HomeMy WebLinkAboutOrdinance 19551-02-2011Ordinance No. 19551-02-2011
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE CULTURE AND TOURISM FUND IN THE AMOUNT OF $715,500.00 AND
DECREASING THE UNAUDITED, UNRESERVED, UNDESIGNATED FUND BALANCE
BY THE SAME AMOUNT, FOR THE PURPOSE OF FUNDING INSTALLATION OF TWO
REPLACEMENT CHILLERS AND RELATED EQUIPMENT AT THE FORT WORTH
CONVENTION CENTER; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES
IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2010-2011 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Culture and Tourism Fund in the amount of $715,500.00, and decreasing the unaudited, unreserved,
undesignated fund balance by the same amount, for the purpose of funding the installation of two
replacement chillers and related equipment at the Fort Worth Convention Center.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No.19355 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROV A TO FORM AND LEGALITY:
r
Assistant City Attorney
ADOPTED AND EFFECTIVE: February 15. 2011
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/15/2011 -Ordinance No. 19551-OZ-2011
DATE: Tuesday, February 15, 2011 REFERENCE NO.: ""C-24734
LOG NAME: 25JCICHILLERINSTALL
SUBJECT:
Adopt Supplemental Appropriation Ordinance Increasing Appropriations in the Culture and Tourism Fund in
the Amount of $715,500.00 and Decreasing the Unaudited, Unreserved, Unreserved Culture and
Tourism Fund Balance by the Same Amount and Authorize Execution of a Contract with Johnson
Controls, Inc., to Install Two Replacement Chillers at the Fort Worth Convention Center (COUNCIL
DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Culture and
Tourism Fund by $715,500.00 and decreasing the unaudited, unreserved, undesignated fund balance by
the same amount; and
2. Authorize a contract with Johnson Controls, Inc. in the amount of $658,066.00 plus $57,434.00 in
contingency and staff costs using a Texas Multiple Award Schedule (TXMAS) Contract Number TXMAS-
6-840160 to install two replacement chillers and related equipment at the Fort Worth Convention Center.
DISCUSSION:
On December 14, 2010, (M&C P-11186) the City Council authorized the purchase of two chillers for the
Fort Worth Convention Center from Johnson Controls, Inc. using a Texas Multiple Award Schedule
contract for the Public Events Department in the total amount of $437,993.00. A design contract was
executed and a purchase order was issued in the amount of $12,500.00 to develop the specifications to
replace the two chillers and related equipment at the Fort Worth Convention Center (Purchase Order 11-
00062741). This Agreement covers the installation of this equipment. The equipment purchase was
made prior to completion of the contract for installation in order to ensure delivery before the hot weather
season. Replacement of the chillers is necessary due to normal wear and tear of providing air
conditioning comfort to the clients at the many events scheduled at the Fort Worth Convention Center.
PRICE ANALYSIS -The vendor prices were obtained using a Texas Multiple Award Schedule
Cooperative Contract Number TXMAS-6-840160. Staff reviewed the pricing from the three vendors and
recommended Johnson Controls, Inc. as providing the best value.
The overall project cost is expected to be:
Purchase of two chillers (M&C P-11186) $ 437,993.00
Design (PO No. 1100062741) $ 12,500.00
Construction -chiller installation $ 658,066.00
Contingency, Staff $ 57,434.00
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Total
$1,165, 993.00
M/WBE - A waiver for the goal for M/WBE subcontracting requirements was requested by the Public
Events Department and approved by the M/WBE Office because the purchase of goods and services is
from sources where subcontracting or supplier opportunities are negligible.
COOPERATIVE PURCHASE -State Law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. TXMAS was established by the State of Texas to provide a list
of approved contracts that have been competitively bid and awarded by Federal, State, or Local
Government entities to increase and simplify the purchasing power of governmental entities across the
State of Texas.
The project is physically located in COUNCIL DISTRICT 9 but will serve Fort Worth residents in ALL
COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendation
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
capital budget, as appropriated, of the Culture and Tourism Fund. Upon approval, the unaudited,
unreserved, undesignated fund balance of the Culture and Tourism Fund will exceed the minimum reserve
as outlined in the Financial Management Policy Statements.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GG04 539120 0246000 $715,500.00 GG04 539120 0246000 $715,500.00
GG04 539120 0246000 $658,066.00
CERTIFICATIONS:
Submitted for City Manager's Office b~: Susan Alanis (8180)
Originating Department Head: Kirk Slaughter (2501)
Additional Information Contact: James Horner (2505)
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