HomeMy WebLinkAboutContract 34172!', % � \(� P� '^ �^, �' � /4
,
� '���1�7�.
�����`u' � ' �, ,L> � ;��,r
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT
WORTH, a home i•ule municipal corporation of the State of Texas, ("City") acting by and
tlu�ough Joe Paniagua, its duly authorized Assistant City Manager, and CAMP FIRE USA
FIRST TEXAS COLTNCIL, ("Contractor") acting by and through Ms. Zem Neill, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Communiiy Based Programs are necessary to
support crime prevention in City during FY 2007 to meet one or more of the Fort Worth Crime
Control and Prevention District ("CCPD") goals which are to (1) increase citizen participation in
the CODE BLUE program; (2) to support the adoption of a prevention focus by the police
department and the community; (3) and to provide a secure environment in which children can
receive an education; and
WHEREAS, Contractor has agreed to operate an after school Community Based
Program for low income households in the 76016 area of City ("Diamond Hill Station
Program"); and
WHEREAS, City desires to contract with Contractor to operate the after school
Diamond Hill Station Pr•ogram, which will support the adoption of a prevention focus by the
police department and the community; and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of $10,000.00 ("Program
Funds") to provide to the Contractor for the operation of the Diamond Hill Station Program;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT
1. Resnonsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in E�ibit "A" — Program Proposal,
attached, and incorporated herein for all purposes incident to this Agreement. Contractor shall
be responsible for day-to-day administration of the Diamond Hill Station Program. Contractor
agrees to expend the Program Funds in accordance with its Diamond Hill Station Program
budget, described in E�ibit "A", attached.
2. Pro�ram Funds
2.1 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $10,000.00. Contractor
shall keep all Program Funds in a specific account designated only for the Progia -;�' c�s �n�i�„`= ;,.`G,
shall not commingle the Program Funds with any other monies. In the event this �'r �e�'n�i�t� �,5��' ��
I„ I�, r,, r �'I�%� 5;�� �'�
�� .� U � J��, � l� ��', :1. .
L �j;� �
��, �':':`�ci'�J•i��u`1 UI]G'�:�
i `-
terminated, for any reason at any time, Contractor shall return to City any unused portion of
Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City fi•om Contractor of a signed invoice. Contractor
shall deliver to City a written detailed Program Narrative with each invoice to support
expenditure of Program Funds. Such narrative shall be signed by the Contractor or duly
authorized officer of the Contractor. The invoice and Program Narrative shall be submitted to
City no later than the 15th day following the end of the month. Submittal of a monthly invoice
and Program Narrative is required even if services are not provided. When services are not
provided during a month, a negative invoice and Program Narrative is required.
2.3 Contractor is authot•ized to adjust any categories in the budget in an amount not to exceed
5% of those particular categories without prior approval of City, as long as the total sum does not
exceed the amount of the Program Funds; however, Contractor must notify City in writing of any
such adjustments. Any adjustment of more than 5% of each category must have written
permission from City prior to any budget adjustment being made. Any program income earned
directly as a result of the Diamond Hill Station Program must be reported monthly and may be
expended on the Diamond Hill Station Program with written permission from the program
coordinator. Invoices for payment, Program Narrative and budget adjustments shall be submitted
to the Research and Planning Section of the Fort Worth Police Department, ATTENTION:
GERALD L. CHANDLER, 350 W. Belknap, Fort Worth, Texas, 76102.
3. Term
The term of this Agreement is for a period beginning on October l, 2006, and ending on
September 30, 2007. All expenditures and payments must be completed prior to September 30,
2007.
4. Pro�ram Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in E�ibit "A".
4.2 Contractor agrees to provide a monthly Performance Nai7•ative to document the
perfoi�rnance of the work described in E�ibit "A." The Performance Narrative shall document
the program activity names, numbers of participants attending, details of the activities, and a
description of the goals achieved in support of the CCPD goals. Additionally, the Project
Nar�ative must include any successes realized in descriptive detail. The monthly Performance
Narrative shall be submitted to City no later than the 15t�' day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not timely received, in whole or in part, City may, at its sole discretion,
terminate this Agreement and City shall not be liable for payment for any work or services
performed by Contractor under or in connection with this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of City fails
to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may
terminate this Agreement to be efFective on the later of (i) thirty (30) days following delivery by
City to Contractor by written notice of City's intention to terminate or (ii) the last date for which
funding has been appropriated by City Council for the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor default,
inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of tei7nination. Upon
Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is detei�rnined to be invalid, the Contractor's sole remedy shall be
reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary
damages, including but not limited to actual and punitive damages, court costs and attorney's
fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the Contract
Administrator. City will have no responsibility or liability for Contractor's expenditures or
actions occurring after the effective date of termination of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of
City. Contractor shall maintain all equipment used in the administration and execution of the
Diamond Hill Station Program. Contractor shall maintain, replace or repair any item of
equipment used in support of the Diamond Hill Station Program and/or for use under the terms
of this Agreement that no longer functions or is lost or stolen. The cost for maintenance,
replacement or repair of any equipment used in support of the Diamond Hill Station Program
and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds or City funds to repair or replace said equipment.
