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AUTHORIZATION LETTER
Regional Storm Water Management Program
of North Central Texas:
North Central Texas Council of Governments (NCTCOG)
FY2007 Administrative and Implementation Assistance
The NCTCOG and the City of Fort Worth (hereafter referred to as the "participanY') have executed an
Interlocal Agreement to provide a structure through which the participants can pursue initiatives that assist
with the Regional Storm Water Management Program. The Interlocal Agreement established a structure by
which a Regional Storm Water Management Coordinating Council may identify specific activities to be carried
out by NCTCOG, and/or professional agencies, with cost allocations to be determined through Coordinating
Council consensus. The participants to this agreement have reviewed the NCTCOG proposed work plan for
FY2007, which includes NCTCOG assistance to the participants for administrative and implementation
support of storm water related activities and the cost-share arrangement for funding of this effort.
In accordance with Article 2, Paragraph 5, and Article 4 of the Interlocal Agreement, the purpose of this letter
is to authorize the participant's cost-share of $18,454.00 for the FY2007 Work Program.
Execution of this Authorization Letter is considered a formal part of the Interlocal Agreement, and obligates
the participant's cost share as identified above. Billing of the participant by NCTCOG for these services will be
made no more frequently than quarterly, and, if quarterly, will be based on the prorated share of deliverables
received by the participant. NCTCOG will invoice the participant for its costs incurred resulting from the
FY2007 work program, and the participant shall remit the amount of the invoice to NCTCOG within thirty (30)
calendar days of receipt of the invoice. In the event that the participant does not accept the goods or services
or finds an error in the invoice, the participant shall notify the NCTCOG Manager who is responsible for
executing this program as soon as possible within the 30 calendar day period, and shall make payment not
less than ten (10) calendar days after the problem(s) are corrected or the error is resolved to the satisfaction
of all parties. In the event that payment of invoiced goods or services is not received by the NCTCOG within
30 calendar days of receipt of the accepted invoice, NCTCOG is authorized to charge the participant interest
in accordance with the Prompt Payment Act.
Work under this program will be carried out from October 1, 2006 through September 30, 2007. It may
become necessary for work to continue beyond September 30, 2007 in order to complete the authorized
FY2007 work program. However, costs for the work program will not exceed the participant's cost-share as
agreed to in this authorization letter.
The under i ned, duly authorized to make such obligat' ns sent the agreement of NCTCOG and the
City of F Worth to these rovisions.
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( i ature) Mike Eastland, Executive Director
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(Date)
http ://www. nctc o g. org/print. asp
North Central Texas Council of Governments
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10/3/2006
APPROVED AS TO FORM & LEGALITY:
By `�tiU � � 12 . ��
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Title: Asst. City Attorney
ATTEST:
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By ' 'uG'�'�'✓ �� �� Z�-C�t
� Printed Name: Martv Hendrix
Title: Citv Secretarv
Date: � c�.— �'"�l.Q
M & C O �o a'��oCp
August 2006 Final Draft
Regional Strategy for Managing Storm Water in Nortb Central Texas
FY2007 Work Program
October l, 2006 to September 30, 2007
This Annual Work Program is the result of a cooperative and comprehensive regional approach to managing
storm water in North Central Texas. It has been developed by the Regional Storm Water Management
Coordinating Council (RSWMCC) as part of their regional approach to managing new and existing storm
water quality regulations, and to support the continuing regional stewardship of the urbanized surface waters
of North Central Texas.
The North Central Texas Council of Governments (NCTCOG) has warked with local governments and other
stakeholders to develop and implement a regional strategy to address storm water quality issues affecting
North Central Texas. The Regional Policy Position on Managing Urban Storm Water Quality was created in
1999 by the RSWMCC to provide guidance for the regional strategy, setting out the key elements for a
cooperative and comprehensive regional approach to storm water management.
RSWMCC
The RSWMCC leads implementation of the regional strategy for storm water management through
development of the Annual Work Program, with guidance from the Regional Policy Posirion, and with
support from the NCTCOG Storm Water Team.
