HomeMy WebLinkAboutContract 34170' ��� __ __ _ . i�.-
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT
WORTH, a home rule municipal coiporation of the State of Texas, ("City") acting by and
through Joe Paniagua, its duly authorized Assistant City Manager, and THE WOMEN'S
CENTER OF TARRANT COUNTY, INC., a Texas non-profit corporation ("Contractor"),
acting by and through Ms. Laura Hilgart, President and CEO, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary to
support crime prevention in City during FY 2007 to meet one or more of the Fort Worth Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen participation in
the CODE BLLTE program; (2) to support the adoption of a prevention focus by the police
department and the community and (3) to provide a secure environment in which children can
receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program for children
ages pre-school through 12t�' grade to help children and adolescents recognize potentially
dangerous situations and reduce the rislc of sexual and physical abuse under the "Play It Safe"
Program; and
WHEREAS, City desires to contract with Contractor to operate the "Play It Safe"
Program; and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of $18,197.00 ("Program
Funds") to provide to the Contractor for the operation of the "Play It Safe" Program;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT
1. Resuonsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — Program Proposal,
attached, and incorporated herein for all purposes incident to this Agreement. Contractor shall
be responsible for day-to-day administration of the "Play It Safe" Program. Contractor agrees to
expend the Program Funds in accordance with its "Play It Safe" Program budget, described in
Exhibit "A", attached.
2. Program Funds
2.1 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $18,197.00. Contractor
shall lceep all Program Funds in a specific account designated only for the Program Funds, and
shall not commingle the Program Funds with any other monies. In the event this A r�e�ne�t 1� ��. ;:
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terminated, for any reason at any time, Contractor shall return to City any unused poi-tion of
Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed invoice. Contractor
shall deliver to City a written detailed Program Narrative with each invoice to suppoi-t
expenditure of Program Funds. Such narrative shall be signed by the Contractor or duly
authorized officer of�the Contractor. The invoice and monthly report shall be submitted to City
no later than the 15 day following the end of the month. Submittal of a monthly invoice and
Program Narrative is required even if services are not provided. When services are not provided
during a month, a negative invoice and Program Narrative is required.
2,3 Contractor is authorized to adjust any categooval of C tbuasglong as the total sum does not
5% of those particular categories without prior app Y
exceed the amount of the Program Funds; however, Contractor must notify City in writing of any
such adjustments. Any adjustment of more than 5% of each category must have written
permission from City prior to any budget adjustmust bel eg rt demonthly and may be expended
directly as a result of the "Play It Safe Piogram m p
on the "Play It Safe" Program with written pe1u tm nts shalltbe submritted to the Research and
for payment, Program Nanative and budget ad�
Planning Section of the Fort Woi-th Polices D6p�a2 ment, ATTENTION: GERALD L.
CHANDLER, 350 W. Belknap, Fort Worth, Texa ,
3, Term
The term of this Agreement is for a perio�dnt g�ust be c mpleted pr�oro o� Septemb1eg30,
September 30, 2007. All expendrtures and pay
2007.
4, Pro¢ram Performance
4.1 Contractor agrees to maintain full documentatA n supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit
4,2 Contractor agrees to provide a monthly The Performance Na iative shall document
performance of the work described in Exhibrt A.
the program activity names, numbers of participants attending, details of the activtheSP oact
description of the goals achieved in support of the CCPD goals. Additionally,
Nanative must include any successes realized in descriptive detail. The monthly Performance
Narrative shall be submitted to City no later than the 15th day after the end of each month.
5, Default and Termination
5.1 This Agreement is wholly conditioned upo tractor hereundert hall lbe �exc lug ve y from
from the CCPD. All monies distributed to Con
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not timely received, in whole or in part, City may, at its sole discretion,
terminate this Agreement and City shall not be liable for payment for any work or services
performed by Contractor under or in connection with this Agreement.
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5,2 If far any reason at any time during any term of this Agreement, City Council of City fails
to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may
terminate this Agreement to be effective on the later of (i) thirty (30) days following delivery by
City to Contractor by written notice of City's intention to terminate or (ii) the last date for which
funding has been appropriated by City Council for the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is deteimined by City to be in the best interest of City; in event of Contractor default,
inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected bY aff lc edl andtthe effectivel date of term nat o 1nUp n
specifying the portion of the Agreement
Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary far completion
of the work not terminated;
(�) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the Contractor's sole remedy shall be
reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary
damages, including but not limited to actual and punitive damages, court costs and attorney's
fees.
