HomeMy WebLinkAboutContract 34171�:" ' "-]-1
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT
WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and
through Joe Paniagua, its duly authorized Assistant City Manager, and THE CULTURAL
CENTER OF THE AMERICAS, a Texas non-profit coiporation ("Contractor"), acting by and
through Helen Sides, Executive Director, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary to
support crime prevention in City during FY 2007 to meet one or more of the Fort Worth CCPD
("CCPD") goals, which are (1) to increase citizen participation in the CODE BLUE program; (2)
to support the adoption of a prevention focus by the police department and the community and
(3) to provide a secure environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program for youth at
the Juvenile Justice Center through an art therapy and creative arts program ("ART — The Bridge
to Changes in Youth in the Juvenile Justice Center"), through which a young person can learn to
resist peer pressure and dangerous situations and learn to make better choices. The program
supports the adoption of a prevention focus for the police department and the community, and
provides a secure environment in which children can receive an education; and
WHEREAS, City desires to contract with Contractor to operate the ART — The Bridge to
Changes in Youth in the Juvenile Justice Center; and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of $45,600.00 ("Program
Funds") to provide to the Contractor for the operation of ART — The Bridge to Changes in Youth
in the Juvenile Justice Center.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — Program Proposal,
attached, and incoiporated herein for all purposes incident to this Agreement. Contractor shall
be responsible for day-to-day administration of ART - The Bridge to Changes in Youth in the
Juvenile Justice Center. Contractor agrees to expend the Program Funds in accordance with its
ART — The Bridge to Changes in Youth in the Juvenile Justice Center , described in Exhibit "A",
attached.
2. Pro�ram Funds
2.1 In no event shall the total distributions of Program Funds fi•om City made to the
Contractor during the term of this Agreement exceed the total sum of $45,600.00-- �a���a�o�-
shall keep all Program Funds in a specific account designated only for the Progra ��;����3' ��c�'��'v��;��U'
1 ����Sf'�� :;��'��;�5`i�'d��nl�
�� J V �, �� t> t: �. l�, �,
��� ,'':';Ja:��il� �L�G���
shall not commingle the Program Funds with any other monies. In the event this Agreement is
terminated, for any reason at any time, Contractor shall return to City any unused portion of
Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed invoice. Contractor
shall deliver to City a written detailed Program Narrative with each invoice to support
expenditure of Program Funds. Such narrative shall be signed by the Contractor or duly
authorized officer of the Contractor. The invoice and monthly report shall be submitted to City
no later than the 15t�' day following the end of the month. Submittal of a monthly invoice and
Program Nanative is required even if services are not provided. When seivices are not provided
dur•ing a month, a negative invoice and Program Narrative is required.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to exceed
5% of those particular categories without prior approval of City, as long as the total sum does not
exceed the amount of the Program Funds; however, Contractor must notify City in writing of any
such adjustments. Any adjustment of more than 5% of each category must have written
permission from City prior to any budget adjustment being made. Any program income earned
directly as a result of ART - The Bridge to Changes in Youth in the Juvenile Justice Center must
be reported monthly and may be expended on ART - The Bridge to Changes in Youth in the
Juvenile Justice Center with written permission from the program coordinator. Invoices for
payment, Program Narrative and budget adjustments shall be submitted to the Research and
Planning Section of the Fort Worth Police Department, ATTENTION: GERALD L.
CHANDLER, 350 W. Belknap, Fort Worth, Texas, 76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2006, and ending on
September 30, 2007. All expenditures and payments must be completed prior to September 30,
2007.
4. Pro�ram Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the worlc
and fulfillment of the objectives set forth in Exhibit "A" in its contract.
4.2 Contractor agrees to provide a monthly Performance Nai�rative to document the
performance of the work described in Exhibit "A." The Performance Narrative shall document
the program activity names, numbers of participants attending, details of the activities, and a
description of the goals achieved in support of the CCPD goals. Additionally, the project
Narrative must include any successes realized in descriptive detail. The monthly Performance
Nai�ative shall be submitted to City no later than the 15t1' day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not timely received, in whole or in part, City may, at its sol�._d����n,.
7
a� • ,
� �;
.; I ��''_ �. �, '��Jai�!�
IV ����� .! ��Ci J'i i� �L!t1 I� J/
Gd;;='� ��11
�,.I';, �i ��'. �� I. ' ��
� � : ,���:��1�� p's��a�
terminate this Agreement and City shall not be liable for payment for any work or services
performed by Contractor under or in connection with this Agreement.
