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Home My WebLink AboutContract 34101-A3AMENDMENT NO. 3 TO ANNUAL ARCHITECTURAL DESIGN AGREEMENT FOR SMALL MULTI-DISCIPLINARY PROJECTS STATE OF TEXAS CITY SECRETARY CONTRACT NO. � i- ,j COUNTY OF TARRANT WHEREAS, The City of Fort Worth and Elements of Architecture, Inc. (Architect), made and entered into City Secretary Contract No. 34101 (The Contract) which was authorized by the City Council by M&C C- 21667, the 12th day of September, 2006; and WHEREAS further amendment is necessary to increase the total fees for the annual architectural design agreement over the five-year period of the agreement; and NOW THEREFORE, City and Architect, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Paragraph 4.1 of SECTION IV - COMPENSATION TO ARCHITECT, is amended as follows: "The total compensation for all of the Project assignments to be performed by Architect as described i� Seciiol II - CHaRA�TER AND EXTENT o'f ARCHiTEi,T'S SERVii,ES hereof shall not exceed $2,000,000.00 (the "Contract Limits"), unless modified by an amendment hereto authorized in writing by the parties." 2. Paragraph 9.1 of SECTION IX - TERM & TERMINATION, is amended as follows: "This Agreement shall commence on the date of its execution by both parties and remain in effect for five (5) years or until the expenditure of $2,000,000.00 (the "Contract Limits"), whichever occurs first. Provided however, the term and/or Contract Limits may be extended by an executed written amendment authorized by the parties." All other provisions of this Contract which are not expressly amended herein shall remain in full force and effect. � a EXECUTED this the � day of `� , 2010, in Fort Worth, Tarrant County, Texas. ELEMENTS OF ARCHIT _ TURE, INC. �- . By: Debbie Fulwiler, AIA President APPROVAL RECOMMENDED: By: ��i��=��'�'°�'�. r��/n��s e�o2-� William A. Verkest, PE, Director Transportation & Public Works Department APPROVED AS TO , RM AND LEGALITY: By: Amy J. Ra s Assistant City Attorney APPROVED: By: �G,�......� G� Fernando Costa Assistant City Manager RECORDE . � �,v,4�QRrZt�� ° �^ � �pO�QO��op�1►�Y By: / � o d a y Hendrix p�opU �� City Secretary ��o �'� � o '� '�(" M&C G-16968 (June 22, 2010) ��o�°aoe0000�� Contract Authorization �r,_ �hcv�.5r�. Date: ��.. . 5�� /�f�Y �Fi: �IU��TFi, TX .�_ a_.� 06-29-10 A09�56 IN City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 6/22/2010 - Ord. No. 19199-06-2010 DATE: Tuesday, June 22, 2010 REFERENCE NO.: G-16968 LOG NAME: 36EOC SUBJECT: Authorize Amendment No. 2 in the Amount of $1,235,000.00 to City Secretary Contract No. 35558, a Job Order Contract with Yeargan Construction Co. - The Mark IV Construction Group, Authorize a Work Order in the Amount of $872,610.13, Authorize Amendment No. 3 in the Amountof�1_,100,00_0_,00 to City_____ Secretary Contract No. 34101 with Elements of Architecture, Inc., for the Joint Emergency Operations Cen er an Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Approve the transfer of $600,000.00 from the Water and Sewer Operating Funds to the Specially Funded Capital Projects Fund for the Emergency Operations Center (EOC) Enhancement Project; 2. Approve the transfer of $350,000.00 from the Red Light Enforcement Program Fund to the Specially Funded Capital Projects Fund for the Emergency Operations Center (EOC) Enhancement Project; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by $950,000.00 in the Specially Funded Capital Projects Fund from available funds. 4. Authorize the City Manager to execute Amendment No. 2 to City Secretary Contract No. 35558 with Yeargan Construction Company—the Mark IV Construction Group, to increase this individual year's aggregate from $1,765,000.00 to $3,000,000.00; and 5. Authorize the City Manager to execute a work order with Job Order Contractor, Yeargan Construciton Ccmpany—The Mark IV Construction Group, i� the amount not to exceed $872,610.13 for the Emergency Operations Center project; and 6� Authorize the City Manager to execute Amendment No. 3 to City Secretary Contract No. 34101, an nnual architectural design agreement for small multidisciplinary projects with Elements of Architecture, Inc., to increase the total fee from $900,000.00 over the five-year period. DISCUSSION: On June 19, 2007, M&C C-22191 authorized the execution of a Job Order Contract with Yeargan Construction Company-The Mark IV Construction Group for construction services for minor construction and renovation projects. On September 12, 2006, M&C C-21667 authorized the execution of an annual architectural design agreement with Elements of Architecture, Inc. . .