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HomeMy WebLinkAboutContract 51588 .. CITY SECRETARY CONTRACT NO.__fJ22 'LO�� INTERLOCAL AGREEMENT FOR FIRE SERVICES I�°�Q�P�y F. INTERLOCAL Agreement for Fire Services("Agreement') is entered into by and between the City of Fort Worth, a home rule municipality in the State of Texas ("Fort Worth"), acting by and through Valerie Washington, its duly authorized Assistant City Manager, and the City of White Settlement, a home rule municipality in the State of Texas ("White Settlement'), acting by and through Jeff James, its duly authorized City Manager. Fort Worth and White Settlement are sometimes hereinafter referred to individually as the "Party" and collectively as the "Parties". WHEREAS, the governmental entities which are Parties to this Agreement desire to enter into an agreement concerning mutual aid fire services; and WHEREAS, the Texas Government Code,Chapter 791,the"Interlocal Cooperation Act,"authorizes local government entities to enter into interlocal contracts for governmental purposes; and WHEREAS,the Texas Government Code 791.006 specifically authorizes interlocal agreements for fire services; NOW, THEREFORE, it is mutually agreed by the Parties hereto to enter into this Agreement upon the following terms: I. Services to be Performed. The services to be performed under this Agreement are as listed in Attachment A, which is attached hereto and considered apart hereof for all purposes. The services performed shall be subject to the Operating Provisions in Attachment B, which is attached hereto and considered apart hereof for all purposes. II. Costs Reimbursed. White Settlement and Fort Worth agree to reimburse each other for actual costs other than ordinary operating costs incurred by each other in the performance of this Agreement. Reimbursement shall be made on an incident-by-incident basis and shall be made subsequent to a submission of an invoice by the Party incurring costs to the other Party. Notwithstanding the above, each Party shall be responsible for all costs associated with its own equipment, including damage and breakage. III. Term of Agreement and Termination. The term of this Agreement shall be for one year beginning upon approval by both Parties and renewing automatically for additional one-year periods. Either Party may terminate this Agreement upon sixty days notice in writing to the other Party. IV. Liability. Each Party to this Agreement shall at all times be and remain legally responsible for the conduct of their respective fire department employees regardless of whether such employees were performing duties under this Agreement at the request of the requesting City and regardless of whether such employees were acting under the authority, direction, X-. `HJ. JOAA 1 AUX31133S Alli +ONOMN 11fou:10 specifically permitted by section 791.006(a-1)of the Texas Government Code("Code")and is intended to be different than the liability otherwise assigned under section 791.006(a) of the Code. Each Party hereby waives all claims against the other Party for compensation for any loss, damage, personal injury or death occurring as a consequence of the performance of this Agreement. Neither Party shall be reimbursed by the other Party for costs incurred pursuant to this Agreement. Personnel who are assigned, designated, or ordered by their governing body to perform duties pursuant to this Agreement shall received the same wage, salary, pension, and all other compensation, benefits and rights for the performance of such duties, including injury or death benefits and Worker's Compensation benefits, as though the service had been rendered within the limits of the requesting City where he or she is regularly employed. All wage and disability payments, pension payments, damage to equipment and clothing, medical expenses, and expenses of travel, food, and lodging or any benefits or payments to which an individual is entitled shall be paid by the City in which the employee in question is regularly employed. All equipment used by the responding City in carrying out this Agreement will, during the time response services are being performed, be owned, leased, or rented by such responding City. All employees acting on behalf of a responding City at the request of a requesting City will, during the time response services are being performed, be employees of the responding City for all purposes, including any claims for Worker's Compensation that may arise during the time such services are being rendered. At all times while equipment and personnel of the responding City are traveling to, from, or within the geographical limits of the normal response area of the requesting City in accordance with the terms of this Agreement, such personnel and equipment shall be deemed to be employed or used, as the case may be, in the full line and cause of duty of the responding City. Further, such personnel shall be deemed to be engaged in a governmental function of their City. Nothing herein shall be construed to be a waiver of immunity under the Texas Tort Claims Act by either Party. V. Independent Contractor. Each Party shall operate under this Agreement as an independent contractor, and not as an agent, representative, servant or employee of the other. Subject to the terms of this Agreement, each Party shall have the right to control the details of its performance hereunder. 3 VI. Notice. Unless otherwise provided herein, all notices required or permitted by this Agreement shall be made to the following addresses: City of Fort Worth City Manager's Office Attn: Valerie Washington, Assistant City Manager 200 Texas St. Ft. Worth, Texas 76102 City of White Settlement Attn: Jeff James, City Manager 214 Meadow Park Drive White Settlement, TX 76108 VII. Payments. Any and all payments arising under this Agreement for the performance of governmental functions or services must be made from current revenues available to the paying Party. VIII. Compliance. Both Parties shall comply with all Federal, State and City statutes, ordinances and regulations applicable to the performance of the services under this Agreement. IX. Entire Agreement. This writing embodies the entire agreement and understanding between the Parties hereto, and there are no other agreements and understandings, oral or written,with reference to the subject matter hereof that are not merged herein and superseded hereby. X. Amendments. No alteration, change, modification or amendment of the terms of this Agreement shall be valid or effective unless made in writing and signed by both Parties hereto and approved by appropriate action of the governing body of each Party. XI. Waiver. No waiver of performance by either Party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants, and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. XII. Governing Law and Venue. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas— Fort 4 Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. XIII. Successors and Assigns. Neither Party hereto shall assign, sublet or transfer its interest herein without prior written consent of the other Party, and any attempted assignment, sublease, or transfer of all or any part hereof without such prior written consent shall be void. This Agreement shall be binding upon and shall inure to the benefit of Fort Worth and White Settlement and their respective successors and permitted assigns. XIV. No Third-Party Beneficiaries. The provisions and conditions of this Agreement are solely for the benefit of Fort Worth and White Settlement, and any lawful successor or assign, and are not intended to create any rights, contractual or otherwise, to any other person or entity. XV. Severability. If any provision of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. XVI. Force Majeure. It is expressly understood and agreed by the Parties to this Agreement that if the performance of any obligations hereunder is delayed by reason of war; civil commotion;acts of God; inclement weather; governmental restrictions, regulations, or interferences; fires; strikes; lockouts, national disasters; riots; material or labor restrictions; transportation problems; or any other circumstances which are reasonably beyond the control of the Party obligated or permitted under the terms of this Agreement to do or perform the same, regardless of whether any such circumstance is similar to any of those enumerated or not, the Party so obligated or permitted shall be excused from doing or performing the same during such period of delay, so that the time period applicable to such requirement shall be extended for a period of time equal to the period such Party was delayed. XVII. Contract Construction. The Parties acknowledge that each Party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting Party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. XVIII. Captions. Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. XIX. Right to Audit. 5 White Settlement agrees that Fort Worth will have the right to audit the financial and business records of White Settlement that relate to the services provided (collectively "Records") at any time during the Term of this Agreement and for three (3) years thereafter in order to determine compliance with this Agreement. Throughout the Term of this Agreement and for three (3) years thereafter, White Settlement shall make all Records available to Fort Worth at 214 Meadow Park Drive, White Settlement, TX 76108, following reasonable advance notice by Fort Worth and shall otherwise cooperate fully with Fort Worth during any audit. Fort Worth agrees that White Settlement will have the right to audit the financial and business records of Fort Worth that relate to the services provided (collectively"Records")at any time during the Term of this Agreement and for three (3) years thereafter in order to determine compliance with this Agreement. Throughout the Term of this Agreement and for three (3) years thereafter, Fort Worth shall make all Records available to White Settlement at 200 Texas Street, Fort Worth, Texas following reasonable advance notice by White Settlement and shall otherwise cooperate fully with White Settlement during any audit. Notwithstanding anything to the contrary herein, this Section XIX shall survive expiration or earlier termination of this Agreement. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.] 6 Executed thiseq day ofIZQA.D. 20 ATTEST: Y CITY O FORT WORTH Ci(y Secrew alerie Washington fie` Assistant City Manager APPROVED S TO FORM AND L I M&C: NA City Attorney 1295:, IV��f Date: ATTEST: CITY OF WHITE SETTLEMENT By: City Secreta eff James City Manager Date: Date: ��j City of Fort Virth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Nar64 9f Employee Title OFFICIAL RECOR CITY SECRETARY F`I". WC)Rlr4, Thi ATTACHMENT "A" I. MUTUAL AID RESPONSE (non-automatic) A. Fort Worth: 1) Fort Worth Fire Department's response to White Settlement shall be limited to assistance within White Settlement city limits. 2) Upon request and notification, Fort Worth Fire Department's response to White Settlement during "working" structure fires shall be on an "as needed basis"yet shall not exceed a normal one-alarm assignment as described by the Fort Worth Fire Department. 3) Upon request and notification, Fort Worth Fire Department's response to White Settlement during emergency medical incidents shall be on an "as needed basis" and shall include a minimum of one engine/quint. 4) Upon request and notification, Fort Worth Fire Department's response to White Settlement during grass fire incidents will be on an "as needed basis" and shall include a minimum of one brush truck. 5) Hazmat response per FWFD SOP S6601 R5 and Technical Rescue response per FWFD SOP 6402 R4 will be activated upon notice and request from White Settlement that a hazardous material or technical rescue situation exceeds White Settlement's capability and presents a significant threat to life-safety or property. 6) All outlined responses are subject to availability of personnel and equipment. B. White Settlement: 1) Upon request and notification, White Settlement's response to Fort Worth during "working" structure fires shall be on an "as needed basis" and shall include a minimum of one engine/quint staffed with a minimum of 3 paid firefighters. 2) Upon request and notification, White Settlement's response to Fort Worth during emergency medical incidents shall be on an "as needed basis" and shall include a minimum of one engine/quint staffed with a minimum of 3 paid firefighters. 3) Upon request and notification, White Settlement's response to Fort Worth during grass fire incidents shall be on an "as needed basis" and shall include a minimum of one brush truck. 4) All outlined responses are subject to availability of personnel and equipment. 8 ATTACHMENT "B" Operating Provisions I. Any dispatch of equipment and personnel pursuant to this Agreement is subject to the following conditions: A. Any request for aid hereunder shall include a statement of the amount and type of equipment and number of personnel that are needed, but the amount and type of equipment and number of personnel to be furnished shall be determined by a representative of the responding city. White Settlement would provide a fire company staffed by certified firefighters as certified by the Texas Commission on Fire Protection. B. In areas where common jurisdictional boundaries exist, it is conceivable that accurate determination of jurisdiction may not be possible upon receipt of an alarm. In such cases, it is deemed appropriate and in the best interest of the public for the entity receiving the alarm to dispatch its forces and to notify the other affected entities of the alarm. The requested entity will respond, if able to, as conditioned by this agreement. C. In the event that the responding city is unable to respond to the request for assistance, the fire chief or designee of the responding city shall immediately notify the fire department of the requesting city that no response can be made. D. Personnel from the Fire Department of the responding city shall report to the officer in charge of the requesting city at the location to which the equipment are dispatched and shall be subject to the orders of that official. At all times the ultimate control and responsibility of the personnel from the responding city shall remain with the highest ranking fire officer from the responding city at the scene. The Command Post will be staffed by representatives from both White Settlement and Fort Worth so that a "Unified Command" is established. E. Personnel from the Fire Department of the responding city shall be released by the officer in charge from the requesting city when the services of the responding city are needed within the area for which it normally provides fire protection. F. A working accountability system in accordance with NFPA guidelines shall be established at every incident. G. The departments shall conduct a minimum of one joint training session and/or exercise annually H. The FWFD will extend training opportunities to the White Settlement Fire Department personnel on a regular basis so that they become familiar with the protocols,procedures, strategies and tactics, and equipment as used by the FWFD. Il. All equipment used by the responding Fire Department in carrying out this Agreement will,at the time of action hereunder, be owned, leased, or rented by the Responding Party. 9