Contractor shall use any and all equipment purchased with Program Funds exclusively in support
of the Diamond Hill Station Program. Within 10 days following the purchase of equipment,
Contractor shall submit to City a detailed inventory of all equipment purchased with Program
Funds. The equipment inventory shall include an itemized description of each piece of
equipment, the date each piece of equipment was purchased, the cost of purchase for each piece
of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable
local, state and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or their representatives shall have the right to
investigate, examine and audit at anytime any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
Contractors' operations will be undertaken and may be conducted either by City or an
independent auditor of City's choice. Contractor shall submit a copy of any audit performed by
their independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Contractor by City. If questions are not resolved within
this period, City reserves the right to withhold further funding under this and/or future contract(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to: making
iinal payments, disposing of Diamond Hill Station Program assets as appropriate and as directed
by City's Contract Administrator.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of the Contractor, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
8. Independent Contractor
8.1 Contractar shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons perforniing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants, licensees
or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Contractor. It is expressly understood and agreed that no officer,
member, agent, employee, subcontractor, licensee or invitee of the Contractor, nor any program
participant hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,_ agents,
employees, subcontractors, program participants, licensees or invitees. y�.;,, J1�-�1 �I �,:,I=�-
V���I�.JJ-���4 ��Cv1�JAJ�/'
�Uu �� �� �'i1; !i� u;A°
��L:���-.�..��
� �, �
�;i�!�(1',�C,�lt �is�t
o .' � '�:J i%. � � i .1, �
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold haimless and defend, at its own
expense, city and its officers, agents, servants and employees from and against any and all
claims or suits for property loss or damage and/or personal injury, including death, to any and
all persons, of whatsoever kind or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or nonperformance of
this agreement and/or the operations, activities and services of the program described herein,
WI�THER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE
OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY; and Contractor hereby assumes all liability and
responsibility of City and its officers, agents, servants, and employees for any and all claims
or suits for property loss or damage and/ar personal injury, including death, to any and all
persons, of whatsoever kinds or character, whether real or asserted, arising out of or in
connection with the execution, performance, attempted performance or non-performance of
this contract and agreement and/or the operations, activities and services of the programs
described herein, WHETHER OR NOT CAUSED IN WHOLE OR iN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS
OR SUBCONTRACTORS OF CITY. Contractor likewise covenants and agrees to and does
hereby indemnify and hold harmless City from and against any and all injury, damage or
destruction of property of City, arising out of or in connection with all acts or omissions of
contractor, its officers, members, agents, employees, subcontractors, invitees, licensees, or
program participants, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY
ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and legal
representatives from all liability for injury, death, damage or loss to persons or property
sustained in connection with or incidental to performance under this Agreement, EVEN IF
THE 1NNRY, DEATH, DAMAGE OR LOSS IS CAUSED BY CITY'S SOLE OR
CONCURRENT NEGLIGENCE.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
10. Non-Assi�nment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition A�ainst Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of the
governing body of the locality in which the Diamond Hill Station Program is situated; and no
other public ofiicial of such locality or localities who exercises any functions or responsibilities
with respect to the Diamond Hill Station Program during his tenure or for one year thereafter,
shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof,
for work to be performed hereunder. Contractor shall incorporate, ar cause to be incorporated,
like language prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
financially interested, directly or indirectly, in the sale to Contractor of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
Contractor, as an officer, employee, member or program participant. Any willful violation of this
paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall
render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with federal, state and local laws and ordinances, Contractor covenants that
neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on
the basis of a bona fide occupational qualification, retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because of sex,
race, religion, age, disability, color, national origin, or familial status, nor will Contractor permit
its officers, members, agents, employees, subcontractors or program participants to engage in
such discri.mination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor any such
violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of Contractor to any
such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and
correct such violation.
13.0 City delegates authority for contract administration, compliance, and monitoring to
Gerald L. Chandler, Contract Compliance Specialist, 817-392-4219.
