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CONTRACT NO.
STATE OF TEXAS §
COUNTY OF TARRANT §
PROFESSIONAL SERVICES AGREEMENT
This contract is made by and between the City of Fort Worth,Texas, a municipal
corporation situated in Tarrant, Denton and Wise Counties, Texas,hereinafter called
"City," and The University of Texas at Arlington, 701 Nedderman, Box 19145,
Arlington, Texas 76019-0145 ("Subcontractor"), a State Institution of Higher Education
established under the laws of the State of Texas as an institution of The University of Texas
System ("System").
RECITALS
WHEREAS, On or about December 29, 2005, the City entered into City Secretary
Contract ("CSC") No. 33032 with Tarrant County Local Workforce Development Board (the
"Board") to serve as project manager for the Early Learning Opportunities Act Grant (the
"Grant") to provide early learning opportunity services through neighborhood early literacy
hubs. CSC No. 33032 is a public document on file with the City's Secretary; and
WHEREAS,In order to effectively administer the program,the City and Subcontractor
wish to enter into an agreement (the "Agreement") to provide a portion of the services as
required by CSC No. 33032. This Agreement is subject to all terms and conditions of CSC No.
33032, as it applies to subcontractors that receive funds hereunder. All applicable terms and
conditions of CSC No. 33032 are hereby incorporated by reference and made a part of this
Agreement for all purposes herein.
NOW THEREFORE, and in consideration of the mutual covenants, promises and
agreements contained herein,the City and Subcontractor hereby covenant and agree as follows:
1.
SCOPE OF SERVICES
City and Subcontractor agree to provide the services specified in Attachment "A,"
attached hereto, generally described as "Scope of Work" and incorporated into this agreement
for all purposes. The Project will be under the direction of Dr. Emily Spence or her successor as
mutually agreed to by the parties(the"Principal Investigator").
2.
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COMPENSATION
A. The Subcontractor's compensation under this Agreement shall not exceed
$48,567.00. Subcontractor will submit invoices based upon the Deliverables and Payment
Schedule in Attachment"A". Payment will be made for the amount of the work completed.
B. City will make payments to The University of Texas at Arlington,
referencing the Principal Investigator and Professional Services Agreement, to the
following address:
Accounting and Business Services
The University of Texas at Arlington
PO Box 19136
Arlington, TX 76019-0136
Attn: Brent Norman
C. The Principal Investigator may transfer funds within the budget as needed
without City's approval so long as the scope of work under the Professional Services
Agreement remains unchanged.
3.
TERM
The term of this Agreement shall commence upon the date of its execution, and shall
expire on February 28, 2007, unless terminated earlier as hereinafter provided. However, if the
term of the contract CSC No. 33032 is extended, then this contract will be extended to the
same date. No additional fees will be available however if the contract time is extended.
4.
TERMINATION
A. Only the City may terminate this Agreement for convenience by giving
Subcontractor thirty (30)days' written notice. Either the City or Subcontractor may terminate
this Agreement for cause if either parry fails substantially to perform through no fault of the
other and does not remedy such nonperformance within thirty (30) days after receipt of written
notice of such non-performance.
B. If this Agreement is terminated for the convenience of the City, Subcontractor
will be paid for allowable expenses already incurred and allowable services already rendered
under this Agreement up to the time of termination. Upon termination of services,
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Subcontractor shall submit to the City an itemized statement of all expenses incurred and
service rendered.No payments shall be made until the City has received such invoice. The City
reserves the right to deny payment on any item that is not allowable under the Grant.
5.
INDEMNIFICATION/LIABILITY
Subcontractor shall indemnify the City for any improperly expended or misappropriated funds
under this Grant by subcontractor, its officers, employees, agents or representatives.
6.
INSURANCE
GENERAL LIABILITY
It is the stated policy of the State of Texas not to acquire commercial general liability
insurance for torts committed by employees of the state who are acting within the scope of
their employment. Rather, third parties must look to the Texas Tort Claims Act for relief
with respect to property damage, personal injury, and death proximately caused by the
wrongful act or omission or negligence of an employee acting within his scope of
employment as more fully set out above.
One exception to the above stated policy of the state authorizes agencies and institutions of
the state to acquire commercial automobile insurance for the use and benefit of their
employees who operate state owned, motorized vehicles and special equipment.
