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CONTRACT NO.
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS
COUNTY OF TARRANT §
THIS AGREEMENT ("Agreement") is made and entered by and between the City of Fort Worth,
Texas, a municipal corporation situated in Tarrant, Denton, and Wise Counties, Texas, hereinafter called
the "City",acting herein by and through Marc Ott,its duly authorized Assistant City Manager,and Carter&
Burgess, Inc. hereinafter called the "Consultant", acting herein by and through Charles W. Nixon, its duly
authorized representative, for the purpose of providing a variety of professional services toward the
development of a comprehensive facilities master plan for the City of Fort Worth and detailed needs
assessments for certain facilities("Project").
WITNESSETH:
That for and in consideration of the mutual covenants and agreements herein contained, City and
Consultant do hereby covenant and agree as follows:
SECTION I SERVICES OF THE CONSULTANT
1.1 The City hereby contracts with Consultant as an independent contractor,and the Consultant hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Work with City Departments and other stakeholders to develop a prioritized list of the
City's short, medium, and long range facilities needs. Conduct a detailed needs assessment
to develop conceptual program and budget estimate for the following facilities/complexes:
City Hall,Police and Fire Training,and Police Administration building.
SECTION 11 PERSONNEL
1. The following personnel will be assigned to this Project:
1.1. City of Fort Worth
1.1.1. Staff Project Manager: Greg Simmons,P.E.
1.1.2. 3`d Party Project Manager: Dennis Sewell, Sr. Project Manager,The Staubach Company
1.2. Consultant
1.2.1.Principal in Charge: Charles W.Nixon,AIA
2. Neither party may change key personnel without the prior written agreement of the other party.
SECTION III CHARACTER OF CONSULTANT'S SERVICES
1. Consultant shall consult with the City to clarify and define City's requirements relative to the
assignments and review available data.
2. Consultant agrees to commit the personnel to each assignment as necessary in order to complete the
assignment in an expeditious manner.
3. The Consultant shall advise City as to the necessity of City's providing or obtaining additional services
and data from others required in connection with the Assignment at City's cost and expense (which
services and data Consultant is not to provide hereunder but on which Consultant may rely in
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performing services hereunder), and act as City's representative in connection with any such services of
others.
4. The Consultant shall perform services and provide deliverables as outlined in Attachment A Scope of
Work(Carter&Burgess letter dated June 20,2006),attached hereto and incorporated herein..
SECTION IV SPECIAL SERVICES OF CONSULTANT
1. If authorized in writing by City, Consultant shall furnish or obtain from others special services
necessary to complete the assignments. These services are not included as part of the Basic Services
outlined in SECTION I - SERVICES OF THE CONSULTANT and the Consultant's Proposal. These
special services will be paid for by City as indicated in Section V.
SECTION V COMPENSATION TO CONSULTANT
1. The total compensation for all of the assignments to be performed by Consultant as described in
CHARACTER of CONSULTANT'S SERVICES (Section III hereof) shall be$273,510.00 hereinafter
referred to as the"total fee", plus up to$19,200.00 in reimbursable expenses. This is a flat fee for the
scope of services described by this Agreement regardless of the amount of time taken to complete the
scope of services. Paragraph 3 below addresses the requests for additional fees based on increases in
project scope.
2. The Consultant shall be paid upon invoicing,but not more frequently than once per month, based upon
the agreed upon percentage of completion as of the date of the invoice and the fees negotiated for the
particular work items invoiced for. Statements prepared from the books and records of account of the
Consultant will be used to document the level of completion and associated charges reflected in each
invoice. Such statements will be verified as to accuracy and compliance with the terms of this
Agreement by the Principal in Charge. Payment according to statements will be subject to certification
by the Director,Transportation and Public Works Department or his duly authorized representative that
such work has been performed.
3. Reimbursement of allowable expenses shall not exceed $19,200.00 and shall be payable monthly as
allowable expenses are incurred. Allowable expenses include:
3.2 Printing Costs
3.3 Enhanced CAD drawings for public and City meetings
3.4 Long distance phone calls
3.5 Postage and courier expenses
3.6 Other costs with prior approval of the City
3.7 Mileage
4. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the
work on the Project until completion. If City fails to make any payment required herein for services
and reimbursable expenses within sixty days after approval of Consultant's statement thereof,
Consultant may, after giving seven days written notice to City, suspend services under this Agreement
until Consultant has been paid in full all amounts due for services actually performed and reimbursable
expenses incurred.