5.2 If for any i•eason at any time during any teim of this Agreement, City Council of City fails
to appropriate fiinds sufficient for City to fulfill its obligations under this Agreement, City may
teiminate this Agreement to be effective on the later of (i) thirty (30) days following delivery by
City to Contractor by written notice of City's intention to terminate or (ii) the last date for which
funding has been appropriated by City Council for the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor default,
inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
Contractor's receipt of notice of termination, Contractor shall:
(a) Stop worlc under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the worlc not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the Contractor's sole remedy shall be
reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary
damages, including but not limited to actual and punitive damages, court costs and attorney's
fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the Contract
Administrator. City will have no responsibility or liability for Contractor's expenditures or
actions occurring after the effective date of termination of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of
City. Contractor shall maintain all equipment used in the administration and execution of ART -
The Bridge to Changes in Youth in the Juvenile Justice Center. Contractor shall maintain,
replace or repair any item of equipment used in support of ART - The Bridge to Changes in
Youth in the Juvenile Justice Center and/or for use under the terms of this Agreement that no
longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any
equipment used in support of ART - The Bridge to Changes in Youth in the Juvenile Justice
Center and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds or City funds to repair or replace said equipment.
Contractor shall use any and all equipment purchased with Program Funds exclusively in support
of ART - The Bridge to Changes in Youth in the Juvenile Justice Center. Within 10 days
�
following the purchase of equipment, Contractor shall submit to City a detailed inventory of all
equipment purchased with Program Funds. The equipment inventory shall include an itemized
description of each piece of equipment, the date each piece of equipment was purchased, the cost
of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable
local, state and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or their representatives shall have the right to
investigate, examine and audit at anytime any and all such records relating to operations of
Contractor under this Agreement. Contractot•, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall malce such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
Contractors' operations will be undertaken and may be conducted either by City or an
independent auditor of City's choice. Contractor shall submit a copy of any audit performed by
their independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Contractor by City. If questions are not resolved within
this period, City reserves the right to withhold further funding under this and/or future contract(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to: making
final payments, disposing of ART - The Bridge to Changes in Youth in the Juvenile Justice
Center assets as appropriate and as directed by City's Contract Administrator.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and worlc to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of the Contractor, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an ofiicer,
agent, or seivant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the worlc and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, seivants, employees, subcontractors, program participants, licensees
or invitees: The doctrine of respondeat superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees or invitees, and nothing herein shall be construed as creating a partnershi oaJ�joir��, .L ;�,'� J' J�:u
1
4 ��� U,V� :: �'=� ; ,����`, ���'�7
+ < ;��'.� v'i� i� lL��'t� U
I lU� �:'�:'�✓"1i��Jl� U�i���
enteiprise between City and Contractor. It is expressly understood and agreed that no officer,
member, agent, employee, subcontractor, licensee or invitee of the Contractot•, nor any program
pai-ticipant hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members, agents,
employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its own
expense, City and its officers, agents, servants and employees from and against any and all
claims or suits for property loss or damage and/or personal injury, including death, to any and
all persons, of whatsoever kind or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or nonperformance of
this agreement and/or the operations, activities and services of the program described herein,
WHETHER OR NOT CAUSED, 1N WHOLE OR 1N PART, BY ALLEGED NEGLIGENCE
OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY; and Contractor hereby assumes all liability and
responsibility of City and its officers, agents, servants, and employees for any and all claims
or suits for property loss or damage and/or personal injury, including death, to any and all
persons, of whatsoever kinds or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or non-performance of
this contract and agreement and/or the operations, activities and services of the programs
described herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMl'LOYEES, CONTRACTORS
OR SUBCONTRACTORS OF CITY. Contractor likewise covenants and agrees to and does
hereby indemnify and hold harmless City from and against any and all injury, damage or
destruction of property of City, arising out of or in connection with all acts or omissions of
Contractor, its officers, members, agents, employees, subcontractors, invitees, licensees, or
program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY
ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and legal
representatives from all liability for injury, death, damage or loss to persons or property
sustained in connection with or incidental to performance under this Agreement, EVEN IF
THE INJURY, DEATH, DAMAGE OR LOSS IS CAUSED BY CITY'S SOLE OR
CONCURRENT NEGLIGENCE.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
10. Non-Assi�nment
No assignment or delegation of duties under this Agreement by Contractor shall be
efFective without City's prior written approval.
