HomeMy WebLinkAboutContract 33722 STATE OF TEXAS CITY SECRETARY
COUNTY OF TARRANT CONTRACT NO. 3�q(Q,
THIS contract ("Contract") is made and entered into by and between the City of Fort Worth
("City"),whose address is 1000 Throckmorton St., Fort Worth Texas 76102, acting by and through
Dale Fisseler, its duly authorized Assistant City Manager, and AIDS Outreach Center
("Contractor"),whose address is 801 W. Cannon Fort Worth,TX 76104, acting by and through Mr.
Gary Isaacs its duly authorized Executive Director (Sometimes City and Contractor are referred
to individually as a "Party" and collectively as the "Parties".)
WHEREAS, City has received grant monies from the United States Department of Housing
and Urban Development ("HUD") under the AIDS Housing Opportunity Act, as amended, (42
USC 12901 et seq.) for utilization in connection with the Housing Opportunities for Persons with
AIDS ("HOPWA") program, Program No. TXH-05-MC-F002, for Year XXXII;
WHEREAS, the HOPWA program provides housing assistance and related support services
for low-income persons with HIV/AIDS and their families;
WHEREAS, City has been designated by HUD to service Tarrant,Johnson, Hood and Parker
Counties through HOPWA;
WHEREAS, one of the national objectives of the HOPWA program is to benefit low and
moderate income citizens (the "National Objective");
WHEREAS, City citizens, the Community Development Council, and the City Council have
determined that HOPWA programs are needed by the City's low and moderate-income citizens.
NOW,THEREFORE,THIS AGREEMENT FURTHER WITNESSETH:
THAT,the Parties covenant and agree as follows:
1. Scope of Services
a. Contractor will administer HOPWA services to citizens of the City of Fort Worth under the
program name Outreach ("Program"), for the term June 1, 2006 to May 31, 2007.
b. Contractor will provide the services and activities as set forth in Exhibit A-Program
Summary in accordance with Exhibit B-Program Services Schedule.
c. Contractor agrees to meet the National Objective of activities benefiting low and moderate-
income individuals and to maintain full documentation supporting fulfillment of this
National Objective in its files. All such documentation shall be furnished to City upon
request if necessary for City to fulfill its obligations under its Federal grant. If this
documentation is not maintained and furnished to City on request, City may exercise all
remedies available under this Contract, including the right to withhold payment to
Contractor on this Contract or any other contract with Contractor, or terminate this
Contract as described herein.
d. City will monitor and evaluate Contractor's performance using the goals and performance
standards required in this Contract. Substandard performance as determined by City
monitoring will constitute non-compliance with this Contract.Afo correct such
substandard performance is not taken by Contractor *'VIPIt
e eriod of time
after being notified in writing by City, procedures to s t e Contract will
be initiated.
W.A.,
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HOPWA YEAR XXXII CONTRACT Rev.05-26-06
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07-07-06 PO4 :45 IN
2. Compensation and Method of Payment
a. City will disburse HOPWA Year XXXII funds ("HOPWA Funds") in an amount up to
$436,242 to Contractor on a reimbursement of expenses basis.
b. Payment will be processed by City following receipt from Contractor of the following
monthly financial documents: (1) Attachment I- Request For Funds, (2) Attachment II-
Detail Statement of Costs, and (3) Attachment III-Expenditures Worksheet. Payment by
City to Contractor shall require completion of all City forms and copies of adequate
supporting documentation verifying eligibility of expenses as well as, where applicable,
eligibility of Program participants. Reimbursement for the payment of eligible expenses
shall be made against the budget specified in Exhibit C-Program Operating Budget and in
accordance with performance specified in Exhibit B-Program Services Schedule. City is
under no obligation to disburse funds for expenditures that occurred prior to the first day
of the month for which the reports are submitted.
c. Contractor agrees to utilize all disbursed HOPWA Funds for the benefit of the Program.
Contractor agrees that all funds will be expended in accordance with Exhibit C-Program
Operating Budget. Contractor may not increase or decrease line-item amounts in the
approved HOPWA Funds portion of Exhibit C-Program Operating Budget without City's
prior written approval.
d. It is understood that the total cost for operation of this Program is $1,089,157 and that
Contractor will obtain from other sources the remaining funds in excess of the HOPWA
Funds as detailed in Exhibit C-Program Operating Budget. Contractor will notify City
promptly of any additional funds it receives for operation of the Program, and City reserves
the right to amend Exhibit C-Program Operating Budget in such instances.
e. Contractor agrees to keep all HOPWA Funds on hand in interest bearing accounts. All
interest earned shall be reported to City on a monthly basis, at the same time as submission
of the monthly report following the end of the Contract month during which the interest
was earned. Interest in an amount of $25.00 or less per month may be used for authorized
Program expenses. These amounts must be reported on the monthly financial statements
filed pursuant to this Contract. Interest earned in excess of $25.00 per month is subject to
remittance to City as directed by City.
f. Contractor will not commingle HOPWA Funds with any other funds in any manner that
would prevent City from readily identifying expenditures for operation of the Program.
3. Uniform Administrative Requirements and Program Management Standards
a. Financial Management
i. Accounting Standards
The Contractor agrees to comply with OMB Circular A-110, "Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals and other Non-Profit Organizations", and agrees to adhere to the accounting
principles and procedures required therein, utilize adequate internal controls, and
maintain necessary source documentation for all costs incurred.
ii. Cost Principles
Contractor shall administer the Program in conformance with OMB Circular A-122,
"Cost Principles for Non-Profit Organizations" and attachments and revisions thereto,
regarding principles for determining costs for the Program.
b. Documentation and Record Keeping
i. Requirement
Contractor shall maintain all records pertinent to the activities to be funded under this
Contract required in 24 CFR S 574.530. In addition, Contra ords to
fully document all expenditures charged to the HOPJL,P o ram
including records documenting the eligibility of Pro air;i� a more
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particularly described herein. The documentation must support the amounts charged to
the Program, the eligibility of the Program participants, and demonstrate that the
expenditures were appropriate to the stated goals of the Program and allowable and/or
eligible under applicable Federal, state and City guidelines.
ii. Retention
(1) All records pertaining to Program shall be retained for four (4) years following the
termination of this Contract. Contractor may destroy Program records at the end of
this four (4)year period if no outstanding audit finding exists.
(2) Contractor will retain any Program loan records until four (4) years after the
expiration of any loan.
iii. Real Property Records
Contractor shall maintain real property inventory records that clearly identify properties
purchased, improved, or sold. Properties retained shall meet eligibility criteria and shall
conform to the requirements of 24 CFR§ 574.630.
iv. Closeouts
Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
making final payments, disposing of Program assets (including the return of all unused
materials, equipment, unspent cash advances, Program income balances, and accounts
receivable to City), and determining the custodianship of records.
v. Audits and Inspections
(1) City, HUD, and the United States Comptroller General, or their respective
representatives, shall have access to any books, documents, records and papers relating
to the operations of Contractor under this Contract for the purpose of audit,
examination, exception and transcription at all of Contractor's offices at all reasonable
hours.