5. If at any time in the course of the design,the City expands the scope of services,or the Consultant
believes the City has requested services that are beyond the scope of this Agreement, the Consultant
shall submit a proposal for additional fees and a written agreement shall be reached on said proposal
prior to the Consultant proceeding with the work considered to be beyond the scope of this Agreement.
Consultant shall not perform any additional services without a written agreement with City. Any
services provided prior to reaching an agreement on additional fees will be non-compensable.
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SECTION VI CITY RESPONSIBILITIES
1. Provide criteria and information as to City's requirements and designate a person with authority to act
on City's behalf on all matters concerning the Project.
2. Assist Consultant in obtaining existing studies, reports and other available data and services of others
pertinent to the Project and in obtaining additional reports and data as required.
3. Upon reasonable notice arrange for access to and make all provisions for Consultant to enter upon
public and private property as may be required for Consultant to perform services hereunder.
4. Designate in writing qualified persons who will act as City's representatives with respect to the Project
for the purposes of transmitting instructions, receiving information, interpreting and defining City's
policies and decisions with respect to Consultant's services.
5. Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
6. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by Consultant, obtain advice of an attorney, insurance counselor and other Consultants as it
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of Consultant.
7. Provide such legal, accounting, insurance and other counseling services to City as may be required for
the Project.
8. Bear all costs incident to compliance with this Section.
SECTION VII TERMINATION
1. The City may terminate this Agreement at any time for convenience or for any cause by notice in
writing to the Consultant. Upon receipt of such notice,the Consultant shall immediately discontinue all
services and work and the placing of all orders or the entering into contracts for supplies, assistance,
facilities and materials in connection with the performance of this Agreement and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this Agreement.
2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Consultant
for services performed in accordance herewith prior to such termination, less such payments having
been previously made. Such payment shall be based upon the work completed up to the date of
termination of the Agreement in accordance with the method of compensation prescribed in Sections V
and VI hereof. Consultant shall also be compensated for all termination-related expenses such as
meeting attendance, document reproduction, transfer of records, etc. Provided, however, Consultant
shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the
applicable phase as stated in Section V.
3. Upon early termination or conclusion of this Agreement, the Consultant shall provide the City
reproducible copies of all completed or partially completed engineering documents prepared under this
Agreement that shall become the property of the City and may be used by the City in any manner it
desires. The Consultant shall not be liable for the use of partially completed engineering documents,
by the City or any third party. The consultant shall also not be liable for he use of completed
engineering documents on any project other than the project described in this Agreement.
SECTION VIII INDEMNITY AND INSURANCE
1. Approval by the City of contract documents shall not constitute or be deemed to be a release of the
responsibility and liability of the Consultant, its officers,agents,employees and Subconsultants, for the
accuracy and competency of the services performed under this Agreement, including but not limited to
surveys, location of subsurface investigations, designs, working drawings and specifications and other
Engineering documents.
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2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City
for any negligent act, error or omission in the conduct or preparation of the subsurface investigations,
surveys, designs, working drawings and specifications and other Engineering documents by the
Consultant, its officers, agents, employees and Subconsultants, it being the intent of the parties that
approval by the City signifies the City's approval of only the general design concept of the
improvements to be constructed.
3. In this connection the Consultant shall indemnify and hold the City and all its officers,agents, servants
and employees harmless from any loss,damage,liability or expenses,on account of damage to property
and injuries, including death, to all persons, including but not limited to officers, agents,or employees
of the Consultant or Subconsultant, and all other persons performing any part of the work and
improvements, to the extent such loss, damage, or liability or expenses arise out of any negligent act,
error or omission in the performance of the Consultant's professional services or in the preparation of
designs,working drawings,specifications and other documents.