WORKER'S COMPENSATION
Employees of The University of Texas System are provided Worker's Compensation
coverage under a self-insuring, self-managed program as authorized by Vernon's Annotated
Civil Statutes, Article 8309d.
7.
INDEPENDENT CONTRACTOR
Subcontractor shall perform all work and services hereunder as an independent
contractor and not as an officer, agent or employee of the City. Subcontractor shall have
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exclusive control of, and the exclusive right to control, the details of the work performed
hereunder and all persons performing same and shall be solely responsible for the acts and
omissions of its agents, employees and subcontractors. Nothing herein shall be construed as
creating a partnership or joint venture between the City and the Subcontractor, its agents,
employees and subcontractors. The doctrine of respondeat superior shall have no application as
between the City and the Subcontractor.
8.
PROHIBITION OF ASSIGNMENT
Neither party hereto shall assign, sublet or transfer its interest in this Agreement without
the prior written consent of the other party. Any attempted assignment, sublease or transfer of
all or any part hereof without such prior written consent shall be void.
9.
CHOICE OF LAW/VENUE
This Agreement shall be governed by and construed in accordance with the internal law
of the State of Texas. Should any action, at law or in equity, arise out of the terms of this
Agreement,exclusive venue for said action shall be in Tarrant County, Texas.
10.
MISCELLANEOUS
A. This Agreement gives no rights or benefits to anyone other than the City and
Subcontractor and there are no third-party beneficiaries.
B. Subcontractor shall certify in writing to the City that it is current in state franchise taxes,
pursuant to Article 2.45, Texas Business Corporation act,or that it is a non-profit corporation.
C. Subcontractor shall certify in writing to the City that it is current in Unemployment
Insurance taxes, Payday and Child Labor law monetary obligations, Proprietary School fees and
assessments, and has no outstanding Unemployment Insurance overpayment balance.
D. Upon termination of this Agreement, or CSC No. 33032, whether for cause or
convenience, all finished or unfinished documents, records, reports, photographs etc,purchased
or developed with funds awarded by the Board to the City, become the property of the Board at
its option. Subcontractor agrees to transfer title and deliver to the City, or the Board at the
City's direction, any property or products the Subcontractor has acquired or produced in
performance of this Agreement. If Subcontractor refuses to afford such rights to the Board, the
City shall promptly bring such refusal to the attention of the Board.
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E. If Subcontractor, or any of its employees, agents, officers, or representatives have
knowledge of suspected fraud, program abuse, possible illegal expenditures, unlawful activity,
violations of law or Board or Tarrant County Workforce rules, policies and procedures
occurring under any funds awarded by the Board to the City, Subcontractor agrees to report
such information to the City and to the designated Board Staff member no later than five (5)
working days from the date of discovery of such act.
F. Subcontractor shall make full written disclosure of any interest, fact or circumstance
which does or may present a potential conflict of interest under this Agreement in accordance
with city policies and Chapter 176 of the Local Government Code. Such conflict of interest
disclosure statement shall be updated, as circumstances require,but at least annually.
G. Subcontractor may not deny services under this Agreement to any person and is
prohibited from discriminating against any employee, applicant for employment, or beneficiary
because of race, color, religion, sex, national origin, age, physical or mental disability,
temporary medical condition,political affiliation or belief, citizenship or his or her participation
in any Workforce Investment Act Title I-financially assisted program and/or activity.
Subcontractor shall take appropriate steps to ensure that the evaluation and treatment of
employees and applicants for employment are free from discrimination.
H. Subcontractor shall certify in writing, by utilizing Attachment B — Certification
(Attachment D to CSC No. 33032), that it will not use any funds under this Agreement in any
way to attempt to influence in any manner a member of Congress to favor or oppose any
legislation or appropriation by Congress, or for lobbying with State or local legislators.
I. Subcontractor shall certify in writing, by utilizing Attachment B — Certification
(Attachment D to CSC No. 33032), that neither it nor its principals are presently debarred,
suspended, proposed for debarement, declared ineligible, or voluntarily excluded from
participating in this agreement by any federal department or agency.
J. Subcontractor agrees, as evidenced by completion of Attachment B — Certification
(Attachment D to CSC No. 33032), that it will provide a drug-free workplace in compliance
with the Drug-Free Workplace Act of 1988 (102 Stat. 4304, P.L. 100-690,Title V, Subtitle D).
