HomeMy WebLinkAboutContract 33591 AMENDMENT NO. 1 TO AGREEMENT
FOR ARCHITECTURAL DESIGN SERVICES
CITY HALL SOUTH ANNEX
STATE OF TEXAS !
CITY SECRETARY CONTRACT NO.
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Waddill Group, Inc. (Architect) made and entered into City
Secretary Contract No. 31764 (The Contract) which was authorized by the City Council by M&C C-20624,
the 29th day of March, 2005; and
WHEREAS, further amendment is necessary to reimburse the Architect $5,315.00 for all architectural
and engineering expenses involved in design changes related to: clerestory windows, incorporation of an
emergency generator, manual and motorized window blinds, and interior doors and glazing.
NOW THEREFORE, City and Architect, acting herein by and through their duly authorized
representatives, enter into the following agreement which amends the Contract:
1.
Article 1.1, SECTION I-SERVICES OF THE ARCHITECT, a third paragraph is added to read as follows:
"Provide additional engineering and architectural design services related to: clerestory windows,
incorporation of an emergency generator, manual and motorized window blinds, and interior doors
and glazing. The cost of this additional service is $5,315.00."
2.
Paragraph 1 of SECTION V- COMPENSATION TO ARCHITECT, is amended as follows:
"The total compensation for all of the assignments to be performed by Architect as described in
CHARACTER AND EXTENT of ARCHITECT'S SERVICES and the Architect's Proposal and
further detailed in paragraph 1 of SECTION Vlll PROCEDURES FOR PROVIDING DESIGN
SERVICES hereof shall be $140,315.00 hereinafter referred to as the "total fee", plus up to
$13,500.00 in reimbursable expenses."
3.
All other provisions of this Contract which are not expressly amended herein shall remain in full force and
effect.
EXECUTED this the 27th day of 2006, in Fort Worth, Tarr- -t County,
Bye0 By: —
XteVeWaddlill, AIA arc Ott, Assista 1 Mana
VNO(ddill Group, Inc
Recommend Approval:
l
By: APPROVED JFORM GALITY
Robert Goode, Director
Transportation and Public Works By:
Amy ams ssis ant City A rney
ATTEST:
(1, CA-6)(
BY Contract uthorizatiop
Marty Hendrix, qfy Secretary
Date
05-06-06 Page 1 of 1 c! pc t vi1 I V I I AL
P12 :23 IBJ �N � e�,o- /�r l
VITA _A.
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 3/29/2005 - Ordinance No. 16356-03-2005
DATE: Tuesday, March 29, 2005
LOG NAME: 20ZIPPER REFERENCE NO.: **C-20624
SUBJECT:
Authorize Execution of an Inter-Fund Loan from the Capital Projects Reserve Fund to the Certificate
of Obligation Special Project Fund for Expenses Related to the Purchase of and Design of
Renovations to the Zipper Building to Accommodate the City's Information Technology Solutions
and Finance Departments; Adoption of an Appropriation Ordinance; and Execution of a Design
Agreement with the Waddill Group Architectural Firm
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a non-interest bearing, inter-fund loan from the Capital Projects Reserve Fund (CPRF) to the
Certificate of Obligation Special Project Fund in the amount of $202,000 for interim financing of expenses
related to the purchase of and design of renovations to, the Zipper Building, pending the sale of Certificates
of Obligation;
2. Adopt the attached appropriation ordinance increasing estimated reciepts and appropriations in
the Certificate of Obligation Special Project Fund by $202,000, from available funds; and
3. Authorize the City Manager to execute a design agreement in an amount not to exceed $148,500 with
the Waddill Group architectural firm for the design of renovations to the Zipper Building.
DISCUSSION:
On March 8, 2005 City Council passed an ordinance authorizing the publication of a Notice of Intent for the
sale of Certificate's of Obligation (CO) to fund the purchase and renovation of the building at 1111 Monroe
Street, commonly referred to as the Zipper Building. The building, once renovated, will accommodate the
majority of the employees of the City's Finance and Information Technology Solutions Departments who
currently office in City Hall. These relocations are required in order to provide space in City Hall for the
establishment of a Building Permit Center, as well as to correct other City Hall space deficiencies.
The Council will shortly receive a Mayor and Council Communication (M&C) recommending Council
approval of the sale of COs to fund the purchase and renovation of the Zipper Building. However, even if
formally approved by Council via M&C, the funds from the sale of the COs will not be available for use until
mid-May 2005. Due to the urgency of City Hall space deficiencies, City staff recommends a $202,000 loan
from the CPRF to cover a $52,000 deposit of earnest money for the building purchase and allow the
initiation of architectural design work for the renovations to the Zipper Building. This loan will allow the
building purchase and architectural design processes to move forward concurrently with the financing
process. Once received, the CO proceeds will be used to repay the CPRF for the loan.
The Waddill Group architectural firm did some preliminary space studies for the current owner of the Zipper
Building several months ago when the City was considering leasing the 2nd floor. Due to its familiarity with
the building layout and the City's basic needs, the Waddill Group is in a position to significantly expedite the
design process. City staff confirmed the Waddill Group's excellent qualifications for the project through a
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 8/25/2006
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review of its project experience and reference checks. The base fee for architectural services is
$135,000. In addition the contract includes a provision for reimbursement of miscellaneous design related
expenses in an amount not to exceed $13,500. The $150,000 being appropriated at this time for design
related expenses also includes $1,500 for City staff charges related to the design work. The Waddill Group
is in compliance with the City's MWBE program by committing to meet the 30% goal established for this
project.
The Zipper Building is in Council District 9.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of
the CO Special Project Fund. The cash balance of the CPRF after this transfer will be $1,869,258. The
fiscal year end cash balance at this time is projected to be $1,787,442.
TO Fund/Account/Centers FROM Fund/Account/Centers
C290 220010 201070020130 $202,000.00 C10 136290 000010001000 $202,000.00
C290 485205 201070020130 $150,000.00 C290 531200 201070020130 $148,500.00
2) $150,000.00
C290 531200 201070020130
C290 485205 201070020143 $52,000.00
2) $52,000.00
C290 541250 201070020143
Submitted for City Manager's Office b - Marc Ott (6122)
Originating Department Head: Robert Goode (7801)
Additional Information Contact: Greg Simmons (7862)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 8/25/2006