(2) All non-federal entities that expend $500,000 or more in Federal funds within one (1)
year, regardless of the source of the Federal award, must submit to City an annual audit
prepared in accordance with 24 CFR Sections § 570.502-570.503 generally, with specific
reference to OMB Circulars (with attachments) A-122, "Cost Principles for Non-Profit
Organizations", and A-133, "Audits of States,'Local Governments, and Non-Profit
Organizations", as appropriate. The audit may cover either Contractor's fiscal year
during which this Contract is in force or cover the period of this Contract. The audit
must be prepared by an independent certified public accountant, be completed within
twelve (12) months following the end of the period being audited and be submitted to
City within thirty (30) days of its completion. Contractor's audit certification is attached
hereto as Exhibit D - Audit Schedule Independent Audit Requirement. The Audit
Schedule Form must be submitted to City within sixty (60) days of the end of the
period being audited (Contractor's fiscal year). Costs of preparation of this audit may
be an allowable expenditure of HOPWA Funds in an amount proportional to that of
the HOPWA Funds used in Contractor's total agency operating budget. Non-profit
entities that expend less than $500,000 a year in Federal funds are exempt from Federal
audit requirements for that year, but records must be available for review or audit by
appropriate officials of the Federal agency, City, and General Accounting Office
("GAO").
(3) City reserves the right to perform an audit of Contractor's agency operations and
finances at any time during the term of this Contract,if City determines that such audit
is necessary for City's compliance with OMB Circular A-133. Contractor agrees to allow
access to all relevant books, records and materials. If such audit reveals a questioned
practice or expenditure, such questions must be resolved within fifteen (15) days after
notice to Contractor. If questions are not resolved within this period, City reserves the
right to withhold further funding under this Contract and/or any other contract(s) with
Contractor.
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(4) If as a result of any audit it is determined that Contractor has misused, misapplied or
misappropriated all or any part of the HOPWA Funds, Contractor agrees to reimburse
the City the amount of such monies so misused, misapplied or misappropriated, plus
the amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
4. Reporting Procedures
a. Financial Reports
Contractor will submit to City on a monthly basis: (1) Attachment I-Request for Funds, (2)
Attachment II-Detailed Statement of Costs, (3) Attachment III-Expenditures Worksheet,
as applicable, for expenses incurred for services and activities accomplished by Contractor
in performance of this Contract. Actual cash receipts for claimed expenditures must be
provided at the time the request for funds is presented. The reports must be signed by a
duly authorized agent of the Contractor and submitted by the 15`h of the month following
the month being reported. City is under no obligation to disburse funds for expenditures
that occurred prior to the firs day of the month for which the report is submitted.
b. Progress Reports
Contractor will submit to City on a monthly basis: (1) Attachment IVa-Program Services
Report, (2) Attachment IVb-Direct Benefit Data Report, (3) Attachment V Performance
Report, and (4) Attachment VI-Client Data Report for services and activities undertaken
by Contractor in performance of this Contract. The report will be signed by a duly
authorized agent of Contractor and submitted by the 15`h of the month following the
month that is reported. City is under no obligation to disburse funds for expenditures that
occurred prior to the firs day of the month for which the report is submitted.
c. Program Income
Contractor agrees that all program income from operation of the Program in proportion to
the amount of HOPWA Funds received hereunder will be expended prior to expending
HOPWA Funds and that any such program income is subject to the terms of this
Contract. Contractor may expend HOPWA Funds only if program income is insufficient
to meet all eligible Program activity expenses. Contractor agrees to return to City at the
end of the Contract any remaining program income earned from operation of the Program
in proportion to the amount of HOPWA Funds in Exhibit A-Program Summary and
Exhibit B-Program Operating Budget.
d. Procurement
i. Compliance
Contractor shall comply with City policy concerning the purchase of equipment and
shall maintain inventory records of all non-expendable personal property, as defined by
such policy,procured with funds provided under this Contract.
ii. OMB Standards
Contractor shall procure all materials, property, or services in accordance with the
requirements of 24 CFR Part 84, Procurement Standards and Property Standards, as
modified by 24 CFR 570.502(b)(6), covering utilization and disposal of property.
e. Program Participant Records
i. Contractor will keep or cause to be kept an accurate record of all actions taken and all
HOPWA Funds expended, with source documents, in performance of this Contract.
Such records shall be kept for the time period mandated by the HOPWA and CDBG
Regulations and this Contract.
ii. Contractor will obtain and keep on file and furnish to City on request the following
information and/or documentation on each Program participant served by the Program
demonstrating such participant's eligibility for services provided:
a. Participant's name, address, annual income level or other basis for determining
income eligibility, and family size of participant's household.
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b. Source documentation used for income verification including but not limited to pay
check stubs, food stamp award letters, income tax returns, SSI award letters, letters
awarding unemployment benefits, W2s and the like.
c. City shall have the final determination, in its sole discretion, as to whether source
documentation used for income verification is adequate.
5. Reversion of Assets
a. Contractor agrees to return to City any HOPWA Funds remaining on hand at the end of
the Contract.
b. All property purchased with HOPWA Funds under this Contract will be used solely for
operation of the Program. Contractor agrees to obtain City approval prior to purchase of
property and Contractor agrees to notify City upon receipt of property so that it may be
properly tagged and inventoried. Title to such property will be vested in City, and
Contractor will deliver all such property to City for disposition at City's sole discretion at
the termination of the Program.
6. Applicable Laws
a. Federal
Contractor agrees to comply with the following laws and the applicable regulations as they
are currently written or are hereafter amended during performance of this Contract:
• Regulations at 24 CFR Part 570 pertaining to CDBG ("CDBG Regulations")
• Regulations at 24 CFR Part 574 pertaining to HOPWA("HOPWA Regulations")
• Title VI of the Civil Rights Act of 1964 (42 USC 2000d et seq.)
• Title VIII of the Civil Rights Act of 1968 (42 USC 3601 et seq.)
• Executive Orders 11063, 11246, as amended by Executive Orders 11375 and 12086 and as
supplemented by 41 CFR Part 60
• The Age Discrimination in Employment Act of 1967 (29 USC 621)
• The Age Discrimination Act of 1975 (42 USC 6101 etseq.)
• Section 504 of the Rehabilitation Act of 1973 (29 USC 794 et seq.) and 24 CFR Part 8
where applicable
• The Americans with Disabilities Act of 1990 (42 USC 12101 et seq)
• National Environmental Policy Act of 1969, as amended, 42 USC 4321 et seq.
("NEPA") and the related authorities listed 24 CFR Part 58
• The Clean Air Act, as amended (42 USC 7401 et seq.), the Clean Water Act of 1977, as
amended (33 USC 1251 et seq.) and the related EPA regulations at 40 CFR Part 15, as
amended from time to time, and Executive Order 11738. In no event shall any amount
of the assistance provided under this Contract be utilized with respect to a facility that
has given rise to a conviction under the Clean Air Act or the Clean Water Act.
• The Immigration Reform and Control Act of 1986 (8 USC 1101 et seq.), specifically
including the provisions requiring employer verification of the legal status of its
employees
• The Housing and Community Development Act of 1987 (42 USC 5301 et seq.)
• The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.)
