HomeMy WebLinkAboutContract 34000 CITY SECRETARY
CONTRACT NO.
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT (`Agreement") is made
and entered into by and between the CITY OF FORT WORTH (the "City"), a home
rule municipal corporation organized under the laws of the State of Texas, acting by and
through Dale Fisseler, its duly authorized Assistant City Manager, and ZUCKER
SYSTEMS ("Consultant"), a sole proprietor, acting by and through Paul Zucker.
1. SCOPE OF SERVICES.
1.1 Consultant's Services.
Consultant hereby agrees to provide the City's Development Department
with professional consulting services to analyze the Department's current fee
structure and the cost of services and make recommendations regarding future fee
structures as outlined in Exhibit"A" (collectively the"Study"). The Study,
described in detail in Exhibit"A", is attached hereto and hereby made a part of
this Agreement for all purposes. The City and Consultant may change the scope
of the Study by substituting an amended Exhibit"A", signed by both the City and
Consultant, which shall then be attached to this Agreement and made a part of this
Agreement for all purposes.
1.2 City's Duties.
The City shall provide Consultant access on a reasonably timely basis to
various City personnel for interviews, questions, consultation, document reviews
and other forms of participation necessary to the Study. The City shall also
provide Consultant with reasonable facilities and equipment in order to allow
Consultant to perform its duties and obligations under this Agreement when it is
necessary for Consultant to be on-site. The City shall also provide necessary data
in advance as described in Exhibit"A".
1.3 Work Schedule.
Within fourteen(14) days following the Effective Date of this Agreement,
as defined in Section 2, the City and Consultant shall complete a written work
schedule applicable to the Study("Work Schedule"}. This Work Schedule shall
establish timetables and milestones relating to and in accordance with each step or
line item of work referenced in Exhibit"A".
1.4 Work Product.
All work produced by Consultant under this Agreement(collectively the
"Work Product"), specifically including, but not limited to, electronic
spreadsheets, shall be owned, at all times,by the City. Consultant shall deliver the
Work Product to the City upon the termination or expiration of this Agreement.
13,
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The City shall have access to and be entitled to review and copy any portion of
the Work Product at any time. Consultant may retain a copy of the Work Product
except as to any portion thereof that is proprietary or otherwise confidential.
2. TERM.
This Agreement shall commence upon the date that both the City and Consultant
have executed this Agreement("Effective Date") and, unless terminated earlier in
accordance with this Agreement, shall expire on the earlier of(i) the date as of which the
City has provided Consultant with written notice that Consultant has fulfilled its
obligations under this Agreement and that Consultant's services are no longer required or
(ii) September 30, 2007.
3. COMPENSATION.
Subject to the provisions of Section 4.2 of this Agreement, the City shall pay
Consultant a sum not to exceed $35,000 for services provided and expenses incurred in
the carrying out and fulfillment of Consultant's duties and obligations under this
Agreement. Notwithstanding anything herein to the contrary, in no event shall Consultant
be compensated any sum greater than $35,000 for services provided pursuant to this
Agreement unless this Agreement is amended in writing by both the City and Consultant
and such amendment is approved by the City Council, if legally required, in a meeting
that is open to the public. Payment of$25,000 will be made when the first draft is
accepted by the City; the final $10,000 will be paid upon final acceptance of the report by
the City.
4. TERMINATION.
4.1 Written Notice.
The City may terminate this Agreement at any time and for any reason by
providing the other party with written notice of termination.
4.2 Duties and Obligations of the Parties.
In the event the term of this Agreement is terminated prior to its
termination, as provided in Section 2, the City shall pay Consultant for services
actually rendered as the effective date of termination and Consultant shall
continue to provide the City with services requested by the City and in accordance
with this Agreement up to the effective date of termination.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Consultant hereby warrants to the City that Consultant has made full disclosure in
writing of any existing or potential conflicts of interest related to Consultant's services
proposed and proposed services with respect to the Project. In the event that any conflicts
of interest arise after the Effective Date of this Agreement, Consultant hereby agrees to
immediately make full disclosure to the City in writing.