5.6 Within thii-ty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the Contract
Administrator. City will have no res of tebminationlof�the Ag�eement actor's expenditures or
actions occurring after the effective date
(, Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of
City. Contractor shall maintain all equipment used in the administration and execution of the
"Play It Safe" Program. Contractor shall maintain, replace or repair any item of equipment used
in support of the "Play It Safe" Program and/or for use under the terms of this Agreement that no
longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any
equipment used in support of the "Play It Safe" Program and/or for use under the terms of this
Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or
City funds to repair or replace said equipment. Contractor shall use any and all equipment
purchased with Program Funds exclusively in support of the "Play It Safe" Program. Within 10
days following the purchase of equipment, Contractor shall submit to City a detailed inventory of
all equipment purchased with Program Funds. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was
purchased, the cost of purchase for each piece of equipment, and the location of each piece of
equipment.
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7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable
local, state and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or their representatives shall have the right to
investigate, examine and audit at anytime any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
Contractors' operations will be undertaken and may be conducted either by City or an
independent auditor of City's choice. Contractor shall submit a copy of any audit performed by
their independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Coold further funding undertth ssand/o�futu elcontract(s)
this period, City reserves the right to wrthh
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to: making
final payments, disposing of "Play It Safe" Program assets as appropriate and as directed by
City's Contract Administrator.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of the Contractor, its ofiicers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
g. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. t°nwork and servi ces performedchere nder, a dtall
exc lu s i v e r i g h t t o c o n t r o l, t h e d e t a i l s o f
persons performing same, and shall be solely responsible for the acts and omissions o f i ts
officers, members, agents, servants, employees, subcontractors, program pa rticipants, licensees
or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Contractor. It is expressly understood and agreed that no officer,
member, agent, employee, subcontractor, licensee or invitee of the Contractor, nor any program
participant hereunder is in the paid service of City and that City does not have the legal right to
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control the details of the tasks performed hereunder by Contractor, its officers, members, agents,
employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any Prop am
belonging to Contractor, its officers, members, agents, employees, subcontractors, p g
participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged.
9, Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its own
expense, City and its officers, agents, servants and employees from and against any and all
claims or suits for property loss or damage and/or personal injury, including death, to any and
all persons, of whatsoever kind or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or nonperformance of
this agreement and/or the operations, activities and services of the program described herein,
WHETHER OR NOT CAUSED, IN WHOLE OR 1N PART, BY ALLEGED NEGLIGENCE
OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY; and Contractor hereby assumes all liability and
responsibility of City and its officers, agents, seivants, and employees for any and all claims
or suits for property loss or damage and/or personal injury, including death, to any and all
persons, of whatsoever kinds or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or non-performance of
this contract and agreement and/or the operations, activities and services of the programs
described herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS
OR SUBCONTRACTORS OF CITY. Contractor likewise covenants and agrees to and does
hereby indemnify and hold harmless City from and against any and all injury, damage or
destruction of property of City, arising out of or in connection with all acts or omissions of
Contractor, its officers, members, agents, employees, subcontractors, invitees, licensees, or
program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY
ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY.
9,2 Contractor agrees to and shall release City, its agents, employees, officers and legal
representatives from all liability for injury, death, damage or loss to persons or property
sustained in connection with or inc Ee oR tLOSS ISa CAUSED tBYACITY'S tSOLENOR
THE 1NJURY, DEATH, DAMAG
CONCURRENT NEGLIGENCE.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
10. Non-Assi�nment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition A¢ainst Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of the
governing body of the locality in which the "Play It Safe" Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities with
respect to the "Play It Safe" Program during his tenure or for one year thereafter, shall have any
interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for wark to be
performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language
prohibiting such interest, in all contracts and subcontracts hereunder.
