HomeMy WebLinkAboutContract 34097'�. � �` ; ;�i,��-���,J �']
CITY OF FORT WORTH, TEXAS '� �'� '�° � k� �`°� ..,! 1'����_ 1
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and TCB, Inc.,
(the "ENGINEER"), for a PROJECT generally described as: Pavement Reconstruction
and Water and Sanitary Sewer Main Replacement on Edney Street (Hemphill St to S.
Adams St), Edney Street (6t" Ave to Sharondale St) and Southcrest Drive (Townsend Dr
to W. Dead End)
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
Invoice and Payment
The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
The ENGINEER will issue monthly invoices for all work performed under
this AGREEMENT. Invoices are due and payable within 30 days of receipt.
Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full, including interest. In the event of
suspension of services, the ENGINEER shall have no liability to CITY for
delays or damages caused the CITY because of such suspension o��-_-_
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Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants perForming the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to
be perFormed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations
shall be furnished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT cost
and/or execution. These conditions and cost/execution effects are not the
responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 2 of 21
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction
site, whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity of
their obligations, duties, and responsibilities, including, but not limited to, all
construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the e�ent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with
the Contract Documents, nor shall anything in the Contract Documents or
the agreement between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to
discover latent defects in the work or otherwise check the quality or quantity
of the work on the PROJECT. If, for any reason, the ENGINEER should
make an on-site observation(s), on the basis of such on-site observations, if
any, the ENGINEER shall endeavor to keep the CITY informed of any
deviation from the Contract Documents coming to the actual notice of
ENGINEER regarding the PROJECT.
(3) When professional certification of perFormance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 3 of 21
maintenance costs; competitive bidding procedures and market conditions;
time or quality of performance by third parties; quality, type, management,
or direction of operating personnel; and other economic and operational
factors that may materially affect the ultimate PROJECT cost or schedule.
Therefore, the ENGINEER makes no warranty that the CITY's actual
PROJECT costs, financial aspects, economic feasibility, or schedules will
not vary from the ENGINEER's opinions, analyses, projections, or
estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations have
been made by the ENGINEER to ascertain that the construction contractor has
completed the work in exact accordance with the Contract Documents; that the
final work will be acceptable in all respects; that the ENGINEER has made an
examination to ascertain how or for what purpose the construction contractor has
used the moneys paid; that title to any of the work, materials, or equipment has
passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and
the construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others,and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT was
finally constructed. The ENGINEER is not responsible for any errors or omissions
in the information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (M/WBE)
participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. Engineer acknowledges the M/WBE goal established for this
contract and its commitment to meet that goal. Any misrepresentation of facts
(other than a negligent misrepresentation) and/or the commission of fraud by the
Engineer may result in the termination of this agreement and debarment from
participating in City contracts for a period of time of not less than three (3) years.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 4 of 21
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during
normal working hours to all necessary ENGINEER facilities and shall be
provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that
the CITY shall have access during normal working hours to all
subconsultant facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3)hereof. CITY shall give subcon-
sultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for
the cost of copies at the rate published in the Texas Administrative Code in
effect as of the time copying is performed.
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(1)
ENGINEER's Insurance
Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect prior to
cornmencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident
or
$250,000 property damage
$500,000 bodily injury per person per accident
A commercial business auto policy shall provide coverage on "any auto",
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 5 of 21
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defined as autos owned, hired and non-owned during the course of this project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim
$2,000,000 aggregate
Professional Liability Insurance shall be written on a project specific basis. The
retroactive date shall be coincident with or prior to the date of this contract and the
certificate of insurance shall state that the coverage is claims-made and the retroactive
date. The insurance coverage shall be maintained for the duration of this contract and for
five (5) years following completion of the contract (Tail Coverage). An annual certificate
of insurance shall be submitted to the City for each year following completion of this
contract.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified according to items section K.(1) and K.(2) of this
agreement are provided under applicable policies documented
thereon.
(c) Any failure on
documentation
requirements.
part of the CITY to request required insurance
shall not constitute a waiver of the insurance
(d) A minimum of thirty (30) days notice of cancellation or material
change in coverage shall be provided to the CITY. A ten (10) days
notice shall be acceptable in the event of non-payment of premium.
Such terms shall be endorsed onto ENGINEER's insurance policies.
Notice shall be sent to the respective Department Director (by
name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas
76102.
(e)
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 6 of 21
Insurers for all policies must be authorized to do business in the
state of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(� Deductible limits, or self-insured retentions, affecting insurance
required herein shall be acceptable to the CITY in its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such
exclusions.
(j) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of ENGINEER's
overhead.
(k) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(I) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When
subconsultants maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 7 of 21
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest, direct or indirect, in property abutting the proposed
PROJECT and business relationships with abutting property cities. The
ENGINEER further acknowledges that it will make disclosure in writing of any
conflicts of interest that develop subsequent to the signing of this contract and prior
to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment
to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 8 of 21
B. Access to Facilities and Property
The CITY wili make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perForm,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local,
state, or federal authorities; and land, easements, rights-of-way, and access
necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule in
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing of
the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 9 of 21
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is a
result of ENGINEER's negligence or if ENGINEER brings such hazardous
substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractor's negligence.
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(1)
i2)
Contractor Claims and Third-Party Beneficiaries
The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out
of, in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary
of any undertaking by the ENGINEER."
This AGREEMENT gives no rights or benefits to anyone other than the
CITY and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third-party beneficiary rights under this Agreement.
(4)
��
(1)
Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
CITY's Insurance
The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 10 of 21
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(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Lifigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for perFormance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of
a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will
be at the CITY's sole risk. The final designs, drawings, specifications and
documents shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control of
the ENGtNEER.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 11 of 21
D. Termination
(1) The CITY may terminate this agreement for its convenience on 30 days'
written notice. Either the CITY or the ENGINEER for cause may terminate
this AGREEMENT if either party fails substantially to perForm through no
fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption,
an equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will
be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodify
injury, including death, caused solely by the negligence or willful misconduct
of the ENGINEER, its employees, officers, and subcontractors in
connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of
negligence or willful misconduct as determined pursuant to T.C.P. & R.
Code, section 33.011(4) (Vernon Supplement 1996).
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 12 of 21
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict
or statutory liability, or any other cause of action, except for willful misconduct or
gross negligence for limitations of liability and sole negligence for indemnification.
Parties mean the CITY and the ENGINEER, and their officers, employees, agents,
and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and perFormance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If inediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of
the Association then in effect. Any award rendered by the arbitrators less
than $50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will
not be subject to appeal or modification except to the extent permitted by
Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and
11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If litigation
is filed by either party within said ninety (90) day period, the award shall
become null and void and shall not be used by either party for any purpose
in the litigation.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 13 of 21
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J, shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be considered.
ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its
ofFicers, agents and employees from and against all claims or liability arising out of
the violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 14 of 21
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments
and schedules are hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B - Compensation
Attachment C- Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E — Location Map
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Executed this the I day of'_ �� �` ;�,_;: , 20 (_;
ATTEST:
Marty Hendrix
City Secretary
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Co�ai:ract �uthoz�i��tio��
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APPROVE"D�
AND LEG6,c�l
Assistant
TO FORM
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 15 of 21
CITY OF FORT WORTH
By: ���
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Marc. A. Ott
Assistant City Manager
Approval Recommended
Douglas Rademaker, PE
Director, Engineering Department
TCB Inc.
ENGINEER
By:
Name: Ann E. Kovich, AICP
Title: Vice President
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ATTACHMENT "A"
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"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of
Services shall have precedence over the General Scope of Services. "
1)
2)
3)
4)
5)
► ::
Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the
City regarding the scope of project so that the plans and specifications which are to be
developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary constraints.
Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurFace investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to
bring the plans into compliance with the requirements of said agency, including but not
limited to highways, railroads, water authorities, Corps of Engineers and other utilities.
Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes
are required due to changes in the design of the facilities made by the permitting authority.
If such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable
delays, a mutually agreeable and reasonable time extension shall be negotiated.
6) Plan Submittal
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 16 of 21
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Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall become
the property of the City. City may use such drawings in any manner it desires; provided,
however that the Engineer shall not be liable for the use of such drawings for any project
other than the project described herein; and further provided, that the Engineer shall not
be liable for the consequences of any changes that are made to the drawings or changes
that are made in the implementation of the drawings without the written approval of the
Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring
the rights-of-way and/or easements for the construction of this project. Sketches and
easement descriptions are to be presented in form suitable for direct use by the
Department of Engineering in obtaining rights-of-way, easements, permits and licensing
agreements. All materials shall be furnished on tne appropriate City forms in a minimum of
four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on
the preliminary and final plans the location of the proposed utility lines, existing utility lines,
based on the information provided by the utility, and any adjustments and/or relocation of
the existing lines within the project limits. The Engineer shall also evaluate the phasing of
the water, wastewater, street and drainage work, and shall submit such evaluation in
writing to the City as part of this phase of the project.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 17 of 21
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities.
The Engineer shall receive written approval of the Phase 1 Plans from the City's project
manager before proceeding with Phase 2.
PHASE 2
11) Design Data
12)
13)
14)
15)
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work
with existing and proposed utilities. The preliminary construction plans shall indicate
location of existing/proposed utilities and storm drain lines. The Engineer shall receive
written approval of the Phase 2 plans from the City's project manager before proceeding
with Phase 3.
PHASE 3
Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3
plans from the City's project manager before proceeding with Phase 4.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 18 of 21
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PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans
and contract specifications. The approved plans and contract specifications shall be used
as authorized by the City for use in obtaining bids, awarding contracts, and constructing
the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitution
prior to the award of contracts is allowed by the bidding documents, the Engineer will
advise the owner as to the acceptability of alternate materials and equipment proposed by
the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals and
in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 19 of 21
23) Shop Drawing Review
24)
25)
26)
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of
the work, at the request of the City.
Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
ENGINEERING AGREEMENT
JANUARY 1, 2005
Page 20 of 21
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EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT "A". Work under this attachment includes engineering services for water and/or
sanitary sewer improvements for the following:
2004 CIP NEIGHBORHOOD STREET PROJECTS FOR
Edney Street (Hemphill Street to South Adams Street, 6"' Avenue to Sharondale Street)
and Southcrest Drive (Townsend Drive to Dead End)
CONTRACT 54
CITY PROJECT NO. �0448
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A — PRE-ENGINEERING
Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off ineeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the
conceptual engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
EA1-1
Rev 11I30I04
conditions that may impact the project including; utilities, City Master plans,
property ownership as available from the Tax Assessor's office.
The data collection efforts will also include conducting special coordination
meetings with affected property owners and businesses as necessary to
develop sewer re-routing plans.
The following shall be applicable at all locations where it is necessary to
relocate or reroute the existing private sanitary sewer service line due to the
abandonment or realignment of the existing public sanitary sewer lateral or
main:
The CITY shall furnish the Engineer with a sample format of how the sewer
service line reroute/relocation should be designed and submitted for
construction. During design survey, if a rod can be inserted through the cleanout
to the bottom of the service line, the Engineer will obtain the flow line elevation
and design the service line prior to advertising the project for bid. If the service
flow line information cannot be obtained during design survey, the Engineer
shall delay the design of the sewer service line until after the start of
construction. The CITY will then direct the Contractor to de-hole the service line
at the clean-out location of all buildings or structures so that the Engineer's
surveyor can determine the flow line of the sewer service line. The Engineer
shall use this information to provide the design for the sanitary sewer service
line to be rerouted or relocated.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities shall
also be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or
relocation of the existing lines within the project limits.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with monthly
progress reports as required under Attachment B of the contract.
EA 1-2
Rev 11/30I04
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PART B- CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
Surveys for Design
a. ENGINEER will pertorm field surveys to coilect horizontal and vertical
elevations and other information which will be needed for use by the
ENGINEER in design and preparation of plans for the project.
Information gathered during the survey shall include topographic data,
elevations of all sanitary and adjacent storm sewers, rim/invert
elevations, location and buried utilities, structures, and other features
relevant to the final plan sheets. For sewer lines located in alleys or
backyards, ENGINEER will obtain the following:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines. Tie
improvements, trees, fences, walls, etc., horizontally along rear lines in
an approximately 50' wide strip. In addition, locate all rear house corners
and building corners in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at 1"-40' scale.
Obtain permission for surveying through private property. Locate
horizontal and vertical alignment of utility lines, existing utilities, trees,
fences, walls, etc., horizontally along rear lot lines in an approximately
20' wide strip. In addition, locate all rear house corners and building
corners in backyards. Compile base plan from field survey data at 1" _
40' horizontal and 1" = 4' vertical scale.
When conducting design survey at any location on the project, the
consultant or its sub-consultant shall carry readily visible information
identifying the name of the company and the company representative.
All company vehicles shall also be readily identified.
