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HomeMy WebLinkAboutContract 45276-A6 AMENDMENT NO. 6 TO AGREEMENT FOR PROFESSIONAL SERVICES SCHEMATIC DESIGN FOR THE OLD KXAS BUILDING STATE OF TEXAS CITY SECRETARY CONTRACT No..45316—Mo COUNTY OF TARRANT WHEREAS, The City of Fort Worth (the "City") and Elements of Architecture, Inc. (the "Architect") made and entered into City Secretary Contract No. 45276 (The Contract)which was administratively executed in the amount of$27,220.00. WHEREAS, the City administratively executed Amendment No. 1 on July 31, 20.14 in the amount of $22,373.00. WHEREAS, the City executed Amendment No. 2 on October 27, 2015 by Council approval of M&C C- 27517 in the amount of$147,099.00. WHEREAS, the City administratively executed Amendment No. 3 on March 1, 2017 in the amount of $5,570.00. WHEREAS, The City administratively executed Amendment No. 4 on October 6, 2017 in the amount of $20,800.00. WHEREAS, The City administratively executed Amendment No. 5 on July 26, 2018 in the amount of $72,000.00. WHEREAS, further amendment is necessary to reimburse the Architect for professional services for the project as part of the design services agreement; and NOW THEREFORE, City and Architect, acting herein by and through their duly authorized representatives,enter into the following agreement which amends the Contract: 1. Article 1.1, SECTION I — SERVICES OF THE ENGINEER, the following paragraph is added to read as follows: "Provide Construction Documents and Construction Administration Services as required for the facility. The scope of services is described in the Elements of Architecture, Inc. letter dated June 28, 2018, Subject: Proposal for A/E Services—Tactical Center—KXAS Additional Services—Lab and 2"d Floor Modifications-Additional Services 04, attached hereto as Attachment"A"and made a part of this Agreement". This Amendment No. 6 increases The Contract by $27,500.00 including up to$0.00 in reimbursable expenses. 2. Paragraph 1 of SECTION V-COMPENSATION TO ARCHITECT, is amended as follows: 'The total compensation for all of the assignments to be performed by Architect as described in CHARACTER AND EXTENT of ARCHTECT'S SERVICES hereof shall be a fee not to exceed of $322,562.00." 3. (the remained of this page intentionally left blank) 05*11V OEC 2fl OEC 2 �woR�H �woP�� EOFFICIALORD AR ',Tia _ s All other provisions of this Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED this the OdLay of-Wovember, 2018, in Fort Worth, Tarrant County, Texas. ELEM H UR AP ROV : By: By: _ Debbikrulwil9r Jesus J. Chapa Principle Assistant City Manager APPROV O E ED: RECORDED: : By: By: — C,) e Ve able , terim Director I ary J. Kay r p y ana em nt Department City Secretary ` y p �XAS APPROVED A7ZM AND LEGALITY: M&C C-28847,September 11,2018 Contract A,11thorization By: W5 lags' a0I$-434'904 JStro g ssistant City Attor ey CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: I`0`r i(An- l94&on Brian R. Glass,AIA Architectural Services Manager OFFICIAL.RECORr� CITY SECS i FTAWOR.T1lt" . d M��� - 1201 60'Ave,Suite 100 Fort Worth,Texas 76104 ELEMENTS Phone 817.333.2880 of Architecture, Inc. Fax 817.333.2883 June 28,2018 Ronnie Clements City of Fort Worth 401 West 13th Street Fort Worth,TX 76102 Re: Proposal for A/E Services Tactical Center-KXAS Additional Services—Lab and 2nd Floor Modifications Additional Services 04 Dear Ronnie, Per our discussions, we are providing this proposal to you for consideration of services associated with the proposed modifications to the 2nd floor based on additional abatement required and user needs. See attached spreadsheet for summary of requirements. This proposal also covers our services anticipated for the Lab Area on the I s'floor. As the scope of the work Is still unknown and to be provided by Police,we have included providing modifications to the drawings based on these anticipated changes for what we believe will be required. The proposed fees are proposed as follows: Architectural Services $ 22,800.00 Structural Engineering $ 1,000.00 MEP Engineering $ 3.700.00 Total Labor Fee $ 27,500.00 If this proposal meets with your approval,we would anticipate execution of an amendment to our existing city contract. If you have any questions regarding this proposal or need to discuss,please call me. Thank you for this opportunity to continue to provide our services to you through completion of this project. Sincerely, It 14 Debbie Fulwller,AIA President 1201 Sixth Avenue,Suite 100 Fort Worth,Texas 76104 ELEMENTS Phone 817,333.2880 of Architecture, Inc. Fax 817.3 3.2883 tt>.A.J FWPD TACTICAL CENTER LAB AREA POST ABATEMENT SCOPE OF WORK MEETINGccrr 02 May,2018 y 9:00 am ATTENDEES: .