The City acknowledges that Consultant may use products, materials or
methodologies proprietary to Consultant. The City agrees that Consultant's provision of
services under this Agreement shall not be grounds for the City to have or obtain any
rights in such proprietary products, materials or methodologies unless the parties have
executed a separate written agreement with respect thereto. Notwithstanding the
foregoing, Consultant understands and agrees that the City is subject to various public
information laws and regulations, including, but not limited to, the Texas Open Records
Act. Consultant, for itself and its officers, agents and employees, further agrees that it
shall treat all information provided to it by the City as confidential and shall not disclose
any such information to any third party without the prior written approval of the City.
6. AUDITS.
The City shall have, for three (3) years following the termination of this
Agreement and upon reasonable advance notice, access to and the right to examine and
audit any books, documents, papers, records or other data of Consultant that involve
transactions relating to this Agreement. Accordingly, Consultant shall provide the City
with access during normal working hours to all of Consultant's facilities and with
appropriate workspace at Consultant's facilities necessary for the City to conduct
examinations and audits in accordance with this Agreement.
7. INSURANCE.
During the term of this Agreement, Consultant shall procure and maintain at all
times, in full force and effect, a policy or policies of insurance that provide the specific
coverage set forth in this Section 7 as well as any and all other public risks related to
Consultant's performance of its obligations under this Agreement. Consultant shall
specifically obtain the following types of insurance at the following limits:
• Commercial General Liability:
$1,000,000 per occurrence; providing blanket contractual liability insurance
products and completed operations; independent contractor's liability; and
coverage for property damage to City facilities; and
• Automobile Liability:
$1,000,0000 per occurrence or accident; including, but not limited to, all vehicles,
whether owned or hired, in use by Consultant, its employees, agents or
subcontractors; and
• Worker's Compensation/Employer's Liability:
Worker's compensation coverage as required by applicable law; and Employer's
Liability at $100,000 per accident.
Prior to the Effective Date, Consultant shall provide the City with certificates of
insurance that verify Consultant's compliance with the insurance requirements of this
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Agreement. The City's Risk Manager shall have the right to review and evaluate
Consultant's insurance coverage and to make reasonable requests or revisions pertaining
to the types and limits of that coverage. Consultant shall comply with such requests or
revisions as a condition precedent to the effectiveness of this Agreement.
8. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Consultant shall operate as an
independent contractor as to all rights and privileges granted herein, and not as an agent,
representative or employee of the City. Subject to and in accordance with the conditions
and provisions of this Agreement, Consultant shall have the exclusive right to control the
details of its operations and activities and shall be solely responsible for the acts and
omissions of its officers, agents, servants, employees, contractors and subcontractors.
Consultant acknowledges that the doctrine of respondent superior shall not apply as
between the City, its officers, agents, servants and employees, and Consultant, its
officers, agents, employees, contractors and subcontractors. Consultant further agrees that
nothing herein shall be construed as the creation of a partnership or joint enterprise
between the City and Consultant.
9. LIABILITY AND INDEMNIFICATION.
CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL CLAIMS, DEMANDS, LAWSUITS OR OTHER ACTIONS FOR
DAMAGES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
CONSULTANT CONVENANTS AND AGREES TO, AND DOES
HEREBY, INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST
ANY AND ALL CLAIMS OR LAWSUITS FOR DAMAGES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSSS TO CONSULTANT'S
BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJRUY, INCLUDING DEATH, TO ANY AND ALL PERSONS OF ANY KIND
OR CHARACTER,WHETHER REAL OR ASSERTED, ARISING OUT OF OR
IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY
THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF
CONSULTANT, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
10. ASSIGNMENT AND SUBCONTRACTING.
Consultant shall not assign or subcontract any of its duties, obligations or rights
under this Agreement without the prior written consent of the City. If the City grants such
consent, the assignee or subcontractor shall execute a written agreement with the City
under which the assignee or subcontractor agrees to be bound by the duties and
obligations of Consultant under this Agreement.
11. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND
REGULATIONS.
Consultant agrees to comply with all federal, state and local laws, ordinances,
rules and regulations. If the City notifies Consultant of any violation of such laws,
ordinances, rules or regulations, Consultant shall immediately desist from and correct the
violation.