'�j �� I.� � �, ��;�..
�I '1 �:.� 1 b;! �.:5 �� l;, ,,..
s ���`� '����'1'���;�;f��;
nr�p �1�� y� i ��
��0 •' ... /� �. l.i
`�::�J'�:��ll� L..GS�
11. Prohibition A�ainst Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of the
governing body of the locality in which ART - The Bridge to Changes in Youth in the Juvenile
Justice Center is situated; and no other public official of such locality or localities who exercises
any functions or responsibilities with respect to ART - The Bridge to Changes in Youth in the
Juvenile Justice Center during his tenure or for one year thereafter, shall have any interest, direct
or indirect, in any contract or subcontract, or the proceeds thereof, for worlc to be performed
hereunder. Contractor shall incorporate, or cause to be incorporated, lilce language prohibiting
such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
financially interested, directly or indirectly, in the sale to Contractor of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
Contractor, as an officer, employee, member or program participant. Any willful violation of this
paragraph with the lcnowledge, expressed or implied, of Contractor or its subcontractors, shall
render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on
the basis of a bona fide occupational qualification, retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because of sex,
race, religion, age, disability, color, national origin, or familial status, nor will Contractor permit
its officers, members, agents, employees, subcontractors or program participants to engage in
such discrimination.
13. Comuliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor any such
violation on the part of Contractor or any of its ofiicers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of Contractor to any
such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and
correct such violation.
13.3 City delegates authority for Agreement administration, compliance, and monitoring to
Gerald L. Chandler, Contract Compliance Specialist, 817-392-4219 ("Contract Administrator").
�
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liabilitv (CGL): $1,000,000 per occunence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Rislc Manager.
b. Non-Profit Or�anization Liability or Directors & Officers Liabilitv:
$1,000,000 per occurrence, with a$1,000,000 annual aggregate limit, in a form
that is acceptable to the City's Rislc Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of iinancial strength and
solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worlcer's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
16.2 City's failure to insist upon the performance of any term or provision of this Agreement
or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue �aid :.-: - : ,
action shall lie in Tarrant County, Texas. �; ; f 1 � �-;l �} s��;��;�� �
v � ;:, S r, �o� is��i, ,;;,r1,I.
7 Nl1 ����' Cl ��:i I'1� 6;�',".I �d. U
��;yr".'�(Y•�; iU �R(
��� .��:,��1:��n�, ���•,.,
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Contract
and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated by
reference and made a part of this Agreement for all purposes, constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior
or contemporaneous, oral or written agreement which purports to vary from the terms hereof
shall be void. Any amendments to the terms of this Agreement must be in writing and must be
approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party.
1. CITY: Joe Paniagua, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Gerald Chandler, Contract Compliance
Fort Worth Police Department
350 W. Belknap
Fort Worth, TX 76102
Leann Guzman, Assistant City Attorney
Law Department
1000 Throcicmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Helen Sides, Executive Director
The Cultural Center of the Americas
1300 Gendy Street
Fort Worth, TX 76107
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or
indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-
exempt status during the term of this Agreement.
8
16.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
[THE REMAINDER OF THIS PAGE IS 1NTENTIONALLY LEFT BLANK.]
,.
`�;����� ;li=:� �:s',�',.�; ��i�.:
� � .� �=�� n,�, �;.�J
;1;���1� ���::����L`:,J;4
--, �;�n�
��� 't'•',�';�"1:��'�I L�?��.�
0
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples
in Fort Worth, Tan•ant County, Texas, to be effective October 1, 2006.
ATTEST:
APPROVED AS TO FORM
AND LEGALITY:
�
By: /; i ���Vl �� `��G�/ � : �-
--�i�'
A�ssistant City Attorney
CITY OF FORT
:
Joe P
Assis
RTH
,
I'i��� � �t�l�l��k
Contract Authorization
Date
THE CULTURAL CENTER OF
THE AMERICAS, a Texas Non-
Profit Coiporation
. .
�
y: �
Ms. Helen ' ,
Executive Director
,�.�.-" _ =_- __�_ _�R_
�- � c �` � �,, _� _ �
V���V�.•�,��� � �S � n! j n�
�„9 :Sl':n:�.�:'�
lo �IU �'� �a�l;�°� �'l i1�1
�p ����rp�', p���.