� - ` '" of )ames Dlestel-COFW Don Isaacs-COFW Roberto Torres-TES Tim Maltz-TES/Maltz Engineering �.s=, Scott Fisher-Elements } 1072 LAB Floors New VCT flooring Bases New rubber base # Walls: Paint existing walls " + Ceilings New lay-In telling system at 8'-9"a.f.f.1 Incorporate new furdown drop ceiling at NEC fan unit Lightings New lighting .� 1 tl r!!:Q� Remarks:Install infill across film developer pits using plywood and cement board with metal joist framing; No chemicals appear to be connected other than compressed air and domestic hot and cold water(TBD). Electricals Repair fire alarm Mecbaulc is Raise existing duct;Repair duct Insulation;Verify smoke sensor Is operating correctly;Verify damper requirements for return air below unit;Floor drain and clean out to be capped. 1073 LAB _ Floor.New VCT flooring _ �- Bases New rubber base Walls: Paint existing walls t Ceilings New lay-In ceiling system at 9'-6"a,ff s �S¢.1}� Cts �� I o71 Llghtings New lighting 11 Remarkss Install Infill across film developer pits using plywood and cement board with metal joist framing: Cap lines as required;No chemicals appear to be connected other than compressed air and domestic hot and cold water(TBD).Door Is missing so remove hinges,fill holes and paint door frame C_% Electricals GSL 71p ' 1 1l� ' Mechanicals New ductwork;Floor drain to be capped 1074 S70RA6E Floors New VCT flooring ©� ' � 93� Base:New rubber base tt -X '� Walls: Paint existing walls; Remove pegboard 1� Ceilings New lay-In telling system at 9'-4"a.ff, Llghdrigs New lighting tt •�- - ` Remarks:Remove locker panel In comer and Infill wall opening(Q1�at�a�x�sti s Is ml\' `► w/ r�-�)� , remove hinges,fill holes and paint door frame Electrical: Mechanical: New ductwork collection and verify Insulation repair on existing 1075 STORAGE U. Floors New VCT flooring �x Bases New rubber base Lt>77i11 Walls:Paint existing walls ` ( �� t Ceiling:Paint existing hard-Ild ceding V 7'j 14 WJ f '2x a `t Lighting: Existing Tight fixtures to remain and re-lamp fixtures � ���- _.� COFW FWPD Tactical Center May 02,2018 Page 2 of 3 Remarks:Paint existing base cabinet;Leave storage shelving on wall;Door Is missing so remove hinges,till holes and paint door frame Electricals Mechanicals 1076 HALL Floors Seal existing concrete floors Bases New rubber base Walls: Paint existing walls Ceilings New lay-In telling system at 8'-0"a.f.f. Lighting: Existing lighting to remain;Re-lamp with new LED bulb Remarks: Remove new door in lab(credit back to COM4,New access panel for plumbing lines rear wall Electricals Mechanical; 1077 HALL Floors New VCT flooring Bases New rubber base Wallss Paint existing walls Ceilings Fur-down at 8'-4"to remain;New lay-in telling at 8'-4"to be Installed flush with fur-down Lighting:Remove existing lights;Add surface mounted strip light at fur-down(pending use of space) Remarks;Need to determine exit lights with Fire Marshal Electdcals Mechanical, 1078 SAFE Floors Seal existing concrete floors Bases New rubber base Wallss Paint existing walls Ceilings Existing 8'celling to remain; Remove existing bolts from ceiling Lighting;Install LED light bulb in existing fixture;Existing wall mounted light to remain= Remarkse Safe door to remaln1 Remove wall bracket on north wall Electricals Mechanical; 1080 STORAGE Floors New VCT flooring(VERIFY W/OWNER) Base: New rubber base Wallss Paint existing walls;Infill wall opening on south wall;Patch voids from demo on north wall;Add access panel(s)on north wall Ceilings Slat celling to remain,balance Is exposed to structure to remain,no new lay-in ceiling required Lighting: Existing strip lights to remain(re-lamp) Remarks; Remove stud wall per demo plans(return key lock box to owner) Electricals Remove abandoned wire mold and any other un-used accessories;Remove coax cabling Mechanical;Remove condenser/compressor on north wall;Verify mechanical damper requirements with diffuser and smoke detector 1081STORAGE Floort New VCT flooring(VERIFY W/OWNER) Bases New rubber base Walls; Paint existing walls Ceilings Exposed to structure(No ceiling required) Lighting:Re-lamp existing warehouse light Remarks: Remove existing window blinds:Door Is missing so remove hinges,1111 holes and paint door frame. Electrical: Mechanicals 108.2 STORAGE Floors Seal existing concrete floors COFW FWPD Tactical Center May 02,2018 Page 3 of 3 Base: New rubber base Walls: Paint existing walls and shelf Cellingt Existing to remain Ughengr Existing to remain/Clean&re-lamp fixtures Remarkst Electrlealr Mechanical: 1083 LAD (loon New VCT flooring Basel New rubber base Walls: Paint existing walls Cellingr Existing T-grid&ceiling tiles to remain Lighting: Remove surface mounted strip lights,and clean&re-lamp 2x4 fixtures Remarks: Existing window blinds to remain;Data requirements to be determined by COFW IT dept.; Remove pegboard from north wall;Remove mirror from east wall;Patch holes In drywall on east wall, Window HVAC Unit to remain,Remove unused wall accessories. Electdi t Mechanlcalt ll GENERALr �[ Verify Fire Alarm Issues with abatement. Need to determine exit lights with Fire Marshal. 