ll.2 No officer, employee, member or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
financially interested, directly or indirectly, in the sale to Contractor of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
Contractor, as an officer, employee, member or program participant. Any willful violation of this
paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall
render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with federal state and local laws and ordinances, Contractor covenants that
neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on
the basis of a bona fide occupational qualification, retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because of sex,
race, religion, age, disability, color, national origin, or familial status, nor will Contractor permit
its officers, members, agents, employees, subcontractors or program participants to engage in
such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor any such
violation on the part of Contractont�r then Contractorl shall mmmediately desist from and
subcontractors or program participa ,
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of Contractor to any
such violations on the part of Cont�ors�rthen Cont actorf shall� im ediatelygdesist fromyand
program participants or subcontiac ,
correct such violation.
13.3 City delegates authority for Agreement administration, compliance, and monitoring to
Gerald L. Chandler, Contract Compliance Specialist, 817-392-4219.
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14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liabilitv (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
b. Non Profit Or�anization Liability or Directors & Officers Liabilitv:
$1,000,000 per occurrence, with a$1,000,000 annual aggregate limrt, in a form
that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of iinancial strength and
solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worlcer's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker's Compensation claims arising from the worlc and services
provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
16.2 City's failure to insist u onferred shall n t be const ued as apwa ve �or�el nqu hment to
or to exercise any right herein
any extent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said
action shall lie in Tarrant County, Texas. -
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16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incoiporated by
reference and made a part of this Agreement for all purposes, constitute the entire agreement
between the parties concerning the worlc and services to be performed hereunder, and any prior
or contemporaneous, oral or written ag ermseof h sl A peerment mu t be in writ ngtand must be
shall be void. Any amendments to the t g
approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at
such other address as the receiving party designates by proper notice to the sending party.
1. CITY: Joe Paniagua, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Gerald Chandler, Contract Compliance
Fort Worth Police Department
350 W. Bellcnap
Fort Woi-th, TX 76102
Leann Guzman, Assistant City Attorney
Law Department
1000 Tluocicmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Laura Hilgart, President
The Women's Center of Tarrant County, Inc.
1723 Hemphill
Fort Worth, Texas 76110
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or adminisTra�nds� rece ved bel utili edllgoo as toc benefit,adirect ynor
shall said performance rendered o
indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-
exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
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16.10 The provisions and conditions of this Agreement are solely for the beneiit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
IN WI'TNESS WHEREOF, the parties hereto have exe uted t is agreement in multiples
da of � 2006.
in Fort Worth, Tarrant County, Texas, this Y
ATTEST:
APPROVED AS TO FORM
AND LEGALITY:
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By: ' ,
Assistant City Attori%y
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CITY OF � ORT�,�'VORTH
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By: �
Joe Pahia ua �� �
Manager
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Contract Authorization
Date
THE WOIVTF.N'� �'FNTER OF
TARRAN'I
Texas Non-
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Ms. ai
CEO
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AGENCY:
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2006-2007 CR1ME GONTROL AND PREVENTION DISTRICT ,
PROPOSAL C�VER SHEET - �
The Women's Center of Tarrant Couniy, Inc..
DiRECTOR: Laura Hilgart, President & CEO
PFiONE. NUMBER: 817.927.4006
ADDRESS: 1723 Hemphili
Fort Worth, TX -76110
CONTACT: Beth Williams-Ewing :EMAIL ADDRESS: bewing@womenscenfer.info
PHONE NUMBER: 8'17.927.4006 FAX NUMBER: 817.924.2562
PROGRAM TITLE: Sexuaf Abuse Prevention and Education Training for Adults and Children
FUNDS REQUESTED: $18,197
AGENCY STATUS:
X Private Nonprofit
❑ Public Nonprofit
Crime Control and Prevention District GOALS: Mark the one(s) that your project addresses
❑ To increase citizen participation in the CODE BLUE program.
X To support the adoption of a prevention focus by the police department and the community.
X To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named agency's
operating plans and budget for the proposed program. I acknowledge that I have read and-
understand the requirements and provisions of the Request For Proposal and that the above-
named agency will comply with all applicable rules and regulations relating to the procurement
process. I certify that I am authorized to sign this proposal and to enter into and execute a contract
with the City of Fort Worth to provide the services authorized.