"E�ibit A"
The Culturai Center of the Americas
Proposal for
"ART - The Bridge To Changes in Youth
�
In The Juvenile Justice Center"
To th� City �f Fort Worth
Crime Control and Prevention District
FINAL
`B�ibit A"
2006-2007 CRIME CONTROL AND PR�VENTION DISTRICT
PROPOSAL COVER SHEET
FINAL
AGENCY: Th� Cultural Center of the Ame��icas
DIRECTOR: Helen Sides, Executive Director
PHONE NUMBER: 817/737-2422
ADDRESS: 1300 Gendy Fort Worth, TX 76107
CONTACT : Helen Sides EMAIL ADDRESS: helensides@sbcglobal.net
PHONE NUMBER: 817/737-2422 FAX NUMBER: 817/737-2113
PROGRAM TITLE: ART � The Bricige to Changes in Youth in the Juveiule Justi�e Center
FUNDS REQUESTED: $45,600
AGENCY STATUS:
❑ Private Nonprofit
X ❑ Public Nonprofit
Crime Control and Prevention District �OALS: Mark the one(s) that your project addresses
❑ To increase citizen participation in the CODE BLUE program.
❑XX To �upport the adoption of a prevention focus by the police department and the
community.
❑ To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named agency's
operating plans and budget for the praposed program. I acknowledge that I have read and
understand the requirements and provisions of the Request For Proposal and that the above-named
agency will comply with all applicable rules and regulations relating to the procurement process. I
certify that I am authorized to sign this propos�l and to enter into and execute a contract with the
City of Fort Worth to provide the services authorized.
TYPED NAME: Helen Sides
TITLE: Executive Director
SIGNATURE:_ Original signed
--- � i , .� rI� i- ,
��J�f���,'�G�11� l�5l7U.Jcl�v'
DATE: _Sept. 8, 0����',,I�� G� � ;"�,1 ��
���"��^o, U �4
, `�.>.�'�'!�.�w, ���,.�
PROPOSAL NARRATIVE
WHO WE ARE
MISSION STATEMENT: To increase quality and activity of the cultural arts and education as it
�•elates to the di�e��sit� of ou�� ethitic backg�o�nds.
Goals: To become one of Fort Worth's premier cultural Institution providing a wide variety of cultural
programs, professional performances, and e�ibits. Our programs celebrate the rich culture and colorful
heritage of our city. Through the diversity of the arts and cultures we can make a difference in our
community.
To develop and implement methods to bring cultural understanding through the arts.
To design family involvement programs to strengthen family units and not lose the transfer of experience
fi•om generation to generation.
The Cultural Center of the Americas was borne out of an idea, a thought, a wish and a need. The
organization was started in January 1999 and soon a cultural advocate with the desire for all cluldren to
discover that there is a power in what they produce, in what they write, in what they read and in what
they have to say and that it is important.
The work we do with the fine arts programs in schools is an opportunity to encourage children, most of
thein frorn modest income families, to discover the power of the arts. It is an opportunity for the
Cultural Center to serve a community by showing cluldren what their accomplislunents can be. We are
the movement to bring the different levels of art to youth.
Our organization encourages an alternative to giant institutions and allows the smaller multi-ethnic,
multi-cultural, grassroots organization the oppoirturuty to promote up and co�ning ai�tists to the
community through exhibits, gallery shows and educational programs.
The Cultural Center of the Americas is the organization that celebrates cultural diversity and strives to
encourage children to follow their dreams and appreciate the arts. We have become the nucleus for
Latino art organizations to inform and disseminate information concerning fine art projects and
performances.
A partial list of the our partners uiclude the Boys and Girls Club, Junior C1lamber of Commerce, the
Hispanic Camber of Commerce, Fort Worth Arts Education Partnership, American Association of
University Women, Texas Christian University, the Modern Museum. We have created a Volunteer
Translator Program with the Tarrant County Juvenile Detention Center and are members of the Pan
American Round Table. Our outreach programs include GED in Spanish and ESL classes and have been
higl�lighted in the "Showcase of Stars" presented by Fort Worth ISD After School Program.
We continue to include the 40 Development Assets in all our programs. Personal power for youth, self-
esteem for all studetits and sense of purpose are a large part of the ART as a Bridge proposed Program.
PROBLEM ADDRESSING
The communities of Fort Worth are very aware of youth and crime and the social challenges. This
iiuiovative pragram can change an individual and can change one's unnderst�nding of self and others.
Young people of today encompass a desire to feel secure within their group. However, they define that
group and often times that group can cause them to become part of the juvenile justice system.