4. The Consultant shall defend at its own expense any suits or other proceedings brought against the City,
its officers, agents, servants and employees, or any of them on account thereof, and shall pay all
expenses and satisfy all judgments which may be incurred by or rendered against them arising out or
the indemnification; provided and except, however, that this indemnification provision shall not be
construed as requiring the Consultant to indemnify or hold the City or any of its officers, agents,
servants or employees harmless from any loss, damages, liability or expense,on account of damage to
property or injuries to person caused by defects or deficiencies in design criteria and information
provided to Consultant by City, or any deviation in construction from Consultant's designs, working
drawings,specifications or other documents.
5. Without limiting the above indemnity, Consultant shall maintain a policy of comprehensive general
liability insurance coverage with carriers acceptable to City in at least the following amounts:
Commercial General Liability $1,000,000 Per Claim
$2,000,000 Aggregate Limit
Workers Compensation
Coverage A: Statutory limits
Coverage B:Employers Liability Insurance
$100,000 Each Accident/Each Occurrence
$100,000 Disease—per each employee
$500,000 Bodily Injury/Disease—Policy Limit
Automobile Liability
$1,000,000 each accident on a combined single basis
OR
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
Professional Liability Insurance
(Errors and Omissions) $1,000,000 Per Claim
$2,000,000 Project Aggregate
6. Consultant shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall
contain a provision that such insurance cannot be canceled without 30 days prior written notice to City.
The City reserves the right to revise insurance requirements specified in this Agreeme Wa- the hem
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interests of the City, and City shall reimburse Consultant to the extent any revision to the insurance
requirements specified in this Agreement result in increased cost to Consultant.
7. General Insurance Requirements
7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured
thereon, with respect to the Consultant's negligence. The term "City" shall include its employees,
officers,officials,agents,and volunteers as respects the contracted services.
7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under
applicable policies documented thereon.
7.3. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements.
7.4. A minimum of forty-five days notice of cancellation, non-renewal or material change in coverage
shall be provided to the City. A ten days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto Consultant's insurance policies. Notice shall be sent to
the Facilities Manager, Transportation and Public Works Department, 1000 Throckmorton, Fort
Worth,TX 76102.
7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this
Agreement. It is understood that insurance cost is an allowable component of the Consultant's
general overhead.
7.6. The City reserves the right to revise insurance requirements specified in this agreement according to
the best interests of the City, and City shall reimburse Consultant to the extent any revision to the
insurance requirements specified in this Agreement result in increased costs to Consultant.
7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise
approved by the City; and, such insurers shall be acceptable to the City in terms of their financial
strength and solvency.
7.8. Deductible limits,or self-insured retentions,affecting insurance required herein may be acceptable to
the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be also approved. Dedicated
financial resources or letters of credit may also be acceptable to the City.
7.9. The City shall be entitled,upon its request and without incurring expense,to review the Consultant's
insurance policies including endorsements thereto and,at the City's discretion,the Consultant may be
required to provide proof of insurance premium payments.
7.10.All insurance,except for the Professional Liability insurance policy,shall be written on an occurance
basis.
7.11.The Professional Liability Policy shall be written on a"claims made"and shall be in effect for the
duration of this Agreement and for 12 months following Consultant's issuance of the Certificate
of Substantial Completion. The Consultant's current insurer shall list the City as a certificate
holder for a period of ten years following the issuance of the Certificate of Substantial Completion
by the Consultant. The City shall be notified at least 30 days prior to cancellation or substantial
change in coverage.
8. The City shall require its General Contractor to include the Consultant as an additional insured on its
general liability insurance.
SECTION IX HAZARDOUS MATERIALS
1. City acknowledges Consultant will perform part of the work at City's facilities that may contain
hazardous materials, including asbestos containing materials, or conditions, and that Consultant had no
prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the
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associated risks that may give rise to claims by third parties or employees of City, the City hereby
releases the Consultant from any damage or liability related to the presence of such materials.
2. The release required above shall not apply in the event the discharge, release, or escape of hazardous
substances, contaminants, or asbestos containing materials is a result of Consultant's negligence or if
Consultant brings such hazardous substance, contaminant, or asbestos containing materials onto the
project site.
