HomeMy WebLinkAboutContract 48102-A2 CITY SECRETARY
AMENDMENT No.2 CONTRACT NO.. d "
,�F�GQ¢P�� TO CITY SECRETARY CONTRACT
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YMERFAS, the City of Fort Worth (CITY) and Teague Nall
and Perkins, Inc. , (ENGINEER) made and entered into City
Secretary Contract No. 48102 , (the CONTRACT) which was
authorized by M&C C-27864 on the 9th day of August, 2016 in
the amount of $1,274,494 . 00; and
WHEREAS, the CONTRACT was subsequently revised by:
Amendment No. 1 in the amount of $12,375 . 00 administratively
authorized on July 12, 2018; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Crowley Relief M-325 Sanitary Sewer Interceptor for Village
Creek Basin; and
WHEREAS, it has become necessary to execute Amendment
No. 2 to the CONTRACT to include an increased scope of work
and revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
November 9, 2018 a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer total $226, 610 . 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $1,513,479. 00.
3.
All other provisions of the Contract, which are not_
expressly amended herein, shall remain in full force and '
iI. RECORD
effect. LX
SECRETARY
Page
WORTH,T
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EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Teague Nall, ,and. Perkins, Inc.
Jesus J. Chapa Ty Hilt , P.E.
Assistant City Manager Vice President
DATE: /';� _Io ( 6 DATE: I I'A /
APPROVAL RECOMMENDED:
4�2 avo
Chris Harder, P.E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY:
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements.
Nam�.Nof Employee
Tit e: ?r 'ect
ro'ect Mana
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Douglas W. Black
Senior Assistant City Attx .�� r
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ATTEST: '� ' `• "
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Cit SecretaForm 1295 No. : 2018-416440
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M&C No. : C-28949
M&C Date: December 4, 2018
OFFICIAL RECORD
CITY SECRETARY
ET. WORTH,TX
Page -2-
tnp www.tnpinc.com
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November 9, 2018 engineers
surveyors
landscape architects
Mr. Rakesh Chaubey, P.E.
City of Fort Worth
Water Department
311 W Tenth Street
Fort Worth, Texas 76102
Re: Fee Proposal for Contract Amendment No. 2—
I
Crowley Relief M-325 Sanitary Sewer Interceptor for Village Creek Basin
City of Fort Worth Project No. 100276
(TNP Project No. FTW 16077)
Dear Mr. Chaubey:
Teague Nall and Perkins, Inc. is submitting this fee Amendment for the above referenced contract
based on additional services required. The following is a brief description and cost for the
additional services to be provided on this project:
I. Construction Inspection Services
TNP will provide an experienced Construction Inspector (to be approved by the Water
Department)to assist the Department in overseeing construction of the three (3)construction
contracts associated with this contract. The construction contracts are referred to as Part 1,
Part 2 and Part 3. The Construction Inspector will work under the supervision of the Water
Department's Construction staff.The position is expected to be part-time until such a time as
all three construction contracts are underway at the same time in which case it will be full-
time.
A detailed scope of services is included in Attachment A-2 Scope of Services (see attached).
II. Fee Proposal for Contract Amendment No. 2: $226,610
TNP proposes a total fee of$226,610 to accomplish the scope of services for Parts 1, 2 and
3. A breakdown of the fee is included in Attachment B-2.
Summary of Contract Fee:
Original Contract Amount: $1,274,494
Amendment No. 1 $ 12,375
Amendment No. 2 $ 226,610
Revised Contract Amount $1,513,479
III. Project Schedule
The anticipated duration of construction inspection services is 16 months. See Attachment
C-2 Project Schedule.
IV. MM/BE Utilization:
This amendment does not include work effort for our certified SBE subconsultant partners.
With this amendment, the overall M/SBE participation will now be 10.75%which exceeds the
City's M/SBE goal of 10%.
Fort Worth-5237 N.Riverside Drive,Suite 100 Fort Worth,Texas 76137-817.336.5773
Allen-825 Watters Creek Boulevard,Suite M300-Allen,Texas 75013 Denton-1517 Centre Place Drive,Suite 320-Denton,Texas 76205
Registered by the TBPLS - 10011600 Fort Worth-10194381 Allen- 10011601 Denton I Registered by the TBPE Firm No.F-230
Thank you for consideration of this contract amendment request. If you have any questions,
please do not hesitate to call me.