This program works with the students that slipped through the cracks. The arts can reach the students
that have not been reached by other programs and methods. Researchers found that the arts provide a
reason for these youth to be engaged in a change. The arts can be that lost key that can unlock their
potential to develop skills and overcome behavioral problems.
Through the art therapy and creative arts a young person can resist negative �eer pressure and
dangerous situations and learn to make better choices.
Art therapy is the therapeutic use of art making, within a professional relationship, by people who
experience illness, trauma, or challenges in living, and by people who seelc persotial development.
Through creating art and reflecting on the art products and processes, students can increase awareness
of self and others, cope with symptoms, stress, and traumatic experiences; enhance cognitive abilities;
and enjoy the life-affirming pleasures of art making.
ART as the Bridge will support the adoption of a�revention focus by the police departrnent and the
community.
EVALUATION
A collaboration with the Superintendent of the Juvenile Detention Center and the art therapist will allow
us to report on the changes that a student goes through as they progress in the program. Our Program
Coordinator will submit a monthly report on what students attended the program and will use their
experience with working with at risk youth will meet with the Superintendent and art therapist and
generate a monthly summary of all students. The art therapist will, of course, use their established
format in evaluating each student they work with.
UNIQiTENESS OF PROGRAM
A program such �s ART as a Bridge is i�on�existent in this City. Art therapy has traditionally NOT been
used in the schools, but has met with great success in the private sector. Programs such as this that used
an arts-based model have shown an 80% college attendance rate. Arts programs for youth in detention
centers have shown that students overcame behavioral problerns by 75% and were 50% less likely to
commit another crime. These unique changes are attributed to the fact that involvement in the arts has
shown that these students grow ul self-confidence. The students learn techniques of self-control. They
clarify and strengthen their self-identity and learn alternative ways of settling disputes.
A recent research of Critical Links: Learning in the Arts and Student Academic and Social Developmetlt
outlines the following strategies to use the arts:
❑ Arts instruction can enh�nce and com�l�ment basic reading instructian by helpin� youtll ut�lock
written language through associating letters, words and phrases with sounds
❑ Certain music instruction develops spatial skills that are fundamental to our ability to understand
use mathematical ideas and concepts
❑ The young person who "acts out" can be the most successful when learning includes the arts
❑ Long-term engagement and hands-on arts experiences will help young people to engage and
strengthen spatial reasoning, problem solving and creative thinking
❑ For young �eople who are NOT engaged, the arts can help to motivate thern, can actively engage
them, can demand of them disciplined and sustained attention persistetice, encourages creative
risk-taking and increase attendance and aspirations to learn more
BRINGING PAST EXPERIENCE INTO NEW AND INNOVATIVE PROGRAM
The art teachers that plan to be a part of this program come with the experience of working with the at
risk students. Graffiti on buildings has been converted to "Street Art" on canvas. The teacher has eight
years of experience in working with street art in Spain, Ireland and the U.S. He is dedicated in taking
the energy of the students and using the creative methods into producing similar art works as the Graffiti
and e�ibiting the art on canvass.
Teacher II brings not only lus talent as aiz artist but also his work through church groups in outreach
projects to youth who have already committed some type of crime. He is a patient young man who
mentors and respects each individual. He has the ability to bring students together as team for a
particular project. His belief is that there is no bad kid, just a misguided one.
The Cultural Center of the Atnericas has maintained a strong pai�tnerslup with the Fort Worth
Independent School District in the Fort Worth After School Program and 215` Century Community
Learning Centers for more than five years.
SPECIFIC EXPENDITURES
Our cor�servative budget is very cancise in the persotulel needed to maintain state ratios and the expense
line for supplies takes into account the cost of proper paint and other supplies. The Supply Line will
include items such as acrylic paint, pastels, tempera paints, house paints that used for large murals, art
paper, canvasses, clay for sculpting, a mat cutter that will be used to mount the art pieces for two art
e�ibits planned.
The personi�el expenses are conserv�tive hourly rates as we �re non�prafit. Most professional artists will
charge a minimum of $65.00 per hour when commissioned for a mural. The art therapist consultant fees
are conservative because of the financial situations of most of the students in the Juvenile Center.
Our experience with the educational budgets has trained our staff to make our dollars stretch. We will
not hesitate in requesting donations to subsidize any expense uot written into the grant. No opportunity
is left unused. With our estimates in working with approximately 2,520 students in a year, our estimated
budgets averages to less than $26.90 per student.