K. Subcontractor understands and acknowledges that the City is a governmental entity
under the laws of the state of Texas, and as such, all documents, records, or information created
pursuant to this Agreement are subject to public inspection in accordance with Chapter 552 of
the Texas Government Code.
L. Subcontractor will provide acknowledgement of funding for the project by the U.S.
Department of Health and Human Services, Workforce Solutions for Tarrant County and the
City of Fort Worth in any reports or printed material. The City will provide appropriate
language for your use.
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11.
FORCE MAJEURE
If, by reason of Force Majeure as hereinafter defined, any party shall be rendered
wholly or partially unable to carry out its obligations under this Agreement, then such party
shall give written notice of the particulars of such Force Majeure to the other party within a
reasonable time after the occurrence thereof. The obligations of the party giving such
notice, to the extent affected by such Force Majeure, shall be suspended during the
continuance of the inability claimed and for no longer period, and any such party shall be in
good faith and exercise its best efforts to remove and overcome such inability.
The term"Force Majeure" as utilized herein shall mean and refer to acts of God; strikes,
lockouts or other industrial disturbances; acts of public enemies; orders of any kind of the
government of the United States, the State of Texas, or any other civil or military authority;
insurrections; riots; epidemics; landslides; earthquakes; lightning; fires; hurricanes; storms;
floods; washouts; or other natural disasters; arrest; restraint of government and people; civil
disturbances; explosions; breakage or accidents to machinery, pipelines or canals; or other
causes not reasonably within the control of the party claiming such inability. Force Majeure
shall not excuse the obligation of Customer to pay for emergency water service provided under
this Agreement.
12.
FISCAL FUNDING OUT
In the event no funds or insufficient funds are appropriated and budgeted or are
otherwise unavailable by any means whatsoever in any fiscal period for payments due under
this Agreement, then the City will immediately notify Subcontractor of such occurrence and
this Agreement shall be terminated on the last day of the fiscal period for which
appropriations were received without penalty or expense to the City of any kind whatsoever,
except to the portions of annual payments herein agreed upon for which funds shall have
been appropriated and budgeted or are otherwise available. Provided, however, that this
Section is not intended to grant to the City an independent ground for termination of this
agreement separate and apart from any grounds for termination for non-appropriation or
non-availability of funds which would otherwise be provided to City.
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13.
RIGHT TO AUDIT
Subcontractor agrees that the City shall, until the expiration of three (3) years after
final payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of the Subcontractor involving transactions
relating to this Agreement. Subcontractor agrees that the City shall have access during
normal working hours to all necessary facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of this
section. The City shall give Subcontractor reasonable advance notice of intended audits.
If the Subcontractor spend or receive $500,000 or more in federal or state funding
during any fiscal year in which the agreement is in effect, then the Subcontractor will
provide a Single Audit Report to the City. If the Subcontractor does not provide a Single
Audit Report to the City, then it must provide verification that a Single Audit Report is not
required.
EXECUTED on this A5ky of C-1- 32006.
ATTEST: CITY OF FORT WORTH:
f)(�s ajt-4� By:
City Secreta Libby Watson
Assistant City Manager
APPROVED AS TO FORM APP VAL
AI D LEGALITY:
Assistant City-Xxorney Vanessa Boling,Di ector
Community Relations Department
UNIVERSITY OF TEXAS AT ARLINGTON r
-Contract Authori zatiok
— I '
[date
Jeremy Forsberg
Director, Grant and Contract Services
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ATTACHMENT"A"—SCOPE OF WORK
Evaluation Design
A team of faculty, staff and graduate students from the Community Services Center
of the University of Texas at Arlington School of Social Work will conduct a process and
outcome evaluation of the project. The evaluation plan involves a mixed-method
(qualitative and quantitative) design intended to assess how well the project achieved the
overall goal of preparing preschool aged children for kindergarten in two neighborhoods in
Tarrant County with large proportions of low-income and English learning families. These
methods will include pre-post test assessment of parent and caregiver behaviors, semi-
structured interviews with council participants and project personnel, focus groups with
parents and caregivers, participant observation, and descriptive analysis of project outputs
such as service utilization, task completion and protocol changes. The evaluation will be
guided by eight questions that correspond to the objectives and needs outlined in the project.
