HomeMy WebLinkAboutContract 34183CITY SF(%RETARYfq-
1 �5 CONTRACT NO.
NACCHO CONTRACT # 2 0 0 6 - 051604
CONTRACTOR
AGREEMENT
This Contractor Agreement is entered on the subscribed day by the National Association of
County and City Health Officials (hereinafter referred to as "NACCHO"), 1100 17' St.,
N.W., Suite 200, Washington, DC 20036; (202) 783-5550, (202) 783-1583 FAX, and the
following Contractor, hereinafter referred to as "Contractor":
Citv of Forth Worth Public Health Den_ artment
Contractor
1800 University Drive
(Address)
Ft Worth, TX 76107
(City, State and Zip)
817-871-6209
—7-5- — L,?oao SaT
(Federal Tax ID No.)
(Phone)
ARTICLE I: SPECIAL PROVISIONS
PURPOSE OF AGREEMENT: To obtain the professional services of Contractor
to obtain the products specified in Attachment I.
2. TERM OF AGREEMENT: The term of the Agreement shall be from May 15, 2006
through June 30, 200$3 Expiration of this term or termination of this agreement shall
not extinguish any rights or obligations of the parties which have accrued prior
thereto. After closing date, this agreement can be extended and/or supplemented at
NACCHO's discretion.
3. PAYMENT FOR SERVICES: In consideration for professional services to be
performed, NACCHO agrees to pay Contractor $9000.00 in four sums in quarterly
increments, with the first being the project's start date of May 31, 2006 and the last
being withheld until all deliverables are submitted to and accepted by NACCHO.
All payments will be made in arrears, within 30 days of receipt of invoice(s) from
Contractor and following approval by NACCHO for approved services, as outlined
Attachment I.
ARTICLE II: GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR: It is agreed that Contractor shall act as
independent contractor, and Contractor shall not be entitled to any benefits to which
NACCHO employees may be entitled.
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2. PAYMENT OF TAXES AND OTHER LEVIES: Contractor shall be exclusively
responsible for reporting and payment of all income tax payments, unemployment
insurance, worker's compensation insurance, social security obligations, and similar
taxes and levies. � p f
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3. INDEMNIFICATION: f Contractor agrees to hold harmless and indemnify
NACCHO, its directors, officers, employees, representatives, agents, and
contractors against all losses, costs, damages, claims, expenses, or other liability
whatsoever including all reasonable attorneys fees arising out of, or connected with
Contractor's services under this Agreement, including, but not limited to, any
accident or injury to persons or property.
4. REVISIONS AND AMENDMENTS: Any revisions or amendments to this
agreement must be made in writing and signed by the parties.
5. ASSIGNMENT: Without prior written consent of NACCHO, Contractor may not
assign this Agreement nor delegate any duties herein.
6. INTERFERING CONDITIONS: Contractor shall promptly and fully notify
NACCHO of any condition which interferes with, or threatens to interfere with, the
successful carrying out of Contractor's duties and responsibilities under this
Agreement, or the accomplishment of the purposes thereof. Such notice shall not
relieve Contractor of said duties and responsibilities under this Agreement.
7. OWNERSHIP OF MATERIALS: All materials submitted or developed by
Contractor for NACCHO, including reports, summaries, articles, pictures and art,
and any other tangible work product produced by Contractor specifically on behalf
of NACCHO during the term of this Agreement (collectively, "Materials") shall, as
between Contractor and NACCHO, be deemed NACCHO's property exclusively
(subject to any licensed third -party rights retained therein). The obligations of this
paragraph shall survive the termination of this Agreement and are subject to any
applicable requirements of the U.S. Department of Health and Human Services.
8. RESOLUTION OF DISPUTES: Should disputes arise between the parties during
the course of this Agreement, the parties shall make a good faith attempt to resolve
disputes through dialogue and negotiation. If such efforts fail to resolve the
differences, the disputes will be submitted to arbitration in the District of Columbia
before a single arbitrator in accordance with the rules then obtaining of the
American Arbitration Association. The arbitration award shall be final and binding
upon the parties. If a dispute should arise about an arbitration award, judgment
may be entered therein in any court of competent jurisdiction.