12. NON-DISCRIMINATION COVENANT.
Consultant for itself, its personal representatives, assigns, subcontractors and
successors in interest, as part of the consideration herein, agrees that in the performance
of Consultant's duties and obligations hereunder, it shall not discriminate in the treatment
or employment of any individual or group of individuals on the basis of race, color,
national origin, religion, handicap, sex, sexual orientation or familial status. If any claim
arises from an alleged violation of this non-discrimination covenant by Consultant, its
personal representatives, assigns, subcontractors or successors in interest, Consultant
agrees to assume such liability and to indemnify and defend the City and hold the City
harmless from such claim.
13. LICENSES AND PERMITS.
Consultant shall, at its sole expense, obtain and keep in effect all licenses and
permits necessary for it to carry out its duties and obligations hereunder.
14. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other
party, its agents, employees, servants or representatives, (2) delivered by electronic mail
with electronic confirmation of transmission, or(3) received by the other party by United
States Mail, registered, return receipt requested, addressed as follows:
To THE CITY: To CONSULTANT:
City of Fort Worth Zucker Systems, Inc.
Development Department Paul Zucker
Susan Alanis, Deputy Director 1545 Hotel Circle South
1000 Throckmorton Suite 300
Fort Worth, Texas 76102-6311 San Diego, CA 92108
E-mail: Susan.AlanisAfortworth og v.org Paul@zuckersystems.com
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, the City does not
waive or surrender any of its governmental powers.
16. NO WAIVER.
The failure of the City or Consultant to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a
waiver of the City's or Consultant's respective right to insist upon appropriate
performance or to assert any such right on any future occasion.
17. VENUE,JURSIDICTION AND EXPENSES.
This Agreement shall be construed in accordance with the laws of the State of
Texas. If any action, whether real or asserted, at law or in equity, is brought on the basis
of this Agreement, venue for such action shall lie in state courts located in Tarrant
County, Texas, Fort Worth Division. In any such action, the prevailing party shall be
entitled to recover from the other party reasonable attorneys' fees incurred in the bringing
or defending of the action.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable,
the validity, legality and enforceability of the remaining provisions shall not in any way
be affected or impaired.
19. FORCE MAJEURE.
The City and Consultant shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but shall not be held liable for any
delay or omission in performance due to force majeure or other causes beyond their
reasonable control, including, but not limited to, compliance with any government law,
ordinance or regulation, acts of God, acts of omission, fires, strikes, lockouts, national
disasters, wars, riots, material or labor restrictions by any governmental authority,
transportation problems and/or any other similar causes.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for references purposes only and
shall not be deemed a part of this Agreement.
21. ENTIRETY OF AGREEMENT.
The Agreement, including the schedule of exhibits attached hereto and any
documents incorporated herein by reference, contains the entire understanding and
agreements between the City and Consultant, their assigns and successors in interest, as
to the matters contained herein. Any prior or contemporaneous oral or written agreement
is hereby declared null and void to the extent in conflict with any provision of this
Agreement. This Agreement shall not be amended unless agreed to in writing by both
parties and, if required, approved by the City's City Council.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
multiples as of the later date below:
CITY OF FORT WORTH: ZUCKER SYSTEMS:
By: By:
Dale Fisseler, Assistant ity Manager Paul Zuck roprietor
Date: Date: Fx
CJ ,
ATTEST: ATTEST:
By: By:
City S3ecretarZWA
APPROVED AS TO FORM AND LEGALITY:
Sarah Fullenwider
Assistant City Attorney
M&C C-21602
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Cliff
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Exhibit "A"
Development Department Fee
Agreement
Fort Worth, Texas
by
ZUCKER SYSTEMS
Paul C. Zucker FAICP, President
Scott Troyer, Senior Associate
Mark Persico, Senior Associate
Mike McNamara, Senior Associate
IFA
1545 Hotel Circle South, Suite 300
San Diego, CA 92108
(619) 260-2680
www.zuckersystems.com
paul@zuckersystems.com
August 22, 2006
I. PROPOSAL
Overview
Zucker Systems shall prepare a fee study for Fort Worth's Development Department
calculating the full cost for various applications including both internal and external
overhead. Costs shall be based on the City providing a variety of data as outlined in
this proposal at least two weeks prior to on site work in Fort Worth.
