HomeMy WebLinkAboutContract 33753 CITY SECRETARY rf�
CONTRACT NO.
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS
COUNTY OF TARRANT §
THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a
municipal corporation situated in Tarrant, Denton, and Wise Counties, Texas,hereinafter called the "City",
acting herein by and through Marc Ott, its duly authorized Assistant City Manager, and RPGA Design
Group, Inc., hereinafter called the "Architect", acting herein by and through Javier Q. Lucio, its duly
authorized representative, for the purpose of providing architectural design and construction administration
services for the Northside Community Center renovation.
WITNESSETH:
That for and in consideration of the mutual covenants and agreements herein contained,City and Architect
do hereby covenant and agree as follows:
SECTION I SERVICES OF THE ARCHITECT
1.1 The City hereby contracts with Architect as an independent contractor, and the Architect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Provide the design and construction administration services for the Northside
Community Center renovation. The project is located at 1851 Harrington Avenue in
Fort Worth, Texas ("Project"). The scope of services is described more fully in
Attachment"A"of this Agreement.
SECTION II PERSONNEL
1. The following personnel will be assigned to this Project:
1.1. City of Fort Worth
I.I.I.Project Manager: Nancy Richardson,Registered Architect �q
1.2. Architect
1.2.1. Principal in Charge:Javier Q. Lucio,Principal CITf �EC2ETAty
1.2.2.Project Architect: Brent Bordovsky
2. Neither party may change key personnel without the prior written agreement of the other party.
SECTION III CHARACTER OF ARCHITECT'S SERVICES
1. Architect shall consult with the City to clarify and define City's requirements relative to the Projects
and review available data.
2. Architect agrees to commit the personnel to each Project assignment as necessary in order to complete
the assignment in an expeditious manner.
3. The Architect shall advise City as to the necessity of City's providing or obtaining additional services
and data from others required in connection with the Projects at City's cost and expense (which
services and data Architect is not to provide hereunder but on which Architect may rely in performing
services hereunder),and act as City's representative in connection with any such services of others.
4. The Architect shall pay for the printing of contract documents required for design submittals and
presentations as a part of the reimbursable allowance.
07-11 -06 P02 :50 IN Page Iof10 ORIGINAL
5. The Architect shall perform services as outlined in the RPGA Design Group, Inc. letter, May 31, 2006
(Revised June 21, 2006) which is attached hereto as Attachment "A" and made a part of this
Agreement.
6. If at any time in the course of the design,the City expands the scope of services,or the Architect
believes the City has requested services that are beyond the scope of this Agreement, the Architect
shall submit a proposal for additional fees and a written agreement shall be reached on said proposal
prior to the Architect proceeding with the work considered to be beyond the scope of this Agreement.
Architect shall not perform any additional services without a written agreement with City. Any
services provided prior to reaching an agreement on additional fees will be non-compensable.
7. Architect shall apply for building permits and provide such service as may be necessary for the
building permits to be issued. The City shall pay any fees for such Building Permits.
SECTION IV SPECIAL SERVICES OF ARCHITECT
1. If authorized in writing by City, Architect shall furnish or obtain from others special services
necessary to complete the Projects. These special services are not included as part of the Basic
Services outlined in SECTION I - SERVICES OF THE ARCHITECT and Attachment "A." These
special services will be paid for by City as indicated in Section V.
SECTION V COMPENSATION TO ARCHITECT
1. The total compensation for all of the assignments to be performed by Architect to complete the
Projects as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES and
Attachment "A" hereof shall be $24,500.00, hereinafter referred to as the "total fee," which includes
up to$550.00 for reimbursable expenses and$1,000.00 for TDLR(TAS)fees.
2. Architect shall be paid the following percentages of the total fee at the following stages of the project:
1.1. Completion of Schematic Design 20%
1.2. Completion of Design Development and cost estimates 40%
1.3. Completion of Construction documents 75%
1.4. Action by City Council to accept bids 80%
1.5. Final acceptance of the Project by the City 100%
1.6. Reimbursement of allowable expenses shall have prior approval of the City. Allowable expenses
include:
1.6.1.Printing Costs
1.6.2. Enhanced CAD drawings for public and City meetings.
1.6.3.Long distance phone calls
1.6.4.Postage and courier expenses
1.6.5. Other costs with prior approval of the City.
SECTION VI RESPONSIBILITY FOR CONSTRUCTION COSTS
1. The Construction Budget for the Project is $160,000. If the Construction Budget is exceeded by the
lowest bona fide bid, the City may (1) award the contract, (2 abandon the project and terminate this
agreement, or (3) cooperate in the reduction of the Project Scope and features as required to stay
within the Construction Budget in order to rebid the Project. If the City decides to reduce the scope of
the project and rebid, the Architect shall, without additional fee, modify the Drawings and
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Specifications as necessary to stay within the Construction Budget. In the event the City abandons the
project, the City may terminate this Agreement, and the Architect shall be entitled to 80% of the total
fee plus allowable reimbursement.