TYPED NAME:
TITLE:
SIGNATURE:
Laura Hilgatt
!` �
Pre�' e t;& C O
�� I ��'l� f ; � �;
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"E�liibit A"
DATE: 1 I � I
PROPOSAL NARRATIVE ;
Provide a 4-5 page description of your program. In this narrative, please adc[r�ss the
foltowing questions:
1) Describe in detail the problem that your program addresses.
The problem of sexual assault and sexual abuse, including child sexual Vi.ctirnization, is
overwhelming. It is overwhelming in its impact on the lives of the victims, and it is
overwhelming in the numbers of adults and children who are victimized. The devastating and
often debilitating effects of the trauma experienced by victims of violent crime create
problems not only for fhe victims, but also for the_family and the community. Psychological,
social and in many cases, physical effects of the trauma impact multiple areas of the victim's
lives, i.e. ability to function in daily routines, ability to develop iiealthy relationships, ability to
hold a job, mental health issues and more.
2) Describe what your program does to 1) support crime prevention, 2) increase citizen
participation in CODE BLUE or to 3) provide a secure environment in which children can
receive an education.
"Play it Safe!" is an age-appropriate, interactive personal safety curriculum provided to
children ages pre-school through 12th grade. The goal of the program is to fielp children and
adolescents recognize potentially dangerous situations and reduce the risk of sexual and
physical abuse. Children and adolescents are also provided with the skills to assert
themselves and learn what action can be taken in situations where they are threatened. In
addition, outcries occur when a child verbalizes their victimization during or immediately
following the "Play it Safe!" presentation, allowing an opportunity to intervene so that the child
can begin to receive help.
What happens when a client participates in this program differs slightly depending on the age
of the children receiving the curriculum. Dependent on the grade level receiving the
presentation the curriculum utilizes videos, dolls, coloring books, comic books, and written
materials addressing such issues as safety rules regarding strangers and different types of
touching (safe, unsafe, and confusingcareshand other youth ervr� gdorgani ati Inshrough the
schools, but it is also provided at day
• The elementary curriculum is designed for pre-K to sixth grade students.
Presentations are classroom based in order for children to be in a familiar
- environment, and feel comfortable to interact with the trainer. Trainers are
specially equipped and trained Rape Crisis & Victim Services staff members.
Each presentation lasts approximately-1.5 hours.
• The elementary curriculum is e�ctremely age-appropriate with children being
� taught new information as they mature. This information is then applied to the
many situations that chifdren may encounter on a daily basis, such as bullies on
the playground, exploita tion by frien ds an d a c quaintances, stran ger-danger, and
peer pressure.
m The middle school and high school curriculum are designed to educate students
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� about issues of sexual abuse, sexual harassment, and date/acquaintance rape
A video and question & answer format are used to engage the students in a
discussion of risk reducers to help prevent students from being victimized.
• Cases of children who outcry are referred to Child Protective Services and law
enforcement entities.
3) How will you measure the effectiveness of the program? Please describe evaluation
tools and the method of data collection that you will use. You must include specific
performance targets on the Activities and Outcomes Summary.
Determination of client benefit for the "Play it Safe!" training and education programs is
through knowledge of the subject matter. In preventive programs a`direct correlation befween
the action and the result is sometimes difficult to document. Tests have been developed for
each grade level, based on the curriculum and are administered to a sample of the children
receiVing the program.
The Women's Center has chosen to set a higher standard for ourselves by testing two weeks
post presentation rather than the usual immediate post presentation testing. Post-tests are
done two weeks following the program to give the agency a more accurate indication of
information assimilated and retained than if the post-test was given immediately following the
presentation. Schools requesting the program are sent a kit explaining the program and the
process. Post-tests are sent to the school one week following the training. The principal or
counselor distributes the post-tests to a sample of all classes involved, and the classroom
teacher administers the post-test. School tests are sent back to the Education Specialists at
The Women's Center, via self-addressed stamped envelopes, to be scored and tallied. In
situations where it is unknown if the children will be back together as� a group in two weeks,
such as in a youth organization or church group the test is administered immediately following
the presentation. Post-tests have been specifically designed for each grade level. For ver�
young children, such as Kindergarten, the test is read by the teacher and the children indicate
answers via smiley faces.