SECTION X RIGHT TO AUDIT
1. Consultant agrees that the City shall, until the expiration of three (3) years after final payment under
this Agreement, have access to and the right to examine any directly pertinent books, documents,
papers and records of the Consultant involving transactions relating to this Agreement. Consultant
agrees that the City shall have access during normal working hours to all necessary Consultant facilities
and shall be provided adequate and appropriate workspace in order to conduct audits in compliance
with the provisions of this section. The City shall give Consultant reasonable advance notice of
intended audits.
2. Consultant further agrees to include in all its subcontracts hereunder a provision to the effect that the
subconsultant agrees that the City shall, until the expiration of three(3)years after final payment under
the subcontract, have access to and the right to examine any directly pertinent books, documents,
papers and records of such subconsultant, involving transactions to the subcontract, and further, that
City shall have access during normal working hours to all subconsultant facilities,and shall be provided
adequate and appropriate work space, in order to conduct audits in compliance with the provisions of
this article. City shall give subconsultant reasonable advance notice of intended audits.
3. Consultant and Subconsultants agree to photocopy such project-related documents as may be requested
by the City. The City agrees to reimburse Consultant and Subconsultant for the costs of copies at the
rate published in the Texas Administrative Code.
SECTION XI SUCCESSORS AND ASSIGNS
1. The City and the Consultant each bind themselves, their successors and assigns, to the other party to
this Agreement and to the successors and assigns of each other party in respect to all covenants of this
Agreement.
SECTION XII ASSIGNMENT
I. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION XIII INDEPENDENT CONSULTANT
I. Consultant shall perform all work and services hereunder as an independent Consultant, and not as an
officer, agent, servant or employee of the City. Consultant shall have exclusive control of, and the
exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and
Subconsultants. Nothing herein shall be construed as creating a partnership or joint venture between
the City and the Consultant, its officers, agents, employees and Subconsultants, and doctrine of
respondent superior has no application as between the City and the Consultant.
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SECTION XIV MIWBE GOALS
1. In accordance with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of
minority and woman business enterprises in City contracts. Consultant acknowledges the M/WBE goal
of 20% established for this contract and its commitment to meet that goal. Any misrepresentation of
facts (other than a negligent misrepresentation) and/or the commission of fraud by Consultant may
result in termination of this Agreement and debarment from participating in City contracts for a period
of time not less than three years.
SECTION XV OBSERVE AND COMPLY
1. Consultant shall at all times observe and comply with all Federal and State laws and regulations and
with all City ordinances and regulations which in any way affect this Agreement and the work
hereunder, and shall observe and comply with all orders, laws, ordinances and regulations which may
exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment.
No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to ,
indemnify and hold harmless City and all its officers,agents and employees from and against all claims
or liability arising out of the negligent violation of any such order, law, ordinance, or regulation,
whether it be by itself or its employees.
SECTION XVI MISCELLANEOUS
I. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas—Fort Worth Division. This Agreement
shall be construed in accordance with the laws of the State of Texas.
2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised
this Agreement and that the normal rule of construction to the effect that any ambiguities are to be
resolved against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto
shall not, in any form or manner,be considered a third party beneficiary of this Agreement. Each party
hereto shall be solely responsible for the fulfillment of its own contracts or commitments.
4. Any loss or damage, or delays in or failure of performance of Consultant shall not constitute default
hereunder or give rise to any claims for damages if such loss, damage, delay or failure is caused by
"Force Majeure". As herein used, the term "Force Majeure" means any cause which is beyond the
reasonable control of the Consultant and which by the exercise of reasonable diligence the Consultant
is unable to prevent.
5. The City and the Consultant have discussed the roles and risks associated with the project, and have
agreed to apportion the risks such that the total aggregate liability of Consultant arising out of the
performance or breach of this Agreement shall not exceed two times the total fee. Notwithstanding any
other provision of this Agreement, Consultant shall have no liability to the City for contingent,
consequential, or other indirect damages including, without limitation, damages for loss of use,
revenue, or profit; operating costs and facility downtime; or other similar business interruption lossed,
however the same may be caused. The limitations and exclusions of liability set forth in this Article
shall apply regardless of the fault, breach of contract, tort (including the concurrent or sole and
exclusive negligence),strict liability or otherwise of Consultant, its employees or subconsultants.
