HomeMy WebLinkAboutContract 34823 (2)STATE OF TEXAS §
COUNTY OF TRAVIS §
�.�'%�l�� lA/�3
TXDOT MAILROQ�1
NOV 2 4 2U'� ��
CSJ #0902-48-622
District # 02
Code Chart 64 # 15000
Project: East Fii•st Street fi�om Beach Street to
Oakland Blvd.
Agieement 02-188
LOCAL TRANSPORTATION PROJECT ��TY SECREi����'
ADVANCE FUNDING AGREEMENT �%ONTRACT NO ,
For an STP-MM Project
(Off State System)
THIS Local Project Advance Funding Agreement (LPAFA) is made by and between the State of
Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State",
and the City of Fort Worth, acting by and through its duly authorized officials, hereinafter called the
"Local Government."
1►�►1�r►1�Y+���:1
WHEREAS, a Master Agreement between the Local Government and the State has been adopted
and states the general terms and conditions for transportation projects developed through this
LPAFA; and,
WHEREAS, the Texas Transportation Commission passed Minute Order 110266 that provides for
the development of, and funding for, the project describe herein; and,
WHEREAS, the Governing Body of the Local Government has approved entering into this LPAFA by
resolution or ordinance dated A�ril 25, 2006, which is attached hereto and made a part hereof as
Attachment A for development of the specific project which is identified in the location map shown as
Attachment B.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is
agreed as follows:
AGREEMENT
1. The period of this LPAFA is as stated in the Master Agreement, without exception.
2. Termination of this LPAFA shall be under the conditions as stated in the Master Agreement,
without exception.
3. Amendments to this LPAFA shall be made as described in the Master Agreement, without
exception.
4. Scope of Work.
The scope of work for this LPAFA is described as the reconstruction of the roadway portion of
East 15t Street from 2 lanes to 4 lanes from Beach Street to Oakland.
5. Right of Way and Real Property shall be the responsibility of the Local Government, as stated in
the Master Agreement, without exception.
6. Adjustment of utilities will be provided by the Local Governmen l���q��r�e�,�;�nd;;as'stated in the
Master Agreement without exception. `� "'�W '°'�`,����...
�v���� J�L�1 �lL'�'�:li'
AFA—LPAFA_OffSys Pag2 � Of 2 ��, ��;';��';�'�j;�!�o �;������. Revised 2/2/06
7. Environmental Assessment and Mitigation will
without exception.
CSJ #0902-48-622
District # 02
Code Chart 64 # 15000
Project: East First Street from Beach Street to
Oaldand Blvd.
Agreement 02-188
be carried out as stated in the Master Agreement,
8. Compliance with Texas Accessibility Standards and ADA will be as stated in the Master
Agreement, without exception.
9. Architectural and Engineering Services will be provided by the Local Government, as stated in the
Master Agreement, without exception. The Local Government is responsible for performance of
any required architectural or preliminary engineering work. The State may review and comment
on the work as required to accomplish the public purposes of the State. The Local Government
will cooperate fully with the State in accomplishing these local public purposes to the degree
permitted by State and Federal law.
The engineering plans shall be developed in accordance with the applicable State's Standard Specifications
for Construction and Maintenance of Highways, Streets and Bridges, and the special specifications and
special provisions related thereto. Improvements will be designed to meet, at the minimum, AASHTO
standards.
In procuring professional services, the parties to this Agreement must comply with federal requirements cited
in 23 CFR Part 172 if the project is federally funded and with Texas Government Code 2254, Subchapter A,
in all cases.
Professional services contracts for federally funded projects must conform to federal requirements,
specifically including the provision for participation by Disadvantaged Business Enterprises (DBEs), ADA,
and environmental matters.
10. Construction Responsibilities will be carried out by the State, as stated in the Master Agreement,
without exception.
11. Project Maintenance will be undertaken as provided for in the Master Agreement, without
exception.
12. Local Project Sources and Uses of Funds
a. Project Cost Estimate: A Project Cost Estimate is provided in Attachment C. Any work done
prior to federal authorization will not be eligible for reimbursement. It is the Local
Government's responsibility to verify with the State that the Federal Letter of Authority has
been issued for the work covered by this Agreement.
b. A Source of Funds estimate is also provided in Attachment C. Attachment C shows the
percentage and absolute dollar amount to be contributed to the project by federal, state, and
local sources.
c. The Local Government is responsible for all non-federal and non-state funding, including all
project cost overruns, unless provided for through amendment of this agreement.
d. Prior to the performance of any engineering review work by the State, the Local Government
will pay to the State the amount specified in Attachment C. At a minimum, this amount shall
equal the Local Government's funding share for the estimated cost of preliminary engineering
for the project. At least sixty (60) days prior to the date set for receipt of the construction bids,
the Local Government shall remit its remaining financial share for the State's estimated
construction oversight and construction costs.
e. In the event that the State determines that additional funding by the Local Government is
required at any time during the Project, the State will notify the Local Government in writing.
