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Home My WebLink AboutContract 34139r4, p� � .�, ; ; �,-�..�"�Tr 6�°1� C;(7N i�� ;,1� r'" f��C� . RENEWAL AGREEMENT CITY SECRETARY CONTRACT NO. 32886 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES This Renewal Agreement ("Agreement") is made and entered into by and between the City of Fort Worth, Texas, a municipal corporation arganized under the laws of the State of Texas ("City"), acting by and through Libby Watson, its duly authorized Assistant City Manager, and the Arts Council of Fort Worth & Tarrant County ("Arts Council"), a nonprofit Texas corporation, acting by and through Flora Maria Garcia, its duly authorized President. Recitals The following statements are true and coirect and form the basis of this Agreement: A. City and Arts Council previously entered into City Secretaiy Contract No. 32886 (the "Contract"), a contract for professional management services for Arts Council to manage the City's Public Art Program. The Contract commenced on October 1, 2005 and expired on September 30, 2006, subject to renewal for four one-year renewal terms. B. The Contract provides that the renewal shall occur upon City's City Council appropriating the funds under the Contract and upon Arts Council providing City with the proof of insurance in the amounts required under the Contract. City Council has appropriated the funding, and Arts Council has provided City with the requisite proof of insurance and the parties wish to set forth herein that the renewal has been affected for the 2006-2007 contract term. C. The Contract provides that the parties will negotiate the Contract's budget amount each year. The parties have concluded those negotiations and wish to set forth herein the amount of the budget for the 2006-2007 contract term. Agreement In consideration of the mutual covenants, promises and obligations contained herein, the parties agree as follows: —_----- _ - -a -�,��D� t � 1',� � �� 1'. �t��t;�w'� �: �'J�:� � -� �i�'� ��!?'��`:��'tl °'�'�� ; ,,� �, �: � , ��,s, 1. The Contract is hereby renewed and extended for a one-year renewal term, commencing on October 1, 2006 and expiring on September 30, 2007. 2. Arts Council agrees to provide professional management services to City in the form of oversight and administrative services for City's Public Art Program, including provision of certain staff support services to the Fort Worth Art Commission. These services are described in detail in Exhibit "A," the "City of Fort Worth PUBLIC ART PROGRAM FY 2007 Program Services" proposal submitted by Arts Council to City ("Program Services"). The same is attached hereafter and incorporated her�ein for all purposes by reference. In the event of a conflict between the terms of this Agreement, and the terms of any part of the Program Services or the Conti•act, this Agreement shall control. Arts Council shall submit quarterly expense and program services status reports to Ciry in a format provided to Arts Council by City through City's Capital Projects Team of the Budget and Management Services Department. 3. The amount to be paid to Arts Council for all Program Services, as hereinafter defined, shall not exceed $360,633 for Fiscal Year 2006-2007 and shall be paid in four quarterly installments. , 4. All other terms and conditions of the Contract shall remain in full force and effect. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.] 2 IN WITNESS WHEREOF, the parties have executed this Agreement on this day of�, 2006. ATTEST: CITY OF FORT WORTH �' - `��'jj/l � r.�, _ _ - - -� - i- City Secreta Libby Watson Assistant City Manager APPROVED AS TO FORM AND LEGALITY: �l � by � ��/l,� i� �� " %� �'� As istant City Attorney ` .� �o R� ;.or trac'- At��l�ori. z��i9� �— s �� --_-_�_�_ ..� _-_- >�,_F ARTS COUNCIL OF FORT WORTH AND TARRANT COUN Y � By: Fl a Maria rcia President 3 � -':�� !� ��1>� � �'G, ��T ��V�� `�� ' �� G��'�, ��;:, Exhibit "A" City of Fort Worth Public Art Program FY 2007 Program Services The Arts Council of Fort Worth & Tarrant County (the "Arts Council") will continue to provide professional management services of the Fort Worth Public Art program in FY 2007, including public art project management, collection management and education and outreach programs in accordance with the Fort Worth Public Art Master Plan as adopted by City Council on September 30, 2003. Much will be accomplished by the City exercising its option to renew last year's contract with a slight budget increase. In addition to ongoing management of 11 public art and design enhancement projects identified in the Long Range Public Art Plan for the 2004 CIP adopted by City Council on May 17, 2005, it is anticipated that 14 new projects will be initiated in FY 2007, including neighborhood streets, bridges, a new branch library and a new community center. Six public art and design