HomeMy WebLinkAboutOrdinance 19508-01-2011Ordinance No. 19508-01-2011
AN ORDINANCE INCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN
THE INDICATED FUNDS FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED
EXPENDITURES; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES
IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2010-2011 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
General Fund in the amount of $11,168,282.00 from existing encumbrance reserves; in the Municipal
Airports Fund in the amount of $153,413.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount; in the Water and Sewer Fund in the amount of $1,790,217.00 and
decreasing the unaudited, unreserved, undesignated retained earnings by the same amount; in the
Municipal Parking Fund in the amount of $136,402.00 and decreasing the unaudited, unreserved,
undesignated retained earnings by the same amount; in the Stormwater Utility Fund in the amount of
$6,611,902.00 and decreasing the unaudited, unreserved, undesignated retained earnings by the same
amount; in the Capital Projects Services Fund in the amount of $35,799.00 and decreasing the unaudited,
unreserved, undesignated retained earnings by the same amount; in the Equipment Services Fund in the
amount of $170,958.00 and decreasing the unaudited, unreserved, undesignated retained earnings by the
same amount; in the Information Systems Fund in the amount of $2,395,119.00 and decreasing the
unaudited, unreserved, undesignated retained earnings by the same amount; in the Crime Control and
Prevention District Fund in the amount of $3,408,955.00 from existing encumbrance reserves; in the Risk
Management Fund in the amount of $2,000,000.00 and decreasing the unaudited, unreserved,
undesignated retained earnings by the same amount; and in the Federal Awarded Assets Fund in the
amount of $20,367.00 and decreasing the unaudited, unreserved, undesignated retained earnings by the
same amount for encumbrance rollovers and designated expenditures.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No.19355 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant Cit Attorney
ADOPTED AND EFFECTIVE: January 4, 2011
City of Fort Worth, Texas
Mayor and Council Communication
~~~~_.~ ~ ~-=~ e e~~
COUNCIL ACTION: Approved on 1/4/2011 -Ord. No. 18508-01-2011
~~
DATE: Tuesday, January 04, 2011
LOG NAME: 02FY2011 ROLLOVER
REFERENCE NO.: G-17171
SUBJECT:
Adopt Supplemental Appropriation Ordinance for Fiscal Year 2011 for Rollover Encumbrances
RECOMMENDATION:
It is recommended that the City Council adopt the attached supplemental appropriation ordinance
increasing appropriations by the indicated amounts in the following funds:
1. General Fund by $11,168,282.00 from existing encumbrance reserves;
2. Municipal Airports Fund by $153,413.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
3. Water and Sewer Fund by $1,790,217.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
4. Municipal Parking Fund by $136,402.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
5. Stormwater Utility Fund by $6,611,902.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
6. Capital Projects Services Fund by $35,799.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
7. Equipment Services Fund by $170,958.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
8. Information Systems Fund by $2,395,119.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
9. Crime Control and Prevention District Fund by $3,408,955.00 from existing encumbrance reserves;
10. Risk Management Fund by $2,000,000.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount; and
11. Federal Awarded Assets Fund by $20,367.00 and decreasing the unaudited, unreserved,
undesignated retained earnings by the same amount.
DISCUSSION:
Logname: 02FY2011ROLLOVER Page 1 of4
The attached supplemental appropriation ordinance increases the Fiscal Year 2011 budget for
expenditures, specifically encumbered rollovers. The City Manager's Office (CMO) and the Budget and
Research Division of CMO, reviewed the items and recommend their approval. A list of encumbrances by
fund, department and amount is included below.
EXPLANATION OF ENCUMBRANCE ROLLOVERS
Encumbrances are used to reserve a portion of a department's budget for a specific purchase, most often
identified by a contract or purchase order. As goods are received or services rendered, the encumbered
amount is reduced by the amount of the expenditure (expense).
As annual appropriations expire on September 30th each year amounts encumbered on that date rollover
to the new fiscal year to become encumbered against the new budget. However, the corresponding funds
are not rolled over into the new fiscal year. Instead, the matching appropriations or operating funds are
closed and applied to the fund balance at year-end. Therefore, large value purchases must be
reappropriated in the new fiscal year so that the City may honor outstanding purchase orders, contracts
and other commitments without adversely impacting the new fiscal year's operating budget programs and
services.