IN TESTIMONY THEREOF, the City of Fort Worth has caused this instrument to be signed in triplicate in
its name and on its behalf, by its City Manager and attested by its City Secretary, with the Corporate Seal
affixed; and the Consultant has also properly executed this instrument in triplicate copies, each of which is
deemed an original.
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EXECUTED IN THE CITY OF FORT WORTH,TEXAS,THIScay of
A.D.,2006.
By: APPROVED:
Charles W.Nixon,AIA
Vice President/Principal
Carter&Burgess,Inc.
By: �
Marc Ott
Assistant City Manager
APPROVAL RECOMMENDED: RECORDED:
By: By: v 1�I I
Robert Q6ode,Director Marty Hendrix
Transportation and Public Works Department City Secretary
APPROVED AS TO FORM AND LEGALITY: Contr.ac'c author i zat ioa
Date
By: Date:
Amy Ra
Assists City ttorney
Page 8
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Attachment A
CarteraBurgess 777 Main Street
Fort Worth Texas 76102-5304
P 0 Box 901058
Fort Worth Texas 76101.2058
Phone:617.735.6000
Fax:817.735.6148
www.c-b com
June 20,2006
Mr.Greg Simmons, P.E.
Facilities Manager
The City of Fort Worth
1000 Throckmorton Street
Fort Worth,Texas 76102
Reference: Fee Proposal for Consulting Services for the City of Fort Worth Facilities Master Plan:
High Level Programming,Police and Fire Training Facility and Police Administration
Facilities
Dear Greg:
Thank you for the opportunity to propose the necessary consulting services for the high level
programming of all City departments, and the detailed programming of the Police and Fire Training
Facility and the Police Administration Facilities. We are prepared to begin immediately and are
committed to maintain a consistent team throughout the entire process.
High Level Evaluation/Overall Scope Definition
At the onset of programming activity in support of the City of Fort Worth Master Plan,work flow will
follow the traditional advanced planning process. As such,the majority of activity is expected to focus on
determining the preliminary data required for planning and design purposes.Carter&Burgess, along with
Program Managers from Steinbach, will carry forward all tasks and investigations necessary to develop a
high level assessment of requirements.Our efforts will establish known "big picture"items as well as
areas of concern. We will develop qualitative discussions in an attempt to collect data which can be used
as a decision tool.
High Level Tasks to be Performed
An inherent part of Carter&Burgess' effort will be spent on developing the high level needs associated
with a Master Plan for every City of Fort Worth department.A large portion of this work will be focused
on establishing the appropriate mix of surveys and personal interviews to better understand the need for
additional space requirements. The tasks performed during this high level planning effort will provide
information related to a variety of issues and have included such things as:
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Mr. Greg Simmons,P.E. Attachment
June 20, 2006
Page 2
✓ Conduct a Kick Off meeting with all decision makers (including steering committee)
✓ Preparation of surveys and related materials
✓ Conduct interviews with Assistant City Managers and individual department heads
✓ Discuss centralization vs. decentralization
✓ Outlining overall requirements for space standards
✓ Compile data in an effort to prepare for a briefing
✓ Conduct a Decision Brief with all decision makers(including steering committee)
✓ Preparation of final high level documentation
✓ Develop evaluation criteria
✓ Preparation of ranking for top priorities
City of Fort Worth Master Plan
High Level Scope Definition
THEME TASKS EFFORT
Preparation 60 hours (10 hours x all team leaders)
Kick Ott
(Involves Steering Committee) Kick Off 8 hours (all team leaders present)
Prepare Surveys/Materials 48 hours (all team leaders involved)
Interview Conduct Interviews 224 hours (28 meetings x 2 people)
(4 hours total per meeting)
Compilation of Data 56 hour. (28 departments x 2 hours)
Decision Brief 8 hours (all team leaders present)
Decision Brief
(Involves Steering Committee) Documentation 60 hours (multiple team members)
464 hours (Total Anticipated Effort)
Deliverable Statement
The final product to be produced at the completion of this process will contain multiple components.The
high level documentation will address the overall critical areas of interest for every department.The
documentation will be a result of completed surveys in conjunction with personal interviews conducted
with key decision makers, including all department heads.The high level evaluation will contain a
summary of discussions conducted during the interview process relative to space standards and the issues
of centralization vs. decentralization. Carter&Burgess will provide an overall order of magnitude
statement related to the need for increased space requirements, if any.The deliverable product will be
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Mr. Greg Simmons, P.E. Attachment A
June 20, 2006
Page 3
compiled in a bound 8 '/z x 11 format in such a way that it can be reviewed and simply explained to the
steering committee as well as City of Fort Worth officials.
