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AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT
WORTH, a home rule municipal coiporation of the State of Texas, ("City") acting by and
through Joe Paniagua, its duly authorized Assistant City Manager, and LATIN ARTS
ASSOCIATION OF FORT WORTH, INC., a Texas non-profit corporation ("Contractor")
acting by and through Ms. Cathy Hernandez, Director, its duly authorized representative.
RECITALS
WHEREAS, City has detei•mined that Community Based Programs are necessai•y to
support crime prevention in City during FY 2007 to meet one or more of the Crime Control and
Prevention District ("CCPD") goals, which are (1) to increase citizen participation in the CODE
BLUE program; (2) to support the adoption of a prevention focus by the police department and
the community and (3) to provide a secure environment in which children can receive an
education; and
WHEREAS, Contractor has agreed to operate a Community Based Program for youths
ages 8 through 18 to help children engage their minds and imagination in the fine arts "Teatro de
la Rosa Program" to increase citizen participation by involving youths in an after school fine arts
program, to support the adoption of a prevention focus by the police department and the
community; and to provide a secure environment in which children can receive an education; and
WHEREAS, City desires to contract with Contractor to operate the after school Teatro
de la Rosa Program; and
WHEREAS, City, as consideration for the performance of Contractar, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of $22,000.00 ("Program
Funds") to provide to the Contractor for the operation of the Teatro de la Rosa Program;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — Program Proposal,
attached, and incorporated herein for all puiposes incident to this Agr�eement. Contractor shall
be responsible for day-to-day administration of the Teatro de la Rosa Program. Contractor
agrees to expend the Program Funds in accordance with its Teatro de la Rosa Program budget,
described in Exhibit "A", attached.
2. Pro�ram Funds
2.1 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $22,000.00 .__ ���a�tar- _- ``
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shall keep all Program Funds in a specific account designated only for the Progra ��i��,�;a�ic�;',�"v'�'��
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shall not commingle the Program Funds with any other monies. In the event this Agreement is
terminated, for any reason at any time, Contractor shall return to City any unused portion of
Program Funds distributed hereunder.
2.2 Payment of the Program Funds fi�om City to Contractoi• shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed invoice. Contractor
shall deliver to City a written detailed Program Narrative as described in Section 4.2 below with
each invoice to support expenditure of Program Funds. .Such nai-��ative shall be signed by the
Contractor or duly authorized officer of the Contractor. The invoice and monthly report shall be
submitted to City no later than the 15th day following the end of the month. Submittal of a
monthly invoice and Program Narrative is required even if services are not provided. When
services are not provided during a month, a negative invoice and Program Narrative is required.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to exceed
5% of those particular categories without prior approval of City, as long as the total sum does not
exceed the amount of the Program Funds; however, Contractor must notify City in writing of any
such adjustments. Any adjustment of more than 5% of each category must have written
permission from City prior to any budget adjustment being made. Any program income earned
directly as a result of the Teatro de la Rosa Program must be reported monthly and may be
expended on the Teatro de la Rosa Program with written permission from the program
coordinator. Invoices for payment, Program Narrative and budget adjustments shall be
submitted to the Research and Planning Section of the Fort Worth Police Department,
ATTENTION: GERALD L. CHANDLER, 350 W. Belknap, Fort Worth, Texas, 76102.
3. Term
The term of this Agr�eement is for a period beginning on October 1, 2006, and ending on
September 30, 2007. All expenditures and payments must be completed prior to September 30,
2007.
4. Pro�ram Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "A." The Performance Narrative shall document
the program activity names, numbers of participants attending, details of the activities, and a
description of the goals achieved in support of the CCPD goals. Additionally, the Project
Narrative must include any successes realized in descriptive detail. The monthly Performance
Narrative shall be submitted to City no later than the 15t" day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not timely received, in whole or in part, City may, at its sole discretion,
terminate this Agreement and City shall not be liable for payment for any work or services
performed by Contractor under or in connection with this Agreement.