Timing
Unless otherwise agreed to in writing by the parties, work shall be completed during
the month of September. Mark Persico will visit Fort Worth for two days the week of
August 28. Paul Zucker, Scott Troyer, and Mike Mc Namara will visit Fort Worth for
two or three days the week of September 4th
Metroplex Fee Comparisons
City staff will conduct the fee comparisons to other communities in the metroplex
area. Zucker Systems shall be available to recommend the methodology and
categories to be used for these comparisons. The City will not attempt to make item
by item comparisons. Each comparison community shall be asked to provide the fee
for the same construction that could then be compared to Fort Worth's proposed fees.
Typical Fort Worth projects shall be selected by City staff for these comparisons.
Examples of acceptable comparisons are as follows:
■ Approval of a preliminary plat for 100 lots
■ A Board of Adjustment case
■ A rezoning of 300 acres
■ 3,000 sq. ft. commercial, office tenant improvement, Type VN construction
■ 3,000 sq. ft. commercial restaurant tenant improvement, A3 occupancy, type
VN construction
■ 3,000 sq. ft two story single family with 3 bathrooms, 600 sq. Ft. garage, wood
bearing structure.
■ Four story condominium with 100 units, 50,000 sq. Ft. open garage, garage
concrete structure Type I construction with podium deck, condominium
structure wood bearing, Type B 1 hr with sprinklers
■ 25,000 sq. ft. free standing restaurant, new construction, single story,
occupancy A2.1 Type III 1 hr.
Fort Worth 1 Zucker Systems
Costs
The fixed fee proposal for the Study is $35,000. The cost is based on the assumption
that the City can furnish data on a timely basis and have appropriate staff available for
consultation while the Consultant is on site. Should additional on-site work be
required, an additional $5,000 contingency may be added to the budget per written
agreement by both the parties and approval, if necessary, by the Fort Worth City
Council. Any additional work required would be billed at the Consultant's standard
rate of$175/hour for Paul Zucker and $135/hour for Senior Associates.
Fort Worth 2 Zucker Systems
II. DATA TO BE SUPPLIED BY THE
CITY
1. External Overhead
External overhead has been calculated at 46%. Consultant will examine the data
to determine if any differential percentages are justified by function.
2. Positions and Salaries
Each individual position will be listed by position, name, salary, all fringe benefits
and total expense shall be listed on an Excel spreadsheet.
3. Non-Personnel Costs
All non-personnel budget costs will be listed on an Excel spread sheet. Any costs
specifically relate only to the Applications Division or the Field Operations
Division, should be so noted.
4. Billable Hours Analysis
The billable hours or productive work hour tables included in the Development
Process Study shall be confirmed or up-dated and shall include Tables 20 and 29
from the Zucker Development Process Study. A similar table shall be prepared for
the Application Division planners.
5. Planners Non-Direct Time
Page 74 of the Development Process Study estimated that 20% of planners time is
spent answering general planning and zoning questions unrelated to a specific
application. The City shall confirm the usability of this percentage or recommend
any change.
6. Planning Staff Time
Table 12 of the Development Process Study was an estimation of staff time for
various planning activities. Using this table as a starting point:
a. These times shall be reviewed and confirmed.
b. Times shall be estimated for categories shown in the fee schedule but not
included in this table such as vacations, MTP Amendments and CD Conservation.
c. The fee schedule includes some variations for certain categories. For example a
Preliminary plat less than 75 acres and if over 75 acres a flat fee plus $10/lot. An
attempt shall be made to use the 18 hours shown for Preliminary Plats in Table 12
and divide it into plats less than 75 acres and plats over 75 acres. Similar attempts
should be made for all fee categories.
7. Application Fee Categories ��� ,
Application staff shall review all the exiting fee categories and:
Fort Worth 3 Zuek ems "-
a. Indicate any categories which staff feel do not work well or create confusion for
either the staff or customers.
b. Indicate any services provided to customers for which is fee is currently not
required.