14. Waiver of Immunitv
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be const �_ _- =
governmental entity's immunities under constitutional, statutory or common law. V� i� ���; j�'�', l��; �2 �;'%�'�1 �[`i
vJ�`�l ����� �� 51�`—?'1' L!
l:
:';:;; ;,;1��i�,9 �'�i?o
���.� �
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability�CGL�: $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a$1,000,000 annual aggregate limit, in a form
that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in tei�rns of financial strength and
solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
16.2 City's failure to insist upon the performance of any term or provision of this Agreement
or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said
action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
16.5 This written instrument and the e�ibits attached hereto, which are incorporated by
reference and made a part of this Agreement for all purposes, constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior
or contemporaneous, oral or written agreement which purports to vary from the terms hereof
shall be void. Any amendments to the terms of this Agreement must be in writing and must be
approved by each parly.
16.6 All notices required or permitted by this Agreement must be in writing and are deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party:
1. CITY: Joe Paniagua, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Tluockmorton Street
Fort Worth, TX 76102
Copies To: Gerald Chandler, Contract Compliance
Fort Worth Police Department
350 W. Belknap
Fort Worth, T`X 76102
Leann Guzman, Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, T`X 76102
2. CONTRACTOR: June Morton, Director
The Crestwood Association
738 North Bailey
Fort Worth, T`X 76107
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nar
shall said performance rendered or funds received be utilized so as to benefit, directly or
indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-
exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective October l, 2006.
ATTEST:
APPROVED AS TO FORM
AND LEGALITY:
By: ,,�1� �l���r � ���
ssistant City Atto� ney
CITY OF FORT �VORjTH
�:
B �� � ;
Y�
Joe P 'a ' I i ;
Assis �nt City I�Iana�;er
�,� � C C - 2-l� �a--
Contract Authorization
Date
CAMP FIRE USA FIRST TEXAS
COiTNCIL, a Texas Non-Profit
Corporation
By: ��� ��1.�(J"I
Ms. Zem Neill, Director
�����:,J%'''� ����N.��1�-
�tii �.
tC���l ��'��1°?� /'�u1�
R�,; ,:,/�, � �
U��ri ll li t/ }1�U �� (n
, ��cvl:ll�, ��G,1,
a
�
"E�ibit A"
2006-2007 CRIME CONTRO[.. AND PREVENTION DfSTR1CT
PROPOSAL COVER SHEET
AGENCY: Camp Fire USA First Texas Council
DIRECTOR: Ms. Zem Neill
PHONE NUMBER: (817) 831-2111
ADDRESS: 2700 Meacham Blvd., Fort Worth, TX 76137-4699
CONTACT : Ms. Barb Reid
PHONE NUMBER; (817) 831-2111, ext. 107
PROGRAM TITLE: Vice-President/ Group Services
FUNDS REQUESTED: $ 10,000
AGENCY STATUS:
C✓� Private Nonprofif
❑ Public Nonprofit
EMAIL ADDRESS: barb@firsttexascampfire.org
FAX NUMBER: (817) 831-5070
Crime Control and Prevention District GOALS: Mark the one(s) that your project addresses
❑ To increase cifizen participation in the CODE BLUE program.
C✓7 To su�port the adoption of a pr�vention focus by the police department and the community.
C✓1 To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairfy represents the above-named agency's
operafiing plans and budget for the proposed program. I acknowledge that I have read and
understand the requirements and provisions of the Request For Proposal and that the above-
named agency will comply with all applicable rules and regulations relating to the procurement
process. I certify that I am authorized to sign this proposal and to enter into and execute a contract
with the City of Fort Worth to provide the services authorized.
TYPED NAME: Ms. Zem Neill
T1TLE: President/CEO
S[GNATURE: �� i�-u-l� DATE: 04/01/06
"E�ibit A"
PROPOSAL NARRATIVE
Provide a 4-5 page description of your program. In this narrative, please address the
following questions:
1) Describe in detail the problem that�your program addresses.
2) Describe what your program does to 1) support crime prevention, 2) increase citizen
participation in CODE BLUE or to 3) provide a secure environment in which children can
receive an education.
3) How will you measure the effectiveness of the program? Please describe evaluation
tools and the method of data collection that you will use. You must include specific
performance targets on the Activities and Outcomes Summary.
4) Who will the program benefit? How many people? What age group? What geographic
area will it serve?
5) What makes this program unique from any other crime prevention program in For� Worth?
6) Is the program already in operation? If so, how long have you operated the program?
What resources are currently used to operate the program? Why are CCPD funds
necessary at this time?
7) Is this a new program? If so, what other funds have you applied for? Also, please
describe the sequence of steps needed to implement your project and the timeframe in
which this will occur.
8) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully
complete attached budget forms.
9) If funds are awarded, will this program continue beyond the CCPD funding period?