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5.2 If for any reason at any time during any teim of this Agreement, City Council of City fails
to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may
terminate this Agreement to be effective on the later of (i) thirty (30) days following delivery by
City to Contractor by written notice of City's intention to terminate or (ii) the last date for which
funding has been appropriated by City Council for the puiposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor default,
inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
Contractor's receipt of notice of termination, Contractor shall:
(a) Stop worlc under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further ordei• or subcontracts, except as may be necessary for completion
of the worl< not terminated;
(c) Terminate all ordei•s and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the Contractor's sole remedy shall be
reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary
damages, including but not limited to actual and punitive damages, court costs and attorney's
fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the Contract
Administrator. City will have no responsibility or liability for Contractor's expenditures or
actions occurring after the effective date of termination of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of
City. Contractor shall maintain all equipment used in the administration and execution of
theTeatro de la Rosa Program. Contractor shall maintain, replace or repair any item of
equipment used in support of the Teatro de la Rosa Program and/or for use under the terms of
this Agreement that no longer functions or is lost or stolen. The cost for maintenance,
replacement or repair of any equipment used in support of the Teatro de la Rosa Program and/or
for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor
shall not use Program Funds or City funds to repair or replace said equipment. Contractor shall
use any and all equipment purchased with Program Funds exclusively in support of theTeatro de
la Rosa Program . Within 10 days following the purchase of equipment, Contractor shall submit
to City a detailed inventory of all equipment purchased with Program Funds. The equipment
inventory shall include an itemized description of each piece of equipment, the date a� ,}��Ie;�o..,,�,, �;, �;,;�; s
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equipment was purchased, the cost of purchase for each piece of equipment, and the location of
each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable
local, state and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or their representatives shall have the right to
investigate, examine and audit at anytime any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
Contractors' operations will be undertaken and may be conducted either by City or an
independent auditor of City's choice. Contractor shall submit a copy of any audit performed by
their independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Contractor by City. If questions are not resolved within
this period, City reserves the right to withhold further funding under this and/or future contract(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to: malcing
final payments, disposing of Teatro de la Rosa Program assets as appropriate and as directed by
City's Contract Administrator.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of the Contractor, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the worlc and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants, licensees
or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Contractor. It is expressly understood and agreed that no ofiicer_
member, agent, employee, subcontractor, licensee or invitee of the Contractor, nor an �����m � �,
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participant hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members, agents,
employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its own
expense, city and its officers, agents, servants and employees from and against any and all
claims or suits for property loss or damage and/or personal injury, including death, to any and
all persons, of whatsoever kind or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or nonperformance of
this agreement and/or the operations, activities and services of the program described herein,
WHETHER OR NOT CAUSED, 1N WHOLE OR IN PART, BY ALLEGED NEGLIGENCE
OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY; and Contractor hereby assumes all liability and
responsibility of City and its off'icers, agents, servants, and employees for any and all claims
or suits for property loss or damage and/or personal injury, including death, to any and all
persons, of whatsoever kinds or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or non-performance of
this contract and agreement and/or the operations, activities and services of the programs
described herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS
OR SUBCONTRACTORS OF CITY. Contractor likewise covenants and agrees to and does
hereby indemnify and hold harmless City from and against any and all injury, damage or
destruction of property of City, arising out of or in connection with all acts or omissions of
Contractar, its officers, members, agents, employees, subcontractors, invitees, licensees, or
program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY
ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release city, its agents, employees, officers and legal
representatives from all liability for injury, death, damage or loss to persons or property
sustained in connection with or incidental to performance under this agreement, even if the
injury, death, damage or loss is caused by city's sole or concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of city in substantially the same form as above.