Multiple Year Projects and Programs
Executing the goals of the Regional Policy Position and providing continuing support to the local programs of
the participants is a multi-year effort. NCTCOG staff annually reviews multi-year milestones, schedules and
regional opportunities for participants, and prepares oprions for consideration by the RSWMCC to help meet
pernut requirements and milestones in subsequent years. This annual work program describes regional
initiatives approved by the RSWMCC to be conducted during FY2007 (October 1, 2006 to September 30,
2007). The FY07 budget is presented in Appendix A, and the work program deliverables are listed in
Appendix B. This fiscal year is a gateway year, with both large (Phase I) and small (Phase II) entities beginning
a new 5-year permit term. Some of the scheduled activities will set the stage for later programs.
Program Cost Shares
The annual work program is funded by individual cost shares provided by each of the regional participants.
Individual cost shares are developed from an allocation of the program elements to three categories of
participants, Large MS4 (Municipal Separate Storm Sewer System), Small MS4, and Common, based on the
category the element primarily supports. Cost shares far each participant are calculated according to
population and to an equal share from the resource allocation assigned to the program elements under each of
these three categories. In FY2007, elements that will be funded by the Large MS4 participants make up
approximately 13% of the work program, Small MS4 funded elements make up approximately 24%, and
elements that are funded by all participants jointly comprise appro�cimately 63% of the program.
While each work element may be structured primarily for one size category within the program, all elements
are connected by the regional storm water cominon goals and are expected to contribute to a common body
of knowledge that will directly enhance all members' individual programs.
In FY2007, all activities associated with Control of Construction Site Storm Water Runoff and Management
of Storm Water Impacts Associated with Development will be funded and carried out separately under the
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August 2006 Final Draft
integrated Stortn Water Management (iSWMTM) program. The FY2007 iSWMTM work progratn will be
developed and implemented under the direction of the Public Works Council.
Local Government Particiqation and Oversi�ht
Local Government Participation and Oversight forms the base element of the Regional Program and is the
primary plauning tool for managing the foundation elements, such as Coordinating Council meetings,
watershed meetings, general permitting support issues, liaison with regulators, administrative support, and
other Regional Program maintenance concerns.
The Regional Program maintains communication and regular opportunities for the exchange of information
between participants, RSWMCC members, and NCTCOG staff via the internet, the dfwstormwater.com Web
site, meetings, forums and workshops as appropriate, and roundtable discussions held in each watershed as
needed. The interests of the watersheds in the Regional Program are represented by RSWMCC members in
regular meetings held to guide the regional strategy.
Phase I-Specific Permit Coordination
Staff will continue to track developments on the second round of Phase I permits to be issued,
worlflng with municipalities, the EPA and TCEQ as appropriate to support permit development.
Staff will ensure that the collective bargaining power of the Regional Program is available and that
coordination with the overall Regional Program is considered. Continued following of Phase I
permits issued around the country could provide real examples of functional permit structures as
renewals are developed. Staff may continue exploration into some of the issues around the concept
of a regional general permit.
Phase II-Specific Permit Coordination
The Small MS4 permit (Phase II) is expected to be issued by TCEQ in 2006, with a 180-day
timeframe for development of Storm Water Management Plans (SWMPs) and submittal of these with
Notices of Intent (NOIs). The comparison and compilation of SWMPs in the region will continue as
a project to identify common elements and provide a regional reference of Best Management
Practices (BMPs) aud permit implementation. This comparison will also help identify potential
regional initiatives and opportunities for benefits such as adding value to a specific BMP by
decreasing costs, increasing the impact of a BMP in the community, and increasing the impact
throughout a watershed. A regional stakeholder's forum will be conducted to discuss and review the
new Phase II general permit once it is released (unless it was released in time to hold the forum in
FY06).
RDI Development and Combined Reporting
The concept of Regionally Developed Initiatives (RDIs) is the foundation of the regional strategy
and will continue to be developed in FY2007. Development of RDIs will take a high priority as the
first permit term of the Small MS4s gets underway. Key elements for this project in FY2007 will be
to:
further develop RDIs for participant usage,
The four RDI Task Forces will continue their efforts to identify new RDIs for participant
usage. Some areas, to be discussed later, still need to have additional significant RDIs
developed.
continue seeking TCEQ recognition for the regional implementation of RDIs,
As RDIs are developed, staff will dis,cuss their merits with TCEQ staff and seek recognition
regarding their appropriateness for the SWMPs, even to the point of defining MEP for this
region.
