ITSF) has been
Logname: 03004INFORMATION TECHNOLOGY FUND CLOSURE Page I of 3
budgeted, accounted for, and reported as an internal service fund on the City's general ledger. Internal
service funds are used by local governments to report an activity that provides services or goods to other
funds, departments, agencies, or component units of the government on a cost-reimbursement basis. The
ITSF specifically was used to account for technology operating and capital activities provided to all
departments on an expense reimbursement basis.
Beginning with the FY2019.budget, Information Technology Solutions will be a department within the
General Fund, and the ITSF internal service fund and its corresponding capital fund will be closed. With
this approach, the Information Technology Solutions Department will be treated and administered in the
same way all other General Fund departments are handled within the City.
Adoption of the first attached ordinance allows for transactions, assets, and liabilities associated with
ongoing operations to be moved to the General Fund as part of the closing of Fiscal Year 2018. At the end
of FY2018, a portion of the residual equity in the ITSF will also be transferred to the General Fund to
provide the necessary reserve (2 months of operating expenditures) for the transferred assets and
liabilities in accordance with current City Policy. To the extent any other balance remains in the ITSF after
the transfers to the General Fund, that balance will be moved to the Information Technology Solutions
Capital Fund for use on capital projects. The amount transferred for IT related capital will not exceed the
remaining balances of the ITSF.
The first ordinance also increases appropriations in FY2018 in the ITSF from revenues that came in higher
than budget with those funds being transferred to the Information Technology Solutions Capital Fund (ITS
Capital Fund) for a programmable project. Appropriations in the capital fund for that project are provided
with adoption of the second ordinance.
The third ordinance specifically supports the closing of the legacy capital fund for ITS. At the end of
FY2018, the appropriations and financial transactions of capital projects in the Legacy ITS Capital Projects
Fund will be moved to corresponding capital projects in the new ITS Capital Fund. As part of the closing of
FY2018, the Legacy ITS Capital Projects Fund will be closed, and existing and newly created Information
Technology Capital Projects will continue in the new ITS Capital Fund beginning with the start of
FY2019.
Note on appropriations —with the exception of the $168,435.00 in increased revenues that is being
appropriated for a new capital project, adoption of the attached ordinances will not will not result in an
overall net increase of spending authority for FY2019. However to ensure that the projects and funds are
in balance in preparation for closure, it may be necessary to reduce appropriations. The amount of
residual that is determined to be in each project and fund at the time of final accountings will ultimately
determine its final appropriation figures.
The Information Technology Solutions Fund and ITS Capital Projects Fund will no longer be utilized after
FY2018.
These funds will be used across ALL COUNCIL DISTRICTS.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon the approval of the above recommendations, the Information
Technology Solutions Internal Service Operating Fund and the Legacy ITS Capital Project Fund will be
closed. Operations of the Information Technology Solutions Department will be accounted for in the
General Fund beginning in fiscal year 2019.
FUND IDENTIFIERS (FIDs):
Logname: 03004INFORMATION TECHNOLOGY FUND CLOSURE Page 2 of 3
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (8180)
Originating Department Head: Lynda Johnson (6222)
Aaron Bovos (8517)
Additional Information Contact: Terry Hanson (7934)
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