10. Non-Assi�nment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition A�ainst Interest
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11.1 No member, officer or employee of City, or its designees or agents; no member of the
governing body of the locality in which the Teatro de la Rosa Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities with
respect to the Teatro de la Rosa Program during his tenure or for one year thereafter, shall have
any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to
be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language
prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
financially interested, directly or indirectly, in the sale to Contractor of any land, materials,
supplies, or seivices pui•chased with any funds transferred hereunder, except on behalf of
Contractor, as an officer, employee, member or program participant. Any willful violation of this
paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall
render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on
the basis of a bona fide occupational qualification, retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because of sex,
race, religion, age, disability, color, national origin, or familial status, nor will Contractor permit
its officers, members, agents, employees, subcontractors or program participants to engage in
such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor any such
violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of Contractor to any
such violations on the part of Contractor or any of its officers, members, agents, employees,
prograin participants or subcontractors, then Contractor shall immediately desist from and
correct such violation.
13.3 City delegates authority for Agreement administration, compliance, and monitoring to
Gerald L. Chandler, Contract Compliance Specialist, 817-392-4219.
14. Waiver of Immunity
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If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liabilit� (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a foim that is acceptable to the City's
Rislc Manager.
b. Non-Profit Or�anization Liabilitv or Directors & Officers Liabilitv:
$1,000,000 per occurrence, with a$1,000,000 annual aggregate limit, in a form
that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worlcer's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worlcer's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
16.2 City's failure to insist upon the performance of any term or provision of this Agreement
or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said
action shall lie in Tarrant County, Texas.
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16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated by
reference and made a part of this Agreement for all purposes, constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior
or contemporaneous, oral or written agreement which purports to vary from the terms hereof
shall be void. Any amendments to the terms of this Agreement must be in writing and must be
approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party.
1. CITY: Joe Paniagua, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To; Gerald Chandler, Contract Compliance
Fort Worth Police Department
350 W. Bellcnap
Fort Worth, TX 76102
Leann Guzman, Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Cathy Hernandez, Director
Latin Arts Association of Fort Worth
1440 N. Main Street
Fort Worth, TX
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the constiuction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or
indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-
exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purpose �r�r��-a�d shall ,,_
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not be deemed a part of this Agreement. ,�;;�,'r�'J, �.�� �`.���
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16.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples
in Fort Worth, Tarrant County, Texas, to be effective October 1, 2006.
ATTEST:
APPROVED AS TO FORM
AND LEGALITY:
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By: ` ',l "u�,-l� 'N�l I� � � �t�t
A—ssistant City Atto�ney
�o
CITY OF FQRT WORTH
:
Joe
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Contract Authorization
Date
LATIN ARTS ASSOCIATION OF
FORT WORTH, INC., a Texas
Non-Profit Corporation �
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AGENCY:
DIRECTOR:
2�o6-�c�o� ��il�� coN��.C�L �,ti� �����N�IoN 61���1Ci
PROPOSAL COVER ShiEET
Latin Arts Association of Fort Worth
C�fhy H�rn�n���
PHONE NUMBER: 817-624-8333
��L��ESS:
��N1"�Ci' :
�144� N. �Jlain �t., ForY 4ilorth, TY� 76� 06
�a#hy Nern�nd�z �?�!�!L AD��E�S:
PHONE NUMB�R
P�aGY�l�i TITLE:
817-624-8333
T�a#ro de la R�sa O4�reach
�U`Ni�a �CE�UE�TED: $ ��,G�u
AGENCY STATUS:
K Private tJonprofit
❑ Pubiic Nonprofit
ch�rn�n�i�z�r�s�m�rin�iha�#er.c�rn
FAX NUMB�R: 817-624-8258 ,
Crime Control and Prevention District GOALS: Mark the one(s) that your project addresses
❑ To increase citizen participation in the CODE BLUE program.
X To �up��rt t�i� �d�p#i�n �r a j�i-�vention ���us by tHe palice dppar�rrj�i�t �r�d #h� corr�r�unity.
X To provide a secure environment in which children can receive an education.
CERTIFICATION:
1 certifythat#he inf�rmation contained in this proposal fairly repr�sents #he abov�-r��r�ed �g��cy's
operating plans and budget for the proposed program. I acknowledge that I have read and
understand the requirements and provisions of the Request For Proposal and that the above-
named a�ency will comply with ali applicable rules and regulations relating to the procurement
process. I certify that I am authorized to sign this proposal and to enter into and execute a contract
with the City of Fort Worth to provide the services authorized.