The rollover of funds from the previous year to the current fiscal year requires both an increase in
appropriations to accommodate the item and a corresponding decrease in Unreserved, Undesignated
Fund balance or Retained Earnings. The following items, including fund, department and amount of the
supplemental appropriations are recommended for rollover into the Fiscal Year 2011 budget:
GENERAL FUND
,Department Amount
Code Compliance ~ x$58,289.00
_. _. _ _ ~ ~ ____--_____-- ~ ._~ _ _ _~ m ~~~~ ~._~.~
Fire $86,671.00'
~F~nancial Management Services $467,334.00'
mm_ _~~~ . ~ ._.~ ~ __=~_
Housing and Economic Development $20,000.00
Human Resources ~ $231,050.00
flnternal Audit i $315,813.00
.... _ _
~~
Law $136,518 00
Library $304,911.00
.~~
M c pal Courts
~ $44,796.00E
E
jNon-Departmental ~~~ ~ ~$5,743,334.OOI
~._~~~~___~___._
Parks and Community Services _w~ ~a_.__~____.___~
~~ $41,269.00 }
~~Planning and Development
__m~ .._._ _.__ _ _._ ~~ $680,657.00;
~ ___.__ _
;Police _.__., ._.___._ _.__.._____ ___ __-;
~ $19,692.00''.
._ .. _____ .. __
'Transportation and Public Works _ _ ..W __ ._ _ _...~_
;$3,017.948.00;
___.......
GENERAL FUND TOTAL
__
E $11,168,282.003
'MUNICIPAL AIRPORTS FUND
Department Amount
Logname: 02FY2011ROLLOVER Page 2 of 4
;Aviation $153,413 00'~
_ __ ~
WATER AND SEWER FUND ~~~~~~~~~~~~~~~ ~
Department '~ Amount'
Water $1,318,083.00
Wastewater $472.134.00
_.
jWATER AND SEWER FUND TOTAL $1,790,217.00',
MUNICIPAL PARKING FUND
Department ~ Amount
_ ,,_.__ _
;Transportation and Public Works - Parking x$136,402 00
~STORMWATER UTILITY FUND
_.....:
~:::
............. ........... .
,Department ~ Amount
;Transportation and Public Works - 1
Stormwater $6,611,902.00.
~___ ___-_ __ ~ _.~.: m~___ ~ ~~ _ _ w
CAPITAL PROJECTS SERVICES FUND
Department Amounf
;Transportation and Public Works -Capital $35,799.00?
Projects.
'EQUIPMENT SERVICES FUND
.;Department ~~~~ m ~~~~~~ ~Amount'
~ m .........:....:: _. _ ::
jEquipment Services ~ $170,958.00
3 ......._. :..:.::.. .:...::.. :.::....::..:.:.:...:......:.::..:...::..:_........:.....
..................:.............................
:'INFORMATION SYSTEMS FUND
Department
;Information Technology Services
Amount!
$2,395,119.00',
.;CRIME CONTROL AND PREVENTION
.:DISTRICT ~
Department ______.__._ ___._.__.__._______~~ _..__. Amount'
Police x$3,408,955.00;
_ _ __ _;
RISK MANAGEMENT FUND
De artment _ Amount';
F ~ ~ _ ____.~_ ~~___ _.. ~_ __ ,
financial Management Services -Risk ~
Management ;$2,000,000.00
Logname: 02FY2011ROLLOVER Page 3 of4
;FEDERAL AWARDED ASSETS FUND
;Department i Amounf
_ ....................._....,,.,,..._....:_.._____.,,.__....._._............._............ .... .,...,.,,._...,,.....___.....,,..._.,,.__.:.t_.,.,..._._........_._.._.........._...._..........:
;Police j $20,367.00'
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budgets, as appropriated, of the various funds. Upon approval, the unaudited, unreserved,
undesignated fund balances and the unaudited cash balances of the following funds will exceed the
minimum reserves as outlined in the Financial Management Policy Statements:
General Fund
_ _.._
Crime Control and Prevention District
Funds
:Risk Managment Fund
Federal Awarded Assets Fund
.'Municipal Airports Fund
Water and Sewer Fund
,Municipal Parking Fund
~~Stormwater Utility Fund
~~~:_
Capital Projects Services
Fund
"Equipment Services Fund ,
FUND CENTERS:
TO Fund/Account/Centers
Information Systems Fund
FROM Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Office b~
Originating Department Head:
Additional Information Contact:
Karen Montgomery (6222)
Horatio Porter (2379)
Aaron Cummins (8542)
Logname: 02FY2011 ROLLOVER Page 4 of 4