Amount of Effort and Cost for High Level Evaluation
We are anticipating 489 hours to be allocated for this effort The 489 hours amounts to$73,360 plus
expenses of$ 3,200 for a total of$76,560.00.
The total fixed fee based on our understanding today for the entire scope of this proposal amounts to a
total of $76,560.00.
Detailed Programming—Police and Fire Training and Police Administration facilities
Carter&Burgess,Inc. will provide the necessary programming services for a detailed analysis of the
Police&Fire Training Facility as well as the Police Administration Headquarters facilities.The hours and
costs indicated below represent our estimate of the professional consulting time and expenses required to
complete the programming activities. These costs are considered fixed fees for our contract agreement
with the City of Fort Worth. Should the scope of the project increase from the original description of
services due to unforeseen circumstances or requests for additional involvement of Carter&Burgess
beyond our estimate, we will notify you prior to the activity for your approval and authorization.
Detailed Programming Process
The facility programming process deliverable will include documentation that will serve as a decision
making guide for the life of the project.This starting point assures that the overall planning will be totally
responsive to the City of Fort Worth's needs for efficiency,growth and character of both Police and Fire
organizations new or renovated facilities. We will issue program surveys to Police and Fire stakeholders
in advance of conducting interviews as well as evaluate all available material pertinent to our work, such
as personnel summaries, growth forecasts if available,and tour the existing facilities. A large portion of
this work will be focused on establishing the appropriate mix of surveys and personnel interviews to
better understand future space requirement needs for training and administration. The tasks performed
during this detailed planning effort will provide information related to a variety of issues and have
included such things as:
✓ Staff projections and growth forecasts
✓ Group functions and operations
✓ Adjacency requirements and circulation patterns
✓ Support and equipment requirements
✓ Unique facility needs IE: Fire Training buildings, firing range, test track etc.
✓ Enclosed office versus open office requirements
✓ Shared facilities if any
Mr. Greg Simmons, P.E.
Attachment A
June 20, 2006
Page 4
The detailed programming process will have very specific tasks to be accomplished in order to deliver a
comprehensive and useful document to the City of Fort Worth.The tasks listed below will involve a
Steering Committee as well as a Community Advisory Committee at logical reporting milestones
throughout the process.
Detailed Programming Process Tasks
Conduct Preplanning work-session with Planning team/City
Revise and Review questionnaire
Issue questionnaires to s agencies stakeholders
Collect and organize questionnaire data
Organize Visioning Session
Organize/Expand Visioning Session Critical Issues
Develop Conceptual Program per Vision Session
Prepare for Planning Team Interviews
Conduct Planning Team Interviews
Document Critical Issues from Interviews
Program Development
Present Draft Program document to Planning/City team
Prepare for Final Planning Team Interviews
Conduct Final Planning Team Interviews
Document Final Critical Issues from Interviews
Update Final Program
Publish/Distribute Final Draft Program for Review
Incorporate Stakeholder Comments
Detailed Police& Fire Training Facility Programming
Carter&Burgess will provide detailed programming services to develop the requirements of the Police &
Fire Training Facility for the City of Fort Worth. A comprehensive program will be established to
confirm staff counts,departmental needs, adjacency requirements,opportunities for co-locating services,
unique facility needs,and a summation of the total square footage needed to accommodate the immediate
and future needs of the Police and Fire Training function. For this task, we anticipate that there will be an
overall combined effort for both Police&Fire Training departments as well as separate programming
efforts for each department individually.
Amount of Effort and Fee Police and Fire Training Facility Programming
Based on our understanding of the scope of work we are estimated 653 hours will be required for this
programming effort.The 653 hours amounts to$97,950.00 plus expenses of$7,650.00 for printing, and
courier charges if any, for a total fee of$ 105,600.00.