�
Diamond Hill Station
A Program of Camp Fire USA First Texas Council
PROPOSAL NARR_ATIVE
1. Describe in detail the problem that your program addresses.
When children are without supervision and have little to do after school or during the
summer months, it leaves them vulnerable to engagirig in risky behavior or placing
themselves in vulnerable situations, especially when parents are working and absent from
home. According to the Children's Defense Fund, in the United States more than six
million school-age children are left alone after school without supervision. The average
child watches 28 hours of television a week and by age 18 will have seen more than
200,000 acts of violence and 16,000 simulated murders depicted on the television screen.
Children often turn to gang involvement out of a need to belong, peer pressure,
glamorous images of criminals they see on television or because of a feeling of
hopelessness. With unstructured time and no adult guidance or supervision after school
ar during summer, the lure of gangs, drugs, and risky delinquent behavior can be strong
for a child.
Diamond Hill Station, a program of Camp Fire USA First Texas Council, takes an active
stand in supporting crime prevention by providing children who reside in low-income
households in the 76016 area with well-supervised, positive programs during the school
year and summer months_ Located in an economically disadvantaged area with m.uch
poverty, Diamond Hill Station offers programs that support the adoption of a prevention
focus by the police department and the community. Addressing the 76106 community's
need for assistance with crime prevention and its at-risk youth, Camp Fire offers both an
after-school program and Camp Expedition, a summer program at Diamond Hill Station.
Both programs at Diamond Hill Station offer a safe, supportive, wholesome environment
where children develop skills that help them become our law-abiding and community-
minded citizens of tomorrow.
Z. Describe what your program does to l.) support crime prevention; 2) increase
citizen participation in CODE BLUE or to 3) provide a secure environment in which
children can receive an education.
Both the after-school and summer programs offered at Diamond Hill Station support
crime prevention by keeping children safe in a supportive and caring environment where
they learn life skills that help build their self-esteem and encourage respectful behavior.
With so many parents working outside the home today, and with the transition from
welfare io work increasing the workforce even more, many families in the 76106
community need the services of Diamond Hill Station now more than ever.
Diamond Hill Station's after-school program offers children a secure envirorunent in
which they receive education that helps them develop conflict resoluiion and
communication skills. These skills help children see that in solving problems, theze is an
^ _ . s .L �, `' A `; `I Y� V .
� ����L�;G—�: 1.':.\7 J
���� +j'i, �"r�lr`rp, '1P�-
�1� ;���'� it���l��=�����!
V '.%
,',%,,;;,�U; t7���
��� �..' �J'�` �ll � �J i7 G
.�
alternative to violence. By helping children �n their social and elnotional development,
they gain a healthy respect for their lives and the lives of others, and with this, juvenile
crime is reduced. Camp Fire's after-school program also provides children with
homework assistance, software to increase their computer literacy, and support from
caring adults. Children who receive the support they need to do well in school are much
mare likely to develop positive attitudes ioward education which prevents truancy.
Diamond Hill Station's summer program, Camp Expedition, supports crime prevention
through the provision of a caring, secure environment for children during the suminer
months. While at Camp Expedition, children learn skills that help them make positive
choices in their lives that which can help them avoid gangs, drugs and violence. At
Camp Expedition, children also have opportunities to do coinmunity service projects thai
help instill confidence in their abilities to be positive influences and future leaders in their
community. By understanding that they have something valuable to contribute to their
community through special, age-appropriate service projects; children are much more
lilcely to engage in behavior that strengthens their community. Curriculum used by Camp
Fire teaches children leadership skills and gives them pride in positive accomplishments.
The majority of the children who attend Diamond Hill Station after school programming
also attend Camp Expedition over the summer. This gives us the ability to use year
round programs with the children at the center. Program curriculum focuses on Positive
Choice Skills, Social Problem Solving, Discipline, and Outdoor Activities and Skills.
Children learn skills that help them make positive choices, engage in peaceful conflict
resolution rather than violence, respect others and themselves, and learn to appreciate the
outdoors as well as build self-reliance skills. Parent meetings are held to provide parents
with the skills and information on what their child is learning and to help them continue
and reinforce what their child has leanled at Diamond Hill Station and Camp Expedition.
3. How will you measure the effectiveness of the program? Please describe
evaluation tools and the method of data collection that you will use. Yau must
include specific performance targets on the Activities and Outcomes Summary.
We use pre and post tests with the children to determine understanding of skills and
concepts. Parents are also asked to take a survey regarding their perceptions of their
children's behavior changes over the year. Surveys are taken by the children both at the
beginning of the programming and after the programming is completed. The parents
survey is taken at the completion of the program.
4. Who will the program benefit? How many people? What age group? What
geographic area will it serve?