T�'P�D ����3�: G�tl�y H�rn�ntiez
T1TLE: E _.�ti s �Di ector
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S��N�►T'Ui?�: ` D���:
"E�ibit A"
Latin Arts Associaticn of Fort Worth, lnc.
2006-07 Crime Contr�l & Prevention District Grant Nanative
Part 1. IMPACT:
1. The Problems Our Program Ad�lresses
Gang activity and vandalism are acti ��i ies that have plag�ied the I�Torthside and have
become part of a collective identity of i'lis area. The majority of these offenders are
yauths in their teenage ,�ears as we have le�rned from �vorking directly with the police
depai-hnent. These problems spur fiom ��veral different factors including the high drop-
out rate here on the Northside, lack of family supervision due to ���orking parents, and
lack of support from people outside of their peer groups. We are working diligently
throu�'� an after-school arts pragram to reduce crimi�-�al offenses by youths o� the
Northside, and turn the enormous energy of these youths into something creative and
inspiring.
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The Teatro de la Rosa afterschool program follc�vs the vision of the Crime Control and
Prevention District program by involving youths in afterschool theater activities that
completely engages their imagination and minds. In doing this, we have successfi.11ly
kept kids out of trouble and away from acts of cr•iine including vandalism, gang activity,
etc. In fact, our pragram, which has been in existeilce for five years, has a success rate of
100% of the participants matriculating to the next �ade in school. This is particularly
amazing, when you tind that in today's Fort W orth 1SD dropout rate, Hispanics make up
41 % of the statistic — this percentage is especially c�ncentrated in our Northside
neighborhood. In this way, ot�r pragra�n promotes `he ideals of Crime Control and
Prevention District by giving the children positive g��als through the extended family unit
we provide to the children.
Criminal acts b�� juveniles are often the result of laci: �f supervision from parents due to
busy work schedules, which is where we can also he l_�• . Many of the families that
�artici�ate in c�ur �rograul are siiigle parent fas�iilies, a:id de�ei�d on our bilingual
program to provide quality after-school care for their cluldren until they get off from
`�Tork (w�e do not ihink of ourselves as daycare, but rather a fine arts program where
youngsters can come and study with some of the very br st theater professionals in the
region).
The program is also providing an excellent artistic source of some of the most highly
trained, bilingual actors and actresses in the area for talent agents and other entities
outside the Latin Arts Association. Moreover, there is an i�creased rarity in free,
bilingual theater programs in the Fort Woi�th area as a whol :. Tlus makes the program
partict�larly inviting for schools and non-profit organizatiori.� that work with youths and
education to partner with us. We also cooperate with organizations across the country to
place our graduates in internships.
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Latin Arts Association of Fort Worth, Inc.
2006-07 Crime Control & Prevention District Grant Narrative
Many parents participate in the activities of their children, «�hile we all ���ork (as an
extended family) to build an educational and cultural envu•onment that parents and
studenfs alike have come to trust and rely on. It is our belief that tnis is one of the
reasons why this program works so well (plus the fact that there are no free, bilingual
oi�gouig theater ex�eriences for cluldren in the city af Fort `Vorth). it is �roposed that
through CCPD funding, our program will be year-round at two locations: th, e Rose
Marir�e Theater and the I\Torthsid�_Branch T,ibrarv and ��vill cor.�mence approximately 6
�iou`rs p ee a o ocations. (�ur theater program, at no charge to participants,
engages youths in leai7lulg stage production, actin�, custuming, etc. with the end result
culminating in a community presentation here at the Rose Marine Theater. There are so
seldom free, cultural activities for youths — particularly ongoing activities Iastin� months.
It is rarer still to find a program that both engages the parents, and offers youths
profPssional opportui�ities. This program, for example, serves as our intern program for
youths to eventually become skilled enough on-stage to audition for our professional
company when they btiild their skill set to professional stand�ds. Mo�zover, the
program celebrates the individuality of each and every participant, honors their cultural
traditions — particularly Hispanic heritage, and fosters new peer groups with youths that
have positive interests.