Evaluation Procedures
Protection of Human Subjects
At the onset of the project implementation, an application for approval from the
University of Texas at Arlington's Institutional Review Board (IRB) will be submitted.
Procedures will be established to protect project participant's rights to confidentiality, to be
free of harm and to provide informed consent as these issues relate to evaluation procedures.
All data used by evaluators will be stripped of identifying information and reported in
aggregate form.
All efforts will be made to ensure that the evaluation process is sensitive to the needs
of diverse populations. These efforts will include translating documents into Spanish,
conducting interviews in Spanish when necessary, and training interviewers in issues of
cultural sensitivity and awareness. Additionally, interviews and focus groups will either be
conducted by telephone or held in facilities that accessible to disable populations.
Data Collection Procedures
Data will be collected from several different sources including:
Pre and Post Assessments of Parents and Caregivers: Service providers with the
project will be responsible for administering the pre and post versions of standardized
assessment instruments at the intake and follow-up time periods. These raw data,
containing no identifying information, will be given to the evaluation team to enter into
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SPSS. Service providers will use tracking numbers to link pre and posttests. Members of
the evaluation team will provide training to service providers to ensure consistency in
assessment procedures.
Service Utilization Data: Using the same tracking numbers identified in the
previous item, service providers will collect demographic and service utilization data on all
participants, such as time spent using services, number of sessions attended, ethnicity, age,
level of education, income, and other variables deemed relevant by project planners.
SessionJEvent Attendance: Service providers will track the number of persons
attending each training session or event and the dates during which these were held.
Project Staff and Focus Group Participant Interviews: Semi-structured interviews
with project personnel and focus groups composed of parents and caregivers will be
conducted to assess their perceptions of project implementation and any unanticipated
impacts (individually or in the community). Key project personnel will be interviewed
quarterly. Two parent focus groups and two caregiver focus groups will be conducted
during the last quarter of the project. Interviews and focus groups will last approximately
30-90 minutes and participants will be selected based on their roles and involvement in the
project. The interviews will consist of pre-determined open and close-ended questions, and
interviewers will be permitted to ask follow-up probing questions. Participants' answers
will be documented through the interviewer's field notes and will be transcribed into
computerized text files.
Participant Observation: Members of the evaluation team will attend meetings of
the local councils and other selected planning meetings to assess project implementation.
Interviews with Early Literacy Neighborhood Council Members: All members of
the Neighborhood Early Literacy Councils will be invited to participate in semi-structured
interviews to assess their involvement with and perceptions of the council activities. These
interviews will take approximately 30-60 minutes and will include both open and close
ended questions.
Document Review: Several types of documents will be collected to review as part of
the process evaluation. These include but are not limited to: the project proposal narrative,
forms used to track service delivery, products and planning documents produced by the
councils, and other outreach or service provision-related materials.
Data Analysis and Reporting
The evaluation team will produce a summary report thirty (30) days following the
end of the grant cycle. This report will include a brief executive summary of key findings
as well as detailed analysis of program processes and outcomes. Methods of analysis will
include descriptive, bivariate and multivariate statistical analysis, assessment of data
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reliability (qualitative and quantitative), and content analysis of qualitative data. Statistical
data will be entered into an SPSS database where parents and caregivers are the units of
analysis. Qualitative data will be transcribed into Rich Text Files and imported into a
software package called Nvivo which facilitates the analysis and management of text data.
Key Personnel
Dr. Emily Spence, Principal Investigator of the evaluation contract, will oversee the
evaluation process and be responsible for ensuring implementation of the proposed design.
Dr. Spence has been an evaluator for federal, state, and locally funded projects and has
written technical reports and published findings in peer reviewed journals. She is the
Director of Community Development Services at UTA and supervises students completing
internships and graduate assistantships with the Community Services Center. Melissa
Reeves, Interim Director of the Community Services Center, will be co-Principal
Investigator and will assist in the oversight of the evaluation, data collection, analysis, and
development of the summary report. Ms. Reeves has been employed with the Community
Services Center since 1999 and has coordinated the center's previous evaluation contracts
involving early childhood education projects. Dr. Spence and Ms. Reeves will be assisted
by graduate social work students enrolled in the MSSW and PhD programs.