Diamond Hill Station's after-school program serves children, ages 4-12 years. The
majority of children served are Hispanic, disadvantaged, considered `at-risk' and live in
low-income households, many of which are single parent homes. Approximately 45
children attend Diainond Hill Station's after-school program daily, and a total of 65
children ha�e attended the program since the beginning of school in August 2005.
Diamond Hill Station's Camp Expedition, also serves children, ages 4-12 years, in the
76106 community. Children attending Camp Expedition are primarily Hispanic, low-
income, and have at least one or more parents working outside the home. During the
summer, approximately 65 children atfend Camp Expedition.
Diamond Hill Station's after-school and Camp Expedition, programs benefit children who
attend either of these programs by offering them activities that help them gain
confidence, develop positive �riendships, and Iearn beneficial life skills such as conflict
resolution and communication skills. Their families benefit through the reassurance that
their children are receiving the care and supervision they need while the parent is
working, going to school or in job training. For many a single working mother, this
reassurance is what enables her to work and focus on her job which improves her chances
of promotion and greater financial security. The 76106 community benefits through
having a creditable, local resource that offers quality care for low-income children in the
community, both after school and during the summer months. With this support, the
76106 community is further strengthened through a reduciion in children left
unsupervised and vulnerable to abuse, violence, gang initiation, or exploitation.
5. What makes this program unique from any other crime prevention program
in Fort Worth?
Diamond Hill Station is unique froin other crime prevention programs in Fort Worth in
that it helps reduce juvenile delinquency in the 76106 aiea by offering children needed
support and guidance from caring adults in both its after-school and Camp Expedition
programs. It is also unique in its sensitivity to the poverty of many of the families
residing in the area. For a large percent of these children, after-school or summer care is
non-existent, except for Camp Fzre's Diamond Hill Station programs. The majority of
children who attend Diamond Hill Station programs receive partial scholarships, because
they come from low-income families who cannot pay the cost of their care. Camp Fire
USA First Texas Council wishes to serve all children regardless of financial situation,
and must seek help from outside funding resources to help provide these scholarships that
pay for their care children. The care and guidance they receive at Diamond Hill Station
helps keep them safe and teaches them the skills needed to develop into law-abiding
adults.
6. Is the program already in operation? If so, how long have you operated the
program? What resources are currently being used to operate the program? Why
are CCPD funds necessary at this time?
Camp Fire's after-school program at Diamond Hill Station is already in operation.
Operation hours are from 2:00 pm unti16:00 pm, Monday through Friday. This program
began operation in 1983.
Cainp Expedition will begin on June 5, 2006 and run until August 4, 2006. Hours of
operation will be froin 6:30 am until 6:00 pm, Monday through Friday. The Camp
Expedition program originally began in 1983.
CCPD funds are necessary for both programs because Cainp Fire's funding is limited and
the majority of children who attend these programs at Diainond Hill Station come to us
on government assistance programs that do not cover the basic costs of service delivery.
Camp Fire is sensitive to the poverty of many of the families who reside in the Diamond
Hill area and we strive to keep both programs affordable. We could not do this without
assistance from grants and individuals contributions.
7. Is this a new program? If so, what other funds have you applied for? Also,
please describe the sequence of steps needed to implement your project and the
timeframe in which this will occur.
Neither of these Diamond Hill Station programs is new. Other funding Camp Fire USA
First Texas Council has applied for include the following resources: Eddleman-
McFarland Fund, Ronald McDonald Foundation, Weinberg Foundation, John Goolsby,
and David L. Tandy.
Please refer to attached program activities timeframe for sequence of steps and
timeframe.
8. Briefly describe the specific expenditures planned for CCPD funding. You
MUST fully complete attached budget forms.
We are requesting total funding of $10,000 from the Fort Worth Crime Control and
Prevention District to help support the operation of the after-school and summer
programs at Diamond Hill Station. Please refer to the attached budget forms and budget
narrative for specific expenditure of requested funds.
9. I� funds are awarded, will this program continue beyond the CCPD funding
period?
Yes, both programs will continue and Camp Fire USA First Texas Council will continue
to seek funding to help support both programs. These programs serve a great need in the
76106 area.
L.L.�
J
�
�
W
_
U
�
�
(/7
W
�
�
i"-'
U
a
�
a
�
�
�
�
�
L
�
U
U
O
.�
a
�
.>
:�
v
c�
�
�
�
0
L
Q.