Mr. Greg Simmons, P.E. Attachment A
June 20,2006
Page 5
Detailed Police Administration Headquarters Programming
Carter&Burgess will provide detailed programming services to develop the requirements of the Police
Administration Headquarters for the City of Fort Worth. A comprehensive program will be established to
confirm staff counts, departmental needs, adjacency requirements,unique needs,opportunities for co-
locating services, and a summation of the total square footage needed to accommodate the immediate and
growth needs of the Police Administration function.
Amount of Effort and Cost for Police Administration Facilities Headquarters Programming
Based on the anticipated scope of work we have estimated 681 hours will be required for this
programming effort. The 681 hours amounts to$102,150 plus expenses of$8400.00 for anticipated
travel and per diem, printing and courier charges if any for a total fee of $ 110,550.00.
Deliverable Statement
The final product to be produced at the completion of this process will contain multiple components.The
detailed programming documentation will address the critical areas of interest for every department.The
documentation will be a result of completed surveys in conjunction with personal interviews conducted
with key decision makers, including all department heads. The programming documentation will contain
a summary of discussions conducted during the interview process relative to space standards and the
issues of centralization vs. decentralization. Carter&Burgess will provide a detailed listing related to the
need for increased space requirements if any, and include a budget estimate of renovation/new
construction cost for each facility.The deliverable products will be compiled in a bound 8 '/z x 11 format
in such a way that they can be reviewed, approved and used as the guidelines for design of a new or
renovated facilities.
As of the date of this proposal the total fee based on our understanding for the scope of services as
outlined in this proposal amounts to a total of $292,710.00.
Should you have questions or comments regarding our proposal please feel free to call me at anytime.
Sincerely,
CARTER&BURGESS, INC.
0" -
Charles W. Nixon, AIA
Vice President•Principal
CwNnps
Attachments
cc: Correspondence
Darrell Pearson
Pete Thomas
Bryan Floth
Attachment B
Wage Rate Schedule
City of Fort Worth - Facilities Master Plan
Fort Worth, Texas
June 30,2006
Position Title Rate
Principal $225.00
Project Manager $167.10
Senior Planner $191.03
Senior Programmer $171.84
Planner $115.15
Senior Architect $150.89
Architect $117.20
Architectural Intern $83.20
Designer/Senior Designer $89.36
CADD Technician $76.53
Senior Engineer-Mechanical $152.70
Engineer-Mechanical $118.94
Engineering Intern -Mechanical $83.20
Designer/Senior Designer $89.98
CADD Technician $77.29
Senior Engineer-Electrical $150.89
Engineer-Electrical $119.53
Engineering Intern-Electrical $83.20
Designer/Senior Designer $88.74
CADD Technician $76.53
Senior Engineer-Structural $145.45
Engineer-Structural $119.24
Engineering Intern-Structural $83.20
Designer/Senior Designer $88.12
CADD Technician $76.91
Engineer-Fire Protection $147.27
Designer/Senior Designer $87.50
Senior Engineer-Civil $149.08
Engineer-Civil $117.78
Engineering Intern-Civil $83.20
Designer/Senior Designer $85.02
CADD Technician $75.01
Senior Landscape Architect $154.51
Landscape Architect $119.82
Landscape Architectural Intern $83.20
Specifications Writer $116.33
Senior Scientist $114.29
Scientist $92.21
Senior Acoustical $132.13
Acoustical $116.00
CADD Technician $74.25
Project Manager-Survey $110.86
CADD Technician-Survey $71.97
Party Chief $89.98
Instrument/Rod Operator $49.56
Construction Manager $162.62
Construction Inspector $89.60
Construction Administrator $78.81
Senior Cost/Schedule Analyst $120.94
Cost/Schedule Analyst $104.46
GIS Specialist $102.13
Administrative Assistant $56.35
Page 1 of 1 PROPRIETARY CONFIDENTIAL DATA
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/20/2006 - Ordinance No. 17006-06-2006 & 17007-06-2006
DATE: Tuesday, June 20, 2006
LOG NAME: 20CB REFERENCE NO.: **C-21519
SUBJECT:
Adopt Appropriation Ordinances and Authorize Execution of a Contract with Carter & Burgess, Inc.,
for Architectural Services Related to the Development of a Facilities Master Plan, City Hall
Evaluation, and Detailed Needs Assessments for the Fire and Police Training Facility and Police
Administration Building
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Capital Projects Reserve Fund by $129,360 from available funds;
2. Authorize the transfer of $129,360 from the Capital Projects Reserve Fund to the Specially Funded
Capital Projects Fund;
3. Authorize the transfer of$163,350 from the General Fund to the Specially Funded Capital Projects Fund;
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Specially Funded Capital Projects Fund by $292,710 from available funds; and
5. Authorize the execution of a contract with Carter & Burgess, Inc., in the amount of $292,710 for
architectural services related to the development of a facilities master plan, City Hall evaluation, and
detailed needs assessments of the Fire and Police Training Facility and the Police Administration Building.