LENGTH OF PROGRAM
ART as th� Bridg� will nin the length of the s�hool year of �ctual �ttendai�ce. The time period of 36
weeks takes into account the time off for holidays, spring break, Christmas break and TAAS testing.
The time of tlus grant runs from October l, 2006 thraugh Septernber 30, 2007. Unless funding is
renewed for this grant, the Cultural Center will have no recourse but to terminate the program, as we are
not financially prepared to continue with this program. Unfortunately, unless funding comes from a
federal grant or the Texas Education Agency grant or an individual donation, this program will cease to
exist.
Althou this rant ends Se tember 30, 2007 the budget is to cover the �eriod of Octob r(��Tj ,� Y�, t �; 5��'���`<,�
� g � � � � � ��-: � 'r�.'S v � ��.
through May 30, 2007, the school year. ;����^�j _�,�;�°'� ,5�;`\;�i��
2�����,� ��,lt �;�i�
+.yit;� J;�� � � (
f .... . �
�
� � rn v t� o�� �°
� � a -p � � � o � o� � � ��D o0
� � D � �° � 3 v N• � � � ci� cQ
n� � �- p� n� � m' � � � •� "� :D �
� v m 3 3 n N D u� � �. �Q '�' cn
x � • �; � � � �-I
� � ? � o � < u, pp o � .S �.
�G -+, � (D � = .� � j � � !'�p ..
rt
� � rt � � � a. I � � � ?3, Q
�� -�, m o � � � C,� N D
�� o cn � cn cn -� c�
� � � � � � m � C
m
v D �
� 3 � � � �
v m -� �.
� � � � m N
< rt rt �
N � �
O �
�
�
c�
�o
('�
�
�`, O
x v
X n
_ `
D
z
„
x rn
X W
� �
D
— �
D
� �
�
� �
�
�
�
z
�
c
�
D
c
�
�
rn
-o
-�
0
-,
�
�
�
N�
p1
0
�
�
2
m
C�
�
�
C
�
r
C)
rn
z
�
rn
�
�
�"I
2
rn
D
�
rn
�
D
N
�
�
O
(Q
�
�
�D
rn�
ZD
�N
m -�
�_
rn
� o�
-� �
�v
m G)
nrn
rn --�
�O
mn
�_
v
z
�
rn
�
z
�
O
C
--I
2
Z
�
�
�
�
m
�'
a
n'
rt
N
�
S
tD
3
fD
�
�
S
�
O
(C
�
�
3
�
<
�:
�
�
0
A
�
_
-�
�
* � � W D
� v �oo� �s�
= �- m � < � � � cn. —I
_ � � � �, � � � �
.-X+ fn fl- O (Q (p � � � SU
O � � (Q rt � 7 � � < 3 '�
N 'N
S � � ' U1 �
p Q-�•n (p �N ,-N•- Q� t�n O. r
� N 7" �� (p lD ' � fD N
� p D' (p �� fn � O �'G n rr
n c� (p Q- � (Q N. (D �- � = '� (/�
�v � �c��� ��'� cDim
Q� n m� N� cQ � = A
D � � O � � "a t�A (D � � < _�'
��� � C) N C �� �-� X rt C�
� � � � N � � tp � � N
N � N N .�-. (D �' -'N� �.
� Q� O N� O 7
�" O �
. � � � O �
� N �
N � S?o �
_ '�
ooa �`'>�'cii�� �
v p� � c� �� c� a�,
—•= C � 51D ' � tn. ,`�..f C> Z
� � � rii s' � � � �. � C
�- `� � � �� !�} c� � N � �
cu o �n �-� n� �-_> D N�
N�� a� t� � Cg? '�� rt N�
I I 3 � _\'? � �3 ' :�' < N �,
� � �
� � � .� �u in s y� �G 2
� � u> �-� �z Q
oc� ;��:�(�J�
a,� � �. �v ;�
(A � � � e,i C�, O
� m �p sv � ;:�.