8. Field Division Staff Time
Tables 19, 21, 22, 23, and 24 of the Development Process Study was an estimation
of staff time for various building activities. Using this table as a starting point:
a. These times shall be reviewed and confirmed.
b. Times shall be estimated for categories shown in the fee schedule but not
included in this table.
c. The fee schedule includes some variations for certain categories such as square
footage. For example, an attempt shall be made to use the hours shown in Table
12 and divide it into the more specific categories.
9. Field Division Fee Categories
Field Division staff shall review all the existing fee categories and:
a. Indicate any categories which staff feel do not work well or create confusion for
either the staff or customers.
b. Indicate any services provided to customers for which is fee is currently not
required.
10.Support Services Division Staff Time
Tables 30 and 31 of the Development Process Study was an estimation of staff
time for various Support Services activities. Using this table as a starting point:
a. These times shall be reviewed and confirmed.
b. Times shall be estimated for other possible categories not included in this table.
11.Activity Levels
Activity level, volume of permits, are shown in the Development Process Study
Tables 12, 21, 22, 23, 24, 30 and 31. These activity levels should be confirmed or
modified.
Fort Worth 4 Zuc e ;
III. METHODOLOGY
1. Preliminary Data Review
Consultant shall review existing fee schedules and the data sent as part of
Section II prior to coming to Fort Worth. Any needed preliminary clarifications
will be handled by telephone.
2. Appropriate Fee Categories
Discussion will be held with appropriate managers or staff concerning setting the
appropriate fee categories.
3. Staff Time
Estimated staff time for each fee category will be determined.
4. Internal Indirect Costs
All internal indirect costs will be determined and assigned to each direct staff
position using various distribution methods.
5. Internal Management, Supervision and Support Overhead
Internal employee overhead costs will be determined and distributed to each direct
staff position using various distribution methods.
6. Rates Per Billable Hour
All cost per direct employee including both internal and external overhead will be
totaled and divided by the billable hours to arrive at a billable hourly rate per
employee. Billable hours will be derived from listing all staff per function and
allocating percentages of time allocation to functional duties, (plan review,
inspections, customer service, filing, supervision, administration, etc.)
7. Fees
The hourly rate per employee will be multiplied by the hours required for each fee
category to arrive at a full cost recovery fee. Similar tables will be prepared
showing the fee if external overhead is excluded.
8. Revenue Balancing
The fees will be multiplied by the estimated activity levels to compare estimated
revenues with costs. Based on this analysis, adjustments will be made to the
system as appropriate to provide a revenue/cost balance. As part of this analysis,
consideration will be given to building a fund balance to be used for major
technology up-grades or to be used in development down turns.
9. Report
A fee report showing all methodology and full cost fees will be prepared. Tables
will be in interlocking Excel tables to lend themselves for easy fee modification in
future years.
Fort Worth 5 Zucker Systems
SOLE PROPRIETORSHIP
STATE OF CALIFORNIA §
COUNTY OF §
BEFORE ME,the undersigned, a Notary Public in and for the State of California, on this
day personally appeared Paul Zucker, Sole Proprietor of Zucker Systems, Inc. known to me to be
the person and officer whose name is subscribed to the foregoing instrument and acknowledged
to me that the same was the act of the said Zucker Systems, Inc, and that he executed the same as
the act and deed of Zucker Systems, Inc. a sole proprietorship, for the purposes and consideration
therein expressed,and in the capacity therein stated.
Subscribed and sworn to before me this day of 32006
Notary Public in and for the State of California
My Commission Expires:
CITY OF FORT WORTH
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME,the undersigned, a Notary Public in and for the State of Texas, on this day
personally appeared Dale Fisseler, Assistant City Manager for the City of Fort Worth, known to
me to be the person and officer whose name is subscribed to the foregoing instrument and
acknowledged to me that the same was the act of the said City of Fort Worth, and that he
executed the same as the act and deed of the City of Fort Worth, a municipal corporation of
Tarrant, Denton, and Wise Counties, Texas and for the purposes and consideration therein
expressed,and in the capacity therein stated.