• Drug Free Workplace Act of 1988 (41 USC 701 et seq.) and 24 CFR Part 23, Subpart F
• Regulations as 24 CFR Part 87 related to lobbying, including the requirement that
certifications and disclosures be obtained from all covered_persons
• Executive Order 12549 and 24 CFR Part 5.10 o restrictions on
participation by ineligible, debarred, or suspended � ��sd 9'
Cid C ER��y
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b. Section 3 of the Housing and Urban Development Act of 1968, as amended, (12 USC 1701u
et seq.)and its related regulations at 24 CFR Part 135
As the work to be performed under this Contract is on a project assisted under a program
providing direct Federal financial assistance from HUD, Section 3 of 24 CFR 135.38
("Section 3") requires that the following clause be inserted in all covered contracts
("Section 3 Clause"):
A. The work to be performed under this contract is subject to the requirements of section
3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u
(section 3). The purpose of Section 3 is to ensure that employment and other economic
opportunities generated by HUD assistance or HUD-assisted projects covered by
Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income
persons,particularly persons who are recipients of HUD assistance for housing.
B. The Parties to this contract agree to comply with HUD's regulations in 24 CFR Part
135, which implement Section 3. As evidenced by their execution of this contract, the
Parties to this contract certify that they are under no contractual or other impediment
that would prevent them from complying with the Part 135 regulations.
C. The contractor agrees to send to each labor organization or representative of workers
with which the contractor has a collective bargaining agreement or other
understanding, if any, a notice advising the labor organization or workers'
representative of the contractor's commitments under this section 3 clause, and will
post copies of the notice in conspicuous places at the work site where both employees
and applicants for training and employment positions can see the notice. The notice
shall describe the Section 3 preference, shall set forth minimum number and job titles
subject to hire, availability of apprenticeship and training positions, the qualifications
for each; and the name and location of the person(s) taking applications for each of
the positions; and the anticipated date the work shall begin.
D. The contractor agrees to include this section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action,
as provided in an applicable provision of the subcontract or in this Section 3 clause,
upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part
135. The contractor will not subcontract with any subcontractor where the contractor
has notice or knowledge that the subcontractor has been found in violation of the
regulations in 24 CFR Part 135.
E. The contractor will certify that any vacant employment positions, including training
positions, that are filled (1) after the contractor is selected but before the contract is
executed, and (2) with persons other than those to whom the regulations of 24 CFR
Part 135 require employment opportunities to be directed,were not filled to circumvent
the contractor's obligations under 24 CFR Part 135.
E Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions,
termination of this contract for default, and debarment or suspension from future
HUD assisted contracts.
G. With respect to work performed in connection with Section 3 covered Indian housing
assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act
(25 U.S.C. 450e) also applies to the work to be performed under this contract. Section
7(b) requires that to the greatest extent feasible (i) preference and opportunities for
training and employment shall be given to Indians, and (ii) preference in the award of
contracts and subcontracts shall be given to Indian organizations and Indian-owned
Economic Enterprises. Parties to this contract that are subject to the provisions of
section 3 and section 7(b) agree to comply with Section 3 to the maximum extent
feasible, but not in derogation of compliance with section 7(b)."
City and Contractor understand and agree that compliance with the provisions of Section
3, the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of HUD
shall be a condition of the Federal financial assistance provided to the Program, binding
HOPWA YEAR)M11 CONTRACT Rev.05-26-06
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upon City and Contractor, and their respective successors, assigns and subcontractors.
Failure to fulfill these requirements shall subject Contractor and its subcontractors, and
their respective successors and assigns, to those sanctions specified by the Grant
Agreement through which Federal assistance is provided and to such sanctions as are
specified by 24 CFR Part 135.
c. Other Laws
Contractor covenants and agrees that its officers, members, agents, employees, Program
participants and subcontractors shall abide by and comply with all other laws, Federal,
state and local, relevant to the performance of this Contract, including all applicable City
ordinances, rules and regulations and the AIDS Housing Opportunity Act, as amended, (42
USC 12901 et seg.) the Housing Opportunities for Persons with AIDS Regulations, as
amended, (24 CFR Part 574 et seq.) and the Community Development Block Grant
Entitlement Program Regulations, as amended, (24 CFR Part 570 et seq.). Contractor
further promises and agrees that it has read, and is familiar with, the terms and conditions
of the Housing Opportunities for Persons with Aids program, and its related regulations,
under which HOPWA Funds are granted and any applicable provisions of the HOPWA
and CDBG Regulations and that it will fully comply with them. It is agreed and
understood that, if City notifies Contractor of any such violation on the part of Contractor
or any of its officers, members, agents, employees, Program participants or subcontractors,
then Contractor shall immediately desist from and correct such violation.
7. Nondiscrimination
a. Contractor will not unlawfully discriminate against any person or persons because of sex,
race, religion, age, disability, color, national origin, or familial status, nor will Contractor
permit its officers, members, agents, employees, subcontractors or Program participants to
engage in such discrimination.
b. Contractor covenants that neither it nor any of its officers, members, agents, employees,
Program participants or subcontractors, while engaged in performing this Contract, shall,
in connection with the employment, advancement or discharge of employees or in
connection with the terms, conditions or privileges of their employment, discriminate
against persons because of their age except on the basis of bona fide occupational
qualification, retirement plan or statutory requirement.
c. Contractor further covenants that neither it nor its officers, members, agents, employees,
subcontractors, Program participants, or persons acting on their behalf, shall specify, in
solicitations or advertisements for employees to work on this contract, a maximum age
limit for such employment unless the specified maximum age limit is based upon a bona
fide occupational qualification, retirement plan or statutory requirement.
d. In accordance with the provisions of the Americans With Disabilities Act of 1990 ("ADA"),
Contractor warrants that it and any and all of its subcontractors will not unlawfully
discriminate on the basis of disability in the provision of services to the general public,not
in the availability, terms and/or conditions of employment for applicants for employment
with Contractor, or employees of Contractor or any of its subcontractors. Contractor
warrants it will fully comply with ADA's provisions and any other applicable Federal, state
and local laws concerning disability and will defend, indemnify and hold City harmless
against any claims or allegations asserted by third parties or subcontractors against City
arising out of Contractor's and/or its subcontractors' alleged failure to comply with the
above-referenced laws concerning disability discrimination in the performance of this
Contract.
e. This Contract is made and entered into with reference specifically to the ordinances
codified at Chapter 17, Article III, Division 3 "Discrimination in Employment Practices",
of the City Code, and Contractor hereby covenants and agrees that Contractor, its officers,
members, agents, employees and subcontractors, have fully complied with all provisions of
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same and that no employee, employee-applicant or Program participant has been
discriminated against by the terms of such ordinances by either the Contractor or its
officers, members, agents, employees or subcontractors.