fD � N � � ; t�` �
� O �• _3 U�' t �> � v
N Q� ��� �� ��
C p �' -' � �
c�� AS �. N
� j � 4, tD � O
0 0 � � s?� 3
� �p � `.� �D
v
�3� m
° �. {.� N
o ����� m
� v o
�, �. � �: o o e �
��D� ��c�o� n't�-
• � �, o
�c�� m �' 3m� �o �
o v � �m �o p� tn
� �� �•� 3� � � �
�n' �° � �` v CD � o d,
� �� � �, N
c�� ��no y�a�
cu `< � o -� m .v � n
N . r. � C X rr
N � (D � tD � <
� � O t� � �G
N � � �
� � � � 0 � O � � C �L
� n � N n �
Q�'' � fn� T. (D � C '� C� fD O
�. (�D � O p �N/► (� � fD � 3 r2
N � � 7 � .. N (D 'y, N
� � N• N � (D O �" � �' � �
� N � � � � � � �•
�o� ��'�� in.i��,�
�� � �D �o �� rt3
� � � N � � � rt �• �
� Q� � � O � �
� � 3 p� tD
�. O •J � VJ
O
ca
w
�
�
O
�
n
�
C
�
m
�
D
z
0
�
"'�
0
�
m
N
�
E
�
D
�
LICENSING
Program calls for Trained Art Therapists. One of the therapists is a degreed in Clinical social Work and
the other therapist holds a degree in Marriage and Family Counsel. Both are experienced art therapists.
Art therapists are professionals trained in both art and therapy. They are knowledgeable about human
�ievelopm�nt, psychological theories, clinic�l practice, spiritual, multicultural and artistic tradiiions and
the healing potential of art.
BACKGROUND SCRE�NING FOR PERSONS WORKING WITH CWILDR�N
Applicants are required to conduct background screening for any volunteer or employee who will be
working with children under the proposed program. Automatic disqualification of a potential worker or
volunteer is appropriate when screetung indicates that the individual, as an adult, perpetrated any crime
involving a child and/or a dependent adult, regardless of ho�v long ago the incident occurred, and/or any
violent crirne within the past 10 years. Applicants will be responsible for conducting background
screening and for maintaining appropriate records, which will be subject to review by the Police
Department.
The Cultural Center works hand in hand with the Fort Worth I5D to do background checks through
their Security office. All artist teachers currently have approved background checks.
-_ �_— _ _. _ ;
,,r- ^,,- r, ` - ; y
�:J���'�.�J6='!�L '�i���V�:�'J�:J
�7 � U t� ' 5 � �� 5 �r�l ���
v �:i �1� � `�1:
-.� � U S
`i "'��1t G` I � '
��� �.��:�'� U.�� � ��, �
�
BOARD INFORMATION
1. Is your organiz�tion � r�gistered non�profit? !f y�s, ple�s� �tt�ch documentation of
non-profit status.
The Cultural Cei�ter of the Americas is a recognized 501 OO 3 non�profit organization.
Please see forms attached
2. �low many board members does your organiz�tion have?
Nine
3. How often does your board meet?
Once a moi�th
4. Who recruits board members?
Both other Board Members and the Executive Director
5. What portion of the board is elected annu�lly?
President, Vice President, Secretary and Treasurer
6. How long is a board term? How many consecutive terms may be served?
Bdard Terrns �re three years. Three �onsecutive terms may be served
7. Please list the names and occupations of your board officers.
Please see attached list.
8. Please attach a copy of your bo�rd by�laws.
Please see attached list.
9. If any member of the board is related to one another or an employee of the
nonprofit corporation, ple�se explain the relationship.
Not applicable
G�
LEV�RACE OF FUNDS
Please describe other sources of funding that have been secured for the proposed project.
T�TAL E�TIMA�ED ��NiRI�UiI�NS:
$� 1,300
^' ^ � 1
�;�����.;1,;'�1 �,������:���
� ,;• � �� � �;
�'���� J��;i�?� !°`r'���
��� `:�:�:��������i ��i�?�
�
BUDG�T SUMMARY
A. Personnel
Name Position
Teacher 1 Arts Teacher
Teacher 2
Teacher Aid
Program Coord
TOTAL Personnel
B. Fringe Benefits
Name P�sition
Social Security, Medicare
TOTAL Fringe Benefits
C. Travel
TOTAL Travel
D. Equipment
Item
TOTAL Equi
Cost per Item
Rate of Pay x# of Hours
3 dysx2hrsx$30x36 wks
$'I 5/hr
4 dysx5 hrsx$17x36 wks
Description of �enefits
Quantity
11
Cost
$6,480
$6,480
$3, 240
$12, 240
$ 28,440
Cost
$1,676.88
$1,676.88
Cost
$
E. Supplies
Item Cost per Item Quantity �ost
Paint, brushes, canvas, various paper, clay, pastels, primer, watercolors $3089.12
Mat cutter, potter's wheel
TflT�l Sunnlies
,_,
F. Contracts/Consultants
Description of the Service
Art therapists
TOTAL Contracts/Consultants
G. Other Costs
Item Cost per Item
Administrative Costs
TOTAL Other Costs
Qu�ntity
BUDCFeT Ne�RRATNE
$3,089.12
Cost
$10,800.00
$ 10,800.00
Cost
$1,594.00
$1,594.00
PERSONNEL
Teachers --From past experiences we have tried to maintain a 25:1 in the classroom. The average number of
youth at the Juvenile Detention Center runs between 60 to 75 students. With this number of students 2 teachers
are required and a teacher's aid to assist either teacher who has a bigger class.
