HomeMy WebLinkAboutContract 33891 AMENDMENT NO. 8
STATE OF TEXAS S CITY SECRETARY CONTRACT NO.��
(M&C C-21588)
COUNTY OF TARRANT 8
WHEREAS, the City of Fort Worth (City) and Prime Strategies,
Inc. , (Engineer) made and entered into City Secretary Contract No.
27553, (the Contract) which was authorized by the City Council by
M&C C-18986 on the 5th day of March 2002; and subsequently revised
by seven previous amendments in the amount of $3,580, 696.38; and
WHEREAS, the Contract involves engineering services for the
following project:
Project Planning and Design Services for the S .H. 121T
(Southwest Parkway)
WHEREAS, it has become necessary to execute Amendment No. 8
to said Contract to include an increased scope of work and the
same maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1 .
Article I of the Contract is amended to include other
services as specified in Attachment A and Attachment B, a copy of
which is attached hereto and incorporated herein. The cost to City
for the additional services to be performed by Engineer total
$943,800 . 00
2 .
Article II of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $5, 043, 609.38 .
6FF��]AL � 1�
RIGINAL
3.
All other provisions of the Contract which are not expressly amended
herein shall remain in full force and effect.
EXECUTED on this the day of Ajov ,
2006, in Fort Worth, Tarrant County, Texas.
ATTEST:
Marty Hendrix, City Secretary
APPROVAL RECOMMENDED: APPROVED:
A. Douglas Rademaker, P.E. rc A.J 6tt-
Director, Department of Assistant City Manager
Engineering
--
_C - -t
COT:tract Author] Zatlon
Prime Strategies, Inc.
ENGINEER
naFP
By:
Name: Michael Weaver
Principal
1508 S. Lamar Blvd.
Austin, TX 78704
APPROVED A TO FORM AND LEGALITY:
Sr. Assistant City Attorney
ROD
c1rf SES yRy
ff 1, Mg.
Attachment A
Amended Scope of Services
May 1, 2006 through December 31, 2007
The following is a summary of expanded work tasks already included in the
original contract and a description of the anticipated work program for new
tasks added in Amendment No. 8. It should also be noted that this Scope of
Services is based on the best available information at this time and may
change within individual tasks, subject to City of Fort Worth approval, from
time to time. These changes would also be reflected in modifications to the
task budget allocations in Attachment B.
TASK B — Technical Analysis and PS&E
Amendment No. 2 to the Tri-Party Agreement expanded the roll of the City of
Fort Worth in the review and approval of the Plans, Specifications and
Estimates (PS&E) for SH 121. Prime Strategies, Inc. will work with NTTA's
General Engineering Consultant and 5 section engineers in the review of the
SH 121 PS&E packages. This review will ensure that all of the elements of
the approved Corridor Master Plan, the mitigation recommended in the
Record of Decision, and the architectural/landscaping agreements in
Amendment No. 2 are included in the PS&E.
Two major review milestones will occur at 30% and 60% completion of PS&E.
All review/comments will also be coordinated with affected city departments.
After these milestones a presentation will be made to the Citizen's Advisory
Group (CAG) for review, comment and input. Updates will be provided to the
City Council. At 90% - 95% a presentation will be made to City Council
including, as appropriate a recommendation to approve the PS&E (with or
without conditions).
TASK C — Public Involvement
As directed by the City Manager's office, Prime Strategies, Inc. will prepare
informational mailers. These mail outs will coincide with major milestones
relating to the significant progress on PS&E (TASK B) and other major project
activities including arterial construction (groundbreaking) and right of way
acquisition.
The SH 121T website will be maintained and updated. Periodic city page
articles will be drafted. Other press related activities, requested by the City of
Fort Worth, will also be covered by this Task.
TASK D — Financing Alternatives (Complete)
TASK E — Negotiate Tri-Party Agreement
Amendment No. 2 of the Tri-Party Agreement contemplates future
amendments and specifically calls for a final agreement outlining the financial
participation and responsibilities of the three (3) partners. Prime Strategies,
Inc. will assist the City Manager's office and City Legal in negotiating the
terms and conditions of the final agreement. Prime Strategies, Inc. will also
assist in the presentation to the City Council and individual briefings (as
Tequired) of Mayor and Council during and up to completion of the final Tri-
Party Agreement.
TASK F — Priority Parcel Activities (Complete)
TASK G — Financial Plan Implementation (Complete)
TASK H — Utility Relocation Coordination (Complete)
TASK I — Bellaire Project Team Mgmt./Public Involvement (Complete)
TASK J — Citizen's Advisory Group (CAG) — (Complete)
TASK K— Right-of-Way Acquisition
As directed by the City Manager's Office, Prime Strategies, Inc. solicited
appraisal services, right-of-way negotiation/acquisition services and relocation
specialist services for SH 121T. These consultants, selected through a joint
City of Fort Worth/Prime Strategies, Inc. review process are responsible for
the acquisitions of 55 parcels of right-of-way and the relocation of over 80
businesses and residences, an increase in the number of original parcels
estimated by NTTA.
All activities will be in compliance with the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (Uniform Act). This task, in
coordination with City Legal, Real Property, Finance and Environmental
Services will acquire all right-of-way required for SH 121T. A master
schedule is being kept to track and document all activities from initial notice to
closing and transfer of title to NTTA. Activities in this Task, while not included
in the budget, will coordinate environmental clean-up/mitigation, clearing of
property and title insurance. In addition, the PSI team will assist in property
management and demolition/clearing activities.
The right-of-way team, as necessary, will also serve as expert witnesses for
Special Commissioner Hearings and Jury Trials for condemnation
proceedings. The team will also coordinate with City Legal and Real Property
on all required actions by the City Council, providing back-up materials and
assisting in Council presentations.
The right-of-way team has opened an office in the Vickory Corridor to
facilitate communication with area businesses and the processing of
relocation services for businesses and residences.
TASK L — Corridor Master Plan (Complete)
TASK M — EGL Development
The proposed development of the EGL property involves the construction of
Stonegate Blvd. and Arborlawn Blvd. along with related utilities and drainage
improvements. The arterial construction is part of the right of way settlement
with EGL. Also, a large portion of the property is in the Southwest Parkway
TIF. The PSI team will work with the developer and their engineers, as well
as the city's arterial design engineer, to facilitate the timely completion of
these projects.
NNUAL RIND
ON SECURE
Prime Strategies, Inc.
SH 121 Project
Approved Amendment 8 New Proposed
Tasks Task/Budget Approved
Amendments 1-7 Increase Amendments 1-8
TASK A ,Proj��t;gi►aiagemgt Adr± i'tii5ttatrve; 3� 'a;F r f ;r i ;. it .�.6.<! s,i, az::3j$.3g?'., �tat},jta, .'.3 #l,+.
Task Amount $548,215.62 $0.00 $548,215.62
TASM .T +rl3nical.ArtaWOO
5&E, ' t.'...+'.''..:.r y. ., ..i. ,• ;s;,l`...�• ,.,..,
Task Amount $370,040.80 $50,000.00 $420,040.80
P=Outside/Expenses $54,000.00 $25,000.00 $79,000.00
HOK Associates $84,030.00 $50,000.00 $134,030.00
Kimley-Horn $0.00 $63,000.00 $63,000.00
Kimley-Horn MWBE $0.00 $7,000.00 $7,000.00
Kittelson and Associates 076.001 1 $209,000.00 $240,076.00
TASIt C Pl,bli�Invoi:.vemertt ,
s. ; x, t 3 : 9 tips !=Fs yz,17..-f 3f-11111
1 s:.
Task Amount $195,413.60 $30,000.00 $225,413.60
"Outside/Ex
pe
nses fp w{e/N $55,000.00 $15,0030.00 $70,000.00
TASK Ftl�il �$'M,Itml�illiY.Vi :S "p,
Task Amount $97,342.601 1 $0.00 $97,342.60
TASK E Ne ;Tr "y'.
Y
r�
Task Amount $155,743.281 1 $0.00 $155,743.28
Task Amount $80,464.00 $0.00 $80,464.00
Outside $78,200.00 $0.00 $78,200.00
TASKG 1=lnanctat` ?lanCrnp(exnetttatian ' ,`. ,a 3„'$';';{ 1,150"r.
Task Amount $108,460.00 $0.001 $108,460.00
Outside $26,229.68 1 $0.001 $26,229.68
TASIt H Utiii Rel;ycattan C1i�i'd>ta€ion
2:' t 7 s Fi
Task Amount $0.00 $0.001 $0.00
Outside 1 $11,182.86 1 $0.001 $11,182.86
TASK 1 .Be1.(aire P" me
Task Amount $21,952.40 $0.00 $21,952.40
Expenses $5,000.00 $0.00 $5,000.00
Outside $18,750.00 $0.00 $18,750.00
TASi<J Cltizerls' dvlsnryornlnitteo ZCA �±-•Ameridrnentd 5 ”' ,;i:, ;}
Task Amount $135,600.00 $0.00 $135,600.00
Expenses $15,000.00 $0.00 $15,000.00
Outside $20,000.00 $0.00 $20,000.00
Task Amount $105.000.00 1 $125.000.00 $230000001
4OFFICIA ��� {�
C1rf Wr-IMUf
Pagel of 2
City of Fort Worth, Texas
Mayor and Council Communication
W
COUNCIL ACTION: Approved on 7/25/2006
DATE: Tuesday, July 25, 2006
LOG NAME: 30PSIAMEND8 REFERENCE NO.: C-21588
SUBJECT:
Authorize Execution of Amendment No. 8 to Project Management Contract with Prime Strategies,
Inc., for SH121 (Southwest Parkway)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 8 to the SH
121 Southwest Parkway Project Management Contract with Prime Strategies, Inc., in the amount of
$943,800.
DISCUSSION:
On March 5, 2002, (M&C C-18986) the City Council authorized the City Manager to enter into City
Secretary Contract 27553 with Prime Strategies, Inc. for the project management of the SH121 Project in
the amount of $519,113. Since that date Council has approved seven amendments bringing the total
contract amount to date to $4,099,809.38.
This amendment, number 8, provides funding and authorization for professional services through December
31, 2007. Prime Strategies, Inc., and their sub-consultants will support the City of Fort Worth 121 Project
Team in the continued development of the Southwest Parkway. The anticipated professional services will
include general project management and public involvement, public meetings, and open house events as
necessary. With the addition of Amendment 8 of the total contract amount to date will be $5,043,709.30
Amendment No. 8 also includes several major sub-consultant tasks:
1. The expansion of the scope of work for the ROW team to provide for appraisal, land acquisition, and
relocation services for eight additional parcels not identified when the City executed Amendment No. 7 with
PSI;
2. A significant PS&E plan review role for Kittleson and Associates, Inc. and Kimley-Horn to ensure the
Southwest Parkway plans meet the expectations of the Master Plan Process and city arterial issues; and
3. Commercial property management in the Vickery Corridor by Spitzer & Associates, Inc. as the City
acquired properties and addressing the needs of short term tenants. The subconsultant tasks make up
73% of this Amendment.
Prime Strategies, Inc., is in compliance with the City's MM/BE ordinance by committing to 17% M/WBE
participation. The City's goal on this amendment is 15%.
The SH121T Southwest Parkway will be constructed in COUNCIL DISTRICTS 3, 6 and 9.
OFFICIL14L �
http://www.cfwnet.org/council_packet/Reports/mc�rint.asp 2006
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current Capital Budgets, as appropriated, of the
SH121T Southwest Parkway and the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C221 531200 303210000510 $495,900.00
GR76 531200 030302943420 $447,900.00
Submitted for City Manager's Office bk Marc A. Ott (8476)
Originating Department Head: A. Douglas Rademaker (6157)
Additional Information Contact: A. Douglas Rademaker (6157)
http://www.cfwnet.org/council_packet/Reports/Mc_print.asp 8/1/2006