HomeMy WebLinkAboutOrdinance 19644-04-2011Ordinance No. 19644-04-2011
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE INFORMATION SYSTEMS CAPITAL PROJECTS FUND IN THE AMOUNT OF
$646,318.00, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF PURCHASING NEW
EQUIPMENT; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES
IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2010-2011 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Information Systems Capital Projects Fund in the amount of $646,318.00, from available funds, for the
purpose of purchasing new equipment.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No.19355 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant C Attorney
ADOPTED AND EFFECTIVE: April 5, 2011
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4!5!2011 -Ord. No. 19643-04-20'f1 & Ord. No. 19644-04-
2011
DATE: Tuesday, April 05, 2011 REFERENCE NO.: P-11221
LOG NAME: 13P11-0093 DELL HARDWARE AGW
SUBJECT:
Adopt Supplemental Appropriation Increasing Appropriations in the Information Systems Fund by
$646,318.00 and Decreasing the Unaudited, Unreserved, Undesignated Information Systems Fund
Balance by the Same Amount, Transfer Funds to the Information Systems Capital Projects Fund, Adopt
Appropriation Ordinance and Authorize a Purchase Agreement with Dell Marketing, L.P., for Hardware,
Technology Services and Maintenance and Support Services Using a State of Texas Department of
Information Resources Contract for an Initial Annual Amount of $1,046,318.00
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Information
Systems Fund by $646,318.00 and decreasing the unaudited, unreserved, undesignated Information
Systems Fund balance by the same amount;
2. Authorize the transfer of $646,318.00 from the Information Systems Fund to the Information System
Capital Projects Fund for equipment replacement;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Information Systems Capital Projects Fund by $646,318.00 from available funds; and
4. Authorize a purchase Agreement with Dell Marketing, L.P., for hardware, technology services, and
maintenance and support services using State of Texas Department of Information Resources contract
number, DIR-SDD-890, for an initial annual amount of $646,318.00 for replacement equipment and an
additional $400,000.00 for new equipment purchases for a total of $1,046,318.00.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use this Agreement to purchase new and
replacement hardware, technology services, and maintenance and support services from Dell Marketing,
L.P., (Dell) for all City departments. ITS is working with each City department to replace only the most
critically needed computers and servers in order to reduce the risk of disruption and lack of productivity
due to equipment failure.
The City Council previously approved M&C P-11073 on December 15, 2009 for up to $1,000,000.00, M&C
P-11102 on March 23, 2010 for up to $1,200,000.00, and M&C P-11167 on September 21, 2010 for up to
$1,500,000.00 to fund this program for replacement and new equipment. These M&C's were issued in
incremental amounts in order to better manage spending under the replacement program.
Logname: 13P11-0093 DELL HARDWARE AGW Page 1 of 3
This Agreement will be used to replace approximately 400 systems. The criteria for replacement systems
includes performance problems, obsolescence, and unavailability of replacement parts. Problems with the
current hardware include the inability to run applications and to run multiple programs simultaneously,
systems locking up, slow processing, and screen damage which may lead to the loss of work.
Departments such as Transportation and Public Works require the use of laptops due to the nature of their
work. These laptops are plagued with performance and repair issues as they are used extensively out of
the office and require more service as they age. Desktop units identified for replacement are running
slower as new technical software packages (GIS, AutoCad, and Video Streaming) are upgraded and/or
enhanced. In order for software to function efficiently and effectively, it is imperative that the users have up
to date equipment.
ITS will also use this Agreement to purchase new equipment, maintenance and support services for all
City departments from departmental operating funds for a total of $400,000.00.
PRICE ANALYSIS -The DIR contract offers fixed discounts ranging from two to 13 percent less than
Dell's current retail price list. There is an additional minimum discount for equipment purchased through
the State of Texas online store. Staff reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE -State law provides that a local government purchasing an item under a
cooperative purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. The Department of Information Resources contract was
competitively bid to increase and simplify the purchasing power of government entities.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
AGREEMENT TERM -Upon City Council's approval, this Agreement shall begin on April 6, 2011, and
expire on January 13, 2012, in accordance with the DIR contract.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital budget,
as appropriated, of the Information Systems Capital Projects Fund.
BQN\13P11-0093\AGW
FUND CENTERS:
TO Fund/Account/Centers
P168 538040 0041000
C196 476068 004196004010
C196 522500 004196004010
CERTIFICATIONS:
FROM Fund/Account/Centers
$646,318.00 P168 538040 0041000
$646,318.00 C196 522500 004196004010
$646,318.00
Submitted for City Manager's Office b~
Originating Department Head:
Additional Information Contact:
Karen Montgomery (6222)
Lena Ellis (8517)
Jack Dale (8357)
Aaron Whitson (8354)
$646,318.00
$1,046, 318.00
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