10. TERMINATION: Either party may terminate this Agreement after first giving 15
days written notice to the other party. If the Agreement is terminated by NACCHO
2
pursuant to this provision, it will pay Contractor for services rendered through the
date of termination.
11. ENTIRE AGREEMENT: This Agreement contains all agreements, representations,
and understandings of the parties and supersedes and replaces any and all previous
understandings, commitments, or agreements, oral or written.
12. PARTIAL INVALIDITY: If any part, term, or provision of this Agreement shall
be held void, illegal, unenforceable, or in conflict with any law, the validity of the
remaining portions or provisions shall not be affected.
13. GOVERNING LAW: This Agreement shall be governed by and construed in
accordance with the laws of the District of Columbia.
14. ADDITIONAL FUNDING: Unless prior written authorization is received from the
NACCHO, no additional funds will be allocated to this project for work performed
beyond the scope specified or time frame cited in this Agreement.
15. REMEDIES FOR MISTAKES: If work that is prepared by the Contractor contains
misinformation, the Contractor will correct error(s) within five business days. The
consultant will not charge NACCHO for the time it takes to rectify the situation.
16. COMPLIANCE WITH FEDERAL LAWS AND REGULATIONS: Contractor's
use of funds under this contract is subject to the directives of and full compliance
with 45 C.F.R. Part 74 (Uniform Administrative Requirements for Awards and
Subawards to Institutions of Higher Education, Hospitals, Other Non -Profit
Organizations, and Commercial Organizations) and OMB Circular A-110 (Uniform
Administrative Requirements for Grants and Agreements With Institutions of
Higher Education, Hospitals, and Other Non -Profit Organizations). It is the
contractor's responsibility to understand and comply with all requirements set forth
therein.
17. EQUAL EMPLOYMENT OPPORTUNITY: Pursuant to OMB Circular A-110,
Contractor will comply with E.O. 11246, "Equal Employment Opportunity," as
amended by E.O. 11375, "Amending Executive Order 11246 Relating to Equal
Employment Opportunity," and as supplemented by regulations at 41 CFR part 60,
"Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor."
18. DEBARRED OR SUSPENDED CONTRACTORS: Pursuant to OMB Circular A-
110, Contractor will execute no subcontract with parties listed on the General
Services Administration's List of Parties Excluded from Federal Procurement or
Nonprocurement Programs in accordance with E.O.s 12549 and 12689, "Debarment
and Suspension."
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19. AUDITING: Contractor agrees to permit independent auditors to have access to its
records and financial statements for the purpose of monitoring compliance with this
contract. If contractor is not required to undergo an audit pursuant to OMB Circular
A-133 because contractor receives less than $500,000 in federal direct or indirect
cooperative agreement or grant funds, contractor will certify to NACCHO that it is
not so required. If contractor is required to undergo an audit pursuant to OMB
Circular A-133, contractor will undergo the required audit and agrees to send a copy
of its most recent OMB A-133 audit report and any management letters to
NACCHO.
20. NOTICE: Contractor should submit all claims for reimbursement, per the
provisions of Article I Paragraph 3 of this Agreement, to NACCHO at the
following address:
Jeonc,a 3vlvaluu ` a wa &-pw (9
National Association of County and City Health Officials
1100 17th Street, N.W., Second Floor
Washington, D.C. 20036
Tel. (202) 783-5550, Ext. 266
Fax (202) 783-1583
NACCHO should submit all claims and correspondence to the Contractor at the following address:
Witold Migala
City of Ft Worth Public Health Department
1800 University Drive
Ft Worth, TX 76107
Telephone: 817-871-6209
ATTEST: For the mutual consideration described in the provisions of this Agreement, the
parties hereto agree to those provisions through the signature, below, of the parties and/or
persons who have the authority to bind the parties to this Agreement:
NACCHO: CONSULTANT:
ct Person: Authorized Signature:
4 I Lv d (o
(Name ofNACCHO C et Date (Na e o ontr-etor/representative) v Date
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Authorized Signature: T ' w (114d a'6 4+1 C'P, "fu
ASAl I j
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{-' attested By:
Contract Aut.ho a za,t.10A
�4arty Heridr -
-�>��� %itv Secretary
1
Patrick M. Libbey, Execu Dir ctor Date
NATIONAL ASSOCIATI OF COUNTY AND CITY HEALTH OFFICIALS
CONTRACTOR AGREEMENT — ATTACHMENT I
The following outlines the scope of work to be performed under this Contractor Agreement
between the National Association of County and City Health Officials (hereinafter
"NACCHO") and City of Ft Worth Public Health Department (hereinafter "Contractor").