8. Prohibition Against Interest
a. No member, officer or employee of City or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official
of such locality or localities, who exercises any functions or responsibilities with respect to
the Program funded hereunder during his or her tenure or for one year thereafter, shall have
any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for
work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated,
like language prohibiting such interest in all contracts and subcontracts entered into in
connection with the Program.
b. No member, officer, employee, or Program participant of Contractor or its subcontractors
shall have a financial interest, direct or indirect, in this Contract or the HOPWA Funds
transferred hereunder or be financially interested, directly or indirectly, in the sale to
Contractor of any land, materials, supplies or services purchased with any HOPWA Funds
transferred hereunder, except on behalf of Contractor, as an officer, employee, member or
Program participant. Any willful violation of this paragraph with the expressed or implied
knowledge of Contractor or its subcontractors shall render this Contract voidable by City.
9. Minority and Women Business Enterprise Commitment
Contractor agrees to abide by City's policy to involve Minority and Women Business
Enterprises ("MWBEs") in all phases of its procurement practices and to provide them an
equal opportunity to compete for contracts for construction, provision of professional services,
purchase of equipment and supplies and provision of other services required by City.
Contractor agrees to incorporate City Ordinance No. 15530, and all amendments or successor
policies thereto, into all contracts and will further require all persons or entities with whom it
contracts to comply with said MWBEs policy.
10. Non Assignment
No assignment or delegation of duties under this Contract by Contractor shall be effective
without City's prior written approval.
11. Independent Contractor
a. Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, servant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, Program participants,
licensees or invitee. The doctrine of respondeat superior shall not apply as between City
and Contractor, its officers, members, agents, servants, employees, subcontractors,
Program participants, licensees or invitees, and nothing herein shall be construed as
creating a partnership or joint enterprise between City and Contractor. It is expressly
understood and agreed that no officer, member, agent, employee, subcontractor, licensee or
invitee of the Contractor, nor any Program participant hereunder, is in the paid service of
City and that City does not have the legal right to control the details of the tasks performed
hereunder by Contractor, its officers, members, agents, employees, subcontractors,
Program participants, licensees or invitees.
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b. City shall in no way not under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, Program
participants, licensees or invitees, which may be lost, stolen, destroyed or in any way
damaged; and Contractor hereby indemnifies and holds harmless City and its officers,
agents, and employees from and against any and all claims or suits.
12. Indemnification, Insurance and Bonding
a. CONTRACTOR COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS
AND DEFEND, AT ITS OWN EXPENSE, CITY AND ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR
SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED
PERFORMANCE OR NONPERFORMANCE OF THIS CONTRACT AND/OR THE
OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAM DESCRIBED
HEREIN, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY;AND CONTRACTOR HEREBY
ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS,
AGENTS, SERVANTS, AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS
FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER HINDS OR
CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED
PERFORMANCE OR NON-PERFORMANCE OF THIS CONTRACT AND
AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES OF
THE PROGRAMS DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY.
CONTRACTOR LIKEWISE COVENANTS AND AGREES TO AND DOES HEREBY
INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL
INJURY, DAMAGE OR DESTRUCTION OF PROPERTY OF CITY, ARISING OUT OF
OR IN CONNECTION WITH ALL ACTS OR OMISSIONS OF CONTRACTOR, ITS
OFFICERS, MEMBERS, AGENTS, EMPLOYEES, SUBCONTRACTORS, INVITEES,
LICENSEES, OR PROGRAM PARTICIPANTS, OR CAUSED, IN WHOLE OR IN
PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY.
CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS AGENTS,
EMPLOYEES, OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY
FOR INJURY, DEATH, DAMAGE OR LOSS TO PERSONS OR PROPERTY
SUSTAINED IN CONNECTION WITH OR INCIDENTAL TO PERFORMANCE
UNDER THIS CONTRACT, EVEN IF THE INJURY, DEATH, DAMAGE OR LOSS IS
CAUSED BY THE CITY'S SOLE OR CONCURRENT NEGLIGENCE.
CONTRACTOR SHALL REQUIRE ALL OF ITS SUBCONTRACTORS TO INCLUDE
IN THEIR SUBCONTRACTS A RELEASE AND INDEMNITY IN FAVOR OF THE
CITY IN SUBSTANTIALLY THE SAME FORM AS ABOVE.
b. Contractor will maintain blanket fidelity coverage in the form of a bond in the amount of
$436,242, to insure against loss from the fraud, theft or dishonesty of any of Contractor's
HOPWA YEAR XXXII CONTRACT Rev.05-26-06
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officers, agents, trustees, directors or employees. The proceeds of such bond shall be used
to reimburse City for any and all loss of HOPWA Funds occasioned by such misconduct.
To effectuate such reimbursement, such bond shall include a rider stating that
reimbursement for any loss or losses thereunder shall be made directly to City for the uses
and benefit of Contractor.
c. Contractor shall furnish certificates of insurance as proof that it has secured and paid for
policies of workers' compensation, public liability and automobile liability insurance
covering all risks incident to or in connection with the execution, performance, attempted
performance or nonperformance of this Contract. The amounts of such insurance shall
not be less than the maximum liability that can be imposed on City under the laws of the
State of Texas. Contractor understands and agrees that such insurance amounts may be
revised upward at City's option and that Contractor shall revise such amounts within thirty
(30) days following notice to Contractor of such requirements.
d. Contractor will submit documentation to City that it has obtained insurance coverage and
has executed bonds as required in this contract within thirty (30) days of the execution of
this Contract and prior to payment of any monies hereunder.
e. Any failure on part of the City to request certificate(s) of insurance shall not be construed as
a waiver of such requirement or as a waiver of the insurance requirements themselves.
Insurers of Contractor insurance policies shall be licensed to do business in the State of
Texas by the Department of Insurance or be otherwise eligible and authorized to business
in the state of Texas. Insurers shall be acceptable to City insofar as their financial strength
and solvency and each such company shall have a current minimum A.M. Best Key Rating
Guide rating of A: VII or other equivalent insurance industry standard rating unless
otherwise approved by City. Deductible limits on insurance policies shall not exceed $5,000
per occurrence unless otherwise approved by City.
f. Any local, federal or other regulatory insurance or bonding requirements for the Program
that exceed those specified herein shall prevail.
g. Contractor shall agree to require its subcontractors to maintain applicable insurance
coverages, limits, and other requirements as those specified herein; and, Contractor shall
require its subcontractors to provide Contractor with certificate(s) of insurance
documenting such coverage. Also, Contractor shall require its subcontractors to have City
and Contractor endorsed as additional insured (as their interests may appear) on their
respective insurance policies. Contractor shall require its subcontractors to maintain
builders risk insurance at the limit of applicable project(s) costs when the value of materials
involved exceeds $10,000 or at a different limit value limit as specified by City.
13. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead
defensively such immunity or exemption as against City. This section shall not be construed
to affect a governmental entity's immunities under constitutional, statutory or common law.