gain enhanced benefits from TCEQ for their implementation,
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August 2006 Final Draft
It is the intent of staff to continue discussions with TCEQ on the RDI concept and to seek
ways we can obtain special recognition and possibly enforcement or permit concessions for
their regional implementation. This could take the form of reduced or cursory inspections
for regional participants, or some reduction in permit requirements. A case will be made for
the value of a unified, watershed approach, for the self-regulation through tracking, for the
reduction in TCEQ effort required in SWMP review and enforcement, and other issues.
support the incorporation of RDIs into individual SWMPs,
Staff will work with local governments through watershed workshops, site visits, emails or
phone calls to assist them in incorporating RDIs into their SWMPs. This may also require
staff to make presentations to city councils or to meet with city leadership on the benefits of
the regional program and the RDI concept.
develop regional tracking and reporting mechanisms.
Staff will explore options for RDI tracking with each RDI Task Force to come up with a
useful yet simple method of ensuring appropriate implementation of each RDI. It is essential
to the integrity of the program that we have a simple but effective way of tracking
implementation. Staff will be evaluating the feasibi�ity of a web-based system for inputting
the tracking data so that each participant can safely and efficiently do so remotely. Staff will
deternune if a reasonably simple system can be designed or a moderately priced software
can be purchased and if so, will have it in place by the fiscal year's end. If costs are found to
be beyond the scope of this year's work program budget, staff will present its fmdings to the
RSWMCC for consideration in next year's work program. Staff will also coordinate with
TCEQ to develop appropriate reporting formats so that data can be compiled and provided
back to participants for annual reporting (or possibly direct submission to TCEQ).
County Roundtable (this work element is contingent upon support from at least three counties)
The Roundtable is conducted as support for county storm water managers, particularly as an aid to
fmding practical solutions for storm water issues that may be unique to county governments in our
region. In FY2007 Roundtable members will seek opportunities for cooperative efforts unique to the
city/county relationship and consider development of county leadership education opportunities.
The Roundtable will provide a forum to assist in the implementation of regional program elements
and potentially to develop new initiatives specific to Small MS4 permitting and compliance for
counties. Staff will plan to support at least four meetings during the year.
Coordinate and Facilitate Meetings
The RSWMCC provides oversight for the Regional Program and directs the activities of the
NCTCOG staff. Staff will arrange and administer a minimum of four meetings of the RSVJMCC
over the course of the fiscal year (1 per quarter). Staff will work with the Chair to develop meeting
agendas, and will compose and mail meeting notices, and background information in support of
these meetings. Key to the development and maintenance of a regionaT effort is open discussions
among all the participants. NCTCOG will provide support for at least two work sessions to discuss
strategy and RDI implementation and other permit-related issues. Additional events may be
conducted based on joint recommendation by staff and the Coordinating Council.
Perform General Liaison Functions
As the State continues the process of developing its role as storm water regulator, it is imperative
that the staff keeps them informed of our regional activities. Staff will work closely with the TCEQ
staff during the implementation of the new Small MS4 permit to ensure that the region's interests are
made lmown. Upon direction from the RSWNiCC, NCTCOG staff will serve as representatives for
the Regional Program to federal and state officials in matters regarding the regional strategy and will
coordinate activities among the participants to promote the Regional Program. Staff will track
regulatory information and changes in the storm water arena, providing regulatory updates and/or
announcements as appropriate.
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August 2006 Final Draft
Identify Regional Cooperative Opportunities
An element essential to the success of the regional strategy is identification of opportunities for
regional cooperation. This is particularly important as the Large MS4s initiate activities of their
second permit term, and the Small MS4s initiate the implementation of individual BMPs and
measurable goals beyond the established RDIs. Staff will continue to identify/refine potential
regional cooperative initiatives for consideration as additional RDIs by the RSWMCC as
opportunities are identified. It is anticipated that some initiatives will be supported by the continuing
base funds, while others may require supplemental funding. Staff will seek cooperative bulk
purchase opportunities and continue to coordinate bulk orders, delivery, and billing at least once per
fiscal year for educational materials such as bookmarks and curb markers.
Promote the Regional Storm Water Management Strategy
Staff will be available to respond to requests for presentations to city councils and civic groups in
order to assist city staff in their efforts to develop local storm water management programs in concert
with the regional effort. The adopted Regional Policy Position continues to be an essential tool in
this regard. Staff will continue to participate in selected local, state and national conferences to
showcase the Regional Progam, to stay informed of national developments in water quality issues,
and to access the mwucipal leadership for the region. Staff will prepare and present overviews of the
Regional Program at selected local, state and national conferences, including the annual NCTCOG
General Assembly, and other opportunities as they arise (e.g. TPWA, WEAT, WEF, AWWA, etc.).
Staff will also report to participants on information gained at the conferences attended, and fumish
copies of useful materials as appropriate.
Provide Administrative Support
NCTCOG will coordinate the Regional Program through the development of interlocal agreements,
work programs and cost share arrangements. NCTCOG staff will handle all necessary
administrative support for these efforts.
Seek Grants Funding for Additional Programs or Projects
External funding by grant opportunities may be sought for specific projects as they are identified.
State and federal grant sources will be explored and any application will be made under guidance of
tlie RSWMCC. The search process could result in a resource for locating grants and provide a
calendar of annual or repetitive grant application cycles for future use. Non-traditional funding
sources could be sought also, such as partnering with non-profits on direct implementation of BMPs,
as has been noted in other parts of the country.
Coordinate with the SEE Safe Clean & Green Initiative and Other Allied Environmental Programs.
Staff may attend meetings of other environmental programs such as the Flood Management Task
Force, COMMON VISION Program, Trinity River Corridor Program, iSWM, litter abatement,
Water Resources Council and other watershed programs to ensure coordination and avoid
duplication of efforts.
Other Activities as Identified
NCTCOG sta.ff will be open and available to address other activities that will assist in further
development and implementation of the regional strategy as time and budget permits. Should a
valuable opporhuiity arise, staff will consult with RSWMCC leadership, and may shift priorities in
the work program to talce advantage of the opportunity.
Re�io�al Stor� W�tea� �esoe�rce Ceater
In order for governmental agencies to make informed decisions, they must have access to current and
progressive information from around the country, as well as information on what their neighbors are doing.
In addition, agency staff will need supporting information to be able to effectively communicate proposed
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August 2006 Final Draft
policies to their managers, councils, and the public. To help coordinate the multiple sources of information
on storm water management, NCTCOG will continue to serve as a resource center for this information and
will provide avenues for dissemination. NCTCOG expects to maintain an updated Internet presence as well
as the ability to prepare custom-generated maps, charts, and other presentation materials to participants upon
special request; some of which may incur additional charges.
Support the Regional Storm Water Web Site
Staff will provide maintenance and continue to grow the storm water Web site on the NCTCOG web
domain to serve as an information clearinghouse and resource center. The Web site will continue to
develop information targeted specifically to provide permit related support and maintain general
program information such as the annual work scope, program costs and other related information.
The Web site can also aid public education on storm water issues, and it can help to facilitate public
involvement by ma.king available program meeting norices which are open to the general public. The
site will continue to be upgraded with technical support information, seminar and training
opportunities, news items, national regulatory issues, and other current topical issues.
Serve as an Information Clearinghouse and Resource Center
NCTCOG staff will solicit and compile information on regional and nationwide experiences in the area
of storm water management, and will continue current efforts to bring existing pubIic information
materials to local governments for use as examples. General storm water reference documents
including informational brochures arid other materials from sources both local and national will be
collected and made available. A regional resource of available information on funding mechanisms,
such as studies, presentations by experienced professionals, and other guidance, will be provided and
maintained in-house and as components of dfwstormwater.com as feasible.
Prepare Newsletter Articles, Current Events Bulletins and Information Materials for Various Topics
NCTCOG staff will write four to six newsletter articles in the Deparnnent of Environment and
Development monthly InsidER newsletter and/ar NCTCOG's It's Your Region newsletter as well as
informational materials on various topics such as storm water management programs, practices,
procedures, and specific permit commitments or requirements to assist in infornung elected officials,
city management and the general public. Local, state and national news sources including journals,
Internet list-serves, news agencies, regulatory news releases, and association newsletters will be
regularly reviewed by NCTCOG for relevant materials that can be provided to Regional Program
participants via an electronic News Bulletin: Program participants will receive email notices as
relevant items become available.
Public Education
Education of the public about the impact of their everyday activities on storm water quality is a key element
of the storm water program. Education and outreach programs are particularly suited to regional cooperation.
Combined outreach talent and resources can increase individual program effectiveness, and maximize
purchasing power. Opportunities abound to reach citizens and businesses throughout the Metroplex in a
coordinated program. The public must be made aware of the potential hazards associated with their
individual practices. Education on the proper usage and disposal of lawn and garden, household, automotive,
and pool chemicals should be a major element of the public education program. In addition, non-pernutted
commercial, institutional, and industrial entities whose operations could have a significant impact on storm
water quality also need to be informed of their potential impacts and practical ways to mitigate these impacts.
Public Education Task Force Meetings
The Public Education Task Farce will continue to support a unified storm water public education
message for the region, while maintaining the uniqueness of individual municipal programs. The
Task Force has been very successful in providing coordinators an opportunity to discuss public
education issues, learn from each other's on-going programs and explore creative areas of mutual
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August 2006 Final Draft
cooperation. In FY2007 the Task Force will explore and develop additional RDIs for public
education and public involvement. A minimum of seven meetings will be conducted, with updates
provided to the RSVJMCC.
Continue Regional Texas SmartScape� as an RDI
Staff will coordinate the 6th Annual March is SmartScape Month activities in FY07 as an RDI for
public education. Staff will work with SmartScape participants to develop an outreach theme, assist
participants in plauning and organizing related ouireach, and promoting regional SmartScape Month
events. New in FY07, staff will explore opportunities for offering train-the-trainer SmartScape
classes in cooperation with local Texas Extension Service horticulture agents and Master Gardeners
to increase the pool of Sma.rtScape speakers available to participating municipalities. Staff will
continue to promote the SmartScape concept via presentations, newsletters, articles, press releases
and web sites. Staff will serve as the prima.ry liaison for cities, public, and media on SmartScape
information. Staff will maintain the technical and informational aspects of the SmartScape web site,
and will incorporate new information as it becomes available, including city specific information on
demonstration gardens, educational events and city promotions. As part of the SmartScape web zip
code tracking, staff will provide annual SmartScape web user statistic reports to each participating
city for inclusion in annual reports to TCEQ. Regional cooperative purchases of bool�narks and
other SmartScape related promotional tools will continue to be made available. In FY07 the
SmartScape CD-ROM will exceed its expected soflware shelf-life of five years, and it is anticipated
that use of the CD will be discontinued this year in favor of the enhanced and expanded Web site as
the primary source of SmartScape information. Staff will continue to provide limited support for
local governments wishing to continue using the CD-ROM in FY07.
Strategic, Multi-Media Outreach Efforts
One objective of the Public Education Task Force will be to continue to build upon the successes of
regional multi-media outreach activities. The Task Force will explore and pursue opportunities to
continue running successful campaigns such as the DOO the Right Thing and This Holiday, Please
Don't Feed the Storm Drain initiarives, and develop new strategic messages to address other targeted
audiences such as industry and businesses. The Task Force will explore and pursue, as feasible,
placement of strategic messages inside affordable regional media outlets including, but not limited to
magazines, newspapers, web sites and other communication outlets in the region. Cooperative
purchasing of inedia related products will be conducted for interested participants. In addition, local
media partnerships will be maintained and opporiunities for new partners to conduct public outreach
will be pursued. Individual MS4 outreach efforts will be supported and encouraged through the
regional events calendar on dfwstormwater.com, a.nd the media will also be encouraged to use it as a
resource as part of the e-Life project with CBS KT'VT-11. (See next task). Storm water related
articles and media outreach information will be tracked and documented for participants' annual
reporting to TCEQ.
e-Life Educafion with the Texas State Soil and Water Conservation Board and KTVT-11
NCTCOG is warking with the Texas State Soil and Water Conservation Board (TSSWCB) under a
separate and independent grant to support the e-Life nonpoint source public education project which
began in FY06. E-Life, short for Environmental Quality of Life, is a collaborative broadcast and
Internet project in cooperation with the TSSWCB, EPA, CBS KTVT-11 and StormCenter, Inc. e-
Life provides comprehensive public education about environmental issues in the North Central
Texas watersheds and utilizes two main communication elements: broadcasts of educational news
and segments via KTVT-11, and an educarional web site about the Upper Trinity River watersheds.
These elements are designed to raise citizen's awareness and understanding of environmental issues
at the local watershed scale. The educational content of the broadcasts and the web site are being
produced primarily by StormCenter with local information provided by a Local Content Providers
Network organized and facilitated by NCTCOG. The project is initially scheduled to last for one
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August 2006 Final Draft
year (FY06-FY07) with a possible three year extension, and is a classic example of NCTCOG
securing outside grant funding that benefits the regional storm water program.
For FY2007 the Regional Storm Water Management Program will support the collection,
compilation and analysis of data pertaining to any storm water educational components that are part
of e-Life. Staff will compile, analyze and document any relevant storm water data into a report for
participants annual reporting to TCEQ.
Illicit Dischar�e Detection and Elimination (IDDE)
Regional initiatives can provide local governments with an increased array of tools for addressing businesses
and citizens that may be contributing to contaminated discharges in storm water. Regionally developed
training programs, inspection methods, or monitoring and tracking procedures can support local management
programs by providing effective BMPs that work at the watershed level, and provide an aspect of continuity
for indusiries in the region. Although training workshops have been developed in the past and will be
continued, this program area is one that needs serious attention in FY2007 to develop an adequate RDI(s)
that will assist MS4s in full permit compliance.
Illicit Discharge Detection and Elimination RDI Development
As the primary task for the IDDE work element, staff and the Illicit Discharge RDI Task Force will
explore options for the development of a major guidance program for use by local governments in
detecting and eliminating illicit discharges. Options could include an IDDE procedures and practices
manual, a model ordinance to prohibit iliicit discharges, outfall mapping guidance and support,
cooperatively funding regional outfall mapping and/or screening, or an intensive IDDE training for
local government staff. Selected options will be formulated into RDI(s) to be implemented in
FY2008 or later work programs.
Municipal Industrial Iaspectors Workshop (based on level of interest and resources)
This workshop continues from prior work programs. Staff will include industry exa.mples, presented
by a host industry with on-site management demonstrations or case studies. Staff will consider the
potential for a full-day event. The workshop would provide a venue for inspectors to share methods
and tools as well as receive training on relevant topics such as how to promote Pollution Prevention
(P2) concepts to industry and developing model inspection methods or programs.
Training for Dry Weather Screening (based on level of interest and resources)
To support the Regional Dry Weather Screening Protocol and volunteer monitors, one or possibly
two training sessions for use of the Regional Protocols and screening kit will be conducted. The
training would be targeted toward MS4 staff and possibly Texas Watch volunteers. Additional
training sessions based on the Regional Protocol may be conducted by Texas Watch and endorsed by
the Regional Storm Water Program.
Staff will solicit interest in these workshops during the third quarter of the fiscal year, if resources
are available, and hold them as warranted in the fourth quarter.
Municipal Pollution Prevention
Local governments must lead by example if they are to succeed in changing the practices and habits of
businesses and residents. Toward this end, the goal of governments must be to prevent or reduce pollutant
runoff from municipal operations including streets, highways, municipal parking lots, maintenance facilities,
storage yards, and waste transfer stations. Comprehensive regional training programs developed in prior
years have gone a long way to provide for the training component of the permit requirements; however, this
alone does not fully address the extent of the pernut language. Heightened attention is needed to develop a
more comprehensive RDI(s) for this program area.
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August 2006 Final Draft
Pollution Prevention (P2) RDI Development
During FY2007, sta.ff and the P2 RDI Task Force will explore options for the development of a
major guidance program for use by local governments in managing facilities and operarions that
have a potential impact on storm water quality. This program could include one ar more manuals
with procedures and techniques for conducting operations and maintenance activities, managing
materials and disposing of waste, and installing structural practices for treating storm water runoff.
Detailed guidance on implementing an Environmental Management System (EMS) as a strategy for
permit compliance, cost savings, and improved operations could also be developed. Peer to peer
roundtables could be initiated to foster greater communication and experience sharing.
Resional Cooperative Monitorin�
NCTCOG will facilitate the development of a second pernut term monitoring program in cooperation with
the TCEQ that is based on in-stream monitoring of selected watersheds. The goal for this new term will be
to establish baseline data on receiving streams in the DFW Metroplex during storm events for use in
determining long-term water quality trends.