The provisions governing the completion of this scope of work are detailed in Articles I and
II of the Contractor Agreement.
SCOPE OF WORK
During the term of this Agreement, consultant agrees to accomplish the following:
• Two focus groups will be conducted, with representatives of the target communities
(as identified during the community needs assessment) to identify the health needs
and level of emergency preparedness by the local community.
o Pre and post surveys
• Epidemiological analysis of focus groups and evaluations by participants in the program will
be conducted on an ongoing basis by grantee personnel.
• Four stakeholder meetings. These meeting will use the results of the focus groups to recruit
partners and facilities, integrate hospital program and implement the first phase of
emergency and health issues integrated training.
• Quarterly luncheons for partners to reinforce the need for ongoing promotion, monitoring
and documentation of activities.
• Community event at which formal summary reports on progress and impact will be
provided.
Deliverables:
• Quarterly reports to NACCHO
• Final report professional printed and distributed to partners, community stakeholders.
• Written surveys contributed by program participants
• A survey of participating organizations will be conducted and included in the final report.
• Results of follow-up survey with a random representative sample of program participants
will be conducted to measure the impact of participation in the program.
Personnel
Community
Epidemiologist (2.25%) Dedicated services of staff epidemiologist for assessment $1015.00
development, analyses and outcomes evaluation
Outreach Nurse (2.25%) Dedicated services of staff outreach nurse for program $1015.00
development and community support of program.
Fringe 28% of total salaries $568.40
Meals / compensation for Enhance participation by elusive community members $2250.00
5
Support community participants representative of target population (Un / Under served).
Partner Quarterly luncheons to Encourage continued support by community partners; $1080.00
Support promote / monitor progress. identify best practices, enhance program maintenance.
Culmination / Identify impact & successes Promote effective components of program for $1080.00
Summit Event at end of program. continuation in community and replication elsewhere.
Printing / Education & instructional Printing of pamphlets for program promotion, regular $1080.00
Media materials; progress and progress reports and development and reproduction of
final report. final report for general distribution.
Supplies / General office supplies, Support peripheral expenses in support of program $911.60
Miscellaneous meeting materials, mileage (includes office supplies, materials and mileage)
Total $9,000.00
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Certification Regarding Non -Applicability of OMB Circular A-
133 Audit Requirement to NACCHO Contractors
OMB Circular A-133 (Revised to show changes published in the Federal Register June 27,
2003, Subject: Audits of States, Local Governments, and Non -Profit Organizations)
requires sub -recipients to adhere to the auditing requirements described in the Circular.
These requirements do not apply to entities that receive less than $500,000 in federal direct
or indirect (including federal funds passed through a State) cooperative agreement or grant
funds.
The undersigned is authorized to represent the contractor and certifies that the contractor has
received and expects to receive less than $500,000 in federal direct or indirect (including
Federal funds passed through a State) cooperative agreement or grant funds in the current
fiscal year.
SIGNATURE OF AUTHORIZED
Joe Paniagua A
ORGANIZATION � % f /
City of Ft. Worth VPublic
,/
TITLE
Assistant City Manager
DATE SIGNED
Dept. (i
7
Certification Regarding Lobbying With federally Appropriated
Funds
Title 31, United States Code, Section 1352 entitled "Limitation on use of appropriated funds
to influence certain Federal contracting and financial transactions," generally prohibits
recipients of Federal grants and cooperative agreements from using Federally appropriated
funds for lobbying the Executive or Legislative Branches of the Federal Government in
connection with a specific grant or cooperative agreement. Section 1352 also requires that
each person who requests or receives a Federal grant or cooperative agreement exceeding
$100,000 in total costs must disclose lobbying undertaken with non -Federal (non -
appropriated) funds.