3. Measuring Effectiveness of Progra�
Our arganization defines success by our ability to reach our or�anizational goals — one of
wluch is offei7ng educational ai-t/culture programs to the coirununity including at-risk
youth in low-income neighborhoods. We regularly measure our success at reaching this
goal. We define success in reaching this particular goal in a ntunber of ways including
• 95°io participant response via questiomiaire ilidicati�ig they enjoyEd the classes
(questionnaires are sent three times per year — at the end of the semesters)
� 90% participant resp�rs� via qu�stionnaire indicating ihey learned ne�z�
communication skills through the classes (questionnaires are sent times per year — at
the end of each semester)
• 51 % of participants are from low to moderate income households as defined by HUD
standards (measured on a monthly basis by accumulating income information from
the parents) �
a-'��. Pc• ��'1���s
%�i'�SU�1 %f� ���ti,N2ri �i �p �
These standards ��ill help in reducing juvenile crime, since as yo �an see, our goals are v�`s ��
to retain children, keep them ulvolved in the program over a long pei-iod of tune, and
learn cornmunication skills in resolve anger, angst, fear, etc. instead of turning to
violence or crime.
4. Participant Information
Over 80% of the pragram participants eome from families with incame levels at $20,000
and below. Our participants are youths ages 8— 18, and most of them are Hispanic. The
programs will be held at the Rose Marine Theater and the Northside Branch Library
Latui Arts Association of Fort Worth, Inc.
2006-07 Crime Control & Prevention District Grant Narrative
wluch a.re b�th on the Northside witl�ui the 7G10G zi� code. We w-ill sei�ve a con7bined
total at both locations of approximately 50 youths in the next year.
5. '�'he �ragram's LT�iqu��s�s
This free program is very sensitive to its participants, both culttu�ally aiid ii7�iivi�uallti�.
We select plays that are bilingual so that there are no language ba17-iers, and we also
select plays that oftentimes highlights Hispanic culture. Our outreach program has
bilingual staff that engages children in gaines to "break the ice", and foster cultural
colxuiiuiucation among all participants. Tlus is a unique approach in tha� many pro�rams
ineant to reduce jttvenile crimes are academically focused, and do not fiilly incoiporate
the arts. However, young people who pai-ticipate in the arts for at least three hours a day,
three days per week for at least one full year are 4 times more likely to he recognized far
acadeinic acluevement, 3 times more likely to be elected to class oftice witllin tlleir
schools, 4 times more likely to participate in a math and science fair, and 3 times more
likely to win an award for school attendance. Young artists, as coinpared wit11 their
peers, are likely to participate in youth groups nearly four times as frequently, read f�t•
pleasure nearly twice �s often, and perfonn cominunity service more than fotu� times as
often. Livzng tlie Ar•ts tlrf•oargl� Langa��rge �- Le�rr�ning: A Re�or•t oi� Corrrrrraif�ity-l�asecl
I��oz�th Orgcrni�atioi�s, Shirley Brice Heath, Stanford University and Carnegie Foundation
For the Advanceinent of Teaching, Americans for the Arts Mo�zograph, November 1998)
6. T�e Program's I�istoi-y�
Our outreach drama progr� is noti�v in its fifth year at the Rose Marine Theater. This
program, now in its fifth year, has a great track record of wark in the community. It has
garnered awards such as The 'Best Ot�' �iward for Best Arts Activity tor Kids by For•t
Worth Weekly in 2003, and the 2004 "Best of the Arts" Award for Best Arts Experience
for Children by WRR Classical 1011 Radio listeners across the Metroplex. Furthermore,
our programming has been recognized at a national level by the Kennedy Center inviting
us to participate (as one of only fourteen arts organizations in the country) in a special
capacity building program for ethnic specific ai-ts organizations. The CCPD funding will,
however, allow us to expand the program into the Northside Branch Library — a new
location for us. The CCPD funds are critical to building a successful outreach progam at
this new location. Cui�rent resources that are used to operate the program at this new
location include contracts from the county's Community Youth Development program.