2. The Architect shall inform the City in writing of the probable construction cost at the submission of
each design phase. The City shall either approve the adjustment of the Construction Budget or direct
the Architect to adjust the Project design,at no additional cost to the City,to stay within the previously
approved Construction Budget.
SECTION VII METHOD OF PAYMENT
1. The Architect shall be paid not more frequently than once per month on the basis of statements
prepared from the books and records of account of the Architect, such statements to be verified as to
accuracy and compliance with the terms of this Agreement by an officer of the Architect. Payment
according to statements will be subject to certification by the Director, Transportation and Public
Works Department or his duly authorized representative that such work has been performed.
2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the
work on the Projects until completion. If City fails to make any payment required herein for services
and reimbursable expenses within sixty days after approval of Architect's statement thereof, Architect
may, after giving seven days written notice to City, suspend services under this Agreement until
Architect has been paid in full all amounts due for services actually performed and reimbursable
expenses incurred.
SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES
1. Schematics Phase:
I.I. The Architect shall visit the sites and make himself familiar with the scopes of the Projects.
1.2. Prepare alternative site plans, architectural concepts and principal equipment and finish plans
and area-based cost estimates.
2. Design Phase:
2.1. The Architect shall perform all services necessary to survey,plat,prepare and vacate easements,
and any other property issues necessary to complete the design and secure a construction permit.
2.2. The design shall include all site work, design and coordination of utilities, landscaping and
facility design required for a complete and functional project.
2.3. The Architect shall prepare presentation graphics using plans necessary for the design and attend
two public meetings during the design of the project.
2.4. Architect shall prepare the design in stages as follows:
2.4.1. Design Development Phase: Preparation of architectural and MEP floor plans, principal
elevations, civil and utility site plans, selection of principal equipment and finishes, and
discipline-based cost estimates. Upon written approval of this phase of the work,Architect
may proceed to the Construction Document Phase.
2.4.2. Construction Document Phase: Preparation of details, mechanical, electrical, and plumbing
plans,finishes schedules,detailed technical specifications,and detailed cost estimates.
2.5. Format of Drawings
2.5.1. Drawings at all stages of design will have the following characteristics: Scale for floor plans
will be 1/8"or such other scale as may be agreed to in writing for all disciplines, elevations
will be at same scale as floor plans, area plans will have same scale for all disciplines, and
site plans for all disciplines will be at same scale.
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2.5.2. Drawings shall plot to 2204 sheet to facilitate half-size 11x17 prints. Fonts shall be legible
at half-size.
2.6. Architect, at its sole cost and expense, shall engage a consultant to prepare "Elimination of
Architectural Barriers Registration" and submit the applications to the Texas Department of
Licensing and Regulation. The City will pay all fees required for TDLR reviews and inspections.
All designs shall be in conformance with the Elimination of Barriers Act, State of Texas, City of
Fort Worth Building Codes and the Americans with Disabilities Accessibility Guidelines for
Buildings and Facilities.
2.6.1. The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in
modifying a facility in the event it is constructed in accordance with the Architect's designs
and is subsequently determined to be in non-conformance with the above Act, Codes or
Guidelines.
2.6.2.The City will bear the construction costs associated with enhancements. The Architect will
reimburse the City for costs to replace or rework features that were constructed in
accordance with the design but fail to meet accessibility requirements or building codes.
2.7. The Architect shall include procedures for mitigating environmental impact, use of recycled
building materials, sustainable construction, and a building-commissioning program in the design
of the project.
2.8. The Architect shall submit estimates of probable construction cost for each stage of design to the
City.
2.9. The City shall acknowledge the probable construction costs and scope in writing at each stage of
design.
2.10.Upon written approval of the final design, the Architect shall make whatever final changes are
necessary and submit the drawings and technical specifications to the City for use in bidding.