Sincerely,
TEAGUE NALL AND PERKINS, INC.
TY h`r 0;1
Ty Hilton, P.E.
Project Manager
Attachments: 1)Attachment A-2 Scope of Services
2)Attachment B-2 Level of Effort
3)Attachment C-2 Project Schedule
Contract Amendment No. 2
City Project No. 100276
Attachment A-2
SCOPE OF SERVICES
Construction Inspection Services for
CROWLEY RELIEF INTERCEPTOR M-325 FOR VILLAGE CREEK BASIN
CONSTRUCTION INSPECTION SERVICES
ENGINEER will provide construction inspection services for the project as follows.
• Attend pre-construction meeting
• Attend public meeting
• Assign qualified staff to provide on-site inspection of contract work.
• Document work progress in daily work reports.
o Measure and record pay items placed each day
• Maintain project diary each day documenting all project activity inclusive of weather
conditions work items in progress and it location, and any significant project issues.
• Review contractor's traffic control set-up for each work site.
• Meet with/attend utility meetings to facilitate coordination of contract work with existing
utilities within the ROW.
• Facilitate the resolution of any issues arising with the abutting property owners.
• Coordinate Material Testing with approved geotechnical firm.
o Receive and review all test reports
• Inspect sanitary sewer main placement.
o Insure construction plans are followed
o Insure specified materials are provided
o Insure pavement is saw cut to acceptable lines backfill is placed at specified
density pavement is repaired in accordance with plan details
• Verify that contractor is collecting required horizontal and vertical survey data for use in
preparing as-built plans.
• Review and verify contractor pay requests each month prior.
• Review and verify the contractors progress report each month prior to City payment.
• Coordinate any needs for Field Changes with the City, Contractor and TNP Staff.
• Assist the City resolve any Contractor disputes relative to the work.
• Attend final inspection
• Prepare a final punch list prior to acceptance of the project.
• Advise the City of the status of Contractor's progress on punch list.
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M&C Review Page I of 4
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRT%RTH
COUNCIL ACTION: Approved on 12/4/2018 -Ordinance No. 23494-12-2018 & Resolution No.
5005-12-2018
REFERENCE „* 60CROWLEYSSP2-
DATE: 12/4/2018 NO.: C-28949 LOG NAME: SJLOUIS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 2 in the Amount of$226,610.00 to City Secretary
Contract No. 48102 an Engineering Agreement with Teague Nall and Perkins, Inc., for a
Revised Contract Amount of$1,513,479.00, Authorize Execution of a Contract with S.J.
Louis Construction of Texas, Ltd., in the Amount of$4,518,099.30 for Crowley Relief
Interceptor M-325 for Village Creek Basin, Part 2 , Provide for Project Costs for a Total
Project Total in the Amount of$7,413,648.00, Adopt Resolution Expressing Official Intent
to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation
Ordinance(COUNCIL DISTRICT 6)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with
Proceeds of Future Debt for the Crowley Relief Interceptor M-325 for Village Creek Basin, Part 2
Project;
2. Adopt the attached Appropriation Ordinance increasing appropriations in the Water&Sewer
Commercial Paper Fund in amount of$5,318,974.00;
3. Authorize the execution of a contract with S. J. Louis Construction of Texas, Ltd, in the amount of
$4,518,099.30 for Crowley Relief Interceptor M-325 for Village Creek Basin, Part 2 (City Project No.
100276); and
4. Authorize the execution of Amendment No. 2 in the amount of$226,610.00 to City Secretary
Contract No. 48102 for inspection services on Crowley Relief Interceptor M-325 for Village Creek
Basin. (City Project No. 100276)
DISCUSSION:
This Mayor and Council Communication provides for the construction of the Crowley Relief
Interceptor M-325 for Village Creek Basin, Part 2, a segment of a three part project that will provide
additional capacity to convey anticipated flows from proposed development within the Upper Village
Creek and Clear Fork Drainage Basins.
On August 9, 2016, (M&C C-27864), the City authorized an engineering agreement in the amount of
$1,274,494.00 with Teague Nall & Perkins, Inc., for Crowley Relief Interceptor M-325 for Village
Creek Basin. To expedite design and construction the project was divided into Parts 1, 2 and 3. The
agreement was subsequently revised by Amendment No. 1 in the amount of$12,375.00
administratively authorized July 12, 2018.