7. Program Funding and Timeframe
While the program at the Northisde Branch Library will be new (it begins in July, 2005),
the program at the Rose Marule Theater has Ueen in existence for five years. Other
funding ��ve have applied for incl�ades the Sid Riehardson Foundation ($20,Ou0),
Burlington Northern Santa Fe ($7,500), and Pier 1 Imports ($4,000). Existing contracts
that w� have for these pr��aills include tlie C�nuilunity Y�utli Develo�mellt contract fo��
$22,000. The timeline for the program at the Rose Marine Theater is the following:
Lalin Arls Associaiiun ul Furl Wurlh, Lnc.
2006-07 Crime Control & Prevention District Grant Nar-rative
August 15 — Se�tei�lber 15 (Recruit Students j; Mid-Septei�lber — Decein�e� i(��all
Semester). Mid-December — Mid-January (Recruitment), Mid-January — End of April
(Spring Semester). June (Recniitment). Ju1y (Summei• Gamp). YleasP se? Yrograms and
Activities Sheet.
Note: Recruit�ent is not incl�:ded on t�Q s�apet. End-of-semester perfo--mances are on
the last day of each s . - -
"I'he program at the Northside Branch Library be three semesters each e�tending over two
months (October 1— end of November, February - March, and June — July). Note:
Recruitment for the semesters will begin one month before each semester at the Library,
and is not included on the Programs and Activities Sheet. /
Most of the funding ��vill �o toward program staffing. LAA plans to provide the Rose
Marine Theater's program and the Noi-thside Library's progra,in with two teachers -
Llaudia Acosta and Anson Norwood. We u�ill also 'rure a seamstress, Itebecca Estes to
complete all costumes and props needed, and we will hire Juan Gonzales to do all the
needed sound, lighting, and other tecluucal assistance needed for the prograii�. The
program will have supervision and occasional visits by our Programs Coordinator,
Yvonne Duque, and Executiti=e Director, Caihy Hernandez All Lp� staff has gone
through an interview to best match skill set with job / position.
9. If Funds Are Awarded, Wi11 Tnis Program �ontinue Beyond tne C�C'PD Funding
Period?
If funding ��ere not granted by CCPD after this init:al funding period, LA� would strive
to find private funds to cover costs. We are growing at a rapid rate, so we anticipate that
we would be successful in achieving this. Howe�� er, if we could not iuid private funding,
we could charge the Northside Public Libraiy for the drama program. For now, though,
the Northside Public Library is helping lieep ca�ts down by paying for the overhead and
utilities related to this project.
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LICEN�iNG
List ali licenses required to carry out the project and indicate whether th� license has been
approved or if it is pending. For example, the project may require a chilcicare license, health
certificate for food preparation, chaufFeurs license for transportotion ser��i�ces, e�c. Li�ensed
childcare center applicants must attach a copy of current license. Attach�nents should be
labeled Licensing.
Vde d� r�c�t �i��d � lic���� ��r eur p���r�m.
BACKGFiOlJ�lD SCREE�dI�G F�R PERS�NS W��LKING V'�1TN �;-�!LDR�N
�pplic�nt� are required to conduct buckground �cre�ning for �ny volurt�er or �:,mployee who
will be working with children under the proposed program. Automatic disquali�i �ation of a
potential worker ar volunteer is appropriate when s�r�ening indicates t�at the ir. !ividual, a� an
adult, perpetrated any crime involving a child and/or a dependent adult, regardlE >s of how
iong ago ihe incident occurred, andlor any violent crime within the past 10 years Appiic�nts
will be responsible for conducting background screening and for maintaining app�opriate
records, which will be subject to review by the Police Department.
7
�OA�D l�1Fi)R�VIlaTI�dN
1. Is your organization a registered non-profit? If yes, please attach documentation of
non-profit status.
L�fi�i� �l�s �►����i��ie�►� c�f F�i�# `d��7`�ii i� �tl ��iaES�lSh��i 5�'i�3, a�id our c�s��r�►fi�r�t i�
attached.