Post tests are scored from a key and tallied for each participant group by an Education
Specialist. Tallies are reviewed by the Education Coordinator and Director, as well as
program administration for the agency, for monitoring and program refinement and
= development.
4) Who will the program benefit? How many people? What age group? What geographic
area will it serve?
/
The target population for the "Play it Safe!" program is children, ages 4 to 18 years of age,
and their parents and school personnel. The curriculum is age-appropriate and designed to
relate to both sexes, all races and is available in both English and Spanish. The "Play is
Safe! program has been presented in multi-cultural classrooms with the help of interpreters
for ofher languages, i.e. Bosnian and Vietnamese
Violent crime crosses all boundaries, such as race, age, socioeconomic levels, and gender,
so the program strives to address the entire community through it outreach presentations.
For the purpose of this grant all clients served with CCPD funds will be Fort Wort �J� e,n � _ �, ..
�1 �,,�;. 15 ��'.1�;'
Outputs: 3,333 students and 50 Professionals/Adults � R� ;',��i';� 'i�!u�'�l�
���`� � - �
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4 l 5`� What rriakes this program unique from any other crime prevention program in Fort Worth?
)
The uniqueness of The Women's Center "Play it Safe!" program is its comprehensive
approach to training and education. The program utilizes a research-based curriculum, both
in content and presentation/learning style developed and scripted by The Women's Center:
In schools that have the program in their grade levels every year, the repetitious nature and
expanded information based on maturity levels have helped in the long-term reduction of the
children's level of risk. The "Play it Safe"! program offers to go in ahead of the classroom
training schedule and train school personnel and parents in the curriculum, so that all the
parties �can support the student's learning and incorporation of skills.
This program is also unique in its ability to maintain a very cost effective delivery system that
serves over 75,000 children a year. The agency has chosen to incur the cost of frainers .
versus volunteers; in order to maintain more controt over the process, which helps to maintain
the integrity of the program's eontent in a very sensitive subject matter for the kids, parents
� and the schools. The trainers receive not only intensive initial training, but they also receive
quarterly in-services to up=date materials and hone their skills.
The Rape Crisis & Victim Services prograrri has extensive experience handling outcries. We
are very familiar with the laws around reporting of child abuse and program policies and
procedures are already in place and consistently followed addressing reporting of
victimization. ,�s an added support to the "Play it Safe!" program, The Women's Center is
able to offer clinical counseling to child victims of sexual and physical abuse.
Finally, the quality assurance and evaluation process that is woven through out the "Play it
Safe!" program also contributes to its uniqueness. The fact that the recipients of the training
are tested on their retention of the knowledge presented — two weeks following the
presentation makes this program stand out among group training programs.
6) Is the program already in operation? If so, how long have you operated the program?
What resources are currently used to operate the program? Why are CCPD funds
necessary at this time?
Yes, the "Play it Safe!" program is already in operation. Curriculum for the prograrn was
written by staff of The Women's Center in 1987, following extensive research and drafting to
create the most effective presentation possible for our community's youth. Since that time the.
curriculum has expanded to its present level of multiple scripts addressing each age/grade
level and it has been continually updated as new research and information on child abuse
and sexual assault becomes available.
Resources:
The Program runs with the support of An Education Coordinator, two Education Specialists,
and a pool of 15 trainers who work as needed, a scripted cu slfor s udents a d parents and
dolls, vi deos, co loring a n d a c t i v i t y b o o k s, T V N C R s, h a n d o u t
school personnel. The support of administration and the business office are also required.
The "Play it Safe!" program has consistently grown since its inception with approximately
75,000 children in Tarrant County and some surrounding cities receiving this vital training in
2005. 22,870 or approximately 30% of those {he�d students, fundsl must be found o s pport
schools in Fort Worth request this training for
the program and the supplies it requires. Some of the agency's current funding sources for
6
, this program are decreasing or being elimina�ed as the criteria or focus of funding entities :
changes. Example: Fort Worth CDBG funds part of the prograrri, however, established
criteria requires that funding levels be decreased each year over the 5 year funding cycle for
any program. The Women's Center fias had to search for new funding options to continue the
program at its present levels.