Table 1. Evaluation Objectives, Questions,Data Sources and Methods of Analysis
Increase the capacity 1. To what extent did the **Standardized Approach:Calculate and
of 300 parents and parents and caregivers increase instruments to be compare pre-post changes
115 caregivers to behaviors intended to promote selected separately for parents and
facilitate the school preparedness? administered at caregivers,assess magnitude
development of 2. To what extent were intake(project of change,examine influence
literacy,language parents and caregivers involved onset)and follow- of time spent on project
comprehension, in the project? up. Analysis:T-test with effect
expressive language, **Measurement of size calculations for both
and social emotional time spent on groups,repeated measures
and motor skills that project activities Analysis of Covariance
promote school (attending training, (ANCOVA)
preparedness. sessions,
etc.).
Increase 3. In what ways were *Participant Approach:Provide a
involvement of community members involved in observation by qualitative analysis of the
community members the Neighborhood Early Literacy members of the activities and preliminary
in efforts to promote Council? evaluation team at outcomes of the Council.
early childhood 4. How do Council Council meetings. Analysis: Qualitative content
development in members plan to promote short * Semi-structured analysis of field notes,
targeted geographic and long-term changes in the interviews with transcribed interview notes,
areas. community? Council members. and Council-produced
5. What were the activities *Review of documents.
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of the Council during its first documents
year of development? produced by the
Council.
Establish two 6. Were there any deviations *Participant Approach:Compare
neighborhood early between project plans and the observation in proposal implementation
literacy hubs to actual implementation process? planning meetings plan and timeline to actual
serve as early If yes,what led to the deviations, *Quarterly process,gather feedback
teaming support how were they handled and how interviews with for program improvement
centers for educating did they impact the project? program staff and assess unanticipated
parents,caregivers, 7.How do parents and * Project proposal outcomes and provide
and childcare caregivers perceive their *Focus groups of general description of
providers about experiences and satisfaction with parents and service delivery.
child development. the project? caregivers Analysis: Content
8.What were the program *Program analysis of qualitative
outputs in terms of service attendance and data and descriptive
provision and characteristics of service delivery summary statistics.
program users? records
Deliverables and Payment Schedule
Phase 1 —Project Start up 20%
Initial Consultations and Coordination with Camp Fire USA and City of Fort Worth
Approval by City of Fort Worth for evaluation design and implementation
Design Pre and Post-test Assessments for use with Parent and Caregiver Training program
Train Camp Fire Staff to ensure consistency in assessment procedures
Phase 2—Implementation 15%
Gain approval from University of Texas at Arlington's Institutional Review Board for
protection of human subjects in quantitative and qualitative studies
Review Data Collected by Service Provider after 3 months and after 6 months of
operation to ensure quality of data received
Recommend changes, if needed,to the type and quantity of data collected
Begin collecting data through observations of training sessions, neighborhood literacy
councils and planning meetings and interviews with participants
Input data from trainings collected by service providers
Phase 3 —Complete Data Collection and Analyze Data 25%
Complete Observation Record process(at min least 6 times during project)
Complete Conduct Project Staff Interviews(at minimum 4 times during project)
Conduct Interviews and/or Focus Groups with Early Literacy Neighborhood Council
Members(at least 2 during project)
Conduct two parent focus groups and two caregiver focus groups during the last quarter
of the project.
Input final data from trainings by collected service providers
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fo
Phase 4-- Initial Analysis and Recommendations 15%
Analyze results and meet with the City to report initial findings
Prepare First Draft Report and submit to the City of Fort Worth by within two weeks of
the completion of the project
Phase 5—Final Report 25%
Prepare five copies of the full report of evaluation including executive summary,
findings,and recommendations
Submit final report within 30 days of the date of project completion
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ATTACHMENT"B"-CERTIFICATIONS
Lobbying
This certification is required by the Federal Regulations, implementing Section 1352 of the
Program Fraud and Civil Remedies Act, Title 31 U.S. Code, for the Department of Agriculture
(7 CFR Part 3018), Department of Labor(29 CFR Part 93), Department of Education(34 CFR
Part 82), Department of Health and Human Services(45 CFR Part 93).
The undersigned certifies that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal grand award, grant, loan or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any Agency,
a Member of Congress, and officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal grant award, grant, loan or
cooperative agreement, the undersigned shall complete and submit Standard Form —
LLL,"Disclosure Form to Report Lobbying", in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all sub-awards at all tiers(including sub-grant awards, sub-grants,
and grant awards under grants, loans, and cooperative agreements) and that all sub-
recipients shall certify and disclose accordingly.