EA1-3
Rev 11/30/04
b. Engineer will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
CITY Department of Engineering. All text data such as plan and profife,
legal� descriptions, coordinate files, cut sheets, etc., shall be provided in
the American Standard Code for Information Interchange (ASCII) format,
all drawing files shall be provided in MicroStation (DGN) or Autocad
(DWG or DXF) format (currently Release 2002), or as otherwise
approved in writing by the CITY, and all data colleted generated during
the course of the project shall become the property of the CITY.
The minimum information to be provided in the plans shall include the
following:
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, PK Nail, 5/8" Iron
Rod)
b. X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum
only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in
the South curb line of North Side Drive at the East end of
radius at the Southeast corner of North Side Drive and North
Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in
the same coordinate system, as the Control Points.
4. No less than two bench marks plan/profile sheet.
5. Bearings given on all proposed centerlines, or baselines.
��!
Rev 11/30/04
,
6. Station equations relating utilities to paving, when appropriate.
7. Obtain the "foot print" of all properties where the sanitary sewer
service line is to be relocated or rerouted.
ii. Public Notification
Prior to conducting design survey, ENGINEER wili notify affected residents
of the project in writing. The notification letter shall be on company
letterhead and shall include the following: project name, limits, DOE project
no., Consultant's project manager and phone no., scope of survey work and
design survey schedule. The letter will be reviewed and approved by the
City prior to distribution.
iii. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 60 days after Notice to
Proceed Letter is issued.
b. The ENGINEER shall perform conceptual design of the proposed
improvements and furnish four (4) copies of the concept engineering
plans which include layouts, preliminary right-of-way needs and cost
estimates for the ENGINEER's recommended plan. ENGINEER shall
perform remaining field surveys required for final design of selected
route(s) as necessary. The ENGINEER shall also evaluate the phasing
of the water, sanitary sewer, street and drainage work, and shall submit
such evaluation in writing to the City as a part of the concept phase of
the project. All design shall be in conformance with Fort Worth Water
Department policy and procedure for processing water and sewer
design. ENGINEER shall review the City's water and sewer master plan,
other pertinent design information and provide a summary of findings
pertaining to the proposed project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph iii (b), ENGINEER will prepare preliminary
construction plans as follows:
Rev 11130/04
a. Overall water and/or sanitary sewer layout sheets and an overall
EA1-5
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easement layout sheet(s).
b. Preliminary project plans and profile sheets on 22" x 34" sheets which
show the following: Proposed water and/or sanitary sewer plan/profile
and recommended pipe size, fire hydrants, water service lines and meter
boxes, gate valves, isolation valves, manholes etc., related
appurtenances and all pertinent information needed to construct the
project. Legal description (Lot Nos., Block Nos., and Addition Names)
along with property ownership shall be provided on the plan view.
c. For sewer lines, pipelines schedule for point repairs, rehabilitation and
replacement will be located on the base sheets prepared from survey
information gathered under Part B, Paragraph b. Conflicts shall be
resolved where pipelines are to be rehabilitated on the same line
segment. Base sheets shall reference affected or adjacent streets.
Where open-cut and trenchless technology construction is anticipated,
below and above ground utilities will be located and shown on the base
sheets.
d. Existing utilities and utility easements will be shown on the plan and
profile sheets. ENGINEER will coordinate with utility companies and the
City of Fort Worth to determine if any future improvements are planned
that may impact the project.
e. The design for sewer service line reroute/relocation will be provided if the
flow line elevation of the sewer service can be determined from the
cleanout location. If this elevation cannot be determined during design
survey, the design shall be provided after award of the construction
contract as specified in Part A, Paragraph 1 b.
f. The ENGINEER shall make provisions for reconnecting all identifiable
water and/or wastewater service lines which connect directly to any main
being replaced, including replacement of existing service lines within City
right-of-way or utility easement. When the existing alignment of a water
and sanitary sewer main or lateral is changed, provisions will be made in
the final plans and/or specifications by the ENGINEER to relocate all
service lines which are connected to the existing main and connect said
service lines to the relocated main.
g. The ENGINEER will prepare standard and special detail sheets for water
EA1-6
Rev 11/30104
line installation and sewer rehabilitation or replacement that are not
already included in the D-Section of the City's specifications. These may
include connection details between various parts of the project, tunneling
details, boring and jacking detaiis, waterline relocations, details unique to
the construction of the project, trenchless details, and special service
lateral reconnections.
h. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of
existing easements where open-cut construction or relocation of existing
alignments is probable. Temporary and permanent easements will be
appropriated based on available information and recommendations will
be made for approval by the City.
i. Right-of-way/Easement Preparation and Submittal
No easements and/or ROW are anticipated for this project.
j. Utility Clearance Phase
The ENGINEER will consult with the City's Water Department,
Department of Engineering, and other CITY departments, public utilities,
private utilities and government agencies to determine the approximate
location of above and underground utilities, and other facilities that have
an impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize conflicts with
existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved
preliminary construction plans to the City's Utility Coordinator for
forwarding to all utility companies, which have facilities within the limits of
the project.
k. Preliminary construction plan submittal
i. Preliminary plans and specifications shall be submitted to City 90
days after approval of Part B, Paragraph iii (b).
EA 1-7
Rev 11/3D/04
ii. The ENGINEER shall deliver two (2) sets of preliminary
construction plans and two (2) sets of specifications and contract
documents to CITY for review. Generally, plan sheets shall be
organized as follows:
Cover Sheet
General Notes/Legand
Easement layout (if applicable)
Abandonment
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. ENGINEER
shall assist City in selecting the feasible and/or economical
solutions to be pursued.
Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to
proceed with Final Design for Final Review.
m. Public Meeting
After the preliminary plans have been reviewed and approved by the
City, the ENGINEER shall prepare project exhibits, provide the CITY with
the database listing the names and addresses of all residents and
business to be directly affected by the proposed project. The listing shall
include only the properties located along the proposed street segments
to be reconstructed under this project only and shall be based on current
Tarrant Appraisal District (TAD) information. The ENGINEER will attend
the public meeting to help explain the proposed project to residents. The
CITY shall select a suitable location, mail the invitation letters to the
affected customers, and direct the meeting.
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 30 days after
EA1-8
Rev 11/30I04
approval of Part B, Paragraph 2 k.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and
signed by the ENGINEER registered in State of Texas) and submit two
(2) sets of plans and construction contract documents within 15 days of
CITY's final approval. Plan sets shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction
cost with the final plans submitted.
c. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Water and sanitary sewer plans shall be submitted as one
set of plans. Water and sanitary sewer plans shall be
separate from paving and drainage plans. All sheets shall
be standard size (22" x 34") with all project numbers
(Water/Sanitary Sewer and TPW) prominently displayed.
