HomeMy WebLinkAboutContract 47117-A2 CITY SECRETARY l I�-
O CONTRACT NO.
' �V% Q AMENDMENT No . 2
�o V Q�Q�P TO CITY SECRETARY CONTRACT
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WHEREAS, the City of Fort Worth (CITY) and Teague Nall
and Perkins, Inc. (ENGINEER) made and entered into City
Secretary Contract No. 47117 , (the CONTRACT) which was
authorized by M&C C-27488 on the 29th day of September, 2015 in
the amount of $449, 945 .00; and
WHEREAS, the CONTRACT was subsequently revised by:
Amendment No. 1 in the amount of $9,355 . 00 administratively
authorized on August 22 , 2017; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Upper Big Fossil Creek Drainage Basin Parallel Interceptor
Improvements; and
WHEREAS, it has become necessary to execute Amendment
No.2 to the CONTRACT to include an increased scope of work and
revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
August 29, 2018 , a copy of which is attached hereto and
incorporated herein. The cost to City for the additional design
services to be performed by Engineer totals $52,085. 00.
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $511,385. 00 .
3 .
All other provisions of the Contract, which`are ^ not
expressly amended herein, shall remain in full Oftee and
CITY �� d.
Page -1- FT. WORTH,TX
�a
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Teague Nall and Perkins, Inc.
1
Jesus J. Chapa Ty ilton, P.E.
Assistant City Manager Principal
DATE: ( DATE: 116 �iJ
APPROVAL RECOMMENDED:
e-e dL
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for
the monitoring and administration of this contract, including
ensuring all performance and reporting requirements .
Name of Emlplo ee
� R SLo o 16f
Title: Segior- eGei-fit, I Pr0J e 0 Cer
APPROVED AS TO FORM AND LEGALITY: M&C: N/A
L�� Date: N/A
Douglas W. Black
Senior Assistant City A -orney
ATT ® T"sF
Mar J. ay r
City Secre ary OFFICIAL RECORD,
CITY SECRETARY'
FT WORTH,TX
Page -2-
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August 29, 2018 engineers
surveyors
landscape architects
Mr. Walter Norwood, P.E.
City of Fort Worth
Water Department
311 W Tenth Street
Fort Worth, Texas 76102
Re: Fee Proposal for Contract Amendment No. 2—
Upper Big Fossil Creek Drainage Basin Interceptor Improvements
City of Fort Worth Project No. 02515
(TNP Project No. FTW 14342)
Dear Mr. Norwood:
Teague Nall and Perkins, Inc. is submitting this fee Amendment for the above referenced
contract based on additional services required. The following is a brief description and cost for
the additional services to be provided on this project:
A. Additional Services Requested:
1. Rehabilitation of M-347 and M-386
The original scope of services included the design of a parallel interceptor for the Upper
Big Fossil Creek Drainage Basin. Subsequently, the Water Department decided to add
the rehabilitation of the existing interceptor to the project. The Water Department has
requested that TNP include design services and deliverables necessary for the
rehabilitation of the following sanitary sewer mains:
a. Main M-347 from STA 0+00 to STA 23+85 2,385 LF
b. Main M-386 from STA 0+67 to STA 63+07 6,240 LF
2. Construction Administration
ENGINEER shall obtain from Buzzsaw and review project specific soils and compaction
testing information and compare it to the geotechnical bore data collected on the
project. The ENGINEER shall, when applicable, also review pipeline rehabilitation
installation logs and associated materials that the CITY provides.
B. Deliverables:
The Engineer shall provide the following:
a. Layout sheets for M-386 & M-347 Rehabilitation (2 sheets)
b. Plan & profile sheets for M-386 & M-347 Rehabilitation (10 sheets)
c. Incorporate M-386 & M-347 Rehabilitation into contract documents
d. Construction Administration summary documents
Fort Worth-5237 N.Riverside Drive,Suite 100 Fort Worth,Texas 76137-817.336.5773
Allen—825 Watters Creek Boulevard,Suite M300—Allen,Texas 75013—214.461.9867 Denton—1517 Centre Place Drive,Suite 320—Denton,Texas 76205-940.383.4177
Registered by the TBPLS— 10011600 Fort Worth—10194381 Allen- 10011601 Denton I Registered by the TBPE Finn No.F-230
C. Fee Proposal for Contract Amendment No. 2: $ 52,085
TNP proposes a fixed fee of$65,120 to accomplish the scope of services described above.