2. How many board members does your organization have? We curren�ly have seven
board members.
3. How often does your board meet? Our board meets mont�ly.
4. Who recruits board members? The Pre�i��n# ��rks �vith the nomi�ating
committee to recruit board members. Staff works with the board, too, to make
�u�ge��i�i��.
5. What portion ofi the board is elected annually?��%
6. How long i� � b�ard term� tio�r✓ m�ny con�ecutive term� m�y be served? �s��rd
terms are two years, and each member can serve 2 terms.
7. P(ease list the names and occupations of your board officers.
• R�beri Figueroa, En�ineer wiin ��II HQlicopter
• Jame� B. Lewi�, CPA
• Loui� Za�a�, Camrrac!nity A;vocaie, Former City CQu�cilm�n
• John Fernandez, Teacher with FWISD
e Dr�. Ro: e� ��li�#o, 14l�ur�i;�gi�t
• Mercedes Olivera, Dailas Morning News Columnist
• Dr. Camille Rodriguez, Podiatrist & Fort Worth ISD Schoo! Board Member
8. Please attach a copy of your board by-laws. Rleas� find attached.
9. If any member of the board is re{ate� to a�e anothPr or an empfoyee of the nonprofit
corporation, please explain the relationship. No relationships currently exist.
:
L��l�r'?,�GE a� FU�:DS
�le�s� d���ribe other sourc�� of fiunding that have be�n ��cured for the qr9po�ed prQject.
FUNDING SOURCE AMOUNT
Community Youth Development $22,000
Burlington Northem Santa Fe $7,500
Pier 1 Imports $4,000
Ti OTAL ESTIiViATED COniTF'cIBUT10E�iS: $33,500
�����.�1i`1'l ','::2;�,;;};;D'
(N� '�` :? C •,� �7 �
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L '.'V,' C �•� �1: �i`� ��'��Ii 1: ��
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�i���3�T S�'�l1e��i��
A. Personnel
Name
Ca#hy Hernandez
Yvonne Duque
TOTAL Personnel
B. Fringe Benefits
Name
Cathy Hernandez
Yvonne Duque
Position
Exec. Director
Programs Coord.
Position
Exec. Director
Programs Coord.
TOTAL Fringe Benefits
C. Travel
Purpose of Travel
TOTAL Travel
Rate of Pay x# of Hours
$20 @ 150 hours
$15 @ 400 hours
Description of Benefits
FICA
FICA
Location Item
10
$9,000
Cost
$0
Cost
$3,000
$6,000
Cost
$300
$300
D. Equipment
Item Cost per Item
TOTAL Equipment
E. Supplies
Item Cost per Item
Sets $700
Office Supplies$10
Props $50
TOTAL Supplies
F. Contracts/Consuitants
Description of the Service
Juan Gonzales — Technical Services
Claudia Acosta — Teaching
Rebecca Estes — Seamstress
Anson Norwood — Teaching
TOTAL Contracts/Consultants
G. Other Costs
Item
Quantity
Quantity
2
80
10
Cost per Item Quantity
TOTAL Other Costs
11
Cost
$0
Cost
$1,400
$800
$500
$2,700
Cost
$3,000
$2,450
$2,300
$1,950
$9,700
Cost
$0
�UDGET NARRATIVE
Piease attach a detailed budget narrative that explains the need for all proposed expenditures. The budgef
narrative should clearly explain how funds will be used and why expenditures are necessary for successful
implementation of your program. Please explain how costs are calculated.
A. Personnel5alaries
� 1�rtisti� i2ir�btor (3�'vo��� L)���uQ)—
Oversees curriculum development, and rehearsals ! classes. Oversees children's program at the Rose
1��I��in� Theater (kids ages 8— 12), and oversees overall artistic pi•oduct. Conducts workshops on
mask-making, sword fighting, and other specialized areas. Full time position of 40 hours per week.