14. Termination
a. In addition to, and not in substitution for, other provisions of this Contract regarding the
provision of public services with HOPWA Funds, pursuant to the AIDS Housing
Opportunity Act, as amended, (42 USC 12901 et seq.) the HOPWA Regulations and the
CDBG Regulations, it is expressly understood and agreed by and between the Parties that
this Contract is wholly conditioned upon the actual receiptYy El
g OPWA
Year ��II funds; that all monies distributed to Contractor ;NwuSl�° 1 x lusively
from Federal monies received under said grant and not from a ay01k f ity; and
HOPWA YEAR XXXII CONTRACTQQ N Q I5
ffev. -26-06
AIDS Outreach Center , n 1 W age 10
that if such funds under City's grant are not timely forthcoming, in whole or in part, City
may, at its sole discretion, terminate this Contract and City shall not be liable for payment
for any work or services performed by Contractor under or in connection with this Contract.
b. City may terminate this Contract whenever such termination is determined to be in City's
best interest, in event of Contractor's default, inability or failure to perform or to comply
with any of the terms herein, or, for other good cause.
c. The Parties acknowledge that HOPWA Funds paid hereunder are intended to provide only
partial funding for Contractor's program operations. City may terminate this Contract if
non-HOPWA funds included in the Operating Budget are not forthcoming to Contractor
during the Contract term.
d. HOPWA Funds provided hereunder may not be used as collateral for loans to Contractor to
defray program operation expenses, and any attempted use of HOPWA Funds for this
purpose will result in termination of this Contract by City.
e. Termination will be effected by written notice to Contractor, specifying the portions of the
Contract affected and the effective date of termination. Upon Contractor's receipt of such
termination notice, Contractor will:
• Stop work under the Contract on the date and to the extent specified by City;
• Cease expenditures of HOPWA Funds, except as necessary for completion of the
portions of the Contract not terminated; and
• Terminate all orders and contracts to the extent that they relate to portions of the
Contract being terminated.
f. Contractor will return to City any unused HOPWA Funds previously advanced by City under
this Contract within thirty (30) days of the effective date of Contract termination. City will
have no responsibility or liability for Contractor's expenditures or actions occurring after
the effective date of Contract termination.
15. Cerdficadon Regarding Lobbying
a. The undersigned representative of Contractor hereby certifies, to the best of his or her
knowledge and belief, that: No federal appropriated funds have been paid or will be paid,
by or on behalf of Contractor, to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee of
Congress or an employee of a member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan or cooperative agreement.
Contractor shall require that the language of this certification be included in all
subcontracts or agreements involving the expenditure of Federal funds.
b. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with this Federal contract, grant, loan or cooperative agreement,
Contractor shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
c. This certification is a material representation of fact upon which reliance was placed when
this Contract was made or entered into. Submission of this certificate is a prerequisite for
making or entering into this Contract imposed by 31 USC Section 1352. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than
$10,000.00 and not more than$100,000.00 for each such failure.
16. Miscellaneous Provisions
HOPWA YEAR XXXII CONTRACT Rev.05-26-06
AIDS Outreach Center Page 11
a. All terms of this Contract shall apply to any and all subcontractors of Contractor who are in
any way paid with HOPWA Funds or who perform any work in connection with
Contractor's program.
b. The provisions of this Contract are severable, and, if for any reason a clause, sentence,
paragraph or other part of this Contract shall be determined to be invalid by a court or
Federal or state agency, board or commission having jurisdiction over the subject matter
thereof, such invalidity shall not affect other provisions which can be given effect without
the invalid provision.
c. City's failure to insist upon the performance of any term or provision of this Contract or to
exercise any right herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such term or right on any future
occasion.
d. Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or nonperformance of this Contract, venue for action
shall lie in Tarrant County,Texas.
e. This written instrument and the exhibits attached hereto, which are incorporated by
reference and made a part of this Contract for all purposes, constitute the entire agreement
between the Parties concerning the work and services to be performed hereunder, and any
prior or contemporaneous, oral or written agreement which purports to vary from the terms
hereof shall be void. Any amendments to the terms of this Contract must be in writing and
must be approved by each Party.
f. All notices required or permitted by this Contract must be in writing and are deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in
a United States Postal Service post office or receptacle; (ii) with proper postage (certified
mail, return receipt requested); and (iii) addressed to the other Party at the address set out
in the preamble of this Contract or at such other address as the receiving Party designates
by proper notice to the sending Party.
g. In accordance with the requirements of 24 CFR Part 574.300, none of the performance
rendered under this Contract shall involve, and no portion of the HOPWA Funds received
hereunder shall be used, directly or indirectly, for the construction, operations,
maintenance or administration of any sectarian or religious facility or activity,nor shall said
performance rendered or funds received be utilized so as to benefit, directly or indirectly,
any such sectarian or religious facility or activity.
h. Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Contract and to perform the responsibilities herein required.
i. Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt
status during the term of this Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
0FFlLICJAI RECUO"5
HOPWA YEAR XXXII CONTRACTn• n X05-6-06
AIDS Outreach Center . Ipf 4Pa e 12
A
IN WITNESS WHEREOF, the Parti er to have exec d �ur copies of this Contract in
Fort Worth,Tarrant County,Texas, this day of 20 LJ
CITY OF FORT WORTH AIDS Outreach Center
By B
y v`'
Dale A. Fisseler Gary Isaa s
Assistant City Manager � pG Executive Director
APPROVED AS TO FORM AND LEGALITY:
City Attorney
ATTEST: oc�tra,ct authorization
\l --cu
fy\ (A � 0"J—U�� Date
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
This instrument was acknowledged before meon , 200�o by Dale
A. Fisseler, the Assistant City Manager of the City of ort Worth, on behalf of the City of Fort
Worth.
mstateotTlexas
R JACOBSRY PUBLICe of Texas tary Public, to of Texas
xp. 05-27-2007
STATE OF TEXAS
COUNTY OF TARRANT T I
This instrument was acknowledged before me on CJ �Mt l , 200 by
Mr. Gary Isaacs, the Executive Director of AIDS Outreach Center, a Texas non-profit
corporation, on behalf of said corporation.