Debarment, Suspension, and Other Responsibility Matters
This certification is required by the Federal Regulations, implementing Executive Order 12549,
Government-wide Debarment and Suspension, for the Department of Agriculture (7 CFR Part
3017), Department of Labor (29 CFR Part 98), Department of Education (34 CFR Part 85),
Department of Health and Human Services(45 CFR Part 76).
The undersigned certifies that neither it nor its principals:
(1) Are presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from participation in this transaction by any federal department of
Agency.
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(2) Have not within a three-year period preceding this grant award been convicted of or had
a civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State
or Local) transaction or grant award under a public transaction, violation of Federal or
State antitrust statues or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen
property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity with commission of any of the offenses enumerated in Paragraph
(2)of this certification;and,
(4) Have not within a three-year period preceding this grant award had one or more public
transactions terminated for cause or default.
Drug-Free Workplace
This certification is required by the Federal Regulations, implementing Sections 5151-5160
of the Drug-Free Workplace Act,41 U.S.C. 701; for the Department of Agriculture(7 CFR
Part 3017),Department of Labor(29 CFR Part 98),Department of Education(34 CFR Part
85),and Department of Health and Human Services(45 CFR Part 76).
The undersigned certifies that it shall provide a drug-free workplace by:
(a) Publishing a policy statement notifying employees that the unlawful manufacture,
distribution, dispensing,possession or use of a controlled substance is prohibited in
the workplace and specifying the consequences of any such action by an employee;
(b) Establishing an ongoing drug-free awareness program to inform employees of the
dangers of drug abuse in the workplace, the Board's policy of maintaining a drug-
free workplace, the availability of counseling, rehabilitation and employee
assistance programs, and the penalties that may be imposed on employees for drug
abuse violations in the workplace;
(c) Providing each employee with a copy of the policy statement;
(d) Notifying the employees in the policy statement that as a condition of employment
under this grant award, employees shall abide by the terms of the policy statement
and notifying the employer in writing within five days after any conviction for a
violation by the employee of a criminal drug statute in the workplace;
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(e) Notifying the Agency within ten days of receipt of a notice of a conviction of an
employee; and,
(f) Taking appropriate personnel action against an employee convicted of violating a
criminal drug statute or requiring such employee to participate in a drug abuse
assistance or rehabilitation program.
Certification
These certifications are a material representation of fact upon which reliance is placed when
entering into this transaction. Signature by an authorized representative of the awardee and
return of this document to the Agency are prerequisites for finalizing the award.
Where the undersigned awardee is unable to certify to any of the statements above, an
explanation shall be attached.
The undersigned certifies that the indicated statements are true and correct and understands
that making a false statement is a material breach of the grant award and is grounds for grant
award cancellation.
The person signing this grant award on behalf of the awardee hereby warrants that he/she has
been fully authorized to execute this grant award on behalf of the awardee and to legally bind
the awardee to all the terms,performances and provisions herein set forth.
-7l
Sign re a
Jeremy Forsberg, Director Grant and Contract Services
Typed/Printed Name and Title of Authorized Representative
The University of Texas at Arlington
Organization
701 South Nedderman Dr., Box 19145
Address
Arlington,Texas 76019
City, State,Zip Code
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/1/2005 - Ordinance No. 16675-11-2005
DATE: Tuesday, November 01, 2005
LOG NAME: 07ELOAGRANT REFERENCE NO.: **C-21112
SUBJECT:
Authorize the Execution of a Contract with Workforce Solutions for Tarrant County for the City of
Fort Worth to Implement Activities of an Early Learning Opportunities Act Grant; Authorize the Use
of In-kind Funds; Authorize the Waiver of Indirect Costs; Adopt the Appropriation Ordinance;
Authorize Contracts with Community Services Center of the University of Texas at Arlington, Camp
Fire USA First Texas Council, United Way of Tarrant County and Liberation Community, Inc., to
Fulfill the Obligations of the Grant
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a contract with Workforce Solutions for Tarrant County for
$687,138 for the City to serve as project manager for the Early Learning Opportunities Act Grant, to create
two neighborhood early literacy hubs and to contract for services and goods to fulfill the obligations of the
grant;
2. Authorize the use of$124,988 for in-kind funds as part of the 15% required match for this grant;
3. Authorize the waiver of indirect costs as a portion of the in-kind match;
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $812,126 from available funds;
5. Authorize the execution of a contract with Community Services Center of the University of Texas at
Arlington's School of Social Work in an amount not to exceed $48,567 for project evaluation, contingent
upon receipt of the grant;
6. Authorize the execution of a contract with Camp Fire USA First Texas Council in an amount not to
exceed $108,800 to conduct 175 parent education and caregiver training sessions including materials and
conduct 180 onsite visits for technical assistance to childcare centers, family childcare providers and
informal caregiver providers, contingent upon receipt of the grant;
7. Authorize the execution of a contract with United Way of Tarrant County in an amount not to exceed
$90,000 to conduct a public relations campaign in the targeted areas and print a resource guide of early
literacy resources, contingent upon receipt of the grant; and
8. Authorize the execution of a contract with Liberation Community, Inc., in an amount not to exceed
$7,200 to conduct eight "Community of Leaders" training retreats for neighborhood stakeholders connected
with Neighborhood Literacy Hubs.