The undersigned is authorized to represent the contractor and certifies, to the best of his or
her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of
the contractor, to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
2. If any funds other than Federally appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee or
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities."
SIGNATURE OF AUTHORI D C TIF G OFFICIAL
Joe Paniagua
ORGANIZATION
City of Ft. Worth Pu lic Health Dept.
TITLE
Assistant City Manager
DATE SIGNED
-2� o(�,
CERTIFICATION OF NON -DEBARMENT OR SUSPENSION
City of Ft. Worth Public Health Dept.
By my signature I attest that has not been debarred
or suspended pursuant to OMB Circular A-110 and will not subcontract with parties listed
on the General Services Administration's List of Parties Excluded from Federal
Procurement or Nonprocurement Programs in accordance with E.O.s 12549 and 12689
"Debarment and Suspension."
SIGNATURE OF AUTHORIZE CERT YING 'EFICIAL
Joe Paniagua
ORGANIZATION
City of Ft. Worth Public Health Dept.
'FITLE
Assistant City Manager
DATE SIGNED
(el Zv0l
E
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/20/2006 - Ordinance No. 17010-06-2006
DATE: Tuesday, June 20, 2006
LOG NAME: 50NACCHO GRANT
REFERENCE NO.: **C-21524
SUBJECT:
Authorize Execution of Contract with the National Association of City and County Health Officials for
an "Integrating Public Health All -Hazards Preparedness and Public Health" Grant and Adopt
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a grant contract with the National Association of City and County
Health Officials (NACCHO) for $9,000.00 to be used to develop a pilot program for integrating all -hazards
preparedness training with community -based public health during the period June 1, 2006 to May 31, 2007;
and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $9,000.00.
DISCUSSION:
The National Association of City and County Health Officials (NACCHO) selected seven proposals from a
competitive grant process yielding 34 submissions to serve as pilot demonstration sites for integrating
public health preparedness training with traditional public health services. The Fort Worth Public Health
Department's proposal, "Using Integrated Public Health Methods to Identify and Effectively Provide All -
Hazards Preparedness Education to Underserved and High Risk Populations" was one of the seven
selected programs receiving $9,000 each for development of their pilot program.
The Fort Worth Public Health Department's Epidemiology and Assessment Division will use data from the
2003 Community Needs Assessment (CNA) to identify emergency preparedness disparities among specific
groups in the Fort Worth community. The unprecedented level of insight afforded by the 2003 CNA data
allows for identification of these groups by race, ethnicity, gender, and geography thereby permitting highly
specific targeting of the pilot program. The established presence of the Public Health Department's
Outreach Division will further assist in the implementation of the proposed educational intervention. The
pilot program will use community centers, primarily the Northside Community Health Center (The Galvan
Clinic), and other traditional public health venues to integrate traditional public health information and
educational efforts with all -hazards emergency preparedness information. Based on preliminary analyses of
the CNA data, non-English speaking Hispanic residents have expressed feeling most vulnerable while
feeling least capable of finding necessary emergency preparedness information and resources. The
proposed data driven program reflects programming parameters that are consistent with the NACCHO
Public Health Workbook on how to "Define, Locate and Reach Special, Vulnerable, and At -Risk Populations
in an Emergency."
The grant proposal as approved by NACCHO includes $2,598.40 to offset personnel salaries of Fort Worth
public health staff (2.25% each of one Outreach nurse and one Epidemiologist). The remaining funds will
Logname: 55SPINKS RAMP Page 1 of 2
be used to generate community support, identify and organize participants and develop the actual
community -based educational program. This pilot project is intended to demonstrate a synergistic benefit to
the community by offering traditional public health services together with all -hazards preparedness training.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of
the Grants Funds.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 451998 050458109000 $9,000.00 GR76 5
(VARIOUS) 050458109010 $9,000.00
Submitted for Citv Manaaer's Office bv: Joe Paniagua (392.6140)
Oriainatina Department Head: Daniel Reimer (871.7201)
Additional Information Contact: Dr. Witold Migala (871.6209)
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