HomeMy WebLinkAboutOrdinance 19701-05-2011Ordinance No. 1 9701-05-201 1
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE MUNICIPAL GOLF FUND IN THE AMOUNT OF $329,687.00, FROM AVAILABLE
FUNDS, FOR THE PURPOSE OF PURCHASING GOLF TURF MAINTENANCE
EQUIPMENT; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES
IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2010-2011 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Municipal Golf Fund in the amount of $329,687.00, from available funds, for the purpose of purchasing golf
turf maintenance equipment.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No.19355 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
D A~SITp FORM /~PdD LEGALITY:
ADOPTED AND EFFECTIVE: Mav 24, 2011
City of Fort Worth, Texas
Mayor and Council Communication
v •.e 3Y£. ...x-sz uacl~v •:: ioa ~:. Nn;1y.... ..:ia'~'~
COUNCIL ACTION: Approved on 5/24/2011 -Ordinance No. 19701-05-2011
DATE: Tuesday, May 24, 2011 REFERENCE NO.: P-11240
LOG NAME: 13P11-0157 TURF EQUIPMENT EJH
SUBJECT:
Authorize the Purchase of Golf Turf Maintenance Equipment for the Parks and Community Services
Department from Professional Turf Products, Limited Partnership, Using a National Intergovernmental
Purchase Alliance Cooperative Contract for a Total Amount of $329,687.00, Authorize Inter-Fund Loan and
Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1) Authorize the purchase of golf turf maintenance equipment for the Parks and Community Services
Department from Professional Turf Products, Limited Partnership, using National Intergovernmental
Purchasing Alliance (NIPA) Cooperative Contract No. 083004 for a total amount of $329,687.00 with
payment due 30 days from receipt of invoice;
2) Authorize anon-interest bearing inter-fund loan from the General Fund to the Municipal Golf Fund in
the amount of $329,687.00 for interim financing of the purchase of the maintenance equipment pending
issuance of debt; and
3) Adopt attached supplemental appropriation ordinance increasing estimated receipts and appropriations
in the Municipal Golf Fund by $329,687.00.
DISCUSSION:
The Parks and Community Services Department will use the golf turf maintenance equipment to maintain
the Meadowbrook, Pecan Valley and Rockwood golf courses. The equipment will be used to replace
existing equipment that can no longer be economically maintained. The old equipment for these facilities
will be sold at auction. The existing golf turf maintenance equipment for the Sycamore Creek and Z Boaz
courses will be retained to continue maintenance at those locations.
The new equipment meets required specifications and is expected to operate satisfactorily during its
service life. Warranty information, manufacturer's Statement of Origin and original sales invoices will
accompany the equipment upon delivery to the Rockwood Greens Maintenance Facility, 1851 Jacksboro
Highway.
PRICE ANALYSIS -The equipment prices for the base units under NIPA Contract No. 083004 are
approximately nine percent lower than under the City's last purchase in October 2005 (M8~C P-
10252). Additionally, the City is receiving $11,925.00 in free accessories under the NIPA contract that the
City was not eligible for under the previous purchase contract. Staff reviewed the prices and found them
to be fair and reasonable.
Logname: 13P 11-0157 TURF EQUIPMENT EJH Page 1 of 2
COOPERATIVE PURCHASE -State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. NIPA contracts have been competitively bid to increase and
simplify the purchasing power of government entities.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
An inter-fund loan from the General Fund to the Municipal Golf Fund will be used as interim financing to
purchase the maintenance equipment. The loan will be repaid to the General Fund from debt proceeds
issued later this year. The City generally issues tax-supported debt after the Certified Appraisal Rolls are
available in late July.
U.S. Treasury regulations and guidelines require that a governmental entity declare its intent to use debt
financing in order to subsequently reimburse itself from the proceeds of that borrowing. In accordance with
this requirement, the City must adopt a resolution declaring its intent to reimburse itself from the proceeds
of the issuance of debt for the fire apparatus expenditures incurred prior to the financing. On February 8,
2011, the City Council approved M&C G-17198 stating the City's intent to reimburse itself for this
maintenance equipment expenditures from the sale of certificates of obligation, in accordance with Internal
Revenue Service requirements for the issuance of debt.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and the attached supplemental appropriation ordinance funds will be available in the current operating
budget, as appropriated, of the Municipal Golf Fund.
BQN\11-0157\EJH
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
PE39 220001 0000000 $329,687.00 GG01 136039 0000000 $329,687.00
PE39 541320 0804310 $329,687.00 PE39 541320 0804310 $329,687.00
CERTIFICATIONS:
Submitted for City Manager's Office b~ Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Jack Dale (8357)
Additional Information Contact: E.J. Harbin (8356)
Logname: 13P 11-0157 TURF EQUIPMENT EJH Page 2 of 2