2. For projects where paving/grading/drainage improvements
occur on a Water Department funded project with no TPW
funding involved, a separate set of mylars with cover
sheet shall be submitted for TPW.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file. There
shall be one (1) PDF file for the Water plan set and a
separate PDF file for the TPW plan set. Each PDF file
shall contain ali associated sheets of the particular plan
set. Sinqular PDF files for each sheet of a plan set will
not be accepted. PDF files shall conform to naming
conventions as follows:
I. Water and Sewer file name example —"X-
EA1-9
Rev 11/30/04
35667_org36.pdf" where "X-35667" is the
assigned file number obtained from the City of Fort
Worth, "_org" designating the file is of an original
plan set, "36" shall be the total number of sheets
in this file.
Exampfe: X-12755_org18.pdf
II. TPW file name example —"W-1956_org47.pdf"
where "W-1956" is the assigned file number
obtained from the City of Fort Worth, "_org"
designating the file is of an original plan set, "47"
shall be the total number of sheets in this fi�e.
Example: W-0053_org3.pdf and K-
0320_org5.pdf
Both PDF files shall be submitted on one (1) Compact Disc, which will
become property of and remain with the City of Fort Worth. Floppy
disks zip disks, e-mail flash media will not be accepted.
4. For information on the proper manner to submit PDF files
and to obtain a file number for the project, contact the
Department of Engineering Vault at telephone number
(817) 392-8426. File numbers will not be issued to a
project unless the DOE number and proper fund codes
have been assigned and are in the Department of
Engineering database.
PART C - PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to
fifty (50) sets of the final approved and dated plans and specifications and
contract documents for the projects to the CITY for distribution to potential
bidders. Proposal will be delivered in electronic format.
EA1-10
Rev 11130104
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including preparation
and delivery of any additional addenda prior to bid opening to plan holders and
respond to questions submitted to DOE by prospective bidders. Engineer shall
attend the scheduled pre-bid conference.
The ENGINEER shall assist in reviewing the bids for completeness and
accuracy. The ENGINEER shall attend the project bid opening, develop bid
tabulations in hard copy and electronic format and return four (4) copies of the
bid tabulation, along with the contract documents to the City within three (3)
working days after bid openings.
c. Assistance During Construction
The ENGINEER shall attend the pre-construction conference and final
inspection for the project. No additional meetings or site visits are aniicipated or
included in this scope of work. Submittal review is not included in this scope of
work. The ENGINEER shall consult with and advise the CITY on design and/or
construction changes, as necessary. Design changes requested by the
contractor or changes resulting in a change in site condition or project scope are
not included in this scope of work.
EA1-11
Rev 11/30/04
EXHIBIT "A-2"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: PAVING AND/OR DRAINAGE IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will pertorm under
ATTACHMENT "A". Work under this attachment includes engineering services for paving
and/or storm drain improvements for the following:
2004 CIP NEIGHBORHOOD STREET PROJECTS FOR
Edney Street (Hemphill Street to South Adams Street, 6`h Avenue to Sharondale Street)
and Southcrest Drive (Townsend Drive to Dead End)
CONTRACT 54
CITY PROJECT NO. 00448
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A — PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off ineeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the
conceptual engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
EA2-1
Rev 11I30/04
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, City Master plans,
CITY drainage complaint files, existing applicable drainage studies and property
ownership as available from the Tax Assessor's office.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities shall
also be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or
relocation of the existing lines within the project limits. ENGINEER shall
complete all forms necessary for City to obtain permit letters from TxDOT and
railroads and submit such forms to the City. City shall be responsible for
forwarding the forms to the affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a project schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B- CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and
preparation of plans for the project. Information gathered during the
survey shall include topographic data, elevations of all sanitary and
adjacent storm sewers, rim/invert elevations, location of buried utilities,
EA2-2
Rev 11/30I04
structures, and other features relevant to the final plan sheets. Existing
drainage at intersections will be verified by field surveys. Spot elevations
will be shown on intersection layouts with cross slope to fit intersecting
grade lines.
b. ENGINEER will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
Department of Engineering. All text data such as plan and profile, legal
descriptions, coordinate files, cut sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format,
and all drawing files shall be provided in Autocad (DWG or DXF) format
(currently Release 12), or as otherwise approved in writing by the CITY,
and all data collected and generated during the course of the project
shall become the property of the CITY.
The minimum survey information to be provided on the plans shall
include the following:
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing. City Monument #8901, PK Nail,
5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate
on City Datum only.
c. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North
EA2-3
Rev 11I30104
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in
the same coordinate system, as the Control.
4. No less than two horizontal bench marks, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
ii. Public Notification
Prior to conducting design survey, ENGINEER will notify affected
residents of the project in writing. The notification letter shall be
on company letterhead and shall include the following: project
name limits DOE project No., ConsultanYs Project Manager and
phone no., scope of survey work and design survey schedule.
The letter will be reviewed and approved by the City prior to
distribution.
iii. Drainage Computations
ENGINEER will review and document the storm water watershed
drainage runoff area and existing street, right-of-way and storm
sewer capacities for the subject site. A drainage area map will be
drawn at 1" = 200' scale from available contour maps.
Calculations regarding street and right-of-way capacities and
design discharges (5-year and 100-year frequencies) at selected
critical locations will be provided. Capacities of existing storm
drain will be calculated and shown. The ENGINEER's
responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with City
standards.
iv. Conceptual Engineering Plan Submittal
EA2-4
Rev 11/30/04
�
a. Conceptual plans shall be submitted to City 60 days after
Notice to Proceed Letter is issued.
b. The ENGINEER shall furnish four (4) copies of the Phase 1
concept engineering plans which include layouts, preliminary
right-of-way needs and cost estimates for the ENGINEER's
recommended plan. The ENGINEER shall also evaluate the
phasing of the water, sanitary sewer, street and drainage
work, and shall submit such evaluation in writing to the City as
a part of the concept phase of the project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph IV, ENGINEER will prepare construction plans as
follows:
Rev 11/3D/04
a. Drainage area maps with drainage calculations and hydraulic
computations. Information shown on the plans will be consistent with
Part A, Paragraph 1.b. for proposed condition.
b. Preliminary project plans and profile sheets which will show the following
and shall be on 22" x 34" sheets:
Property Ownership
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
Existing and proposed water and sanitary sewer mains.
c. Proposed roadway profile grades and elevations along each curb line;
elevations at all p.v.i.'s; p.i's half stations; high and low points; vertical
curve information; and pertinent AASHTO calculations. Profiles for
existing curbs (if any) and existing ground at the left and right-of-way
lines shall be shown. Existing found property corners (e.g. Iron pins) ,
along the existing right-of-way shall be shown on the plans. Profiles for
existing and proposed storm drain mains and leads shall be provided.