AFA—LPAFA_OffSys Page 2 of 7 Revised 2/2/06
CSJ #0902-48-622
District # 02
Code Chart 64 # 15000
Project: East First Street from Beach Street to
Oakland Blvd.
Agreement 02-188
The Local Government shall make payment to the State within thirty (30) days from receipt of
the State's written notification.
f. Whenever funds are paid by the Local Government to the State under this Agreement, the
Local Government shall remit a check or warrant made payable to the "Texas Department of
Transportation Trust Fund." The check or warrant shall be deposited by the State in an
escrow account to be managed by the State. Funds in the escrow account may only be
applied by the State to the Project. If, after final Project accounting, excess funds remain in
the escrow account, those funds may be applied by the State to the Local Government's
contractual obligations to the State under another advance funding agreement.
g. If any existing or future local ordinances, commissioners court orders, rules, policies, or other
directives, including but not limited to outdoor advertising billboards and storm water drainage
facility requirements, are more restrictive than State or Federal Regulations, or if any other
locally proposed changes, including but not limited to plats or replats, result in increased costs,
then any increased costs associated with the ordinances or changes will be paid by the local
government. The cost of providing right of way acquired by the State shall mean the total
expenses in acquiring the property interests either through negotiations or eminent domain
proceedings, including but not limited to expenses related to relocation, removal, and
adjustment of eligible utilities.
h. The state auditor may conduct an audit or investigation of any entity receiving funds from the
state directly under the contract or indirectly through a subcontract under the contract.
Acceptance of funds directly under the contract or indirectly through a subcontract under this
contract acts as acceptance of the authority of the state auditor, under the direction of the
legislative audit committee, to conduct an audit or investigation in connection with those funds.
An entity that is the subject of an audit or investigation must provide the state auditor with
access to any information the state auditor considers relevant to the investigation or audit.
13. Document and Information Exchange. The Local Government agrees to electronically deliver to
the State all general notes, specifications, contract provision requirements and related
documentation in a Microsoft0 Word or similar document. If requested by the State, the Local
Government will use the State's document template. The Local Government shall also provide a
detailed construction time estimate including types of activities and month in the format required
by the State. This requirement applies whether the Local Government creates the documents
with its own forces or by hiring a consultant or professional provider.
14. Incorporation of Master Agreement Provisions. This LPAFA incorporates all of the governing
provisions of the Master Advance Funding Agreement (MAFA) in effect on the date of final
execution of this LPAFA, unless such MAFA provision is specifically excepted herein.
15. Insurance. If this agreement authorizes the Local Government or its contractor to perform any
work on State right of way, before beginning work the entity performing the work shall provide the
State with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the
existence of coverage in the amounts and types specified on the Certificate of Insurance for all
persons and entities working on State right of way. This coverage shall be maintained until all
work on the State right of way is complete. If coverage is not maintained, all work on State right
of way shall cease immediately, and the State may recover damages and all costs of completing
the work.
AFA—LPAFA_OffSys Page 3 of 7 Revised 2/2/06
CSJ #0902-48-622
Disti•ict # 02
Code Chart 64 # 15000
Project: East First Street fi�om Beach Street to
Oalcland Blvd.
Agreement 02-188
16. Signatory Warranty. The signatories to this agreement warrant that each has the authority to enter
into this agreement on behalf of the party represented.
IN TESTIMONY HEREOF, the parties hereto have caused these presents to be executed in
duplicate counterparts.
THE LOCAL GOVF_FZNMENT
ATTEST:
Marty Hendri
Cit Secretary
�;� ;�I°`�-i ,� .. .���_�;
Contra t ori ati p�,
Date: ,.J L � �a(,� ��'
APPRO,� AS TO FORM AND LEGALITY:
c—�--
r ( "�
�
a y
Assista, City A torney
Date: '`��'/l�',;ZU��
AP OVED:
Marc tt
Assista City Manager
Date: `� � �� � � ��� �
APPROVAL RECOMMENDED:
,�jG
Robert oode, P.E.