2.11.The Architect shall provide electronic files in PDF or DWF format for posting to the Internet.
3. Bidding:
3.1. The Architect shall respond to Contractors inquiries,prepare necessary addenda, and conduct the
Prebid Conference.
3.2. The Architect shall coordinate printing of documents for bidding.
3.3. Following bidding, the Architect shall investigate the qualifications of up to three bidders and
make recommendations concerning the capability of the bidder to satisfactorily perform the
contract.
4. Construction Services:
4.1. The Architect shall assist the City by approving submittals, observing construction procedures
and results, reviewing methods and costs associated with proposed change orders, and resolving
construction problems.
4.2. Architect shall attend periodic job site meetings, prepare meeting notes and distribute them to all
participants and key project personnel.
4.3. At the completion of construction, the Architect shall conduct and document the final inspection
and assist the City on the resolution of construction or design deficiencies.
4.4. Architect will review contractor's pay requests.
4.5. Architect will conduct final acceptance and end of warranty inspections.
4.6. The Architect shall provide electronic files to the Contractor for the Contractor's preparation of
"Record Drawings"for the City's archives.
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4.7. Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such other
operating system as determined by the City.
5. All designs,drawings,specifications, documents,and other work products of the Architect,whether in
hard copy or in electronic form, are instruments of service for this Project, whether the Project is
completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be at
the City's sole risk. The City shall own the final printed designs, drawings, specifications and
documents. Transfer of ownership of the contract documents does not constitute sale of the
documents
SECTION IX CITY RESPONSIBILITIES
1. Provide criteria and information as to City's requirements and designate a person with authority to act
on City's behalf on all matters concerning the Projects.
2. Assist Architect in obtaining existing studies, reports and other available data and services of others
pertinent to the Projects and in obtaining additional reports and data as required.
3. Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon
public and private property as may be required for Architect to perform services hereunder.
4. Designate in writing qualified persons who will act as City's representatives with respect to the
Projects for the purposes of transmitting instructions, receiving information, interpreting and defining
City's policies and decisions with respect to Architect's services.
5. Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make
temporary repairs,and to operate mechanical and electrical systems as required by the Architect in the
development of the design.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of Architect.
8. Provide"Front End",including Division 1 requirements,for use in assembling the Project Manual.
9. Prepare easements and right-of-way acquisition conveyance documents, from description provided by
Architect, contact owners, negotiate for or condemn all easements and right-of-way,pay all filing and
legal fees associated therewith.
10. Provide such legal, accounting,insurance and other counseling services to City as may be required for
the Projects.
11. Manage the advertisement and bidding of the project, issue addenda, distribute bid documents, award
contract,and execute the contracts.
12. Administer the construction of the Project.
13. Provide inspection and management services.
14. Provide contractors prepared field drawings to the Architect for review.
15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes
fees charged by Oncor for new or revised service.
16. Print documents for bidding and record. OFMCIIAL RECORD
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17. Bear all costs incident to compliance with this Section.
SECTION X TERMINATION
1. The City may terminate this Agreement at any time for convenience or for any cause by notice in
writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all
services and work and the placing of all orders or the entering into contracts for supplies, assistance,
facilities and materials in connection with the performance of this Agreement and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this Agreement.
2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Architect
for services performed in accordance herewith prior to such termination, less such payments having
been previously made. Such payment shall be based upon the work completed up to the date of
termination of the Agreement in accordance with the method of compensation prescribed in Sections
V and VI hereof. Architect shall also be compensated for all termination-related expenses such as
meeting attendance, document reproduction, transfer of records, etc. Provided, however, Architect
shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the
applicable phase as stated in Section V.
3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City
reproducible copies of all completed or partially completed engineering documents prepared under this
Agreement that shall become the property of the City and may be used by the City in any manner it
desires. The Architect shall not be liable for the use of such materials for any project other than the
project described in this Agreement.
SECTION XI INDEMNITY AND INSURANCE
1. Approval by the City of contract documents shall not constitute or be deemed to be a release of the
responsibility and liability of the Architect, its officers, agents, employees and subconsultants, for the
accuracy and competency of the services performed under this Agreement, including but not limited to
surveys, location of subsurface investigations, designs, working drawings and specifications and other
Engineering documents.