7) Is this a new program? If so, what other funds liave you applied for? Also, please
describe the sequence of steps needed to implement your project and the timeframe in
which this will occur. � .
"Play it Safe!" is an established program currently providing services to our community's
children.
8) Briefly describe the specificexpenditures planned for CCPD funding. You MUST fully
cornplete attached budget forms.
The funds requested from CCPD will be used for salaries and benefits, specifically those
individuals who work directly with the Play it Safe! program`and provide the fraining. Funds
will also be used for teaching-aids.an.d supplies necessary to the provision of the curriculum
for the various age/grade levels such as: therapeutic dolls, videos, coloring books, brochures,
and handouts. Postage is used to send correspondence to the requesting schools and
teachers. Travel-'is for local travel to the training sites by fihe presenters.
9) If funds are awarded, will this program continue beyond the CCPD funding period?
Yes, the "Play it Safe!" program will continue beyond the CCPD funding period. This program
is a proven prevention tool as well as a catalyst for `outcries' which occur when children
volunfarily report that they are victims of abuse after hearing the presentation and realizing,
usually for the first time, that abuse is not their faulf and that there is help available. The
Women's Center is firmly committed to continuing to provide this program to as many children
as possible, and will continue to search out sources of funding to make that possible.
7
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W
BUDGET SUMMARV
A. Personnel 13,919
B. Frin e 2'$��
C. Travel 24'
D. E ui ment �
E. Su lies 950
F. Contracts/Consultants �
G. Other 195
TOTAL 18,197
A. Personnel
Name Position
D. Gardner Educ. Coord.
C. Ware Educ. Spec.
M. Wolfinger Educ. Spec.
As Needed Trainer
T�1TA1 �.�rc�nY1Y1CI
V 1 n� � ...�..
B. Fringe Benefits
Name Position
D. Gardner Educ. Coord.
C. Ware Educ. Spec.
M. Wolfinger Educ. Spec.
As Needed Trainer
I TOTAL Fringe Benefits
Rate of Pay x# of h{ours
16.44 x 208
11.54 x 312
11.54 x 312
11.00 x 300
Cost
$3,419
$3,600
$3,600
$3,300
$13,919
Description of Benefits Cost
FICA, Health, UI, DI, WC, Re�'.ire 7�$
FICA, Health, UI, DI, WC, Ret;r� 756
FICA, Health, UI, DI, WC, Re�i�: � 660
FICA, UI, Disability, WC
$2,890
C. Travel
Location Item Cost
Purpose of Travel _.__. „___ ��� ,,„;,o� Y� anS�mil� 243
15
TOTAL Trave!
D. Equipment
Item Cost per Item
N/A
TOTAL Equipment
E. Supplies
Item Cost per Item
Dolls $25 per set
Coloring Books $.75/per
Activity Books $.75/per
Office supplies $25/per
TOTAL Supplies
F. Contracts/Consultants
Description of the Service
N/A
T�T' A 1 /'`.�,n�r�rfCl�'.fltlGlllfail�S
r-�r. .... . _.
G. Other Costs
Quantity
Quantity
5 sets
1,000
1,000
3
16
$243
Cost
$
Cost
125
750
750
75
$950
Cost
Item
Postage
Cost per Item
$:39
TOTAL Other Cosfs
Qu�,niity
500
17
Cost
i95
$195
BUDGET MARF�►TNE
Please attach a detailed budget narrative thall bepused and why expelndit�pessa e neces�sary for su cessgult'
narrative should clearly explain how funds w
implementation of your program. Please explain how costs are calculated.
Salaries:
Education Coordinator - The "Play it Safe!" program is supervised and administered by the Education
Coordinator, this position also provides training, usually to professional audiences and parent group. This
position is responsible for the integrity of the program and the day to day supervision.
Education Specialist — The Education Specialists (20)re re eseptat onl pa� kets and post test pa kets to schools,
presentations, scheduling parent sessions, sending p p
they provide training, monitor and train new trainers, score post-test and maintain statistics and program
evaluation data.
Trainers — The agency maintains a pool�of he number�oa lassesr andathe s ze of�the school s verall t ainers
schools request programs. Depending
will be scheduled to work.