enhancement projects are underway for non-bond funded city development initiatives, funded by the Public Art Fund of the Specially Funded Capital Projects Fund, including the Shamblee Branch Library and Public Health Center (Evans & Rosedale), City Parking Garage, Fire Station #38, Rodeo Plaza and the Nashville Police Facility. The Fort Worth Art Commission has endorsed 4 new projects for FY 2007 from this funding source, per the Long Range Public Art Plan for the Water Fund, adopted by City Council on May 9, 2006. These include design enhancement planning for Water Department facilities; conceptual design work for commemorative elements celebrating the community's history at Lake Como Park; a master plan for East Lancaster Avenue, which will set the tone for revitalization of the corridor and provide linkages to downtown and two intersecting neighborhood street projects included in the 2004 CIP; and, final design for the Lancaster Avenue Median landscaping, matching a TxDOT STEP Grant expected to be received in FY 2007 for construction. Three ongoing projects funded by other sources, including the Lancaster Avenue median sculptures, bring the projected total active public art and design enhancement projects to 38 in FY 2007 with a combined total budget of over $5 million. �. �, �, �,, :: ��;, ;�� 1�� '�:��',� �':�:ti�J ( ) �� !�4';.;�,'�9 Revised 9-8-06 �� 'vu°1��, �!��, To insure the success of all projects — each with unique community constituencies and technical requirements — an experienced public art project manager will be brought on board by January 1, 2007. In FY 2006, all projects were managed by the Public Art Director and 1 Project Manager with the support of 1 Administrative Assistant. With the project workload nearly doubling in FY 2007, the additional staff will bring the project manager to project ratio more closely aligned with national best practices (according to the most recent Americans for the Arts Public Art Program Survey, the average workload nationally is 10 projects per project manager). Even with the additional staff, it is anticipated that each Project Manager will be responsible to upwards of 15 projects with the rest managed by the Public Art Director. It should be noted that each project spans on average a period of three years. Collection management is a vital service the Arts Council provides through its annual contract. In accordance with the Long Range Public Art Plan for the Water Fund, the Conservation Action Plan (CAP) includes appraisals, condition assessments and administration of the city's Public Art Collection. The recently established, interest- bearing Public Art Conservation Fund will have a balance of $500,000 at the beginning of the FY 2007. It will fund professional conservation treatment of 23 pieces, including works at the Will Rogers Memorial Center and the Botanic Gardens. As in years past, the Arts Council will continue to improve the Fort Worth Public Art web site (www.fwpublicart.orq) and provide semi-monthly enews to keep the community informed about the status of projects in their neighborhoods and to encourage involvement. Public lectures, exhibitions and artist training workshops are also being planned for Spring 2007. Proiect Manaqement / Partnerships Manage public art projects, including project planning and budget development, conducting and facilitating artist selection processes or design workshops, develop and monitor artists' contracts, facilitate installation, act as liaison with city departments, the community and stakeholders, make presentations to City Council and other boards and commissions, as appropriate for: �;��' ,� ;,g: �,� �, _ v�c,!� a.��l>�J�'u � � r+ Qc� , G� jpl ;;� �(!� r; ,�7 (Revised 9-8-06) � 01` ��L}�� °�: U n�•,r,��,nQ�,�I r� s C�tl7�GjGOC� ��Gtl� 11 Ongoing Projects in the Long Range Public Art Plan for the 2004 CIP: • Fire Station #8 (CD 9) • Parks Design Enhancement Projects (Citywide) • Rolling Hills Radio Tower (Citywide) • Southwest Parkway (CD 3) • Camp Bowie Boulevard (CD 7) • East 1S� Street Bridge (CD 2) • Lebow Channel Watershed (CD 2) • Animal Care & Control Center (Citywide) • Piedmont Road (CD 3) • Fire Station # 11 (CD 2) • Fire Station #41 (CD 7) 14 New Projects in the Long Range Public Art Plan for the 2004 CIP: ■ West Rosedale Street (CD 8/ 9) • Central City Bridges (CD 2/ 9) ■ Dallas Avenue (CD 5) ■ Sargent Street (CD 8) ■ Halloran Street (CD 7) ■ Shaw Street (CD 9) ■ 7'n Street Bridge (CD 9) ■ Hemphill / Lamar / Taylor (CD 9) ■ Chapel Creek Boulevard (CD 3) ■ North Tarrant Parkway (CD 2) ■ North Community Center (CD 2) ■ Precinct Line Bridge (CD 4/ 5) ■ Northwest Library (CD 7) ■ Trinity River Vision (Citywide) ■ Others as may be initiated by the City 6 Ongoing Projects per the Long Range Plan for the Water Fund: ■ Shamblee Branch Library, Evans & Rosedale (CD 8) ■ Public Health Center, Evans & Rosedale (CD 8) • City Parking Garage (Citywide) ■ Fire Station #38 (CD 2) ■ Rodeo Plaza (CD 2) ■ Nashville Police Facility (CD 8) ■ Others TBD 4 New Projects per the Long Range Plan for the Water Fund: ■ Water Department Artist(s)-in-Residence (Citywide) ■ East Lancaster Avenue Master Plan (CD 5/ 8) ■ Lancaster Avenue Landscaping (CD 9) ■ Lake Como Park Master Plan (CD 7) ■ Others TBD 3 Ongoing Projects funded by other sources: ■ Fort Worth Convention Center (Citywide) ■ Vaquero on North Main (CD 2) ■ Lancaster Avenue Median Redesign (CD 9) (Revised 9-8-06) • Work in partnership with other governmental entities, such as TxDOT, NTTA, Tarrant Regional Water District, Tarrant County and the Transit Authority for projects such as Trinity Uptown and Southwest Parkway (SH 121) and others, as appropriate. • Develop projects in partnership with private and not-for-profit development corporations in Urban Villages, as appropriate. • Coordinate public meetings and meetings with city staff and Mayor & City Council for relevant projects. Conservation Action Plan (CAP) To protect the value, integrity and authenticity of each work in the Fort Worth Public Art Collection, the following activities are planned for FY 2007: • Obtain appraisals of the 6 works in the Fort Worth Public Art Collection. • Obtain condition assessments of 8 works in Fort Worth Public Art Collection. • Complete conservation cleaning of 14 works in the Fort Worth Public Art Collection • Complete conservation treatment of 9 works in the Fort Worth Public Art Collection. • Complete ongoing conservation projects carried over from FY 2006, including: Northside Library Mural (CD2) Zipper Mural (CD 9) Twelve Triangles Hanging at City Hall (Citywide) • Maintain a Public Art Collection database and archives for each artwork in the city's collection. • Provide technical assistance with the installation of artworks donated to the City of Fort Worth. • Provide technical assistance with artworks removed from public display. Public Education / Outreach • Make public presentations about FWPA to community groups • Upgrade the Fort Worth Public Art Program web site (www.fwpublicart.orq) with project detailed information and other features, as funding allows • Publish a semi-monthly enews letter with program announcements and artist opportunities • Present Public Education Programs/Events, such as: o Public Lectures/Symposia on relevant public art topics o Exhibition of current public art proposals __� � n, � �, � � ,�, ��i�dh,��,� 1�V��a'J (Revised 9-8-06) ��6 6` �� ';;1.'�'�� , �"�'u��, g��,,,- ULG��r � • Artist Training Workshop(s), with topics which may include: o Digital documentation of artwork to participate in FWPA Artist Registry o Effectively collaborating with design professionals General Proqram Administration • Provide ongoing staff support of Fort Worth Art Commission, including monthly meetings (drafting agendas, preparing backup and minutes), as well as special meetings and annual retreat • Maintain the FWPA Artist Registry, mailing lists and databases and provide public access, as appropriate • Maintain an image library of public art for use in public presentations and educational programming • Serve as a clearinghouse for public art information to the community (Revised 9-8-06) City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 9/19/2006 DATE: Tuesday, September 19, 2006 LOG NAME: 0307PUBLICARTK REFERENCE NO.: **C-21683 SUBJECT: Authorize Professional Services Agreement with the Arts Council of Fort Worth and Tarrant County for FY2006-07 Management of the Fort Worth Public Art Program RECOMMENDATION: It is recommended that the City Council authorize the City Manager to renew a professional services agreement with the Arts Council of Fort Worth and Tarrant County, in the amount of $360,633, for FY2006- 07 management of the Fort Worth Public Art Program for a period of one year. DISCUSSION: Under the proposed FY2006-07 contract, the Arts Council will continue to administer the Fort Worth Public Art Program, including management of 38 current and new public art and design enhancement projects, in accordance with the Long-Range Public Art Plan for the 2004 CIP , the Long-Range Public Art Plan for the Water Fund, and other projects, with a combined total budget of over $5 million. In addition, the Arts Council will administer the Conservation Action Plan (CAP), which includes numerous appraisals, condition assessments, and conservation treatment of 23 existing works in the Fort Worth Public Art Collection. The Arts Council will also continue to present public educational programming, conduct artist training workshops and improve the program's website (www.fwpublicart.org). The Administrative Budget for FY2006-07 includes the addition of a new Project Manager position to bring the staffing level in line with national best practices (the most recent