1 1 1 r • t f � JO.o"V ' I , a � � E •L . 1 1 / � _pk Cy # - w� ,� mr .71 0 t go 41 .1 cr. 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" � � ece5o env M&-C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTWORTH �v COUNCIL ACTION: Approved on 9/11/2018 - Ordinance No. 23381-09-2018 REFERENCE 21 POLICE TACTICAL CENTER DATE: 9/11/2018 NO.: C-28847 LOG NAME: DESIGN AND CONSTRUCTION CHANGES CODE: C TYPE: NOW PUBLIC NO CONSENT HEARING: SUBJECT: Authorize the Execution of Amendment No. 6 in the Amount of$27,500.00 with Elements ,f Architprhire, Inc. and Authorize Execution of Change Order No. 2 in the Amoun of $450,000.00 with Ehrlich Des:-- Builders, Inc. for the Police Tactical Center Renovations and Adopt Appropriation Ordinance in the Amount of$834,287.00, Increasing Estimated Receipts and Appropriations in the CCPD Capital Projects Fund (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize: 1. Adopt appropriation ordinance, in the amount of$834,287.00, increasing estimated receipts and appropriations in the CCPD Capital Projects Fund by decreasing the same amount from the Specially Funded Project Fund for the purpose of funding police facility renovations. 2. Execution of Amendment No. 6 in the amount of$27,500.00 with Elements of Architecture, Inc., for design associated with the Police Tactical Center Renovations. 3. Execution of Change Order No. 2 in the amount of$450,000.00 with Ehrlich Design Builders, Inc. for construction associated with the Police Tactical Center Renovations. DISCUSSION: Elements of Architecture, Inc. was selected as one of five firms awarded Annual Architectural Service Agreements, (M&C C-35235, October 18, 2011 and M&C C-27982,November 1, 2016). In January of 2014, a contract, and later an Amendment, were administratively executed for Elements of Architecture, IncJp determine costs to renovate former KXAS facility into thePolice Tactical Certer. On October 27, 201 (M&C C-27517) Council Approved Amendment No.Xfdr_a total contract value of $176,6319- . O. Subsequent amendments were administratively executed for an additional $98,370.00. Amendment No. 6 is to include additional design and construction administration services associated with unanticipated abatement and existing condition issues. The fee for these services is not to exceed $27,500.00. With approval of Amendment No. 6 the total contract fee will be $322,562.00. Ehrlich Design Builders, Inc. was selected through a best value selection process. On May 9, 2017, (M&C CC-28�the City Council authorized execution of a construction contract, in an amount not to exceed 28.00, for Police Tactical Center Renovations. Change Order No. 1 administratively increased the contract amount by $31,250.49. Change Order No. 2 is necessary because of additional asbestos abatement requirements and requested additional improvements and renovations required for the current use. Change Order No. 2 adds $450,000.00 to the contract, which includes $47,740.69 to the Owners General Contingency Allowance. Combined, Change Order No. 1 and Change Order No. 2 increase the total contract price by$481,250.49 which is 20.5 percent of the original contract price. MWBE Office - Ehrlich Design Builders, Inc. is in compliance with the City's BDE Ordinance by committing to an additional 14% MBE participation on this Change Order No. 2. At the completion of the construction associated with the Police Air Support Hangar at the Fort Worth Meacham International Airport, there were funds remaining in the completed project in the Specially Funded Project Fund. Staff recommends that these funds, $834,287.00, be transferred to the Police Facility http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26040&councildate=9/11/2018 11/26/2018 MR-C' Review Page 2 of 2 Renovation project in the CCPD Capital Projects Fund to fund the renovation of the police tactical center and other police facility renovations. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available as appropriated of the CCPD Capital Projects Fund. Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds. TO Fund Department Account ProjectProgram Activity Budget Reference# Amount ID ID LYear (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Steve Cooke (5134) Additional Information Contact: Brian Glass (8088) ATTACHMENTS 21 POLICE TACTICAL CENTER DESIGN AND CONSTRUCTION CHANGES 36001 A018 revised.docx FORM 1295 CERTIFICATE.pdf PD TACTICAL REMOD.pdf http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26040&councildate=9/11/2018 11/26/2018