..0
U
�
�
c
�
�
�
�
�
U
'�
C
.�
N
�
�
0..
c
0
�
N
.�
f�
�
L
O
�-
a X
u�
�
� X
a
� x
�
-�
Z x
�
�
a x
�
� X
Q
a x
�
m X
�
z X
¢ �
�
W �1
�
o ;�
Z
U :�
O
�
G� � �
� (Jj
�_ ? �
U) o �
� �
F- •a� � � �
� U � Q. �
S= �
U C' ) p N U
Q 4� � Q Q
�� � �
G9 �U O
C) � �
0_ � .,_,
�
O
�� C!l U � W u.. C�
�
c
0
�
a�
�
X
W
�
�
U
-c3
�
c�
O
O
�
U
i/�
�
a�
�
Q
c
0
;_.
ca
�
_
�
�
0
�
❑ '
C
O
+�
(4
N
.�
t6
�
L
O
� a�
� � c � � � � � �
�� o� o Q o Q � o
� �+-_�' � � �U � •�� p�
a> > a � �n o � c"Jn o c�
� ;� � a � c� � � � .� p ui
� � U .� � � -� o � a�
o u� � V o� .Y o c� o'>
>,� • �. � � � Q � �� �
— .•� � � .� a� �- � � a� -� c6
� � N � � � � � � � .�
-� a� a� � � c�
O� U-C � O L O ��
_ -C V '�'' �- C �' � O
3 N o Y Y �
� � � o � � � -� c � � c
�� o� �� a� — c a� c a� �. _ o
"_" •� o� N � � -� ,� :Y � , .� � ca � � � � �
� � o � � � � � � � c�a m � N � rn � � :.� o — �' o
� cn o
�� � �•o o � � a��-. �cn,� �c�-� `� `� ca�' o�� � � a�'.��
� �� > o c.� �= c�. "--.-- �— L
f6 � � :�. �> oZS C O N� ctf O C �+� (�
fn �t- p L. U��� ��� � i p ��� C � �� O�. U U p
:� � � -a � o L � � � � Q u� � c cn � •>, C� � � � � � �_. (�
N c� -�:� a�� � � o�����°� Q,�� � ~�'� c�u �n o
a� O 0.. �� � rn c �-' Q..+� � � N o� L� o� W� ��_ � v�
O � o � � � � �- � � � .Q � � � � � Q- � � p -Y -� —
� O U .� � � � O � O � � .� O � U � Q O L � � L �� � � �
�j 4-•
} y U �/ � � > Q. � Q.. N � � Q � � � � � � U . � ..Y
� a� Q. �n U � �
_ � F� � L � � .� � � c = � c r�n � � �
tn iI? N� u� �n Q'
.Y (' V � � C_ � L S- �
� L �^` +� 4-- -1--+ � � �' /��
Qi � ^ � � � � � � � LJ O
� � �. � � � � � +' � � O �
I �
O � � � L, � T_ � � I � Q I�
� ,
�
Y �
�y L
`V (� }� �. Q I -� � � .�� 1 -
I—
1.. Q � � (/� � ` �� � � —
� _ O W � � � 0 � Q � � �
� sN. � � � � � � Q, � O �
� > O
p � � � � O � N � C
_ � 'd- � Q- �' �
N �
'�-' � � C = C C
O � � � � dJ N
a"' (C 7' > � Q '� '�
� Q.� — — —
f� 'a a-' -� ' O D U
� � � Q l.C) �- Ln Ln
Z a � cfl � co co
fn �
�
u� a' �
� .� >
(� .N � � '�
4- '> (n (� �
(�
(� ++ U � � N
� V '� � Q :�
in a � O � .�,
U
L (�
N a� � 0.. � Q
.�
J O :-• c6 0�.
a � U O
� O '6
0' (/� �
�
Q c0 U ❑
LICENSING
List ali licenses required to carry out fhe project and indicate whether the license has
been approved or if it is pending. For example, the project may require a childcare
license, health certificate for food preparation, chauffeurs license for transportation
services, etc. Licensed childcare center applicants must attach a copy of current license.
Attachments should be labeled Licensing.
Diamond Hill Station is a Licensed Child Care Facility (See Attachment, `Licensing').
BACKGROUND SCREENING FOR PERSONS WORKItVG WITH CHILDRE�!
Applicants are required to conduct background screening for any volunteer or
employee who will be working with children under the proposed program. Automatic
disqualificafion of a potential worker or volunteer is appropriate when screening
indicates that the individual, as an adult, perpetrated any crime involving a child and/or
a dependent adult, regardless of how long ago the incident occurred, and/or any
violent crime within fhe past 10 years. Applicants will be responsible for conducfing
background screening and for maintaining appropriate records, which will be subject
to review by the Police Department.