Notary Public, State of Texas
ANNA M. OLTMANNS '
Notary Public,State of Texas
My Commission Expires
July 01,2009
OFf ILIAL RECORD
C1 AKTARY
_j
HOPWA YEAR XXXII CONTRACT � t " Rev.05-26-06
AIDS Outreach Center Page 13
CITY OF FORT WORTH Attachment I
HOUSING DEPARTMENT
CONTRACT MANAGEMENT DIVISION
REQUEST FOR FUNDS
AGENCY: AIDS OUTREACH CENTER PROGRAM: OUTREACH
ADDRESS: 801 West Cannon CONTRACT NUMBER:
Fort Worth, TX 76104 CONTRACT AMOUNT: $436,242.00
CONTRACT DATE: 6/1/2006
DATE OF REQUEST:
SECTION I (AGENCY) CURRENT MONTH CUMULATIVE
I. Reimbursement Request
1. Expenditures: $ $
2. Income
A. Program Income $ $
B. City of Fort Worth $ $
C. Interest Earned CDBG Funds $ $
3. Reimbursement(1 minus 2) $ $
II.Advance Pay Requests/Repayment $ $
III. Reporting Interest
1. Interest over$25 per quarter returned to City of Fort Worth $ $
SECTION II (CITY)
I. BYSPEED - Purchasing Request
A.BYSPEED INPUT:Vendor/PO Number/Requisition Number:
B. Fund/Account/Center:
C.Total Amount of this Request: $
SECTION III
I. Verification
A. Contract Compliance Specialist Aya Ealy
(Name) (Signature) (Date)
B. BYSPEED-Purchasing
(Name) (Signature) (Date)
C. Accounting
(Name) (Signature) (Date)
II.Authorization
A. Agency MerriGay Fritz
(Name) (Signature) (Date)
B. Asst. Housing Director D.Emerson
(Name) (Signature) (Date)
C. Housing Director J. Walker
(Name) (Signature) (Date)
Note:Any Request for Funds that exceed$8500 require the signature of both Deidra Emerson and Jerome Walker
RN
FY. ��^�
CITY OF FORT WORTH ATTACHMENT II
HOUSING DEPARTMENT
CONTRACT MANAGEMENT DIVISION
DETAIL STATEMENT OF COSTS
AIDS Outreach Center
AGENCY CONTRACT NO. DATE
Outreach TO
PROGRAM REPORT PERIOD
PROGRAMMONTHLY CUMULATIVE
COST CATEGORY ACCOUNT BUDGET EXPENDITURES TO DATE BALANCE
ADMINISTRATIVE EXPENSES
Salaries 516 010
FICA 518 010
Life Insurance 518 050
Health Insurance 518 060
Disability Insurance 518040
Unemployment 518090
Legal and Accounting 538050
Office Supplies 521010
Postage 521020
Telephone 535040
ADMINISTRATIVE EXPENSES SUB-TOTAL
ADMINISTRATIVE EXPENSES PERCENT OF TOTAL COST = %
SUPPORT SERVICES
Salaries 516 010
FICA 518 010
Life Insurance 518 050
Health Insurance 518 060
Disability Insurance 508070
Unemployment-State 535 020
Teaching Aids 535 010
Other(Specify) 535 030
Electric/Gas/Water/Utilities 537 010
Rent (Buildin ) 539 220
Office Equipment Rental 537 030
Printing 533 030
Repairs 536 010
Postage 538 210
Building Maintenance 534 020
Office Supplies 538 050
Telephone 532 130
Liability Insurance 534020
Private Auto Allowance 532130
Conference&Seminars 539120
Total OPERATIONS
Support Services
Short-term Rent/Mortgage/Utilities 539120
Long-term Tenant-based rental
Total Rental Services
Total Support Services
TOTAL
Contractors Certification: I certify that the costs incurred are taken from the books of account and that such costs are valid and consistent with the terms of the
agreement.
NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE
ATTACHMENT III
CITY OF FORT WORTH
HOUSING DEPARTMENT.
CONTRACT MANAGEMENT DIVISION
EXPENDITURES WORKSHEET
AIDS Outreach
Agency Contract Number Date
Outreach TO
Program REPORT PERIOD
NO DATE CHECK PAYEE DESCRIPTION ACCOUNT NO. AMOUNT
NO.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
26
TOTAL
TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE
0FF1(2;1w1 R,EC0k�
CITY SEAM��'
HOPWA
ATTACHMENT IVa
CITY OF FORT WORTH
HOUSING DEPARTMENT
HOPWA
PROGRAM SERVICES AND TENANT-BASED RENTAL ASSISTANCE
1.NAME AND ADDRESS OF SUB-GRANTEE 2.PROJECT NAME: Housing
AIDS Outreach Center 3.CONTRACT No: Contract Date: June 1, 2006
801 West Cannon
4.DATE OF
Fort Worth,TX 76104 REQUEST:
MONTH&YEAR
5. PROGRAM SERVICES AND ACTIVITIES
CURRENT
MONTH Ci iMi II.ATNF
Number of unduplicated clients:
(Example:Case Mgmt./Client Advocacy/Access to Benefits/Services)
Provide tenant-based rental assistance payments:
Provide short term rental,mortgage,and utility payments:
6. DIRECT BENEFIT DATA (HOUSEHOLD AND/OR PERSONS SERVED)
WHITE BLACK HISPANIC ASIAN PACIFIC AMERICAN TOTAL
NON-HISPANIC NON-HISPANIC ISLANDER INDIAN FEMALE-HEAD-
ALASKAN OF HOUSEHOLD
NATIVE
Current Month
Cumulative
7. TENANT-BASED RENT
SRO 0 BDRM 1 BDRM 2 BDRM 3 BDRM 4 BDRM 5+
CURRENT MONTH
CUMULATIVE
8. RENT MORTGAGE,UTILITIES
SRO 0 BDRM 1 BDRM 2 BDRM 3 BDRM 4 BDRM 5+
CURRENT MONTH
CUMULATIVE
9. CERTIFICATION: The undersigned hereby gives assurance that to the best of my knowledge and belief, the data included in
this report is true and accurate, and if a non-profit agency,has been approved by the governing body of the organization prior to
submission.
il
Date: Submitted by: Phone Num: �R�� � WORD
�1. " �4ICI'V' Y 20 3
ATTACHMENT IVb
CITY OF FORT WORTH
HOUSING DEPARTMENT
I. AIDS Outreach 2.Project Name: Outreach
801 West Cannon 3.Contract No: Contract Date: June 1,2006
Fort Worth,TX 76104 Contract Amount: $436,242
4.Date of Request:
MONTH&YEAR
1. PROGRAM SERVICES AND ACTIVITIES: CURRENT CUMULATIVE
2. SCOPE OF WORK NARRATIVE:
3. PROBLEMS ENCOUNTERED/SOLUTIONS PROPOSED:
4. ANTICIPATED ACTIVITY DURING THE NEXT MONTH:
CERTIFICATION: The undersigned hereby gives assurance that to the best of my knowledge and belief,the data included in this report
is true and accurate,and if a non-profit agency,has been approved by the governing body of the organization prior to submission.
Date: Submitted by: Phone Num:
IAGM/May 2003
EXHIBIT A
PROGRAM SUMMARY
AIDS Outreach Center
AGENCY
Outreach
PROGRAM
00000 June 1, 2006-May 31. 2007 $436,242.00
CONTRACT NO. PERIOD AMOUNT
PROGRAM DESCRIPTION
HOPWA funds provide tenant-based rental assistance, short-term rent, mortgage, and utility
payments, and supportive services to individuals with HIV/AIDS and their families in order to
prevent homelessness.
COUNCIL DISTRICTS)
ALL
PROGRAM GOALS
Prevent homelessness for individuals with HIV/AIDS and their families.
PROGRAM OBJECTIVES
To provide tenant-based rental assistance and short-term emergency assistance to person with
HIV/AIDS who qualify based on financial need.
To provide increased access to services and resources through case management.
To provide intervention services that will lead clients to independent living arrangements.