Americans for the Arts Public Art Program Survey reported an average workload of 10 projects per project manager). With the influx of new projects, the staffing increase will enhance close coordination with the community and attention to technical detail, resulting in successful projects. The Programmatic Budget for FY2006-07 includes funds to support 22 artist selection processes and administration of the Conservation Action Plan (CAP), as well as public education and artist training expenses. The number of artist selection processes in a given fiscal year is driven by the Long-Range Public Art Plan for the 2004 CIP , the City's 2004 Capital Improvement Program implementation schedule, and the annual process for recommending new public art projects included in the Long-Range Public Art Plan for the Water Fund. It should be noted that administrative costs of Collection Management, including appraisals and condition assessments, are included in the Programmatic Budget; however, $28,000 for conservation treatment of 23 pieces in the Fort Worth Public Art Collection will be funded from the City's newly established, interest-bearing Public Art Conservation Fund. The FY2006-07 Work Plan was endorsed by the Fort Worth Art Commission on August 14, 2006. The FY2006-07 budget of $360,633 represents an increase of $4,034 (or 1%) over last year's budget. BACKGROUND: On October 2, 2001, (M&C G-13396) the City Council adopted Ordinance No. 14794, creating the Fort Logname: SSSPINKS RAMP Page 1 of 3 Worth Public Art Program. The purpose of the Fort Worth Public Art Program is to create an enhanced visual environment for Fort Worth residents, to commemorate the city's rich cultural and ethnic diversity, to integrate the design work of artists into the development of the city's capital infrastructure improvements and to promote tourism and economic vitality in the city through the artistic design of public spaces. Specific art projects are funded via a two percent set-aside of General Obligation Bond and Water and Sewer Fund capital improvement funds. On September 30, 2003, (M&C G-14087) the City Council adopted the Fort Worth Public Art Master Plan, which sets forth administrative procedures, including the artist selection panel process, by which artists are selected for individual projects. On May 17, 2005, (M&C G-14801) the City Council adopted the Long- Range Public Art Plan for the 2004 CIP, which identifies specific projects in the 2004 Capital Improvement Program that have a public art/design enhancement component to be funded by the two percent set aside of bond funds. On May 9, 2006, (M&C G-15185) the City Council adopted the Long-Range Public Art Plan for the Water Fund, which outlines a process by which the Fort Worth Art Commission may recommend new public art projects for initiation each year utilizing Water funds, as well as an annual Conservation Action Plan (CAP). The FY2005-06 contract with the Arts Council of Fort Worth and Tarrant County, with oversight provided by the Fort Worth Art Commission, provided comprehensive management of the Fort Worth Public Art Program, including: 1) Initiation/management of some 20 public art/design enhancement projects, with a combined budget of over $3 million, including the Fort Worth Convention Center, Fire Station No. 8, a catalogue of parks system design enhancements, the Rolling Hills Communications Tower, Shamblee Branch Library and the Public Health Center in the Evans and Rosedale Business and Cultural District, Southwest Parkway (SH- 121 Tollway) and Camp Bowie Boulevard; 2) Completion of the Long-Range Public Art Plan for the Water Fund; 3) Establishment of a City interest-bearing Public Art Conservation Fund; conservation treatment of the John Peter Smith monument; and the initiation of restoration of the Northside Branch Library mural; and 4) rreseniaiion oi pupiic educaiionai pr�grarrirriiriy, iriciuuir�y aii exiiiuiiiuii eiiiiiicu, "�uuii� i� i ii� Progress," a lecture by Public Art Review Editor Jack Becker and an artist training workshop entitled, "Going Digital," all held at the Fort Worth Community Arts Center. Upgrades to the Fort Worth Public Art web site and publication of a general informational brochure were also completed. The FY2005-06 contract provided for a one-year term with four one-year renewal terms. This M&C will authorize the renewal of the contract for the first of the four renewal terms, with the budget as summarized above. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Specially Funded Capital Projects Fund. TO Fund/AccountlCenters FROM Fund/Account/Centers Submitted for City Manager's Office by: Originating Department Head: Logname: SSSPINKS RAMP C291 539120 031989990100 $360,633.00 Libby Watson (6183) Bridgette Garrett (8518) Page 2 of 3 Additional Information Contact: Sandy Oliver (7371) Logname: SSSPINKS RAMP Page 3 of 3