Director, Transportation/
Public Works Department
THE STATE OF TEXAS
Executed for the Executive Director and approved for the Texas Transportation Commission for the
purpose and effect of activating and/or carrying out the orders, established policies or work programs
heretofore approved and authorized by the Texas Transportation Commission.
, i� � .
d
By: 4�� :���--
anice Mullenix
Director of Contract Services Section
Office of General Counsel
Texas Department of Transportation
Date: ``� .�� � (
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AFA—LPAFA_OffSys Page 4 of 4 Revised 2/2/06
A► I�es�lut��n
NO. 3338-04-2006
t� IZESOLUTIOled AUTHORIZI�G TT-I� �X�CUTION OF A LOCAL TRANSPORTA'I'ION
PR�JECT �VANCE FUrdl�II�1G AGREEM�NT WITH T�I� TEXAS DEI�ARTMEI�T �F
TRAIVSPORT�iTYOI� FOR THE DIVI�ION �� C(.��TS t�ND RESPONSISXLITI��
ASSOCIATEl) WI'�'H T�IE DESIGN �ND COl�I�TRUCT�OI�t OF EAST FIR�T STRE�T
FILOM BEACI� STIt��T TO C)�T��,Al�;D T30UL�VAI2D
"�VVHER�AS, the Transportatiion Equity Act for the 21S` Centur}� established a Surface
Transportation Prograzxa/Metz'opolitan Mobility ("STP-MM") prograin to addz�ess transportation needs
within metropolitazl area boundaries with u��banized area populations of 200,000 or greater; and
W��EItEtS�, the widening and reconstruction of the roadway portion of East Pirst Street, in the
City of Fort �4Vorth, from two lanes to four lanes Uetween Beach Street and Oakland Boulevaa�d (ihe
"Project") has been selected as a STP-MM project by the Regional Transportation Council of the North
Cent�•al "fexas Council of Go��ernments; and
��I�I2E��, ihe City of Fort Worth desires to enter into a Lacal Trat�sportation I'roject Advance
Funding Agreement with the Texas Deparhnent of Transportation for the division oi costs and
responsibilities associated witli the design and construction of the Project.
lQIOW, 'TI-IEREF'ORE, BE IT 13�SOi.VI�D TI�[AT 'T�iE CI1'Y COYJ1�dCII, OI�' T�IE CITX
C��+ FORT `VV�RTI-�, T��,�:
authorizes the City Manaber, oz- his designee, to execute a Local Transportation Projeci Advance
Funding Agreement v�rith the Texas DepaY•tn�zent of Transportatiozi to share tlie costs and respoz�sibilities
associated with the design and construction costs for ihe widening and reconsh-uction of tl�e roadway
portion �f Easi First 5treet, in the City of Port Worth, froin two lanes to four lanas betv✓een Beach Street
and Oakland Boule�ard.
PASSED AND APPROV�D by the City Council af the City of Fort Worth, Te�as on the 25�'
day of April, 2006.
A�P��vr_n
CiTY C�(��CIL
ATTEST:
��
City Seeretary �
�����` �� ���,� �����
APR � � 2006
�����
Ci1y Secretary of tho
City of Fort Worth, Texas
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���'�� ���?� �=t� C�,
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CSJ #0902-48-622
District # 02
Code Chart 64 # 15000
Project: East First Street from Beach Stc•eet to
Oakland Blvd.
Agreement 02-188
ATTACHMENT B
Location Map Showing Project
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CSJ #0902-48-622
District # 02
Code Chart 64 # 15000
Project: East First Street from Beach Street to
Oakland Blvd.
Agreement 02-188
ATTACHMENT C
Project Budget
The Local Government will participate in the cost of the reconstruction of the roadway portion of East 1 St Street
from 2 lanes to 4 lanes from Beach Street to Oakland. The Local Government's estimated participation of this
additional work is $647,264, including construction items, and engineering and contingencies. The State has
estimated the project to be as follows:
Description Total Estimate Federal Participation Local Participation
Cost
% Cost % Cost Additional
Cost
Preliminary Engineering and Right of Way
Environmental $50,000 80% $40,000 20% $10,000 $0
Plans, Specifications $300,000 80% $240,000 20% $60,000 $0
and Estimates
Total PS&E $350,000 $280,000 $70,000 $0
CONSTRUCTION COSTS
Estimated $2,416,680 80% $ 1,895,000 20% $473,750 $47,930
Construction Cost
Direct State Costs at $277,918 $222,335 $55,584
11.5% (including plan
review, inspection
and oversight)
First Payment due $57,726
upon execution of
Agreement at 10%
Final Payment Due $519,538
60 days Prior to
letting
Total Construction $2,694,598 $1,895,000 $577,264
PROJECT TOTAL $3,044,598 $2,397,335 $647,264
Direct State Cost will be based on actual charges.