Subscribed to and sworn before me this!L day of 06.
"
JB;��-k
MARIA S.SANCHEZ No ry Public in and for the Sta a of Texas
NOTARY PUP LIC My Commission Expires:
STATE OF TEXAS
��''�of��iP My comm.Exp.12-14
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of GSL�� • ��
County of
O e?.e-, a' before me,
Date Name and Title of Officer(e.g.,"Jane Doe,Notary Public')
personally appeared
Name(s)of Signer(s)
❑personally known to me-OR-proved to me on the basis of satisfactory evidence to be the person(*)
whose name( is/are subscribed to the within instrument
and acknowledged to me that he/eke/t#" executed the
same in his/h&c/"r authorized capacity(feo),and that by
his/bw/their signature(*on the instrument the personoe ,
or the entity upon behalf of which the person( acted,
LAURA A. DAVIS executed the instrument.
V COMM.#1620843
IoOPtNIA
sN DEGO cu Y 0 WITNESS my hand and official seal.
COMM.EXrIF,ES NOV.12,2009 -
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Signature of Notary-Public
OPTIONAL
Though the information below is not required by law,it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document: �t�f, DNIa ,T'I", n"e. . �✓L�//tl
Document Date: �c (�s�- d D� Number of Pages:—
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individual ❑ Individual
❑ Corporate Officer ❑ Corporate Officer
Title(s): Title(s):
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❑ Attorney-in-Fact ❑ Attorney-in-Fact
❑ Trustee _ ❑ Trustee _
❑ Guardian or Conservator ❑ Guardian or Conservator
❑ Other: Top of thumb here ❑ Other: Top of thumb here
Signer Is Representing: Signer Is Representing:
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Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/3/2006 - Ordinance No. 17085
DATE: Thursday, August 03, 2006
LOG NAME: 06ZUCKER FEES REFERENCE NO.: C-21602
SUBJECT:
Adopt Appropriation Ordinance and Authorize Execution of a Professional Services Agreement with
Zucker Systems, Inc., to Conduct a Fee Study for the City of Fort Worth Development Department
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the General Fund in the amount of$40,000:
2. Authorize the City Manager to execute a Professional Services Agreement with Zucker Systems, Inc., in
an amount not to exceed $40,000 to conduct a fee study for the Development Department.
DISCUSSION:
In December of 2005, the Fort Worth Chamber of Commerce contracted with to Zucker Systems, Inc., to
conduct a study of the City of Fort Worth development processes following a competitive request for
proposals. Fort Worth City Council has accept the report and the implementation of the recommendations
provides for a interim permit fee increase until a comprehensive development fee study can be completed.
Zucker Systems, Inc., is uniquely qualified to perform the fee study due to the knowledge they gained
during the preparation of the Development Process Study document that was presented to the City Council
on June 20, 2006. The team spent significant time in Fort Worth analyzing processes, learning about local
ordinances, evaluating the interaction between departments and observing staff.
Zucker Systems, Inc., has proposed a study that will include an analysis of internal overhead rates, staff
time required for each activity, an assessed billable rate for the assigned staff, and a proposed fee structure
for full cost recovery. The tables will be designed for annual updates in the future as costs change or
workloads shift. Zucker Systems, Inc., will also provide guidance as staff prepares comparisons of total
development costs across cities.
The proposal will include a base contract amount of $35,000 with an additional $5,000 for contingency.
Funds are available from increased receipts as building permit revenue continues to far exceed original
projections.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Development
Department and approved by the M/WBE Office because the purchase of goods or services is from a
source where subcontracting or supplier opportunities are negligible.
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 11/21/2006
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and completion of recommendation No. 1 and adoption of
the attached appropriation ordinance, funds will be available, as appropriated, of the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 539120 0061000 $40,000.00 GG01 539120 0061000 $40,000.00
GG01 462304 0061000 $40,000.00
Submitted for City Manager's Office by: Dale Fisseler (6140)
Originating Department Head: Bob Riley (8901)
Additional Information Contact: Susan Alanis (8180)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 11/21/2006