DISCUSSION:
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On October 12, 2004, the City Council approved Resolution No. 3131, accepting an Early Childhood
Community Action Plan presented by a community task force. On July 5, 2005, (M&C G-14844) the City
Council approved designating Workforce Solutions for Tarrant County, through its Child Care Community
Advisory Council, to serve as the Designated Local Council on behalf of the City of Fort Worth for the
purposes of applying for an Early Learning Opportunity Act (ELOA) grant from the U.S. Department of
Health and Human Services and designated Workforce Solutions to serve as the fiscal agent for the grant.
On October 3, 2005, Workforce Solutions received notice that the ELOA grant application was
approved. The grant stipulates that the Community Relations Department of the City of Fort Worth will serve
as the lead agency and project manager for implementation of the grant activities. Other major partners in
the grant include Fort Worth Public Health, Fort Worth Public Library, United Way of Tarrant County, Camp
Fire USA, Child Care Associates, Head Start, Fort Worth Independent School District and University of
Texas at Arlington.
The ELOA project involves a multi-level, inclusive approach to affect sustainable community change around
the importance of early childhood activities for children 0-5 years old to develop readiness skills needed for
literacy. Two Neighborhood Literacy Hubs will be created with funding from this grant: one on the north
side at North Tri-Ethnic Community Center, a city facility and the second at Polytechnic Community Center,
a faith-based facility. Project partners selected the sites based on low test scores of area children entering
kindergarten, large numbers of low-income families, interest from managers at hub locations and capability
of residents in the selected areas to form strong community councils.
At each hub, a Neighborhood Early Literacy Council comprised of neighborhood stakeholders will help
guide and advise the project locally and ensure community level commitment to the work. Leadership
development and capacity building of the local leaders and community advocates are important
components of the grant. The project will engage a variety of community partners including schools, faith
communities, community centers, child care providers, libraries, health care providers, social service
agencies and local businesses.
Other major activities include awareness and education sessions for parents and informal caregivers, as
well as training for child care workers and others who influence the lives of young children and a community
awareness campaign.
The contract will also provide:
-- $256,429 to fund 3.5 FTE positions in the Community Relations Department
-- $138,860 in materials and incentives for parents, caregivers and children, operating and meeting
supplies, computers and consumables
-- $27,840 for training and travel for capacity building and presentation fees to national speakers
-- $9,442 for IT networking, phones and mileage reimbursement
The local in-kind match of $124,988 for the grant is provided from a percentage of salaries and indirect
costs of Community Relations and Public Health Department employees who will be working on the project,
office space and meeting space used by the project and a contractual match from Camp Fire USA. No
cash match from the City is required.
The Early Literacy Project target areas are in COUNCIL DISTRICTS 2, 5, and 8.
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FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated in
the Grant Fund.
TO Fund/Account/Centers FROM Fund/AccounVCenters
GR76 451459 007208068000 $687,138.00
GR76 488339 007208068000 $124,988.00
GR76 5XXXXX 007208068010 $687,138.00
GR76 517040 007208068020 $124,988.00
Submitted for City Manager's Office by: Libby Watson(6140)
Originating Department Head: Vanessa Ruiz Boling (7525)
Additional Information Contact: Kathy Livingston (6129)
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