2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City
for any negligent act, error or omission in the conduct or preparation of the subsurface investigations,
surveys, designs, working drawings and specifications and other Engineering documents by the
Architect, its officers, agents, employees and subconsultants, it being the intent of the parties that
approval by the City signifies the City's approval of only the general design concept of the
improvements to be constructed.
3. In this connection the Architect shall indemnify and hold the City and all its officers, agents, servants
and employees harmless from any loss, damage, liability or expenses, on account of damage to
property and injuries, including death, to all persons, including but not limited to officers, agents, or
employees of the Architect or subconsultant,and all other persons performing any part of the work and
improvements, which may arise out of any negligent act, error or omission in the performance of the
Architect's professional services or in the preparation of designs,working drawings,specifications and
other documents.
4. The Architect shall defend at its own expense any suits or other proceedings brought against the City,
its officers, agents, servants and employees, or any of them on account thereof, and shall pay all
expenses and satisfy all judgments which may be incurred by or rendered against them arising out or
the indemnification; provided and except, however, that this indemnification provision shall not be
construed as requiring the Architect to indemnify or hold the City or any of its officers, agents,
servants or employees harmless from any loss, damages, liability or expense, on account of damage to
property or injuries to person caused by defects or deficiencies in design criteria and information
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provided to Architect by City, or any deviation in construction from Architect's designs, working
drawings,specifications or other documents.
5. Without limiting the above indemnity, Architect shall maintain a policy of comprehensive general
liability insurance coverage with carriers acceptable to City in at least the following amounts:
Commercial General Liability $1,000,000 Per Occurrence
$2,000,000 Aggregate Limit
Workers Compensation
Coverage A: Statutory limits
Coverage B:Employers Liability Insurance
$100,000 Each Accident/Each Occurrence
$100,000 Disease—per each employee
$500,000 Bodily Injury/Disease—Policy Limit
Automobile Liability
$1,000,000 each accident on a combined single basis
OR
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
Professional Liability Insurance
(Errors and Omissions) $1,000,000 Per occurrence
$2,000,000 Project aggregate
6. Architect shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall
contain a provision that such insurance cannot be canceled without 30 days prior written notice to
City. The City reserves the right to revise insurance requirements specified in this Agreement to the
best interests of the City.
7. General Insurance Requirements
7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured
thereon. The term "City" shall include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under
applicable policies documented thereon.
7.3. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements.
7.4. A minimum of forty-five days notice of cancellation, non-renewal or material change in coverage
shall be provided to the City. A ten days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto Architect's insurance policies. Notice shall be sent to
the Facilities Manager, Transportation and Public Works Department, 1000 Throckmorton, Fort
Worth,TX 76102.
7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this
Agreement. It is understood that insurance cost is an allowable component of the Architect's
general overhead.
7.6. The City reserves the right to revise insurance requirements specified in this agreement according to
the best interests of the City.
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7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise
approved by the City; and, such insurers shall be acceptable to the City in terms of their financial
strength and solvency.
7.8. Deductible limits, or self-insured retentions, affecting insurance required herein may be acceptable
to the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be also approved. Dedicated
financial resources or letters of credit may also be acceptable to the City.
7.9. The City shall be entitled, upon its request and without incurring expense, to review theArchitect's
insurance policies including endorsements thereto and,at the City's discretion,the Architect may be
required to provide proof of insurance premium payments.
7.10.All insurance, except for the Professional Liability insurance policy, shall be written on an
occurrence basis.
7.11.The Professional Liability Policy shall be written on a "claims made" and shall be in effect for
the duration of this Agreement and for 12 months following Architect's issuance of the
Certificate of Substantial Completion. The Architect's current insurer shall list the City as a
certificate holder for a period of ten years following the issuance of the Certificate of Substantial
Completion by the Architect. The City shall be notified at least 30 days prior to cancellation or
substantial change in coverage.
8. The City shall require its General Contractor to include the Architect as an additional insured on its
general liability insurance.
SECTION XII HAZARDOUS MATERIALS
1. City acknowledges Architect will perform part of the work at City's facilities that may contain
hazardous materials, including asbestos containing materials, or conditions, and that Architect had no
prior role in the generation,treatment, storage, or disposition of such materials. In consideration of the
associated risks that may give rise to claims by third parties or employees of City,City hereby releases
Architect from any damage or liability related to the presence of such materials.
2. The release required above shall not apply in the event the discharge, release, or escape of hazardous
substances, contaminants, or asbestos is a result of Architect's negligence or if Architect brings such
hazardous substance,contaminant,or asbestos onto the Projects.