EA2-5
d. Existing utilities and utility easements will be shown on the roadway plan
and profile sheets. ENGINEER will coordinate with utility companies and
the City of Fort Worth to ascertain what, if any, future improvements are
planned that may impact the project.
e. Preliminary roadway cross-sections will be developed, from the survey
notes, at intervals not-to-exceed 50 foot along the project length and will
extend 10' past the right of way line on both sides of the street.
Additional cross-sections at important features including driveways, p.i.'s
of intersecting streets, (minimum distance of 100' along cross-street at
each P.I.) walks, retaining walls, etc., will also be provided. Profiles of
centerline of driveways will also be provided where necessary. Scale will
be 1" = 10' horizontal and 1" = 2' vertical.
f. Street and intersection layouts.
g. Proposed plan/profile sheets will conform to City of Fort Worth
construction legend. Adequate horizontal and vertical control shall be
provided on the plan sheets to locate all proposed and existing facilities.
Legal descriptions (Lot Nos., Block Nos., and Addition Names) along
with property ownership shall be provided on the plan view.
h. Furnish as a function of final plans, six (6) copies of the final cross-
sections on 22" x 34" sheets. Information on these sheets will include
centerline station, profile grades and centerline elevations, roadway
section (existing and proposed), right-of-way limits. Scale will be 1" = 20'
horizontal and 1" = 2' vertical with cross sections plotted with stationing
from the bottom of the sheet, and will include laterals and inlets. CITY
policy with regard to parking design shall be maintained. Excavation and
embankment volumes and end area computations shall also be
provided.
I. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of
existing easements where open-cut construction or relocation of existing
EA2-6
Rev 11130/04
alignments is probable. Temporary and permanent easements will be
appropriated based on available information and recommendations will
be made for approval by the City.
EA2-7
Rev 11I30/04
j. Right-of-way/Easement Preparation and Submittal
No easements or ROW are expected for this project. It is anticipated
that the CITY will prepare all required temporary rights of entry
agreements.
k. Utility Clearance Phase
The ENGINEER will consult with the City's Transportation and Public
Works Department, Water Department, Department of Engineering, and
other CITY departments, public utilities, private utilities, and government
agencies to determine the approximate location of above and
underground utilities, and other facilities that have an impact or influence
on the project. ENGINEER will design City facilities to avoid or minimize
conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved
preliminary construction plans to the City's Utility Coordinator for
forwarding to all utility companies, which have facilities within the limits of
the project.
f. Preliminary Construction Plan Submittal
i. Preliminary construction plans and specifications shall be
submitted to CITY 90 days after approval of Part B, Paragraph iv.
ii. The ENGINEER shall deliver two (2) sets of preliminary
construction plans and two (2) specifications to CITY for review.
Generally, plan sheets shall be organized as follows:
Cover Sheet
General Layout and Legend Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
EA2-8
Rev 11130/04
iii. The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted.
m. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to
proceed with Final Design for Final Review.
n. Public Meeting
After the preliminary plans have been reviewed and approved by the
City, the ENGINEER shall prepare project exhibits, provide the CITY with
the database listing the names and addresses of all residents and
business to be directly affected by the proposed project. The listing shall
include only the properties located along the proposed street segments
to be reconstructed under this project only and shall be based on current
Tarrant Appraisal District (TAD) information. The ENGINEER will attend
the public meeting to help explain the proposed project to residents. The
CITY shall select a suitable location, mail the invitation letters to the
affected customers, and direct the meeting.
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 30 days after
approval of Part B, Paragraph 2(b).
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each ptan sheet shall be stamped, dated, and
signed by the ENGINEER registered in State of Texas) and submit two (2)
sets of plans and construction contract documents within 15 days of
CITY's final approval. Plan sets shall be used for Part C activities.
EA2-9
Rev 11/30/04
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction
cost with the finai plans submitted.
c. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Street and storm drain plans shall be submitted as one set
of plans. Street and storm drain plans shall be separate
from water and sanitary sewer plans. All sheets shall be
standard size (22" x 34") with all project numbers (TPW
and water/sanitary sewer) prominently displayed.
2. For projects where water/sanitary sewer improvements
occur on a TPW Department funded project with no Water
funding involved, a separate set of mylars with cover
sheet shall be submitted for Water Department.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file. There
shall be one (1) PDF file for the TPW plan set and a
separate PDF file for the Water plan set. Each PDF file
shall contain all associated sheets of the particular plan
set. Sinqular PDF files for each sheet of a plan set will
not be accepted. PDF files shall conform to naming
conventions as follows:
I. TPW file name example —"W-1956_org47.pdf"
where "W-1956" is the assigned file number
obtained from the City of Fort Worth, "_org"
designating the file is of an original plan set, "47"
shall be the total number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
EA2-10
Rev 11/30/04
�P�i�'l�n�� ������
�i�,� ������,��
��, `�"v���, ����,
II. Water and Sewer file name example —"X-
35667_org36.pdf" where "X-35667" is the
assigned file number obtained from the City of Fort
Worth, "_org" designating the file is of an original
plan set, "36" shall be the total number of sheets
in this file.
Example: X-12755_org18.pdf
Both PDF files shall be submitted on one (1) Compact Disc, which will
become property of and remain with the City of Fort Worth. Floppy
disks zip disks e-mail flash media will not be accepted.
4. For information on the proper manner to submit PDF files
and to obtain a file number for the project, contact the
Department of Engineering Vault at telephone number
(817) 392-8426. File numbers will not be issued to a
project unless the DOE number and proper fund codes
have been assigned and are in the Department of
Engineering database.
PART C - PRE-CONSTRUCTION ASSISTANCE
Administration
a. Bid Documents Submittal
The ENGINEER will make available for bidding, upon request by
the CITY, up to fifty (50) sets of the final approved and dated
plans and specifications and contract documents for the projects
to the CITY for distribution to potential bidders. Proposal will be
provided in electronic format.
EA2-11
Rev 11/30/04
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including
preparation and delivery of any additional addenda prior to bid
opening to plan holders and respond to questions submitted to
DOE by prospective bidders. Engineer shall attend the scheduled
pre-bid conference.
The ENGINEER shall assist in reviewing the bids for
completeness and accuracy. The ENGINEER shall attend the
project bid opening, develop bid tabulations in hard copy and
electronic format and return four (4) copies of the bid tabulation,
along with the contract documents to the City within three (3)
working days after bid openings.
c. Assistance During Construction
The ENGINEER shall attend the pre-construction conference and
final inspection for the project. No additional meetings or site
visits are anticipated or included in this scope of work. Submittal
review is not included in this scope of work. The ENGINEER
shall consult with and advise the CITY on design and/or
construction changes, as necessary. Design changes requested
by the contractor or changes resulting in a change in site
condition or project scope are not included in this scope of work.