Summary of Contract Fee:
Original Contract Amount: $ 449,945
Amendment No. 1 $ 9,355
Amendment No. 2 $ 52,085
Revised Contract Amount $ 511,385
D. M/WBE Utilization:
The additional services do not involve our SBE subconsultants. With this amendment, the
overall SBE commitment will now be 11.3%which exceeds the City's goal of 10%.
Thank you for consideration of this contract amendment request. If you have any questions,
please do not hesitate to call me.
Sincerely,
TEAGUE NALL AND PERKINS, INC.
Tri 1*iG Oit
Ty Hilton, P.E.
Project Manager
Attachments: 1) Level of Effort Spreadsheet
Attachment B-Level of Effort Spreadsheet
TASKIHOUR BREAKDOWN
Amendment 2 for
UPPER BIG FOSSIL DRAINAGE BASIN INTERCEPTOR
CityProject No.02515
Labor oursl I Ex nse
Task Description Project Project I Project EITI Design 1 Admin./ 1 Total Labor Total Expense
Task No. Director Manacier I Erineer Desi ner Tech Clerical Cost subcunauftant Travel Reproduction Cost Task Sub Total
ate $235 $170 $135 $105 $100 $651 SBE Non-SBE
1.0 Rehab M-386IM-347 PSP Sheets 5 60 0 142 182 0 541485 $0 $0 s0 $0 $0 $44,485
1.1 Prepare Layout Sheets 2 sheets 1 12 28 S4,230 $0 54230
1.2 Prepare Plan 8 Profile Sheets 10 sheets) 4 40 66 128 $29,780 $0 $29.780
1.3 Calculate Quantities 1 4 12 $2,175 $0 52.175
Move/delete conflicting notes from proposed
1.4 sewersheets and layouts 1 4 8 51,390 s0 $1,390
1.5 Modify sequencing notes 2 2 2 $750 so $750
Revise laterals far new pipe burst size,
1.6 reference rehab sheets 2 8 B $1,980 -so $1,980
Modify junction structure details for new lateral
1.7 saes(pipe enlargement size 10 16 8 $4,180 so $4,180
2.0 Construction Administration 0 20 0 40 0 0 $7,600 SO b0 f0 f0 SO $7,600
2.1 Review Solis Compaction Testing 20 40 $7,8 $0 $7,600
Totals 5 8 0 182 162 0 $52,085 SO f0 S0 f0 SO 552,085
Project Summary
Total Hours 449
Total Labor $52,085
Total Expense $0
SBE Subconsultan $0
Non-SBE Subconsultan $0
Sub Markup $0
SBE Participation 0.0%
Total Project Cost $52,085
City of fort Worth,Texas
Attachment B-Level of Effort Supplement
PMO Oflldel Release Data:5.19.2010
1oft
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/16/2018 - Ordinance No. 23442-10-2018 & Resolution
No. 4991-10-2018
DATE: Tuesday, October 16, 2018 REFERENCE NO.: **C-28897
LOG NAME: 60UBFM347BCVARA2TNPFUNDING
SUBJECT:
Adopt Reimbursement Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of
Future Debt and Adopt Appropriation Ordinance in the Amount of$487,085.00 for Increased Costs for
Project Management and Real Property Acquisition for Upper Big Fossil Creek Drainage Basin Parallel
Interceptor Improvements within the Upper Big Fossil Creek Drainage Basin (COUNCIL DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of
Future Debt for the Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the
Upper Big Fossil Creek Drainage Basin Project; and
2. Adopt the attached Appropriation Ordinance increasing appropriations in the Water and Sewer
Commercial Paper Fund in the amount of$487,085.00 and reducing the remaining balance of available
funds by the same amount(City Project No. CO2515)
DISCUSSION:
On September 29, 2015, Mayor and Council Communication (M&C C-27488) the City Council authorized
an engineering agreement with Teague, Nall and Perkins, Inc., in the amount of$449,945.00 for the
Upper Big Fossil Creek Drainage Basin Parallel Interceptor. The agreement was subsequently revised by
Amendment No. 1 in the amount of$9,355.00 administratively authorized August 22, 2017.