PROGRAM SERVICES AND ACTIVITIES GOALS
Number of unduplicated clients 166
Provide short-term rental, mortgage, and utility payments 165
Provide tenant-based rental assistance payments 520
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Organization: AIDS Outreach Center Program Title: Case Management
June 1,2006 through May 31,2007
PROGRAM BUDGET
Total Grant Tarrant Cnty Supportive Private
Budget Budget Pass-through Housing Funding
Expense Category (A) (B) (C) (D) (E) (F)
ADMINISTRATIVE SERVICES
Salaries 88,561 19,183 9,050 0 0 60,328
FICA 6,775 1,468 692 0 0 4,615
Life Insurance 250 52 1 0 0 0 198
Health Insurance 9,845 2,145 1,119 0 0 6,581
Disability Insurance 300 131 0 0 0 169
Unemployment-State 459 102 52 0 0 305
Legal&Accounting 30,447 4,470 21,621 0 0 4,356
Office Supplies 0 0 0 0 0 0
Postage 0 0 0 0 0 0
Telephone 0 0 0 0 0 0
0 0 0 0
0 0 0 0
TOTAL ADMIN EXPENSES 136,637 27,551 32,534 0 0 76,552
%Administrative Cost 12.55% 6.32% 0 0 0 (0)
0 0 0 0
SUPPORTIVE SERVICES 0 0 0 0
Salaries 377,308 73,739 192,984 0 0 110,585
FICA 28,864 5,641 14,764 0 0 8,459
Life Insurance 552 252 0 0 0 300
Health Insurance 76,526 10,357 30,414 0 0 35,755
Disability Insurance 975 630 0 0 0 345
Unemployment-State 3,663 493 1,424 0 0 1,746
Teaching Aids 0 0 0 0 0 0
Other(Specify) 19,931 1,203 18,630 0 0 98
Electric/Gas/Water(Utilities) 9,811 2,000 4,729 0 0 3,082
Rent(Building) 28,154 4,080 22,408 0 0 1,666
Office Equipment Rental' 6,069 1,127 3,953 0 0 989
Printing 5,403 244 2,559 0 0 2,600
Repairs 1,192 0 604 0 0 588
Postage 4,291 399 2,961 0 0 931
Building Maintenance 6,809 1,012 4,441 0 0 1,356
Office Supplies 7,967 1,388 5,694 0 0 885
Telephone 9,660 1,750 5,982 0 0 1,928
Fidelity Bond"' 0 0 0 0 0 0
Corporate Insurance"" 11,393 1,705 5,211 0 0 4,477
Private Auto Allowance 0 0 0 0 0 0
Conference&Seminars 1,280 0 1,047 0 0 233
TOTAL OPERATING COST 599,848 106,021 317,805 0 0 176,023
Short-term Rent/Mortgage/Utilities 50,000 42,671 0 0 0 7,329
Long-term tenant-based rental 302,672 260,000 0 0 0 1 42,672
TOTAL SUPPORT SERVICES 952,520 408,692 317,805 0 0 226,024
TOTALS 1,089,157 436,242 350,339 0 0 302,576
Note: Column A should be the total of Columns B through F
'Specify on Budget Detail(following pages)
"Use One column for each non-grant funding source;note below which column equates to each source(from Leverage of Funds):
(C)Tarrant County(RWI,RWII,TDH State Svcs)
(D)Supportive Housing Program(SNAPS) (F)Other(Private funding,etc.)
Fidelity bond and liability insurance are required of all subcontractors and may be paid from grant funds or other funds.
MAY , 0 Baas
I , UGjTN, TE4K.
Organization: AIDS Outreach Center Program Title: Case Management
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
STAFF SALARIES-ADMINISTRATIVE SERVICES
(A) (B)*" (C) (D)
Salary Annual %of Time Total
Position/Title Hourly Rate Hours X = Amount
Associate Executive Director $ 30.95 2,080 7.25°% $ 4,667 ISAACS
Office Manager $ 16.71 2,080 7.25% $ 2,520 SALIH
Executive Director $ 33.31 2,080 7.25% $ 5,023 AUSTIN
Staff Accountant $ 20.31 1 2,080 1 7.25%1 1$ 3,063 1 LEES
Executive Assistant $ 15.01 1 2,080 7.25% $ 2,263 OLTMANNS
Receptionist $ 10.92 2,080 7.25% $ 1,647 SANTOS
TOTAL STAFF SALARIES $ 19,183
"Note:2,080 hours annually comprise a full-time position
FRINGE BENEFITS-ADMINISTRATIVE SERVICES
%of %Paid by %Paid by Total
Category Payroll Amount Employer Grant Amount
FICA 7.65% 1,468 0.00% 100.00% 1,468
Life Insurance 43.50% $ 52 0.00% 100.00% $ 52
Health Insurance 43.50% $ 2,145 0.00% 100.00% $ 2,145
Disability Insurance 43.50°% $ 131 0.000% 100.00°% $ 131
Unemployment Insurance 43.50% $ 102 0.00% 100.00°% $ 102
TOTAL FRINGE BENEFITS $ 31899
TOTAL PERSONAL SERVICES Total Staff Salaries+Total Fringe Benefits $ 23,082
Organization: AIDS Outreach Center Program Title: Case Management
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
STAFF SALARIES-SUPPORTIVE SERVICES
(A) (B).. (C) (D)
Salary Annual %of Time Total
Position/Title Hourly Rate Hours X = Amount
Director Case Mgmt $21.14 2,080 10.00% $ 4,398 MABRA
Case Manager $15.79 2,080 100.00% $ 32,837 CROSBY
Case Manager $17.55 2,080 100.00% $ 36,504 WORK
TOTAL STAFF SALARIES $ 73,739
Note:2,080 hours annually comprise a full-lime position
FRINGE BENEFITS-SUPPORTIVE SERVICES
%of %Paid by %Paid by Total
Category Payroll Amount Employer Grant Amount
FICA 7.65% $ 5,641 0.00% 100.00% $ 5,641
Life Insurance 210.00% $ 252 0.00°% 100.00% $ 252
Health Insurance 210.00% $ 10,357 000% 100.00% $ 10,357
Disability Insurance 210.00% $ 630 0.00% 100.00°% $ 630
Unemployment Insurance 210.00% $ 493 0,00°% 100.00% $ 493
TOTAL FRINGE BENEFITS 374JI
TOTAL PERSONAL SERVICES Total Staff Salaries+Total Fringe Benefits $ 91,113 � �AI RECORD
Organization: AIDS Outreach Center Program Title: Case Management
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
(CONTINUED)
UTILITIES
Average Cost Number of Total
Category Per Month Months Amount
Telephone 146 12 $1,750
Gas,Water,Electric 167 12 2,000
Other(Specify)
TOTAL UTILITIES $3,750
BUILDING RENTAL
Number of Cost Per Number of Total
Building Location Square Feet Square Foot Months Amount
$4,080
1.801 W.Cannon,Fort Worth,TX 9,600 $8.50 12
2.
3.
TOTAL BUILDING RENT $4,080
OTHER EXPENSES(See Note Below)
Total %Charged Total
Category Charge to Grant Amount
Legal&Accounting 89,400 5.00% 4,470
Supplies 27,756 5.00% 1,388
Postage 7,984 5.00% 399
Copying&Printing 4,888 5.00% 244
Building Maintenance 20,239 5.00% 1,012
Corporate Insurance 34,100 5.00% 1,705
Office Equipment Rental 22,5405.00% 1,127
Other-Building Security Guard&Monitoring 6,062 5.00% 303
Other-Contract Computer Maintenance&Support 18,000 5.00% 900
TOTAL OTHER EXPENSES 230,968 $11,54811
CONFERENCES&SEMINARS
Total %Charged Total
Event Charge to Grant Amount
1.
