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Home My WebLink AboutOrdinance 19585-03-2011Ordinance No. 19585-03-2011 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE GENERAL FUND IN THE AMOUNT OF $1,776,426.00, AND DECREASING THE UNRESERVED, UNDESIGNATED, UNAUDITED FUND BALANCE BY THE SAME AMOUNT, FOR THE PURPOSE OF TRANSFERRING SAID FUNDS TO THE SPECIALLY FWNDED CAPITAL PROJECTS FUND; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2010-2011 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the General Fund in the amount of $1,776,426.00, and decreasing the unreserved, undesignated, unaudited fund balance by the same amount, for the purpose of transferring said funds to the Specially Funded Capital Projects Fund. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No.19355 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Assistant Ci ttorney ADOPTED AND EFFECTIVE: March 8, 2011 City of Fort Worth, Texas Mayor and Council Communication ~. ~~_~. _ _~..~..a~~, - ... ~ . v . s ~.. _ ~ . ,... ~~a : :. ~ ..~~~ ~ .~.~~~.. COUNCIL ACTION: Approved As Amended on 3/8/2011 -Ordinance Nos. 19585-03-2011 and 19586-03-2011 ~481^.dV.Sn..~ryy._..._4..i-L I_..~ :tt,.",~.r vG.:.;L°.d.. 3.`5..: .. : .s. .... ~:. .. .. DATE: Tuesday, March 08, 2011 REFERENCE NO.: C-24782 LOG NAME: 04ERP P1 EXTENDED SUPPORT SUBJECT: Adopt the Supplemental Appropriation Ordinance Increasing Appropriations in the General Fund by $1,776,426.00 and Decreasing Unreserved, Undesignated, Unaudited Fund Balance by the Same Amount, Authorize Contract Amendment No. 10 to City Secretary Contract No. 37974 with eVerge Group of Texas, Ltd., and Contract Amendment No. 4 to City Secretary Contract No. 37970 with Salvaggio, Teal and Associates for Extended Support of the City's PeopleSoft System for Human Resources and Payroll in Amounts Not to Exceed $1,576,681.00 for eVerge Group of Texas, Ltd., for Services for Police and Fire Only, for Amendment No. 10 and $199,745.00 for Salvaggio, Teal and Associates for Amendment No. 4 and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize contract amendments with eVerge Group of Texas, Ltd., and Salvaggio, Teal and Associates for extended support of the City's PeopleSoft system for Human Resources and Payroll in amounts not to exceed $1,576,681.00 for eVerge for police and fire only and $199,745.00 for Salvaggio, Teal and Associates; 2. Adopt the supplemental appropriation ordinance increasing appropriations in the General Fund by $1,776,426.00 and decreasing unreserved, Undesignated, unaudited fund balance by the same amount in the General Fund; 3. Authorize the transfer of $1,776,426.00 from the General Fund to the Specially Funded Capital Projects Fund; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Specially Funded Capital Projects Fund by $1,776.426.00 from available funds. DISCUSSION: On October 18, 2010, the City replaced its legacy Human Resources (HR) and Payroll systems with a new PeopleSoft system (commonly known as ERP Phase I for HR/Payroll). eVerge Group of Texas, Ltd., (eVerge), the selected ERP vendor for Phase I, has worked with staff for the past two years to install, configure, test and deploy the new PeopleSoft system. Salvaggio, Teal and Associates (STA) is the principal consultant providing expert oversight, guidance and assistance for the project. As part of the original contracts, eVerge and STA provided onsite support to the City for a period of three months after going live on the new system (commonly called the stabilization period for the new system). On January 4, 2011, City Council approved M&C C-24677 to extend both eVerge and STA contracts to provide continued support and stabilization assistance to resolve system issues and help City staff become fully Lo~name: 04ERP P1 EXTENDED SUPPORT Page 1 of 3 proficient with the new system. In January of this year, the City selected MIPRO Consulting, L.L.C. (MIPRO) to conduct an independent assessment of the City's newly implemented PeopleSoft system. Based on results of the MIPRO assessment and internal continued improvement planning efforts, City staff is requesting an additional extension for both eVerge and STA contracts to provide continued guidance and assistance for: . Implementing recommendations from MIPRO . Providing additional training and support for staff to improve skill levels . Improving HR and Payroll business processes . Improving system usability . Improving Police timekeeping and paycheck corrections Therefore, staff recommends amending the City's contract with eVerge Group for up to $1,576,681.00 worth of consulting support on an as-needed basis at the established hourly rates for the required resources and services. Similarly, Staff recommends amending the City's contract with Salvaggio, Teal and Associates for up to $199,745.00 worth of consulting support on an as-needed basis at the established hourly rates for the required resources and services. The cost of these contracts will be funded from available fund balance. M/WBE -eVerge agrees to maintain its initial M/VVBE commitment of 11 percent that it made on the original agreement and extend and maintain that same M/WBE commitment of 11 percent to all prior amendments up to and inclusive of this Amendment No. 10. Therefore, eVerge remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. Salvaggio, Teal & Associates, agrees to maintain its initial M/WBE commitment of 11 percent that it made on the original agreement and extend and maintain that same M/WBE commitment of 11 percent to all prior amendments up to and inclusive of this Amendment No. 4. Therefore, Salvaggio, Teal & Associates, remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made for both contracts by the City Manager, or his designee, for a total amount not to exceed $50,000.00 annually. Such increase or amendment does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION /CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the appropriation ordinance and supplemental appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Specially Funded Capital Projects Fund and in the current operating budget, as appropriated, of the General Fund. Upon approval, the unreserved, undesignated, unaudited fund balance of the General Fund will exceed the minimum reserve as outlined in the Financial Management Policy Statements. FUND CENTERS: TO Fund/Account/Centers GG01 538070 0901100 3 4~ C291 472068 041030078480 4)C291 539120 041030078480 FROM Fund/Account/Centers $1.776 426.00 ~ GG01 538070 0901100 $1~776~426.00 1~ C291 539120 041030078480 $1,776,426.00 $1,776 426.00 $.1,776 426.00 Lo~name: 04ERP P 1 EXTENDED SUPPORT Page 2 of 3 CERTIFICATIONS: Submitted for City Manager's Office b~ Originating Department Head: Additional Information Contact: Karen Montgomery (6222) Peter Anderson (8781) Mai Tran (8858) Lo~name: 04ERP P1 EXTENDED SUPPORT Pace ~ of ~