Program Coordinator — The coordinator will be responsiUle for coordinating the program. Scheduling rotation
of teachers, buying supplies, scheduling art exhibits, preparing invitations to send to pare nd s ecial
"t,=/I�'IJV�l,°.Il �l;��l:ia�i�'' '�
12 ���'�l �'s��?���?!� `I'�
��� :'�'�',✓'J, �'�!. �I�S�_
event, subnutting evalu�tion reports, working with the Art Therapist and scheduling tl�e ther�pists. The
coordinator will be in contact with the offices of Cultui-al Center on a daily basis. The coordinator will have full
use of the office facilities of the Cultural Center, tliat being computers, telephone, fax, email, internet and
storage space.
Fringe Be�iefits -� Expense of State and F�deral payroll taxes.
Supplies — based on past experience and the cost of art supplies, this expense will include all types of art
supplies: acrylic paint, tempera paint, pastels, house paint, primer, varnish to protect mural, mat board, nails,
hanging supplies, canvas, watercolors, paper, clay for sculpting, potter's wheel and mat cutter.
C�ntr��tslConsultant� �= the art therapists will be treated as consultants �tld riot erllployees. There are
experienced, professionals that offer a variety of services and will come in and work with the youth in the
program.
Other Costs —. Administrative costs are included in this category.
13
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/10/2006
DATE: Tuesday, October 10, 2006
LOG NAME: 35CCPD NON-PROF
Page 1 of 2
REFERENCE NO.: C-21762
SUBJECT:
Authorize the Execution of Contracts with Community-Based Organizations that Meet and Support
One or More Goals of the Crime Control and Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute contracts with nine
community-based organizations to conduct programs in support of the CCPD goals.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Camp Fire USA First Texas Council - Diamond Hill Station -$10,000.00
Crestwood Crime Control - Code Blue Enhancement -$6,019.00
The Women's Center of Tarrant County - Sexual Abuse Education (Adults and Children) -$18,197.00
Latin Arts Association of Fort Worth - Teatro de la Rosa Outreach -$22,000.00
YMCA of Metro Fort Worth - Y-Teen Force -$26,010.00
HIKIDS - Helping Inner City Kids in Danger -$17,300.00
UMOJA - Behavior Modification Program - $16,929.00
Fort Worth County Day School - Summerbridge Program -$25,219.00
The Cultural Center of the Americas - ART As The Bridge To Changes in Youth -$45,600.00
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board included funds totaling $200,000 in its FY2006-07
budget for community-based crime prevention programs in response to requests made during the Phase III
renewal of the CCPD. Community programs were solicited through a Request for Proposals (RFP) issued
March 1, 2006. Twelve requests for funding were received totaling $364,586.10.
A panel made up of City staff and community representatives was assembled to review the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the goals
of the CCPD. The CCPD Board reviewed the proposals and panel recommendations at its August 17, 2006
meeting. The Board subsequently endorsed the recommendation to fund nine of the proposing agencies as
indicated above for a total of $190,274. The term of each contract shall be October 1, 2006- September 30,
2007. A short synopsis of each of the programs is attached.
http://www.cfwnet.or�/council packet/Reports/mc print.asp 10/20/2006
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, funds will be available in
the FY2007 Crime Control and Prevention District budget for the execution of the contracts.
TO Fund/Account/Centers
Submitted for City Manager's Office b�
Originating Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
GR79 539120 0359504 $190,274.00
Joe Paniagua (6575)
Ralph Mendoza (4210)
Kara Shuror (4221)
http://www.cfwnet.org/council packet/Reports/mc print.asp 10/20/2006
CCPD
COMMUNIT'Y BASED
CONTRACT
FY 2007
N otes :