DISCUSSION:
On February 21, 2006, (M&C C-21305) City Council approved the execution of a contract with The
Staubach Company for project management services associated with the development of a facilities
master plan. On February 28, 2006, a Request for Qualifications was issued to solicit firms to perform
architectural services associated with the development of a facilities master plan for all City departments,
City Hall evaluation, and detailed needs assessments of the Fire and Police Training Facility and the Police
Administration Building. On April 20, 2006, the three proposing firms were interviewed by a consultant
selection committee comprised of City staff and members of the Facilities Master Plan Citizen Advisory
Committee. The consultant selection committee identified Carter& Burgess, Inc., as the top ranked firm.
The detailed assessment of the Fire and Police Training Facility is necessitated by the planned
encroachment into the training complex of infrastructure associated with the Trinity Uptown portion of
Trinity River Vision project. The detailed assessment of the Police Administration Building is considered
necessary to provide City leadership with the information to make decisions related to the continued
ownership/use or disposition of the building.
FICI i I �H C00XB
Logname: 20CB � ?"�`'�.�n+ � �'Pa& 1 of 2
City staff and The Staubach Company negotiated the fees and scope of services with Carter & Burgess,
Inc. The agreed upon fees for the first phase of their services are made up of the following elements:
Assestment Cost
High level needs assessments of all City Departments (including City Hall needs) $76,560.00
Detailed needs assessment of Fire and Police Training facility $105,600.00
Detailed needs assessment of Police Administration facility $110,550.00
Total $292,710.00
Based upon the priorities established through high level assessment of all City Departments, a second
phase of detailed assessments of the top priority needs is planned. The second phase of services will
include a detailed needs assessment for City Hall and evaluation of various alternatives for meeting the
needs. Scope and fees for those services will be negotiated with Carter & Burgess, Inc., and
recommended to City Council when developed.
The cost of the detailed needs assessment for the Police Administration Building and 50% of the needs
assessment for the Fire and Police Training Facility is being funded from a surplus in the current operating
budget of the Police Department. The remaining balance of the assessment for the Fire and Police
Training Facility (50%) and the high level assessment for all City Departments, including City Hall needs,
will be funded from Capital Projects Reserve Fund.
Carter & Burgess, Inc., is in compliance with the City's M/WBE Ordinance by committing to 10% M/WBE
participation on Phase I of this project.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of
the Specially Funded Capital Projects Fund. The balance of the Capital Projects Reserve Fund after this
transfer will be $2,675,207. The fiscal year end cash balance at this time is projected to be $244,146.
TO Fund/Account/Centers FROM Fund/Account/Centers
1)GC10 441012 013010001000 $129.360.00 2)GG01 538070 035100 $163.350.00
1)GC10 538070 013010001000 $129,360.00 3)GC10 538070 013010001000 $129.360.00
2&4)C291 472001 201070038130 $163.350.00 5)C291 531200 201070038130 $292,710.00
3&4)C291 472010 201070038130 $129.360.00
4)C291 531200 201070038130 $292,710.00
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: Robert Goode (7804)
Additional Information Contact: Greg Simmons (7862)
Q assn n U
Logname: 20CB Page 2 of 2