� On January 29, 2008, City Council approved a contract with Audio Visual Inovations, Inc.-Signal ��Y �� , PerFection Limited (now AVI-SPL) for design services to enhance the Emergency Operations Center (M&C C-22637). The planned design and infrastructure enhancements will expand the workspace and audio- visual capability to provide the capacity to support incident management efforts for the City of Fort Worth through the next decade. Proposed enhancements to the EOC will result in: - 1500 square feet of additional working space - A minimum of 50 workspaces in the main operation room - The addition of three breakout/conference rooms for special operations / team assignments - The upgrade of the teleconferencing capability to connect with regional, State and Federal agencies - The upgrade to the telecommunications system to improve message routing, call recording, rollover management and system management - The update of the fire alarm system to comply with City code TPW plans to construct a backup Traffic Management Center (TMC) within the new EOC at the Zipper Building. This TMC will be manned during severe emergencies and support EOC operations. TPW will use the TMC as a control center to manage the city's traffic signal systems, traffic camera systems and other traffic control devices. TPW will provide assistance to the EOC with camera views of major city arterials and freeways, assessments of the 700 city traffic signals, and the ability to retime traffic signals rapidly in response to changing traffic demands on arterial roadways.TPW is underway with modernization of their current traffic rnanagement system with the deployment of new traffic signal controllers, new communication systems to connect field devices to the TMC and expanding the trafFic camera system. The City and Tarrant County will utilize the EOC during emergency incidents such as major hazmat incidents, severe weather incidents and other possible disasters. The EOC will serve as a central command area for the City and Tarrant County to effectively respond to a Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE)/Weapons of Mass Destruction (WMD)/terrorism incidents. The remodel project is expected to take twelve months to complete and total around $5,720,000.00. The Emergency Operations Center will be functional by the Super Bowl but not complete and we are working with other departments and Tarrant County to add additional funding to the project, which will be present to Council on July 13, 2010. In addition to the Capital Projects Funds and Internal Department Operating Funds, an additional $2,345,000.00 in homeland security grant funds have been budgeted to address the balance of non-construction related equipment and infrastructure improvements for this project. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance funds are available in the current capital budget of the Specially Funded Capital Projects Fund. FUND CENTERS: TO Fund/Account/Centers 1)C291 472045 201070111780 2)C291 472159 201070111780 FROM Fund/Account/Centers �600,000.00 1) PE45 538070 0609020 $350.000.00 2) R159 538070 0202504 $600,000.00 $350,000.00 3) C291 472045 201070111780 $600,000.00 5) C291 541200 201070111780 $872,610.13 3) C291 472159 201070111780 $350,000.00 3) C291 541200 201070111780 $650,000.00 3) C291 541330 201070111780 $300,000.00 CERTIFICATIONS: �� _. Submitted for City Manager's Office by: Tom Higgins (6192) •- �Y�' SEC�E�`AfZY � Originating Department Head: Ru dy Jac kson ( 6 8 0 5) � � ��. �� Additional Information Contact: Juan Ortiz (6173) ATTACHMENTS 1. :36��C At�.doc (Public) 2. /�ccc�unting Infa._p�f (CFW Internal) 3. redli�ht,.paf (CFW Internal) OFFt�IAL �E�COR� �CITY SECF�E�'��tl� �1.��'Gl�r A�M