Camp Fire USA First Texas Council perForms criminal background checks on all employees
and volunteers prior to employment or assignment. Consent forms are part of the application
process_ As a licensed Child Care Facility, Diamond Hill Station staff inembers and
volunteers undergo background checks through the Department of Family and Protective
Services. Affidavits are completed prior to their employment. All national criminal
background check searches, consent forms, and affidavits are perFormed every two years for
afl employees and volunteers. � �
As per Camp Fire policy no. 1.5 "...It is the policy of the Council not to employ anyone who
has been convicted of any felony criminal offense involving either (1) dishonesty or breach of
trust; (2) child abuse or neglect; (3) attempted or actual bodily injury or property damage."
7
BOARD INFORMATfON
Is your organizafion a registered non-profit? If yes, please atfach
documentation of non-profit status. Yes. Documentation of Camp Fire USA First
Texas Council's 501 (c) (3) status is enclosed.
2. How many board members does your organization have? Thirty-two (32)
3. How often does your board meet? The Board of Directors meets ten (10) times
during the year:
4. Wha recruits board members? Camp Fire USA First Texas Council has an
independent nominating committee composed of between four (4) and ten (10)
people, the majority of whom are not current board members.
5. What portion of the board is elecfed annually? Approximately one-third of the
board is elected annually.
6. How long is a board term? How many consecufive ferms may be served? A
board term is three (3) years. Two (2) consecutive terms may be served.
7. Please list fhe names and occupations of your board officers.
Mr H Reese Pettiqrew Chairman of the Board is CFO of Jaqee Holdinqs.
Mr Joel Sawyer Vice Chair/Administration is an attorney with Bakultis, McCullv &
Sa er.
Mr Jesus (Jay) Chapa Vice Chair/Planninq is the Assistant Director of the City of
Fort Worth Economics & Community Development.
Ms Donna Veale Vice Chair/Financial Development is a community volunteer.
Mr Troy Moncrief Secretary is a Commercial Marketer with Blue Star Title.
Mr Tod Miller Treasurer is the Senior Reqional Trust Manaqer at Wells Farqo Bank.
8. Please attach a copy of your board by-laws. See attached copy of board by-laws.
9. If any member of the board is related to one another or an employee of the
nonprofit corporation, please expfain the relationship. N/A
]I�,I � , ,. .i
�;i�7 J��J'16,;,j �n:C' ,. .pi'r (
w li i i ? L'};����1'77���:J �
^. �
a�J^�JI ` [i^: ^ I i
�VJUIL� ��,.[���'D1���1�,Ij�1u!
g `�I%I ' ^ �,'S� L� SI�� � ;'�' �
�Yo •.T.i�`.� ��:�f �� U �'�`'.L:[
.�.�.-_'_".,,1
LEVERAGE OF FUNDS
Please describe other sources of funding that have been secured for the proposed project.
FUNDING SOURCE AMOUNT
Sr.hnnl vaar / �i immPr
USDA Food Program $22,000 / $5,610
Tarrant County United Way 30, 983 / 7,000
Membership Dues 1,125 / 750
Program Service Fees:
Private Pay 56,000 / 13,630
CCMS 40,980 / 11,250
Ba�ance from Contributions still needed $25,000 /$7,000
TOTAL ESTIMATED CONTRIBUTIONS: 207,698.00
BUDGET SUMMARY
A. Personnel 4,094.16
B. Frin e 732.34
G Travel
D. E ui ment
E. Su lies 1,357.50
F. Contracts/Consultants
G. Other 3,816.00
TOTAL 10,000.00
A. Personnel
Name Position
Mecole Darden Center Director
James Willis Teacher
Rosa Perez Teacher
Tyler Schulz Teacher
Summer Teacher
TOTAL Personnel
Rate of Pay x# of Hours
11.00 X 212.50
7.85 X 67
8.50 X 67
7.60 X 67
7.60 X 20
B. Fringe Benefits
Name Position Description of Benefits
Mecole Darden Center Director retirement & taxes 20.8%
James Willis Teacher retirement & taxes 20.8%
Rosa Perez Teacher taxes 12.8%
Tyler Schulz Teacher taxes 12.8%
Summer Teacher taxes 12.8%
TOTAL Fringe Benefits
C. Travel
Puraose of Travel Location Item
10
Cost
2,337.50
525.95
569.50
509.21
152.00
$4,094.16
Cost
465.40
109.40
72.90
65.18
19.46
$732.34
Cost
TOTAL Travel
D. Equipment
Item
Cost per Item
TOTAL Equipment
E. Suppiies
Item Cost per Item
Copies .06
Books 12.95
Puppets 19.95
Posters 10.00
Consumables
TOTAL Supplies
F. Contracts/Consultants
Description of the Service
TOTAL Contracts/Consultants
G. Other Costs
Item Cost per Item
Outdoor Education Experience
TOTAL Other Costs
Quantity
Quantity
500
50
10
10
Quantity
�
Cost
Cost
30.00
647.50
199.50
100.00
380.50
$1,357.50
Cost
$
Cost
3,816.00
$3,816.00
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures. The budget
narrative should clearly explain how funds will be used and why expenditures are necessary for successful
implementation of your program. Please explain how costs are calculated.