This Agreement requires additional funding for project management, real property acquisitions and to
cover costs associated with Amendment No. 2, in the amount of$52,085.00, that provides for additional
engineering services on the project.
In addition to the amendment amount, $435,000.00 is required for project management and real property
acquisitions. This project will have no impact on the Transportation and Public Works nor the Water
Department's operating budgets when completed. Design is expected to be completed by November
2018. Construction is expected to start in August 2019 and be completed by May 2021.The total cost for
the Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements is estimated to be
$10,110,000.00.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP)will be used to provide interim
financing for this project until debt is issued. To the extent resources other than the Water and Sewer
portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is
equivalent to the overall rate of return being earned by the City portfolio (currently approximately one-
percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-
term financing source, another funding source will be required, which could mean issuance of securities
under the CP program or earlier issuance of Water and Sewer revenue bonds than is currently planned:
http://apps.cfwnet.org/ecouncil/printmc.asp?id=26347&print rue&DocType=Print 11/26/2018
Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and
Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's FY2018-2022 Five-Year Capital Improvement Plan on
September 26, 2017. This City Council adopted plan includes this specific project,with funding identified
through the CP program to be reimbursed with future revenue bonds. In accordance with the provisions of
the Financial Management Policy Statements, Staff anticipates presenting revenue-supported debt
issuances to the City Council for consideration within the next three years. This debt must be issued within
approximately three years to provide reimbursement for these expenses. If that does not occur, the costs
will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made
whole through other budgetary methods. Adoption of this Resolution does not obligate the City to sell
bonds, but preserves the ability to reimburse the City from tax-exempt bond proceeds.
The project is located in COUNCIL DISTRICT 4.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of
the Water and Sewer Commercial Paper Fund. The Water and Sewer Commercial Paper Fund includes
the authority of the $150,000,000.0 for the purpose of providing interim funding for Water and Sewer
Capital Projects. After this transfer, the balance will be $107,278,049.00.
Funding for the Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the
Upper Big Fossil Creek Drainage Basin Project as depicted below:
FUND Existing Additional Project
Appropriations Appropriations Total*
Water& Sewer Bond $464,945.00 $0.00 $464,945.00
2015A Fund 56007
Water& Sewer Capital $214,355.00 $0.00 $214,355.00
Projects Fund 56002
Water and Sewer
Commercial Paper Fund $0.00 $487,085.00 $487,085.00
56016
Project Total $679,300.00 $487,085.00 $1,166,385.00
*Numbers rounded for presentation purposes.
FUND IDENTIFIERS (FIDS):
TO
Fund Department 1A
ccoun Project JProgram ctivity Budget Reference # moun
http://apps.cfwnet.org/ecouncil/printmc.asp?id=26347&print=true&DocType=Print 11/26/2018
ID ID Year (Chartfield 2)
FROM
Fund Department ccoun Project Program ctivity Budget Reference# moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by. Jay Chapa (5804)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Walter Norwood (5026)
ATTACHMENTS
1. 60UBFM347BCVARA2TNFUNDING- REIMB RESOLUTION.docx (Public)
2. 60UBFM347BCVARA2TNPFUNDING 56016 A018Rey.docx (Public)
3. 60UBFM347BCVARA2TNPFUNDING FID Table (LaKina).docx (CFW Internal)
4. 60UBFM347BCVARA2TNPFUNDING Map.pdf (Public)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=26347&print=true&DocType=Print 11/26/2018
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