HomeMy WebLinkAboutOrdinance 19512-01-2011Ordinance No. 19512-01-2011
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE ERP CAPITAL PROJECT FUND IN THE AMOUNT OF $1,846,935.00, FROM
AVAILABLE FUNDS, FOR THE PURPOSE OF FUNDING ADDITIONAL CONSULTING
SUPPORT FOR ERP PHASE I; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING
THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2010-2011 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the ERP
Capital Project Fund in the amount of $1,846,935.00, from available funds, for the purpose of funding
additional consulting support for the ERP Phase I.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No.19355 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant Cit Attorney
ADOPTED AND EFFECTIVE: January 4, 2011
City of Fort Worth, Texas
Mayor and Council Communication
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COUNCIL ACTION: Approved on 1/4/2011 -Ord. Nos. 19511-01-2011 ~ 19512-01-2011
DATE: Tuesday, January 04, 2011 REFERENCE NO.: C-24677
LOG NAME: 04ERP P1 CONSULTING SUPPORT
SUBJECT:
Ratify Contract Amendment No. 8 to City Secretary Contract No. 37974 with eVerge Group of Texas, Ltd.,
to Provide Assistance in Processing Paycheck Corrections for Police in an Amount Not to Exceed
$49,815.00 and Authorize Contract Amendment No. 9 to City Secretary Contract No. 37974 with eVerge
Group of Texas, Ltd., and Contract Amendment No. 3 to City Secretary Contract No. 37970 with Salvaggio,
Teal and Associates for Continued Support of the City's PeopleSoft System for Human Resources and
Payroll in Amounts Not to Exceed $1,622,400.00 for eVerge Group of Texas, Ltd., Amendment No. 9 and
$174,720.00 for Salvaggio, Teal and Associates Amendment No. 3 and Adopt Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Ratify a contract amendment with eVerge Group of Texas, Ltd., to provide assistance in processing
Police Department paycheck corrections in an amount not to exceed $49,815.00;
2. Authorize contract amendments with eVerge Group of Texas, Ltd., and Salvaggio, Teal and Associates
for continued support of the City's PeopleSoft system for Human Resources and Payroll in amounts not to
exceed $1,622,400.00 for eVerge and $174,720.00 for Salvaggio, Teal and Associates;
3. Adopt the supplemental appropriation ordinance increasing appropriations in the General Fund by
$1,846,935.00 and decreasing unreserved, undesignated fund balance by the same amount in the City's
General Fund;
4. Authorize the transfer of $1,846,935.00 from the City's General Fund to the ERP Capital Project Fund;
and
5. Adopt the appropriation ordinance increasing estimated receipts and appropriations in the ERP Capital
Project Fund by $1,846,935.00 from available funds.
DISCUSSION:
On October 18, 2010, the City replaced its legacy Human Resources (HR) and Payroll systems with a new
PeopleSoft system (commonly known as ERP Phase I for HR/Payroll). eVerge Group of Texas, Ltd.,
(eVerge), the selected ERP vendor for Phase I, has worked with staff for the past two years to install,
configure, test and deploy the new PeopleSoft system. Salvaggio, Teal and Associates (STA) is the
principal consultant providing expert oversight, guidance and assistance for the project. As part of the
original contracts, eVerge and STA are providing onsite support to the City for a period of three months
after going live on the new system (commonly called the "stabilization period" for the new system). Since
transitioning to the new system, the City has processed four payroll cycles in the system and has identified
areas needing further assistance to reach the proficiency level required to assume complete operational
Logname: 04ERP P1 CONSULTING SUPPORT Page 1 of 3
responsibility for the new system by the end of January when the stabilization support from eVerge and
STA is scheduled to cease. Additionally, the City needs assistance processing paycheck corrections for
the Police Department.
Therefore, staff recommends ratifying a contract amendment with eVerge Group for up to $49,815.00 for
immediate assistance with Police Department paycheck corrections. The cost of this amendment will be
funded from available ERP project funds.
Additionally, staff recommends agreements with eVerge and STA to provide additional support on an as-
needed basis beyond the originally planned stabilization period. These contracts would allow the City to
engage eVerge and STA to provide technical support and augment staff for such things as providing
additional PeopleSoft training, assistance with ongoing business process optimization, and providing
assistance with system upgrades and difficult technical issues. Staff recommends amending the City's
contract with eVerge Group for up to $1,622,400.00 worth of consulting support on an as-needed basis at
the established hourly rates for the required resources and services. Similarly, Staff recommends
amending the City's contract with Salvaggio, Teal and Associates for up to $174,720.00 worth of
consulting support on an as-needed basis at the established hourly rates for the required resources and
services. The cost of these contracts will be funded from available fund balance.
M/WBE -eVerge agrees to maintain its initial M/VUBE commitment of 11 percent that it made on the
original agreement and extend and maintain that same M/WBE commitment of 11 percent to all prior
amendments up to and including Amendments Nos. 8 and 9. Therefore, eVerge remains in compliance
with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of
Previous M/WBE Commitment form executed by an authorized representative of its company.
Salvaggio, Teal & Associates, agrees to maintain its initial M/WBE commitment of 11 percent that it made
on the original agreement and extend and maintain that same M/WBE commitment of 11 percent to all
prior amendments up to and inclusive of this Amendment No. 3. Therefore, Salvaggio, Teal & Associates,
remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on
the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its
company.
The Information Technology (IT) Sourcing Initiative will have no impact on this project.
ADMINISTRATIVE AMENDMENT - An administrative amendment or increase may be made by the City
Manager, or his designee, for a total amount not to exceed $50,000.00 annually. Such increase or
amendment does not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the appropriation ordinance and supplemental appropriation ordinance, funds will be
available in the current capital budget, as appropriated, of the ERP Capital Project Fund and in the current
operating budget, as appropriated, of the General Fund. Upon approval the unreserved, undesignated
fund balance of the General Fund will exceed the minimum reserve as outlined in the Financial
Management Policy Statements.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
3&4~_C296. 4720.0_1_0410300784_88 $1 846 935.00 3~_GG01 538070 0000000 X1,846,935.00
5) C296 539120 041030078488 $1,846,935.00 1&2~ C296 .539120 041030078488 $1,846,935.00
Logname: 04ERP P 1 CONSULTING SUPPORT Page 2 of 3
CERTIFICATIONS:
Submitted for City Manager's Office b~
Originating Department Head:
Additional Information Contact:
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8858)
Logname: 04ERP PI CONSULTING SUPPORT Page 3 of 3