A. Personnel:
Center Director
Teacher 1 (School Yr)
Teacher 2 (School Yr)
Teacher 3 (School Yr)
Teacher (Summer)
$11 x 212.50 hours
$8.50 x 67 hours
$7.85 x 67 hours
$7.60 x 67 hours
$7.60 x 20 hours
TOTAL
B. Fringe Benefits:
8% Retirement for Center Director and Teacher 2
7.65% FICA for all staff
1.5% Workers Comp for all staff
3.65% Unemployment Taxes for all staff
TOTAL
C. Travel
D. Equipment
E. Supplies:
Copies $.06/copy x 500 copies
(program/record keeping materials, correspondence, etc.)
Books $12.95/book x 50 books
(children's books as well as resource books for staffl
Puppets $19.95/puppet x 10 puppets
(used for pretend/role play as well as teaching tool)
Posters $10/poster x 10 posters
(teaching tools)
Consumables — games, arts/crafts supplies, paper, etc.
TOTAL
F. Contracts/Consultants
G. Other Costs:
Outdoor Education Class $40/student x 65 students
(activities to improve social skills and learn important life
skills such as problem solving and conflict resolution)
Nutritious Lunch and Snacks $8/person x 65 students & 7 adults
Camp EI Tesoro t-shirts $6/student x 65 students
Transportation — Bus
TOTAL
GRAND TOTAL
12
$2,337.50
$569.50
$525.95
$509.21
$152.00
$4,094.16
$732.34
$30.00
$647.50
$199.50
$100.00
$380.50
$1,357.50
$2,600.00
$576.00
$390.00
$250.00
$3,816.00
$10,000.00
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/10/2006
DATE: Tuesday, October 10, 2006
LOG NAME: 35CCPD NON-PROF REFERENCE NO.: C-21762
SUBJECT:
Authorize the Execution of Contracts with Community-Based Organizations that Meet and Support
One or More Goals of the Crime Control and Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute contracts with nine
community-based organizations to conduct programs in support of the CCPD goals.
1. Camp Fire USA First Texas Council - Diamond Hill Station -$10,000.00
2. Crestwood Crime Control - Code Blue Enhancement -$6,019.00
3. The Women's Center of Tarrant County - Sexual Abuse Education (Adults and Children) -$18,197.00
4. Latin Arts Association of Fort Worth - Teatro de la Rosa Outreach -$22,000.00
5. YMCA of Metro Fort Worth - Y-Teen Force -$26,010.00
6. HIKIDS - Helping Inner City Kids in Danger -$17,300.00
7. UMOJA - Behavior Modification Program -$16,929.00
8. Fort Worth County Day School - Summerbridge Program -$25,219.00
9. The Cultural Center of the Americas - ART As The Bridge To Changes in Youth -$45,600.00
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board included funds totaling $200,000 in its FY2006-07
budget for community-based crime prevention programs in response to requests made during the Phase III
renewal of the CCPD. Community programs were solicited through a Request for Proposals (RFP) issued
March 1, 2006. Twelve requests for funding were received totaling $364,586.10.
A panel made up of City staff and community representatives was assembled to review the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the goals
of the CCPD. The CCPD Board reviewed the proposals and panel recommendations at its August 17, 2006
meeting. The Board subsequently endorsed the recommendation to fund nine of the proposing agencies as
indicated above for a total of $190,274. The term of each contract shall be October 1, 2006- September 30,
2007. A short synopsis of each of the programs is attached.
http://www.cfwnet.org/council�acket/Reports/mc�rint.asp 10/20/2006
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, funds will be available in
the FY2007 Crime Control and Prevention District budget for the execution of the contracts.
TO Fund/AccountlCenters
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
FROM Fund/AccountlCenters
GR79 539120 0359504 $190,274.00
Joe Paniagua (6575)
Ralph Mendoza (4210)
Kara Shuror (4221)
http://www.cfwnet.org/council�acket/Reports/mc�rint.asp 10/20/2006
CCPD
COMMUNITY BASED
CONTRACT
FY 2007
Notes:
� NG� nn
V �����I^:� ;:'�1��✓'a'O�
�(�' p �
,�
v' U l� �'zl;;�;���!-``���'sr.�
,-. ��, r� p �
� `•'.ri;��� : �,.�'1f � �,.
�
� ...:.. ,'l� . :.