SECTION XIII RIGHT TO AUDIT
1. Architect agrees that the City shall,until the expiration of three(3)years after final payment under this
Agreement, have access to and the right to examine any directly pertinent books, documents, papers
and records of the Architect involving transactions relating to this Agreement. Architect agrees that
the City shall have access during normal working hours to all necessary Architect facilities and shall
be provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Architect reasonable advance notice of intended audits.
2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the
subconsultant agrees that the City shall,until the expiration of three(3)years after final payment under
the subcontract, have access to and the right to examine any directly pertinent books, documents,
papers and records of such subconsultant, involving transactions to the subcontract, and further, that
City shall have access during normal working hours to all subconsultant facilities, and shall be
provided adequate and appropriate work space, in order to conduct audits in compliance with the
provisions of this article. City shall give subconsultant reasonable advance notice of intended audits.
NA U,L Rob
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3. Architect and subconsultants agree to photocopy such project-related documents as may be requested
by the City. The City agrees to reimburse Architect and subconsultants for the costs of copies at the
rate published in the Texas Administrative Code.
SECTION XIV SUCCESSORS AND ASSIGNS
1. The City and the Architect each bind themselves,their successors and assigns,to the other party to this
Agreement and to the successors and assigns of each other party in respect to all covenants of this
Agreement.
SECTION XV ASSIGNMENT
1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION XVI INDEPENDENT ARCHITECT
1. Architect shall perform all work and services hereunder as an independent Architect, and not as an
officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the
exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and
subconsultants. Nothing herein shall be construed as creating a partnership or joint venture between
the City and the Architect, its officers, agents, employees and subconsultants, and doctrine of
respondent superior has no application as between the City and the Architect.
SECTION XVII M/WBE GOALS
1. In accordance with City of Fort Worth Ordinance No. 15530,the City has goals for the participation of
minority and woman business enterprises in City contracts of$25,000 or more. If the contract is
$25,000 or more,the Architect acknowledges the M/WBE goal established for this Agreement and its
commitment to meet that goal. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by Architect may result in termination of this
Agreement and debarment from participating in City contracts for a period of time not less than three
years.
SECTION XVIII OBSERVE AND COMPLY
1. Architect shall at all times observe and comply with all Federal and State laws and regulations and
with all City ordinances and regulations which in any way affect this Agreement and the work
hereunder, and shall observe and comply with all orders, laws, ordinances and regulations which may
exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment.
No plea of misunderstanding or ignorance thereof shall be considered. Architect agrees to defend,
indemnify and hold harmless City and all its officers, agents and employees from and against all
claims or liability arising out of the violation of any such order,law,ordinance,or regulation,whether
it be by itself or its employees.
SECTION XIX MISCELLANEOUS
1. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
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United States District Court for the Northern District of Texas—Fort Worth Division. This Agreement
shall be construed in accordance with the laws of the State of Texas.
2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised
this Agreement and that the normal rule of construction to the effect that any ambiguities are to be
resolved against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto
shall not, in any form or manner, be considered a third party beneficiary of this Agreement. Each
party hereto shall be solely responsible for the fulfillment of its own contracts or commitments.
IN TESTIMONY THEREOF,the City of Fort Worth has caused this instrument to be signed in triplicate in
its name and on its behalf, by its City Manager and attested by its City Secretary, with the Corporate Seal
affixed; and the Architect has also properly executed this instrument in triplicate copies, each of which is
deemed an original.
EXECUTED IN THE CITY OF FORT WORTH,TEXAS,THIS ath day o , ,A.D.,2006.
RPGA D GN GRO ,INC. APP OVE
By:
av r Q. Lucio Marc Ott
.ncipal Assistant City Manager
APPROVAL RECOMMENDED: RECORDED:
By: Wil/ By:
Robert Goode,Director OMarty Hendrix
Transportation and Public Works Department City Secretary
APPROVED AST ORM AND LEGALITY: 1V® M&C REQUIRED
By: Date:
Amy J. Ra
Assistant CfyAtt rney
The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,78758,telephone(5t2)305-
9000,has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statutes,Article 249a.