Local Government's Participation = 647 264
It is further understood that the State will include only those items for the improvements as requested and
required by the Local Government. This is an estimate only; final participation amounts will be based on actual
charges to the project. - ---=_--- _-
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Page 1 of 1 ttachmen� ���
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/25/2006 - Resolution No. 3338-04-2006
DATE: Tuesday, April 25, 2006
LOG NAME: 20EASTFIRSTLPAF REFERENCE NO.: **C-21412
SUBJECT:
Adopt a Resolution Authorizing the Execution of a Local Project Advance Funding Agreement with
the Texas Department of Transportation for the Design and Construction of East First Street from
Beach Street to Oakland Boulevard
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Adopt a resolution authorizing the execution of a Local Transportation Project Advance Funding
Agreement (LPAFA) with the Texas Department of Transportation (TxDOT) for a Surface Transportation
Program/Metropolitan Mobility Project for East First Street from Beach Street to Oakland Boulevard, which
identifies the City's estimated share for construction and inspection to be $577,264; and
2. Authorize payment in the amount of $57,726 to TxDOT representing the initial installment of the City's
participation according to the agreement.
DISCUSSION:
The Transportation Equity Act for the 21st Century (TEA-21) established a SurFace Transportation
Program/Metropolitan Mobility (STP-MM) Program to address transportation needs within metropolitan area
boundaries with urbanized area populations of 200,000 or greater. STP-MM projects are selected by the
Regional Transportation Council (RTC) of the North Central Texas Council of Governments. In July 2002,
the RTC approved the East First Street project under the STP-MM Program.
In the agreement, the scope of work consists of the widening and reconstruction of the roadway portion of
East First Street from two lanes to four lanes between Beach Street and Oakland Boulevard.
The LPAFA details the responsibilities of both the City and TxDOT in the development of the project. The
City is responsible for the design of the project, securing any needed rights-of-way, adjusting or relocating
utilities, and identification and assessment of any environmental mitigation associated with the project.
TxDOT will advertise, award, and inspect construction of the project.
The total estimated cost of the project is $3,044,598. The City's share of the cost is estimated to be
$577,264 for construction and $70,000 for design. The Federal participation in the project is $2,397,334.
The City will be responsible for any cost overruns.
The 2004 Capital Improvement Program (CIP) approved $890,000 for the design and construction of this
project as a four-lane divided roadway, to include the above City's share plus an estimated $242,736 for
contingencies, right-of-way acquisition, utility relocation and project management.
This project has been included and short-listed in the Tarrant County Bond election, scheduled for May 13,
2006.
http://www.cfwnet.org/council�acket/Reports/mc�rint. asp 1 /31 /2007
Page 2 of 2
After execution of the LPAFA, it is anticipated that a design consultant wiil be selected and that design will
begin in August 2006. The following schedule is expected: right-of-way acquisition beginning in May 2007,
and construction beginning in March 2008 and completing in March 2009.
This project is located in COUNCIL DISTRICT 4
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Street Improvement fund.
TO Fund/Account/Centers
Submitted for City Manager's Office b�
Originating Department Head:
Additional Information Contact:
FROM Fund/AccountlCenters
C200 541200 204230014583 $57,726.00
Marc Ott (6122)
Robert Goode (7804)
Tom Leuschen (2442)
http://www.cfwnet. org/council�acket/Reports/mc�rint.asp 1 /31 /2007
� � )
/
�
. Texas Department of Transportation .
P.O. BOX 6868 • FORT WORTH, TEXAS 76115-0868 •(817) 370-6500
January 5, 2007
East 1 St Street
CSJ: 0902-48-622
Tarrant County
Robert Goode, PE
Director of Transportation & Public Works
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
Attention: Tom Leuschen
Dear Mr. Goode:
CONTACT: DD-CM
Attached for your files is an original of the Local Transportation Project Advance
Funding Agreement between the City of Fort Worth and the Texas Department of
Transportation (TxDOT) for the above project.
Please refer to website: http://www.dot.state.tx.us/services/general_counsel/default.htm
for further information on how to proceed with the notice and consultant contract for
federally funded projects.
If you have any questions regarding the agreement, please contact Karen Schluter at
(817) 370-6804.
Attachments
cc: e-file
Sincerely,
�, �
�l�k� �� � L� ���. E .
�
William C. Riley, P.E.
Director of Transporta '
Planning and Development
An Equal Opportunity Employer