2.
3.
TOTAL CONFERENCES&SEMINARS $0
OFFICE EQUIPMENT RENTAL
Total %Charged Total
Item Charge to Grant Amount
-7
1.
2.
3.
TOTAL OFFICE EQUIPMENT RENTAL $0
Note:%charge to CDBG cannot exceed 20%of CDBG budget allocation or 7%of HOPWA budget allocation
VFF1C;'1 1 'i0kEC '
,09
FT. TH, TEX.
EXHIBIT "D"
AUDIT SCHEDULE
INDEPENDENT AUDIT REQUIREMENT
BUSINESS/AGENCY NAME: AIDS Outreach Center
PROGRAM: Outreach
HOPWA YEAR: XXXI
AMOUNT FUNDED: $436,242
Name of Independent Auditor who will perform agency audit:
Independent Auditor to be contracted during HOPWA contract period.
Date audit is to be performed:
Within 60 days of completion of HOPWA funded project.
The following language is a condition of your contract with the City:
(1) For all contracts in which Contractor is cumulatively receiving federal
monies in the amount of$300,000 or more, Contractor must submit to City an
annual audit prepared in accordance with 24 CFR Sections § 570.502-570.503
generally, with specific reference to OMB Circulars (with attachments) A-122
and A-133 as appropriate. The audit may cover either Contractor's fiscal year
during which this contract is in force or cover the period of this contract. The
audit must be prepared by an independent certified public accountant, be
completed within twelve (12) months following the end of the period being
audited and be submitted to City within thirty (30) days of its completion.
Contractor's audit schedule is attached hereto as Exhibit D - Audit Schedule.
Costs of preparation of this audit may be an allowable expenditure of HOPWA
funds in an amount proportional to that of the HOPWA funds used in contractor's
total agency operating budget.
This form is to be completed and submitted to the Budget and Management Services
Department, Contract Management Division at the beginning of each contract year.
Signature
CITY�6N`,-:,-:1_0A1PY
Page 1 of 3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/16/2006
DATE: Tuesday, May 16, 2006
LOG NAME: 03050406ACTIVIT REFERENCE NO.: C-21458
SUBJECT:
Authorize Execution of Contracts for Community Development Block Grant Year XXXII, Emergency
Shelter Grant Year 2006-2007 and Housing Opportunities for Persons with AIDS 2006-2007
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute contracts for Community Development Block
Grant (CDBG) Year XXXII, Emergency Shelter Grant (ESG) Year 2006-2007, and Housing Opportunities
for Persons with AIDS (HOPWA) Year 2006-2007, contingent upon approval and receipt of adequate
funding from the U.S. Department of Housing and Urban Development (HUD) for terms beginning June 1,
2006, and ending May 31, 2007;
2. Authorize the City Manager to extend or renew the contracts for up to one year if an organization
requests an extension and such extension is necessary for completion of the project; and
3. Authorize the City Manager or his designee to amend the contract, if necessary, to achieve project
goals, provided the amendment is within the scope of the project and in compliance with all applicable laws
and regulations governing the use of federal grant funds.
I. Community Development Block Grant(CDBG)
Organization Amount(_Not to Exceed)
Southside Area Ministries-Sam's Kids After School $6,440.00
Boys &Girls Club-KEYS $14,795.00
CJ's Studio of Performing Arts-Performing Arts $7,000.00
Women's Center-Play It Saft $21,870.00
Cooks Childrens Hospital-Project SMILE $27,000.00
Bridge Emergency Youth Services-Buffalo Soldiers $18,000.00
Parents&Children Together, Inc.-SKIP $18,357.00
Latin Arts Association-Theatre Skills Program $14,000.00
YWCA-Child Development Program $135,000.00
Child Care Associates $117,000.00
FWHA-AMAKA Child Care Center $27,000.00
YMCA-School Aged Child Care $108,338.00
Clayton YES-School Aged Child Care $54,000.00
JMAC Youth Center of Tarrant County $22,500.00
Senior Citizen Services-Como Senior Citizens $17,597.00
Meals on Wheels $33,696.00
Senior Citizen Services-Riverside Senior Citizens $15,271.00
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NSEAM $17,000.00
Mental Health Assoc.-Mental Health Advocate $24,750.00
Centro Cultural De Las Americas-Job Training $22,308.00
Mental Health Assoc.-Long Term Ombudsman $17,500.00
Day Resouce Center Security $24,300.00
Learn Education Center-Learn Even Start Program $18,000.00
United Community Centers-Crisis Intervention Program $18,000.00
Fort Worth SER-Northside Resource Center $58,500.00
A-Prep Center of Tarrant County $83,996.00
YWCA-Ben &Jerry's Job Training/Job Placement $16,386.00
Habitat for Humanity $11,958.00
Reach-Project Ramp $15,943.00
TOTAL CDBG: $986,505.00
II. Emergency Shelter Grant(ESG)
Organization Amount(Not to Exceed)
YWCA-Supportive Living $11,935.00
Cornerstone Assistance-New Life Center $11,990.00
Presbyterian Night Shelter-Homeless Shelter $151,308.00
Bridge Emergency Services-Emergency Youth Shelter $6,737.00
Women's Haven of Tarrant County $18,563.00
MHMR of Tarrant County $14,055.00
YWCA-My Own Place $17,034.00
Presbyterian Night Shelter-Elderly& Infirmary Program $13,182.00
Women's Haven of Tarrant County-Supportive Child Care $12.700.00
TOTAL ESG: $257,504.00
III. Housing Opportunities for Persons with HIV/AIDS (HOPWA
Organization Amount(_Not to Exceed)
AIDS Outreach Center $436,242.00
Tarrant County Samaritan Housing, Inc. $238,170.00
AIDS Outreach Rural Texas $114.198.00
TOTAL HOPWA: $788,610.00
DISCUSSION:
On April 4, 2006 the City Council adopted the budgets and the appropriation ordinance increasing
estimated receipts and appropriations for the Year XXXII (June 1, 2006 to May 31, 2007) Community
Development Block Grant (CDBG) grant funds, (2006-2007) Emergency Shelter Grant (ESG) grant funds
and (2006-2007) Housing Opportunities for Persons with AIDS (HOPWA) grant funds as part of the City's
Consolidated Plan and Consolidated Action Plan. The Consolidated Plan, as adopted by the City Council,
included program descriptions on each program listed above.
The listed programs are consistent with the City's approved funding policies and priorities. Each program
meets the requirements of the Department of Housing and Urban Development (HUD) regulations defining
"eligible activity." These programs provide services citywide.
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FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds will be available in the current operating budget as appropriated, in
the Grants Fund contingent upon approval and receipt of adequate funding from the U.S. Department of
Housing and Urban Development (HUD) for the term beginning June 1, 2006, and ending May 31, 2007.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 539120 005206144XXX $788,610.00
GR76 539120 005206140XXX $986,505.00
GR76 539120 005206143XXX $257,504.00
Submitted for City Manager's Office by: Dale Fisseler (6266)
Originating Department Head: Jerome Walker (7537)
Additional Information Contact: Deidra Emerson (7563)
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