OFFICIAL 11COID
CITY SECKY
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MIRS . P GGUP. AC
May 31, 2006 (Revised June 21, 2006)
Ms. Nancy Richardson - Architect
Architectural Services
Transportation and Public Works Department
319 W. 10th Street
Fort Worth, Texas 76102
RE: Northside Community Center
1801 Harrington Avenue
Fort Worth, Texas 76106
Renovations to existing Community Center
Nancy,
In order that we might reach a clear understanding, please accept this as our proposal regarding RPGA's
Architectural Services for the Renovation of the Northside Community Center. We submit the
following:
I) General Information
A. The Northside Community Center has had several renovations and additions completed
over the years, and it is currently in need of further renovations. The Transportation and
Public Works (TPW) and Parks and Community Services (PCS) Departments agree that the
renovations needed significantly exceed the current construction budget of$175,000.00.
RPGA understands that additional funding may become available during the development
of this project. Items under consideration for renovation, in order of priority, include the
following:
The first seven (7) items relate to the evaluation of the main reception/control area of the
center. These items alone are anticipated to exceed the current construction budget.
1. Provide new reception counter and revised reception area
2. Renovate entry lobby to include seating/Open up existing windows and replace fabric
wall covering
3. Enclose or reconfigure the area east of the reception counter to accommodate an
activity area or conference room with windows to the corridor
4. Add two (2) restrooms near reception counter
5. Provide additional gym storage for folding tables and chairs
6. Remove the existing stage area and lower the new floor level with the gymnasium floor
level to create additional storage area
7. Replace existing bleachers with folding bleachers (equal to InterKal Telescopic
Seating Systems)
8. Provide new electrical outlet for wall mounted TV (location to be determined
Pul 'A'
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 (972)445-6425 FAX ll7U5?�lItvl5lr�I�U
jlucio@rpgaarchitects.com (888)TRY-RPGA www.rpgaarchitects.com y�U
�Y. W'On'-fl, TEX.
City of Fort Worth 2 Northside Community Center
Parks and Community Services Department May 31,2006(revised June 21,2006)
9. Electrical upgrades to include additional electrical outlets throughout the center
10. Provide additional space for Fort Worth ISD classroom area.
11. Enlarge existing computer room and provide additional windows to corridor. This
will require relocation of the center supervisor's office.
12. Provide relocation of the center's offices if relocation of CAP program offices occurs
(to be confirmed by PCS)
13. Review Aerobics and Weight room locations. Consider moving closer to showers
14. Consider relocating the janitor's closet/storage area.
15. Install new doors with larger windows to replace existing doors
16. Replace gymnasium lighting
17. Install curtain divider in gymnasium
18. Install new scoreboard with remote control in gymnasium
19. Review the gymnasium acoustics (consider removing the existing ceiling to expose the
original arched ceiling)
20. Provide kitchen for Kid's Cafe. Requires 3-compartment sink and large pantry (PCS
to provide specific requirements)
21. Provide padded gymnasium flooring (equal to Mateflex Modular Flooring)
22. Provide intercom system throughout the center
23. Security cameras and additional exterior lighting (It is anticipated that CDBG funding
may be provided for cameras and lighting)
II. Scope of Services
A. General Services: RPGA will meet with the City to clarify and define the City's
requirements and budget prior to commencement of work.
RPGA will supervise and coordinate consultants' activities, review all consultants'
documents and review all pertinent consultant documents with the City. Consultants hired
independently by the City are excluded from RPGA's supervision and coordination.
B. As Built—Documentation: RPGA will visit the site for measuring and verification of the
existing building and record all necessary and reasonably attainable existing facility
information. The information will include all pertinent dimensions and the locations of
existing equipment that will require demolition or relocation. Please note that these drawings
will provide general information for the development and design of the project, but in no
manner will these drawings represent actual "As-Built" documents.
C. Schematic Design: RPGA will design the Project in conformance with the Owner's outlined
program. The design team will prepare approaches to the design. Sketch plans will be
developed, providing a "broad brush" concept to illustrate the potential of the given design.
RPGA will prepare a package consisting of the following: floor plans at 1/8" scale and
rendered sketch elevations and or perspectives sufficient to indicate the character of the
proposed Project.
D. Design Development: Based on the approved Schematic Design Package and any further
adjustments authorized by the City, RPGA will develop, for approval by the City, Design
Development Documents consisting of drawings and other documents to fix and describe the
size and character of the Project as to architectural, mechanical and elect i00r1�i 't� i5cM��
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101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 (972)445-6425 Ft897 �=9�1z �'
(888)TRY-RPGA www.rpgaarchitects.com
City of Fort Worth 3 Northside Community Center
Parks and Community Services Department May 31,2006(revised June 21,2006)
materials and such other elements as may be appropriate. These drawings will incorporate
all floor plans, elevations and all necessary drawings and details.
E. Construction Documents: Based on any adjustments in the scope or quality RPGA shall
prepare, for approval by the City, Construction Documents consisting of Drawings and
Specifications setting forth in detail the requirements for the construction of the Project.
RPGA will sign, stamp or impress the construction documents for use in the State of Texas.
In addition, RPGA will also use these documents to establish a Statement of Probable
Construction Cost. In providing a Statement of Probable Cost, the Owner understands that
RPGA has no control over costs or the price of labor, equipment or materials, or over the
Contractor's method of pricing, and that the Statement of Probable Cost provided herein are
to be made on the basis of RPGA's qualifications and experience. RPGA makes no
warranty, expressed or implied, as to the accuracy of such estimate as compared to bid or
actual costs.
F. Bidding and Negotiating: RPGA, following the City's approval of the Construction
Documents, shall assist the City in obtaining bids or negotiated proposals and assist in
awarding and preparing contracts for construction.
G. Contract Administration:
1) RPGA shall visit Northside Community Center on a weekly basis during the
construction process to become generally familiar with the progress and quality of the
work and to determine, in general, if the work is progressing in accordance with the
contract documents. However, RPGA shall not be required to make exhaustive or
continuous on-site observations. RPGA shall endeavor to guard the City against
defects and deficiencies in the construction and shall attend all regularly scheduled and
necessary construction meetings. It is anticipated that the duration of construction will
be between three (3) to four (4) months.
2) RPGA shall not have control of, or charge of, and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
precautions or programs in connection with the work, for the acts of omissions of the
contractor, subcontractors, or any other persons performing any of the work, or for the
failure of any of them to carry out the work in accordance with the contract documents.
3) RPGA shall, at all times, have access to the work wherever it is in preparation or
progress.
4) If requested by the City, RPGA shall determine the amounts owed to the contractor,
based on observations at the site and on evaluations of the contractor's application for
payment in such amounts, as provided in the approved contractor's schedule of values.
5) RPGA shall advise the City to reject work that does not conform to the contract
documents.
6) RPGA shall review and take appropriate action on submittals such as shop drawings,
product data and samples, but only for conformance with the design concept of the
work and with the information given in the contract documents. All M. E. P. shop
drawings will be reviewed by the respective consultant and documented by RPGA.
R � r, WORD
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 (972)445-6425 FAX 1
(888)TRY-RPGA www.rpgaarchitects.com C1� 65CIR4A RY
FT. i'oR-TH'5 TEX.
City of Fort Worth 4 Northside Community Center
Parks and Community Services Department May 31,2006(revised June 21,2006)
7) RPGA shall conduct inspections to determine the dates of substantial completion, and
shall review the project for final certificate of payment.
8) The extent of the duties, responsibilities and limitations of authority of RPGA, as the
City's representative during the construction shall not be modified or extended without
written consent of both the Owner and RPGA.
III. Compensation:
A. Based on our understanding of the scope of services to be performed the fees are as stated
below. If during the development of the project changes are made to the scope and or
budget of the project, the fees will be subject to revision.
The following proposed fees include the services of an M.E.P. Consultant. RPGA has
calculated our proposed fees based on a time basis with a not to exceed maximum as
delineated below.
Architectural $ 19,500.00
As-Build Documentation
Architectural Modifications
TAS Project Registration
Civil Engineer—Not anticipated
-Landscape Architect—Not anticipated
Structural Engineer—Not anticipated
M.E.P. 3,450.00
Electrical and Lighting—minor
modifications
HVAC—minor modifications
Plumbing
Total Consultant Fees $ 22,950.00
Anticipated Reimbursable Expense $550.00
TDLR TAS Fees $1,000.00
Total Anticipated Fees $24,500.00
B. Payments to RPGA shall be made upon presentation of RPGA's statement of services and
expenses. Payments due RPGA and unpaid under this agreement shall bear interest from the
date payment is due at a rate of 1-1/2%per month, unless greater than the applicable legal
rate in which case the applicable legal rate shall be charged and shall require RPGA to stop
progress on the Project until payments become timely.