Amendment No. 2 will allow Teague Nall & Perkins, Inc., to provide inspection services during
construction of all three parts of the project. Staff considers the proposed fee to be fair and
reasonable for the scope of services proposed.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26486&councildate=12/4/2018 12/10/2018
M&C Review Page 2 of 4
Construction of the project was advertised for bid on August 30, 2018 and September 6, 2018 in the
Fort Worth Star-Telegram. On September 27, 2018 the following bids were received:
BIDDER AMOUNT TIME OF COMPLETION
S. J. Louis Construction of Texas, Ltd 11$4,518,099.30 F360 Calendar Days
William J. Schultz dba Circle C. Construction, Co. $4,840,092.00
Mountain Cascade of Texas $5,028,073.00
Jackson Construction, Ltd $5,086,120.00
iThalle Construction Company $5,190,859.82
Venus Construction Company $5,747,584.80
BAR Constructors, Inc. 1!$7,010,988.00
In addition to the contract cost, $318,360.00 is required for Project Management, inspection and
material testing and $255,905.00 is provided for project contingency.
In accordance with the terms of the Agreement between the Cities of Crowley and Fort Worth,
Crowley will reimburse Fort Worth for its share of the total project cost upon completion of the entire
project.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer
Fund. Available ash within the Water and Sewer portfolio and the City's portfolio along with the
appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used to
provide interim financing for this project until debt is issued. To the extent resources other than the
Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be
charged interest that is equivalent to the overall rate of return being earned by the City portfolio
(currently approximately one-percent annually). Should the City's portfolio not support the liquidity
needed to provide an interim short-term financing source, another funding source will be required,
which could mean issuance of securities under the CP Program or earlier issuance of Water and
Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond
proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in
accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's Fiscal Year 2018-2022 Five Year Capital
Improvement Plan on September 26, 2017. This City Council adopted plan includes this specific
project, with funding identified through the CP program to be reimbursed with future revenue bonds.
In accordance with the provisions of the Financial Management Policy Statement, Staff anticipates
presenting revenue-supported debt issuances to the City Council for consideration within the next
three years. This debt must be issued within approximately three years to provide reimbursement for
these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-
exempt debt and the funding source will have to be made whole through budgetary methods.
Adoption of this resolution does not obligate the City to sell bonds, but preserves the ability to
reimburse the City from tax-exempt bond proceeds.
Construction for Part 2, is anticipated to commence in December, 2018 and be completed by
December, 2019. This project is part of the Water Department's Sanitary Sewer Overflow Initiative
Program. This project will have no impact on the Water Department's Operating Budget when
complete.
MIWBE OFFICE: S. J. Louis Construction of Texas, Ltd, is in compliance with the City's BDE
Ordinance by committing to 25 percent MBE participation on this project. The City's MBE goal on this
project is 25 percent.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26486&councildate=12/4/2018 12/10/2018
M&C Review Page 3 of 4
The project is located in COUNCIL DISTRICT 6 and within the City of Crowley.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in Water& Sewer Commercial Paper
Fund for the Crowley Relief Interceptor M-325 for Village Creek Basin, Part 2 Project. The Water and
Sewer Commercial Paper Fund includes authority of$150,000,000.00 for the purpose of providing
interim funding for Water and Sewer Capital Projects. After this transfer, the balance will be
$105,422,532.00 for future capital projects. Funding for the Crowley Relief Interceptor M-325 for
Village Creek Basin, Part 2 project is as depicted below:
FUND Existing Additional Project Total*
Appropriations Appropriations
Sewer Capital Fund - Legacy $2,094,494.00 $0.00 $2,094,494.00
59607
Water & Sewer Commercial $0.00 $5,318,974.00 $5,318,974.00
Paper Fund 56016
Project Total $2,094,494.00 $5,318,974.00 $7,413,468.00
* Numbers rounded for presentation.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Rakesh Chaubey (6051)
ATTACHMENTS
60CROWLEYSSP2-SJLOUIS Map.pdf
60CROWLEYSSP2-SJLOUIS- REIMB RESOLUTION.docx
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26486&councildate=12/4/2018 12/10/2018
M&C Review Page 4 of 4
60CROWLEYSSP2-SJLOUIS 56016 AO19r.docx
FORM 1295-60CrowleySSP2-SJL-Redacted.pdf
FORM 1295-60CrowleySSP2-TNP-Redacted.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26486&councildate=12/4/20 18 12/10/2018