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HomeMy WebLinkAboutContract 47310-R3 D REC: � 9 CSC No. 7310- 123 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 30,2018 Ignite It Group 2201 Long Prairie Rd.,#107-270 Flower Mound,TX 75022 Re: NOTICE OF CONTRACT RENEWAL MARKETING CONSULTANT FOR RECYCLING AND ENVIRONMENTAL EDUCATION OUTREACH CAMPAIGNS Contract No. CSC No.47310(the"Contract") Renewal Term No. 3: December 1,2018 to November 30,2019 The above referenced Contact will expire on November 30, 2018. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its night to renew CSC No. 47310 for an additional one year period,which will begin immediately upon the expiration of the current term and will end on November 30, 2019. All other terms and conditions of CSC No. 47310 remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate,-jo the address set forth below, acknowledging receipt of the Notice of Contract Renewal. .Please log onto PeopleSoft Supplier Portal at http://fortworthtexas. og_v/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contact Renewal Notice, please contact me at the telephone number listed below. Sincerely yours, o a Scharlach Sr. Administrative Assistant 818 Missouri Ave. Fort Worth, TX 76104 817-392-5385 I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.47310 for a one year period ending on November 30,2019. By: r Date: Printe Name and Title Signature ® � b • /�F= CITY OF F ORT WORTH. ST: Valerie'v,ashington,Assistant City Manager .. ..• aiy J.K ys ty Secretar OFFICIAL RECORD Date: 1��I�I� " ��'M&C No. CITY SECRETARY FT. WORTH,TX CSC No. di RECOMMENDED BY: David Ben Carson Sr. Administrative Service M nager, Code Compliance Department Date: APPROVED AS TO FORM AND LEGALITY: B,: �✓' " Matt Murray Assistant City Attorney Contract Compliance Manager By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. tDianeoveyC-ACP Title QFFiCIAL REC r CITY SECRETAR nN 1 FT WORTH, TX THEATHE HARTFORD BUSINESS SERVICE CENTER 3600 WISEMAN BLVD HARTFORD SAN ANTONIO TX 78251 November 5, 2018 City of Fort Worth 1000 THROCKMORTON ST FORT WORTH TX 76102-6312 Account Information: �Q Contact Us PolicyHolder Details : CLEAR MESSAGE COMMUNICATION, LLC Business Service Center Business Hours: Monday-Friday (7AM-7PM Central Standard Time) Phone: (866)467-8730 Fax: (877) 905-2772 Email: nutmeginsathehartford.com Website: www.thehartford.com Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team WLTRO05 DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 11/05/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATIONIS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). • PRODUCER CONTACT HARTFORD FIRE INSURANCE COMPANY NAME: 76250921 PHONE (866)467-8730 FAX (877)905-2772 (A/C,No,Ext): (A/C,No): ONE HARTFORD PLAZA E-MAIL HARTFORD CT06155 ADDRESS: INSURER(S)AFFORDING COVERAGE NAICN INSURER A: Continental Casualty Co. 20443 INSURED INSURER B: CLEAR MESSAGE COMMUNICATION, LLC INSURER C: 5501 LYNDON B JOHNSON FWY STE INSURER D: DALLAS TX 75240 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD I INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVD MM/DD/YYYY MMIDD/YYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE CLAIMS-MADE OCCUR DAMAGE TO RENTEDPREMISES Ea occurrence MED EXP(Any one person) PERSONAL&ADV INJURY GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE J POLICY ❑PROECT ❑LOC PRODUCTS-COMP/OP AGG OTHER: COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY (Ea accident) ANY AUTO BODILY INJURY(Per person) ALL OWNEDSCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) HIRED AUTOS NON-OWNED PROPERTY DAMAGE AUTOS Per accident UMBRELLA LIAB HOCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS-MADE AGGREGATE DED RETENTION$ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) EL.DISEASE-EA EMPLOYEE If yes,describe under E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below Each Claim $1,000,000 A Professional Liability 596580137 05/26/2018 05/26/2019 Aggregate $2,000,000 Deductible 2,500 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Those usual to the Insured's Operations. CERTIFICATE HOLDER CANCELLATION CITY OF FORT WORTH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1000 THROCKMORTON ST THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN FORT WORTH TX 76102-6312 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA Foes COUNCIL ACTION: Approved on 12/1/2015 REFERENCE ** 13P15-0330 DATE: 12/1/2015 NO.: P-11814 LOG NAME: ENVIRONMENTAL EDUCATION MJR CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Contract with Clear Message Communication, LLC d/b/a Ignite It Group in the Amount Up to $69,150.00 for the Initial Term for Recycling and Environmental Education Outreach Campaigns for the Code Compliance Department(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of contract with Clear Message Communication, LLC d/b/a Ignite It Group in the amount up to $69,150.00 for the initial term for recycling and environmental education outreach campaigns for the Code Compliance Department. DISCUSSION: The City's Code Compliance Department, Solid Waste Services Division (Department) seeks to hire marketing consultants to assist in the development and implementation of ongoing recycling and environmental education outreach campaigns. Lowering the contamination rate in recycled solid waste collection has a major impact on increasing the revenue share received from the sale of recyclable materials from the City's processing contractor. Continuing public education is critical to the success of the City's curbside recycling program. Through past campaigns, education efforts have made a significant contribution in driving down the contamination level in recycling materials collected curbside from over 30 percent to less than 23 percent. The Department seeks to maintain this trend as well as increase the amount of recyclable materials set out for collection by continuing effective focused education efforts. RFP ADVERTISEMENT-A Request for Proposals (RFP) was advertised in the Fort Worth Star- Telegram every Wednesday from September 16, 2015 through October 21, 2015. The evaluation factors consisted of customer service, experience developing proven integrated marketing campaigns within the environmental arena to maximize audience engagement, demonstrated experience working with government agencies and their partners and price proposal. Forty-five vendors were solicited from the purchasing vendor database system; five responses were received. The proposals were reviewed by an evaluation committee consisting of staff from Code Compliance, City Manager's Office and Transportation Public Works Departments. The proposal from Clear Message Communication, LLC d/b/a Ignite It Group was determined to present the best value to the City. PRICE ANALYSIS - Prices under this contract has an overall .07 percent increase than previous awarded on November 4, 2014 (M&C C-27069). No guarantee was made that a specific amount of services would be purchased. However, Code Compliance Department may spend up to $69,150.00 with the contractor during the initial term of this Agreement. ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager in the amount of up to $17,287.50 and does not require specific City Council approval as long as sufficient funds have been appropriated. CONTRACT TERMS- Upon City Council's approval, the contract will begin upon complete execution http://apps.cfwnet.org/council_packet/mc review.asp?ID=21697&councildate=12/1/2015 11/12/2018 M&C Review Page 2 of 2 and expire on November 30, 2016. RENEWAL OPTIONS -This contract may be renewed for up to four successive one-year periods under the same terms and conditions. The renewals will not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. M/WBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE office, in accordance with the BIDE ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The approval of this action provides purchasing authority up to $69,150.00. The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Solid Waste Fund and that prior to an expenditure being made, the participating Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Jane Rogers (8385) Jack Dale (8357) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=21697&councildate=12/1/2015 11/12/2018