Benefits;
Benefits include FICA, Workers' Compensat�i�oat 21 / opl�alary t Insurance, Life & Disability Insurance, Healt
Insurance and Retirement which is calculate
Travel:
Staff travel to the presentation sites esentatio�s p oposed.at $.405 per mile. Number of miles is base on
h i s t o r i c a l u s a g e f o r t h e n u m b e r o f p P
Supplies:
Therapeutic Dolls are used in the present�at�ona �er ular basis du�e toSweaha d tearS (P ogram maintaans about
are private. The dolls need to be replace g
30 sets of the dolls for use by trainers and staff.
Coloring Books — The program uses Colorin e B the knowledgel ga ned ath o�me and promote discu�ss onnd
their parents/caregivers so that they can revi
between the children and parents. Cost to print is $.75/per.
Activity Books — Are used the program in much the same way as the Coloring Books only with older
elementary and middle school children. Cost to print is $.75/per.
Office Supplies — These include paper, pens, foldersthise e uest is $25 00 ea htfor The Edu�cafion and
maintain administrative duties. The cost included in q
Coordinator, and Education Specialists.
Other:
Postage — at $.39/per first class stamp, for correspondence to schools, teachers, law officials, and or program
administration.
:
Page 1 of 2
City of Fort Worth, Texas
a or and Council Communication
M y
COUNCIL ACTION: Approved on 10/10/2006
DATE: Tuesday, October 10, 2006
LOG NAME: 35CCPD NON-PROF
REFERENCE NO.: C-21762
SUBJECT:
Authorize the Execution of Contracts with Community-Based Organizations that Meet and Suppo
One or More Goals of the Crime Control and Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute contracts with nine
community-based organizations to conduct programs in support of the CCPD goals.
2.
4.
5.
6:
9.
Camp Fire USA First Texas Council - Diamond Hill Station -$10,000.00
Crestwood Crime Control - Code Blue Enhancement -$6,019.00
The Women's Center of Tarrant County - Sexual Abuse Education (Adults and Children) -$18,197.00
Latin Arts Association of Fort Worth - Teatro de la Rosa Outreach -$22,000.00
YMCA of Metro Fort Worth - Y-Teen Force -$26,010.00
HIKIDS - Helping Inner City Kids in Danger -$17,300.00
UMOJA - Behavior Modification Program - $16,929.00
Fort Worth County Day School - Summerbridge Program -$25,219.00
The Cultural Center of the Americas - ART As The Bridge To Changes in Youth -$45,600.00
DISCUSSION:
The Crime Control and Prevention District (CCPD) Boardin resd onse oSrequelss �made du�ringtthe Ph�a e�l I
budget for community-based crime prevention programs p
renewal of the CCPD. Community programs were solicited through a Request for Proposals (RFP) issued
March 1, 2006. Twelve requests for funding were received totaling $364,586.10.
A panel made up of City staff and community representatives was assembled to review the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the goals
of the CCPD. The CCPD Board reviewed the proposals and panel recommendations at its August 17, 2006
meeting. The Board subsequentlOy 274°The term of each contracttshall be Oct beh 1p20061 Sep embeS30,
indicated above for a total of $19 ,
2007. A short synopsis of each of the programs is attached.
�:i;�r�'��':.�1:;.� f's�':.�;�:+:�
����'L' '��c�';%�s��:'�� ��;i51
;; : �:: �
��� �, � �''
: �,
� , �':i,
http : //www• cfwnet. org/council�acket/Reports/mc�rint. asp
- 10/20/2006
Page 2 of 2
FISCAL INFORMATIONICERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, funds will be available in
the FY2007 Crime Control and Prevention District budget for the execution of the contracts.
TO Fund/AccountlCenters
Submitted for Citv Manaqer's Office bv:
Oriainatinq Department Head:
Additional Information Contact:
FROM FundlAccountlCenters
GR79 539120 0359504 $190 274.00
Joe Paniagua (6575)
Ralph Mendoza (4210)
Kara Shuror (4221)
http ://www • cfwnet. org/council� acket/Reports/mc�rint. asp
10/20/200E
CCPD
COMMUNITY BASED
CONTRACT
FY 2007
Notes: