HomeMy WebLinkAboutContract 32491STATE OF TEXAS §
COUNTY OF TARRANT, DENTON, WISE §
WHEREAS, World Affairs Council of Greater Fort Worth promotes Fort Worth in the
international arena and continues hosting important international visitors who tour the country
under the auspices of the International Visitor program; and
WHEREAS, the City of Fort Worth desires to contract with the World Affairs Council of
Greater Fort Worth to have such services provided which benefit the Fort Worth community; and
WHEREAS, the World Affairs Council of Greater Fort Worth has offered to provide such
services to citizens of the City of Fort Worth;
NOW, THEREFORE, THIS CONTRACT FURTHER WITNESSETH:
That for and in consideration of the mutual covenants, promises and agreements
contained herein, the City of Fort Worth ("City"), a home -rule municipal corporation acting by
and through Richard Zavala, its duly authorized Interim Assistant City Manager, and the World
Affairs Council of Greater Fort Worth, ("Contractor') a nonprofit Texas corporation acting by and
through William Kramer, its duly authorized President, do hereby covenant and agree as
follows:
1.
Contractor covenants and agrees to promote Fort Worth in the international arena and
continue hosting important international visitors who tour the country under the auspices of the
International Visitor program in Fort Worth, such services to be provided for a period beginning
October 1, 2005, and ending September 30, 2006.
2.
In consideration of the services to be performed hereunder by Contractor, City promises
and agrees to pay Contractor in one installment, the sum of Thirty-three Thousand Dollars
($33,000). Thirty-three Thousand Dollars ($33,000) will be used to hire a full time office
manager's position and pay related expenses to continue the services provided to official
international visitors as part of the State Department's Bureau of Education and Cultural Affairs
program.
At the end of each three-month quarter during the term hereof, Contractor shall submit a
report [Exhibit A] of its services rendered during each quarter and be subject to a review by the
City of its services and activities in performance of this contract.
3.
Either party may cancel this contract upon thirty (30) days notice in writing to the other
party of such intent to terminate. In the event of such termination, City shall reimburse
Contractor for the services performed up to the date of termination.
po oU "mayy" ,
4.
Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services to be performed under this agreement, and City shall have access
at all reasonable hours to offices and records of Contractor for the purpose of such monitoring.
5.
Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, servant, or employee of the City of Fort Worth. Contractor shall have exclusive control of
and the exclusive right to control the details of the services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, agents, servants, employees, subcontractors and program participants. The doctrine of
respondeat superior shall not apply as between the City and contractor, its officers, agents,
servants, employees, subcontractors, or program participants, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, agent, employee, or subcontractor of
Contractor is in the paid service of the City of Fort Worth.
6.
City shall in no way or under any circumstance be responsible for any property
belonging to Contractor, its officers, agents, employees, or subcontractors or program
participants, which may be lost, stolen, destroyed or in any way damaged; and Contractor
hereby indemnifies and holds harmless the City, its officers, agents, and employees, from and
against any and all claims or suits concerning such property.
7.
Contractor covenants and agrees to indemnify, hold harmless and defend, at its own
expense, the City, its officers, agents, servants, and employees, from and against any and all
claims or suits for property loss or damage and/or personal injury, including death, to any and all
persons of whatsoever kind or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or nonperformance of this
contract and agreement, and/or the services performed hereunder, whether or not cause, in
whole or in part, by alleged negligence of officers, agents, servants, or employees of the City of
Fort Worth; and Contractor hereby assumes all liability and responsibility of City, its officers,
agents, servants and employees, for any and all claims or suits of property loss or damage
and/or personal injury, including death, to any and all persons, of whatsoever kind of character,
whether real or asserted, arising out of or in connection with the execution, performance,
attempted and/or the services performed hereunder, whether or not cause, in whole or in part,
by alleged negligence of officers, agents, servants, or employees of City. ✓ f
In the event it is determined that Contractor has misused, misapplied or misappropriated
all or any part of the funds provided hereunder, Contractor agrees to indemnify, hold harmless
and defend the City of Fort Worth, its officers, agents, servants, and employees, from and
against any and all claims or suits resulting from such misuse, misapplication or
misappropriation.
8.
If Contractor, as a charitable or nonprofit organization, has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damage or injury, including
death, to persons or property, Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against the City.
9.
Contractor shall not assign or subcontract all or any part of its rights, privileges or duties
under this contract without the prior written consent of City, and any attempted assignment of
subcontract of same without such prior written approval shall be void and constitute a breach of
this agreement.
10.
Contractor, its officers, agents, employees and subcontractors, shall abide by and
comply with all laws, federal, state and local, including all ordinances, rules and regulations of
the City of Fort Worth. It is agreed and understood that, if City calls to the attention of
Contractor any such violation on the part of Contractor or any of its officers, agents, employees
or subcontractors, then Contractor shall immediately desist from and correct such violation.
11.
Contractor, in the execution, performance or attempted performance of this contract and
agreement, will not discriminate against any person or persons because of sex, race, religion,
color or national origin, nor will Contractor permit its officers, agents, employees, or
subcontractors to engage in such discrimination.
This agreement is made and entered into with reference specifically to Chapter 17,
Article III, Division 3, of the City Code of the City of Fort Worth ("Discrimination in Employment
Practices"), and Contractor hereby covenants and agrees that Contractor, its agents, employees
and subcontractors have fully complied with all provisions of same and that no employees, or
employee -applicant has been discriminated against by either Contractor, its agents, employees
or subcontractors.
12.
Contractor shall furnish a certificate of insurance as proof that it has secured and paid
for a policy of public liability insurance covering all public risks incident to or in connection with
the execution, performance, attempted performance or nonperformance of this contract and
agreement.
Such amounts shall be as follows:
Property damage, per occurrence $100,000
Bodily injury or death, per person $250,000
Bodily injury of death, per occurrence $500,000
with the understanding and agreement Contractor that such insurance amounts shall be revised
upward at City's option and the Contractor shall revise such amounts within thirty (30) days
following notice to Contractors of such requirements.
Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and the City of
Fort Worth from and against any and all Worker's Compensation claims arising from the work
and services provided under this contract.
13.
Contractor agrees that the City shall, until the expiration of three (3) years after final
payment under this Contract, have access to and the right to examine any directly pertinent
books, documents, papers and records of the Contractor involving transactions relating to this
Contract. Contractor agrees that the City shall have access during normal working hours to all
necessary Contractor facilities and shall be provided adequate and appropriate workspace in
order to conduct audits in compliance with the provisions of this section. The City shall give
Contractor reasonable advance notice of intended audits.
Contractor further agrees to include in all of its subcontractor agreements hereunder a
provision to the effect that the subcontractor agrees that the City shall, until the expiration of
three (3) years after final payment under the subcontract, have access to and the right to
examine any directly pertinent books, documents, papers and records of such subcontractor
involving transactions to the subcontract, and further that City shall have access during normal
working hours to all subcontractor facilities and shall be provided adequate and appropriate
workspace in order to conduct audits in compliance with the provisions of this paragraph. City
shall give subcontractor reasonable advance notice of intended audits.
14.
In the event no funds or insufficient funds are appropriated by the City in any fiscal
period any payments hereunder, City will notify Consultant of such occurrence and this Contract
shall terminate on the last day of the fiscal period for which appropriations were received without
penalty or expense to City of any kind whatsoever, except as to the portions of the payments
herein agreed upon for which funds shall have been appropriated.
15.
This written instrument constitutes the entire agreement by the parties hereto concerning
the work and services to be performed hereunder, and any prior or contemporaneous, oral or
written agreement, which purports to vary from the terms hereof shall be void.
16.
Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance of this contract and agreement, venue for said
action shall lie in Tarrant County, Texas.
17.
Notices. Notices to be provided hereunder shall be sufficient if forwarded to the other
party by hand -delivery or via U.S. Postal Service certified mail, postage prepaid, to the address
of the other party shown below:
Bridgette Garrett, Budget/Mgmt Services Director
City of Fort Worth
1000 Throckmorton St.
Fort Worth, Texas 76102
(817) 392-8518
William Kramer, President
World Affairs Council of Greater Fort
Worth
808 Throckmorton Street
Fort Worth, Texas 76102
(817) 212-2696
IN WITNESS WHEREOF, the parties h r to have exWytethisDA
eement in multiples in Fort
Worth, Tarrant County, Texas, this )17day of , A.D. 2005.
ATTEST:
4yj�
Marty Hendrix
City Secretary
APPROVED AS TO FORM AND LEGALITY: �sistant City Attorney
Date:
ATTEST:
CITY OF FORT WORTH
By:
Richard Zavala
Assistant City Manager (Interim)
Contract a thorization
bato
WORLD AFFAIRS COUNCIL OF
GREATER FORT WORTH
By: &4� //t44A��
William Kramer
President
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas,
on this day personally appeared William Kramer, known to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that the same was the act of
the World Affairs Council of Greater Fort Worth and that he executed the same as the act of
said World Affairs Council of Greater Fort Worth for the purpose and consideration therein
expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of.
A.D. 2005.
KELLY AYERY
.; MY COMMISSION EXPIRES -
November 25, 2006
STATE OF TEXAS §
COUNTY OF TARRANT §
MotAPu lic i and for
the State of T as
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas,
on this day personally appeared Richard Zavala, known to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that the same was the act of
the City of Fort Worth for the purpose and consideration therein expressed and in the capacity
therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of
A.D. 2005.
CLINTON4, 4K
SPRUILL III Notary Public in and for
IIVMn'viii► ESTATEOFRUS the State of Texas
? ` COMMISSION EXPIRES:
SEPTEMBER 15, 2009
J,
EXHIBIT A
World Affairs Council of Greater Fort Worth
Quarterly Report — Fiscal Year 2005/06
Mission:
To assist the citizens and organizations of Greater Fort Worth in developing, growing and
understanding their relationships with people, businesses and societies of other nations. To
promote the city of Fort Worth as a business and tourist opportunity by hosting official
international guests from governments, business, education, agriculture, defense and social
service organizations.
Objectives:
1. Engage the citizens of Fort Worth in international and cross cultural discussions.
2. Promote the city of Fort Worth to official State Department guests.
3. Hire an employee to staff our offices at the Fort Worth International Center.
4. Increase the number of official visitors to 200 in FY2005-06.
5. Begin a fund raising effort in 2006 to build the Council's financial resources.
Output Measures:
Agency Measures
Paid Memberships
International Visitors
Special Programs
Actual FY2003-04 Estimated FY2004-05
65
100
0
75
125
0
Projected FY2005-06
100
200
2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/4/2005
DATE: Tuesday, October 04, 2005
LOG NAME: 032005WORLDAFFR
REFERENCE NO.: **C-21056
SUBJECT:
Authorize the Execution of a Contract with the World Affairs Council of Greater Fort Worth
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract in the amount of
$33,000, with the World Affairs Council of Greater Fort Worth.
DISCUSSION:
Funding for this agency would provide salary and benefits to enable the World Affairs Council of Greater
Fort Worth to hire a full time office manager and pay related expenses to continue the services provided to
official, international visitors as part of the State Department's Bureau of Education and Cultural Affairs
program.
The World Affairs Council of Greater Fort Worth has been serving Fort Worth since 1961 in its role as an
umbrella, non -governmental organization to promote Fort Worth in the international arena. In affiliation with
the World Affairs Councils of America and the National Council of International Visitors, the organization is
the official U.S. Department of State International Visitor programming agency, hosting important
international visitors, who tour the country under the auspices of the International Visitor program.
During the FY2005-06 budget process, the City Council approved financial support in the amount of
$33,000 for the World Affairs Council of Greater Fort Worth. It is proposed that a contract be executed
between the City of Fort Worth and the World Affairs Council of Greater Fort Worth for the period of October
1, 2005, through September 30, 2006.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds have been budgeted in the FY2005-2006 General Fund adopted
budget for this expenditure.
TO Fund/Account/Centers
Submitted for Citv Manaaer's Office bv:
Oriainatina Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
GG01 539120 0906200 $33,000.00
Richard Zavala (Acting) (6222)
Bridgette Garrett (8518)
Jose Moreno (8349)
Logname: 032005 WORLDAFFR
Page 1 of 1