EA2-12
Rev 11/30I04
ATTACHMENT B
COMPENSATION AND SCHEDULE
DESIGN OF STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT ON
EDNEY STREET (HEMPHILL STREET TO SOUTH ADAMS STREET), EDNEY STREET (6TH AVENIJE
TO SHARONDALE STREET), SOUTHCREST DRIVE (TOWNSEND DRIVE TO DEAD END)
CONTRACT NO. 54
PROJECT NO. 000448
COMPENSATION
A. The ENGINEER shall be compensated at a lump sum fee of $ 111,724 for Basic Services as
summarized on Exhibit "B-3." Payment of the fee shall be considered full compensation for
the services described in Exhibit "A-1"and "A-2" for all labor, materials, supplies, and
equipment necessary to complete the project.
B. Partial payment shall be made monthly as stipulated on Exhibit B-1 upon receipt of an invoice
from the ENGINEER, prepared from the books and records of the ENGINEER. Each invoice
is to be verified as to its accuracy and compliance with the terms of this contract by an officer
of the ENGINEER. Payment according to statements will be subject to certification by the
Director of Engineering Department or his authorized representative that such work has been
performed.
II. SCHEDULE
Final Plans and Contract Documents for bid advertisement shall be submitted within 127 calendar
days (Does not include City review time) after the "Notice to Proceed " letter is issued.
The Design Phase shall have a schedule as follows:
Part A— Pre-engineering shall be completed 7 calendar days after City approval of
Notice to Proceed.
Part B— Concept plans shall be completed 30 calendar days after pre-design kick off
meeting. Preliminary plans, specifications, and contract documents shall be
completed 60 calendar days after City approval of concept plans. Final plans,
specifications, contract documents and cost estimate will be competed 30
calendar days after approval of Preliminary Plans.
Part C— Bidding and award will be completed an estimated 20 calendar days after the
City's approval of Final Design plans, specifications and contract documents.
Attaclunent B, Page 1
EXHIBIT "S-1"
(SUPPLEMENT TO AT'I'ACHMENT "B")
METHOD OF PAYMENT
DESIGN OF STREET RECONSTRUCTION, WATER AND SANITARY SEWER REPLACEMENT ON
EDNEY STREET (HEMPHILL STREET TO SOUTH ADAMS STREET), EDNEY STREET (6TH AVENUE
TO SHARONDALE STREET), SOUTHCREST DRIVE (TOWNSEND DRIVE TO DEAD END)
I. METHOD OF PAYMENTS
The Engineer shall be paid in monthly partial payments as outlined below:
A. The ENGINEER shall be paid in monthly payments upon the receipt of individual
invoices for each partial payment request from the ENGINEER.
B. Partial payments shall not exceed the equivalent of 30% of the total lump sum fee, until
City approval of Exhibit A-1 and A-2, Part B, Section 1.
C. Partial payments shall not exceed the equivalent to 60% of the total lump sum fee, until
City approval of Exhibit A-1 and A-2, Part B, Section 2.
D. Partial payments shall not exceed the equivalent to 90% of the total lump sum fee, until
City approval of Exhibit A-1 and A-2, Part B, Section 3.
E. The balance of the fee shall be payable after completion by the ENGINEER of Exhibit
A-1, Part C.
II. PROGRESS REPORT
A. The ENGINEER shall submit to the designated representative of Director of Department of
Engineering monthly progress reports covering all phases of design by the 15th of every
month in the format required by the City.
Note: If the ENGINEER determines in the course of making drawings and specifications that the
construction cost estimate of $ 1,212,546 (as estimated in Exhibit "B-4") will be exceeded,
whether by change in the scope of the project, increased costs or other conditions, the
ENGINEER shall immediately report such fact to the CITY's Director of the Engineering
Department shall suspend all work hereunder.
Exhibit B-1, Page 1
C:\Documents and Settings\smallc�I.ocal Settings\Temporary Intemet Files\OLKIBS\Contract 54 Attach B Exhibit B-1-rev.doc
EXHIBIT "B-2"
HOURLY RATE SCHEDULE
(SUPPLEMENT TO ATTACHMENT B)
City Project No. 00448
Street Reconstruction, Water and Sanitary Sewer Replacement on Edney Street
(Hemphill Street to South Adams Street), Edney Street (6th Avenue to Sharondale
Street), Southcrest Drive (Townsend Drive to Dead End)
CATEGORY
Principal
Project Manager
Project Engineer
Senior Technician
Clerical
Billinq Rate Ranqes*
$150 - $250
$100 - $185
$ 78 - $145
$ 55 - $135
$ 45 - $80
*The above billing rates are based upon "Salary Cost" times a multiplier
of 2.25. As used herein, the term "Salary Cost" shall be established
at 1.40 times "Direct Salary."
Effective January 1, 2006 to January 1, 2007. Hourly rates are subject to revision after
January 1, 2007.
EB2-1
9/20/2006
EXHIBIT B-3A
(SUPPLEMENT TO ATTACHMENT B)
Street Reconstruction, Water and Sanitary Sewer Replacement on Edney Street (Hemphill Street
to South Adams Street), Edney Street (6th Avenue to Sharondale Street), Southcrest Drive
(Townsend Drive to Dead End)
City Project No. 00448
SUMMARY OF TOTAL PROJECT FEES
Consultin Firm Prime Responsibili Amount %
Prime Consultant:
TCB Desi n $ 92,7�2 $2•9�%
Proposed M/WBE
Subconsultants:
Gorrondona & Associates Surve $ 19,022 17.03%
Non-M/WBE
Consultants:
NONE
Proiect Description Scope of Services Total Fee M/VVBE Fee Percent
Engineering Services Water, Sewer, Paving & Drainage $ 111,724 $ 19,022 17%
EXHIBIT B-3B
(SUPPLEMENT TO ATTACHMENT B)
Street Reconstruction, Water and Sanitary Sewer Replacement on Edney Street (Hemphill Street to South Adams Street),
Edney Street (6th Avenue to Sharondale Street), Southcrest Drive (Townsend Drive to Dead End)
City Project No. 00448
PROFESSIONAL SERVICES FEE SUMMARY
Part A- Conceptual Design, and Part B- Plans and Specifications
Transportation and Public Works
Paving and Drainage $ 819,358
Water Depariment
Water Improvements $ 167,937
Sanitary Sewer Improvements $ 225,250
Total Water and Sewer $ 393,187
Total Paving, Drainage, Water and Sewer
TPW, Water and Sewer Basic Services Total
(Construction Cost x 7.5% (ASCE Curve "A") x 85%)
Additional Services:
Transoortation and Public Works:
Design Surveys $
SWPPP $
Public Meeting $
Monthly Progress Report $
Reproduction $
Construction Phase Services $
10% Markup for Subs $
Additional Services TPW: $
Water Department:
Design Surveys $
SWPPP $
Public Meeting $
Monthly Progress Report $
Reproduction $
Construction Phase Services $
10% Markup for Subs $
Additional Services Water: $
Additional Services Total: $
TOTAL PROJECTFEE
7,820
2,000
400
900
2,450
1, 000
782
15,352
11,202
2, 000
400
900
2,450
1, 000
1,120
19,072
34,424
$ 52,234
$ 10,706
$ 14,360
$ 25,066
$ 1,212,546
$
b
77,3D0
111,724
SUMMARY OF TOTAL FEE
BREAKDOWN OF WATER, SEWER AND PAVING FEES (LESS SURVEY FEES)
Total Water Fee (less survev fee) Breakdown bv Concept PreliminaN and Final Desiqn
a. Concept (30%) _(Total Fee - Survey Fee) x(0.3) _ $4,220
b. Preliminary (60%) _(Totai Fee - Survey Fee) x(0.6) _ $8,440
c. Final (10%) _(Total Fee - Survey Fee) x(0.1) = 1 407
TOTAL = $14,067
Total Sewer Fee (less survev fee) Breakdown bv Concept Preliminarv and Final Desiqn
a. Concepl (30°/ ) _ (Total Fee - Survey Fee) x (0.3) _ $5,661
b. Preliminary (60 % ) _ (Total Fee - Survey Fee) x (0.6) _ $11,321
c. Final (10%a) _(Total Fee - Survey Fee) x(0.1) _ $1.887
TOTAL = $18,869
Total Pavinq Fee (less survev fee) Breakdown bv Concept Preliminarv and Final Desiqn
a. Concept (30%) _(Total Fee - Survey Fee) x(0.3) _ $17,930
b. Preliminary (60°/) _(Total Fee - Survey Fee) x(0.6) _ $35,860
c. Final (10%) _(Total Fee - Survey Fee) x(0.1) = 5 976
TOTAL = $59,766
TOTAL = $92,702
EXHIBIT B-3C
(SUPPLEMENT TO ATTACHMENT B)
Street Reconstruction, Water and Sanitary Sewer Replacement on Edney Street
(Hemphill Street to South Adams Street), Edney Street (6th Avenue to
Sharondale Street), Southcrest Drive (Townsend Drive to Dead End)
City Project No. 00448
FEES FOR SURVEYING SERVICES
Surveying Services:
Paving
Water
Topographic Surveys: (3400 LF x$2.30)= $ 7,820
Topographic Surveys: (2950 LF x$2.20)= $ 6,490
Sanitary Sewer
Topographic Surveys: (2142 LF x$2.20)= $ 4,712
TPW and Water Department Total for Surveying Services: $ 19,022
EXHIBIT B-3D
(SUPPLEMENT TO ATTACHMENT B)
Street Reconstruction, Water and Sanitary Sewer Replacement on Edney Street (Hemphill Street to
South Adams Street), Edney Street (6th Avenue to Sharondale Street), Southcrest Drive (Townsend
Drive to Dead End)
City Project No. 00448
ADDITIONAL SERVICES
Addiiional Services:
Transportation and Public Works:
Design Surveys
SWPPP
Public Meeting
Monthiy Progress Report
Reproduction
Construction Phase Services
10% Markup for Subs
Additional Services TPW:
Water Department:
Design Surveys
SWPPP
Public Meeting
Monthly Progress Report
Reproduction
Construction Phase Services
10% Markup for Subs
Additional Services Water:
(Water $9,851; Sewer $9,221)
TPW, Water & Sewer Additional Services Total
7,820
2,000
400
900
2,450
1,000
782
$ 15,352
$ 11,202
$ 2,000
$ 400
$ 900
$ 2,450
$ 1,000
$ 1,120
$ 19,072
$ 34,424
EXHIBIT B3E
(SUPPLEMENT TO ATTACHMENT B)
Street Reconstruction, Water and Sanitary Sewer Replacement on Edney Street (Hemphill Street to South Adams Street), Edney S4reet (6th Avenue to
Sharondale Street), Southcrest Drive (Townsend Drive to Dead End)
City Project No. 00448
CONSTRUCTION PHASE SERVICES
CONSTRUCTION PHASE SERVICES
Pro ect Pro ect Pro ect EITISenior
TASK LISTING Director Mana er En neer Technician Technician Clerical TOTAL
Construction Phase Services
Pre-Bid Conference 1 1 5240
Bid Tabulalion / Recommendation of Award 1 3 $460
Pre-Construction Conference 2 $260
Consiruction Issues, Queslions, Etc. 2 4 $700
Finallns ection 2 2 $340
TOTAL HOURS �0 � � OC-JI�J � 8
LABOR EXPENSE TOTALS �0 $780 $1,100 30 y0 $120 $2,000
TOTAL ESTIMATE - CONSTRUCTION PHASE $2,OD0
Page 1 of 1
EXHIBIT B-3F
(SUPPLEMENT TO ATTACHMENT B)
2004 CAPITAL IMPROVEMENTS PROJECT
City Project No. 00448
REPRODUCTION SERVICES
TAL WATER
TAL TPW
TAL (WATER &
Page 1 of 1
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ATTACHMENT C
AMENDMENTS TO STANDARD CONTRACT
AND
GENERAL SCOPE OF SERVICES
City Project No. 00448
Street Reconstruction, Water and Sanitary Sewer Replacement on Edney Street
(Hemphill Street to South Adams Street), Edney Street (6th Avenue to Sharondale
Street), Southcrest Drive (Townsend Drive to Dead End)
Article IV, Paragraph K, 2i. Exclusions on the Commercial Liability Policy:
• Nuclear Energy Liability
• Pollution (except Hostile Fire) and building heating equipment
• Asbestos (including defense)
• Employment Related Losses
10/5/2006 C-1
City Project No. 00448
Street Reconstruction, Water and Sanitary Sewer Replacement on Edney Street (Hemphill Street to South Adams
Street), Edney Street (6th Avenue to Sharondale Street), Southcrest Drive (Townsend Drive to Dead End)
Attachment D
Project Schedule
Projected Actual
ID Task Name Duration Start Finish Duration Start Finish
1 Notice to Proceed 0 da s 9/18/2006 9/18/2006
2 Pre-Engineering 30 days 9/18/2006 10/18/2006
3 Data Collection 30 days 9/18/2006 10/18/2006
4 Design Phase 390 days 70/18/2006 11/12l2007
5 Conceptual En ineerin 60 da s 10/18/2006 12/17/2006
6 Surve 15 da s 10/18/2006 11/2/2006
7 Conceptual Engineering Plans 35 days 11/2/2006 12/7/2006
8 Conceptual Plan Submittal 0 days 12/7/2006 12/7/2006
9 City Review 10 days 12/7/2006 12/17/2006
10 Pro'ect Review Meetin 0 da s 12/17/2006 12/17/2006
11 Prelimina En ineerin 90 da s 12/17/2006 3/17/2007
12 Preliminary Plans and Contract Documents 90 days 12/17/2006 3/17/2007
13 Preliminar Plan Submittal 0 da s 3/17/2007 3/17/2007
14 City Review 10 da s 3/17/2007 3/27/2007
15 Pro�ect Review Meetin 0 da s 3/27/2007 3/27/2007
16 Public Meetin 0 da s 4/3/2007 4/3/2007
17 Utility Clearance 180 days 3/17/2007 9/13/2007
18 Final Engineering 60 da s 9/13/2007 11/12/2007
19 Prepare Final Plans and Contract Documents 30 days 9/13/2007 10/13/2007
20 Submit Finai Plans and Contract Documents 0 da s 10/13/2007 10/13/2007
21 Cit Review 10 da s 10/13/2007 10/23/2007
22 Project Review Meeting 0 days 10/23/2007 10/23/2007
23 Address Final Review Comments 15 days 10/23/2007 11/7/2007
24 Circulate Plans for Signature 5 days 11/7/2007 11/12/2007
25 Construction Phase 240 da s 11/15/2007 7/12/2008
26 Preconstruction Assistance 60 da s 11/15/2007 1/14/2008
27 Advertise Project 30 days 11/15/2007 12/15/2007
28 Open Bids 0 da s 12/15/2007 12/15/2007
29 ProjectAward 30 days 12/15/2007 1/14/2008
30 Construction 180 da s 1/14/2008 7/12/2008
31 Water & Sewer Construction 60 da s 1/14/2008 3/14/2008
32 Paving and Drainage Construction 120 days 3/14/2008 7/12/2008
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City of Fort Wort�i, Texas
Illlayor an�l Council Communication
COUNCIL ACTION: Approved on 9/26/2006 - Ordinance No. 17190-09-2006
DATE: Tuesday, September 26, 2006
LOG NAME: 30EDNEYST00448
REFERENCE NO.: *'�C-21714
SUBJECT:
Authorize Execution of Engineering Agreement with TCB Inc., for Pavement Reconstruction and
Water and Sanitary Sewer Main Replacement on Edney Street and Southcrest Drive (Project No.
00448) and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of $51,591.06 from the Water and Sewer Operating Fund to the Water Capital
Projects Fund in the amount of $24,937.76 and Sewer Capital Projects Fund in the amount of $26,653.30;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Projects Fund in the amount of $24,937.76 and the Sewer Capital Projects Fund in the
amount of $26,653.30, from available funds; and
3. Authorize the City Manager to execute an engineering agreement with TCB Inc., in the amount of
,$111,724.00 for pavement reconstruction and water and sanitary sewer main replacement on Edney Street
and Southcrest Drive.
DISCUSSION:
The 2004 Capital Improvement Program (CIP) includes funds for pavement reconstruction on Edney Street
(Hemphill Street to South Adams Street and 6th Avenue to Sharondale Street) and Southcrest Drive
(Townsend Drive to West Dead End).
This project consists of the preparation of plans and specifications for the replacement of water and sanitary
sewer mains and pavement reconstruction on the above identified streets.
TCB Inc., proposes to perform the necessary design work for a lump sum fee of $111,724.00. City Staff
considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $20,276.20 (water: $4,380.76; sewer: $3,072.30; and streets:
$12,823.14) is required for project management by the Engineering Department.
TCB Inc., is in compliance with the City's M/WBE Ordinance by committing to 17% M/WBE participation.
The City's goal on the project is 17%.
This project is located in COUNCIL DISTRICT 9, Mapsco 90 P and 90 R.
Logname: 30EDNEYST00448 Page 1 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, and adoption of the
attached appropriation ordinance, funds will be available in the current capital budgets, as appropriated, of
the Water Capital Projects Fund, the Sewer Capitai Projects Fund and the Street Improvements Fund.
TO Fund/Account/Centers
1&2)P253 472045 6091700448ZZ
1&2)P258 472045 7091700448ZZ
2)P253 531350 609170044810
2)P253 531350 609170044820
2)P253 531350 609170044831
� P253 531200 609170044831
� P253 531350 609170044832
2)P253 531200 609170044832
2)P253 531350 609170044833
� P253 531200 609170044833
2)P253 531200 609170044851
2)P253 531350 609170044860
2)P253 533010 609170044881
2)P258 531350 709170044810
� P258 531350 709170044820
2)P258 531350 709170044831
2)P258 531200 709170044831
2)P258 531350 709170044832
� P258 531200 709170044832
2)P258 531350 709170044833
2)P258 531200 709170044833
2)P258 531200 709170044851
2)P258 531350 709170044860
2)P258 533010 709170044881
$24,937.76
$26,653.30
265.50
265.50
995:63
4 220.00
1 991.25
8 440.00
331.88
1 407.00
6 490.00
265.50
265.50
186.20
18620
698.25
5 661.00
1 396.50
$11,321.00
232.75
1 887.00
4 712.00
186.20
186.20
FROM Fund/Account/Centers
�PE45 538070 0609020
1)PE45 538070 0709020
3)P253 531200 609170044831
3)P253 531200 609170044832
3)P253 531200 609170044833
3)P253 531200 609170044851
3)P258 531200 709170044831
3)P258 531200 709170044832
3)P258 531200 709170044833
3)P258 531200 709170044851
3)C200 531200 209400044831
3)C200 531200 209400044832
3�C200 531200 209400044833
3)C200 531200 209400044851
Submitted for City Manager's Office b� Marc Ott (8476)
Originating De�artment Head: A. Douglas Rademaker (6157)
Additional Information Contact: Dena Johnson (7866)
Logname: 3 OEDNEYST00448
$24,937.76
$26,653.30
4 220.00
8 440.00
1 407.00
6 490.00
5 661.00
$11,321.00
1 887.00
4 712.00
$17,930.00
$35,860.00
5 976.00
7 820.00
Page 2 of 2