$15 / hour @ 400 hours = $6,000
1 Executive Director : Oversees contract requirements and quality, program staffing and supervision,
acquires time sheets for instructors and submits grant reports. Full time position of 40 hours per
$20 @ 150 hours = $3,000
B. Fringe Benefits
F��A: Program Fees of $5,000 x 7.65 =$382.50 (rounded to $380)
Admin Fees of $3,UUU x 7.65 =$229.SU (rounded to �Z�Uj
C. TraE�el : �To travel ne�ded
�. Equipm�nt: No eqa�ipment neee�ed
E. Supplies: Includes supplies for sets (i.e. paint brushes, canvases, paint) _$700 / set is budgeted.
Also includes $500 for misc. props. Office supplies includes pens, paper, markers, ete.
F. Contract Labor
Technical Director (Juan Gonzales):
A graduate of this program, Juan now serves as technical director of the outreach programs, serving the
lighting, sound needs of their staged productions while giving occasional workshops in the technical
aspects of theater. 200 hours @$15 =$3,000
12
iyo� �����?e �� ���� �,i�� a�-;� '�'�ae�v� (p r��� �1c� ::���u�):
Oversees youths at the Northside Bra.nch Library and attends ti�vorkshops to best understand the
program curriculum set by the Artistic Director. Teaches classes for youths at the Northside Branch
Library. 10 hours / week � 13 weeks x$15 =$1,950
Outreach Coorc3inator / Teacher (Clauc�ia Acosta):
Oversees classroom curriculum development and rehearsals / classes for both Rose Marine Theater's
teen program and thz Northside Branch Library. 10 hours / week x 15 weel�s �$16 +$50 (for staff
development workshop) _ $2,450
Co�iu�ner (Rebecca Es�eu):
Q�lersees costume design for all CYD contracted programs anci assists in teaching at Rose Marine
Theater. 50 ce�#�.�r�e� (�,� e3� _ �2,300
13
Notes:
CCPD
COMMUNITY BASED
CONTRACT
FY 2007
���1��'i;;.l �:��v��c';
1 1 �
. - . , . . . .. . , . . rNa \,, :� �- �. I�i � iii�.. 'oj �r
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� U, `r'�';'�'',`''�� U �2',n
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/10/2006
DATE: Tuesday, October 10, 2006
LOG NAME: 35CCPD NON-PROF
REFERENCE NO.: C-21762
SUBJECT:
Authorize the Execution of Contracts with Community-Based Organizations that Meet and Support
One or More Goals of the Crime Control and Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute contracts with nine
community-based organizations to conduct programs in support of the CCPD goals.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Camp Fire USA First Texas Council - Diamond Hill Station -$10,000.00
Crestwood Crime Control - Code Blue Enhancement -$6,019.00
The Women's Center of Tarrant County - Sexual Abuse Education (Adults and Children) -$18,197.00
Latin Arts Association of Fort Worth - Teatro de la Rosa Outreach -$22,000.00
YMCA of Metro Fort Worth - Y-Teen Force -$26,010.00
HIKIDS - Helping Inner City Kids in Danger -$17,300.00
UMOJA - Behavior Modification Program - $16,929.00
Fort Worth County Day School - Summerbridge Program -$25,219.00
The Cultural Center of the Americas - ART As The Bridge To Changes in Youth -$45,600.00
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board included funds totaling $200,000 in its FY2006-07
budget for community-based crime prevention programs in response to requests made during the Phase III
renewal of the CCPD. Community programs were solicited through a Request for Proposals (RFP) issued
March 1, 2006. Twelve requests for funding were received totaling $364,586.10.
A panel made up of City staff and community representatives was assembled to review the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the goals
of the CCPD. The CCPD Board reviewed the proposals and panel recommendations at its August 17, 2006
meeting. The Board subsequently endorsed the recommendation to fund nine of the proposing agencies as
indicated above for a total of $190,274. The term of each contract shall be October 1, 2006- September 30,
2007. A short synopsis of each of the programs is attached.
http://www.cfwnet.org/council�acket/Reports/mc�rint.asp 1/12/2007