C. Hourly Rates for Unscheduled or Requested Services (these additional services will only be
provided with an authorized amendment in writing from the City):
No Charge will be incurred for minor revisions to the plans during the design process prior to
construction document phase. Compensation for major variances to the agreed-upon plans
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 (972)445-6425 FAX(817)332-9487
(888)TRY-RPGA www.rpgaarchitects.com
City of Fort Worth 5 Northside Community Center
Parks and Community Services Department May 31,2006(revised June 21,2006)
and specifications, time involved in additional services, but not initial site visits, will be
billed on an hourly basis as follows:
Principals: $125.00
Projects Architects: $85.00
Associate Architects: $65.00
Clerical $40.00
The above listed hourly rates are subject to change with notice. The Owner can negotiate a
set fee at the time, if and when needed.
D. RPGA anticipates reimbursable expenses of approximately $550.00. Reimbursable fees will
be billed to the Owner at actually cost expended by RPGA. Reimbursable fees will include,
but not be limited to, the following:
1) Actual cost of reasonable incidental charges exclusive of markup for delivery charges;
actual cost of reproduction, postage and handling of drawings, specifications and other
documents; and renderings, models and mock-ups requested by the City and as required
in the normal preparation of Construction Documents as required for reviewing and
developing the site adaptation of the approved Prototype Fire Station Design.
2) All necessary costs of printing or courier services for the purpose of bidding the
Construction Documents and Specifications will be the responsibility of the City.
V. Owner's Responsibilities:
The City shall provide full information regarding requirements for the Project, and RPGA shall be
entitled to rely upon the accuracy and completeness thereof, including, but not limited to all
essential information to be supplied by subcontractors or consultants retained by the City.
VI. Changes:
If a major change is made in the scope, approach or details of the Project at the City's request after
construction documents are underway or finished the cost of making changes will be billed at the
above hourly rates. This also applies to any changes required by building code requirements
instigated after the Projects' inception.
VII. Ownership of Documents:
All plans and drawings will be prepared and submitted by RPGA to the City for approval on 22 x
34 bond sheets, with all plotted lettering clearly legible when the sheets are reproduced and
reduced to half size.
Drawings and specifications as instruments of service are and shall remain the property of RPGA
whether the project for which they are made is executed or not. A duplicate set of all drawings
and specifications shall become the legal property of the Owner. Reuse, change, or alteration by
the Owner or by others acting through or on behalf of the Owner of any such instruments of
service without the written permission of the Architect will be at the Owner's sole risk. The
Owner agrees not to execute, sell or gift these plans and specifications for any other project or
extensions of this project except by agreement in writing and with appropriate compensation to
RPGA.
VIII.Limits of Liability:
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 (972)445-6425 FAX(817)332-9487
(888)TRY-RPGA www.rpgaarchitects.com
City of Fort Worth 6 Northside Community Center
Parks and Community Services Department May 31,2006(revised June 21, 2006)
The Agreement is created to allow production of design and construction documents only. RPGA,
its officers, employees, agents, or consultants shall not be held liable or responsible for acts, errors
or omissions of the Owner, contractor, or any of the contractors' subcontractors, agents,
employees, or any other persons performing or providing information for any of the work. The
Owner shall indemnify RPGA should legal action result from any acts, errors, or omissions of the
Owner, contractor, any of the contractor's subcontractors, agents, employees, or any other persons
performing any of the work.
IX. Termination: In the event either party chooses to terminate this agreement before any phase of
RPGA's work (Design, Construction Documents, or Construction) is complete, the above stated
hourly rate will be used to compute partial compensation then due RPGA. In any case, the amount
of compensation would not exceed the stated fee for the phase of work underway at the time of
termination. If the Project is suspended at any time, for more than three (3) months, the terms of
this agreement shall be subject to revision. If terminated, the Owner will own any products
developed, to date, for which RPGA has been compensated.
X. Publishing Credit: In the event that the design, built product, or bi-product, of the design is
published, the owner agrees to give RPGA Design Group Inc. credit for the Architectural Design
in the published article (publishing credit excludes newspapers).
It is to be implicitly understood that we, RPGA, will act in the City's best interests and, at all times,
carry out duties with reasonable diligence and expedience.
We look forward to discussing this proposal with you at your earliest convenience. Thank you again for
this opportunity to continue working with the City of Fort Worth.
Y sincere ,
ier ucio, Principal
R P A Design Group,Inc.
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 (972)445-6425 FAX(817)332-9487
(888)TRY-RPGA www.rpgaarchitects.com