Regional Monitoring Program Development and Implementation
With the issuance of one or more permits, the regional monitoring program has been iniriated. Some
cities have sought consultant assistance with the monitoring requirement while others have not. In
either case, staff will help coordinate the establishment of appropriate monitoring sites, including
GIS mapping, and help develop axrangements with local laboratories for the eventual transfer of data
to NCTCOG. Included will be the handling of contracts and billings for the joint monitoring
services. A minimum of su� meetings of the Regional Monitoring Task Force will be held, with
additional meetings of all Phase I participants as needed to coordinate efforts. Common protocols in
sampling collection methods and sample handling will be coordinated through the Regional
Monitoring Task Force in time far sampling to begin in the first calendar month of 2007. A database
will be set up to feed an approved electronic Discharge Monitoring Report form for submittal in
FY2008.
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August 2006 Final Draft
Regional Storm Water Management Program
Appendiz A
FY07 Work Program Sudget
In June the Regional Storm Water Management Coordinating Council (RSWMCC) approved the FY07 Work
Scope at a funding level of $275,000. Completion of the full work program is contingent upon receiving this
level of funding from participating local governments. The program budget is presented in Table 1. Table 2
outlines the budget per FY07 work program elements.
Table 1
`Work Pro ram Element Percent of Pro ram Bud et
Local Govemment Partici ation and Oversi ht 63% $ 173,250
Re ional Storm Water Resource Center 7% $ 19,250
Public Education 16°/a $ 44,000
Illicit Dischar e Detection and Elimination Desi 2% $ 5,500
Munici al Pollution Prevention Desi 2% $ 5,500
Re ional Coo erative Monitorin 10% $ 27,500
Total 100% $ 275,000
Table 2
Budget Totai
Category Justification Project
Approximately 50% of the budget pays salary for planning staff,
PersonneUSalary manager & director oversight, and administrative, fiscal and $ 136,161
technology support staff.
Fringe Benefit Rate 42.7% of salary. (Fixed) $ 58,141
Appro�mately 1% of budget goes to in-region travel for project
meetings; to conduct presentations and provide support to program $ 4,000
Travel participants. This also includes out-of-region travel to meet with
TCEQ as needed, attend the annual Region 6 MS4 conference and
ossibly one national conference.
Supplies Approximately 1% of the budget pays for consumable supplies. $ 3,000
Contractual 0
Covers printing, copying, mailing, postage, GIS, network services,
Other (misc.) rent, communications. This represents approximately 12% of the $ 32,503
budget. ,
20% rate based on letter from cognizant agency (TacDOT) and is
Indirect Cost Rate: applied to salary and fringe only. $ 38,860
Total Costs $ 275,000
Regional Storm Water Program FY2007 Work Program Appendix A
August 2006 Final Draft
Regional Storm Water Management Program
Appendix B
FY07 Work Program Deliverables
Local Government Participation and Oversisht
• Act as a liaison between regulatory agencies and Phase I entities as needed
• Conduct Phase II Final Permit forum
• Conduct SWMP comparison and compilation
• Hold discussions with TCEQ on RDI program
• Meet with each of the four RDI Task Forces at least twice to refine and/or develop new RDIs
• Assist local governments with RDIs as needed
• Develop RDI tracking and reporting mechanisms
• Coordinate up to four county roundtables contingent upon three participating counties
• Conduct four RSWMCC meetings
• Hold at least two RDI watershed work sessions
• Coordinate at least one round of cooperative purchases
• Track regulatory information and provide updates at meetings and through bulletins
• Administer contracts and budget
• Represent regional program at local, state or national conferences as feasible
Re�ional Storm Water Resource Center
• Maintain and update Dfwstormwater.com
• Develop up to six news articles for regional newsletters
• Compile periodic electronic news bulletins
Public Education
• Conduct at least seven Task Force meetings
• Coordinate SmartScape Month activities
• Coordinate SmartScape train-the-trainer class
• Maintain SmartScape Web
• Compile SmartScape web statistics report
• Conduct at least two storm water seasonal campaigns (fall and spring)
• Explore and conduct other campaigns as feasible
• Facilitate cooperative purchasing of inedia as feasible
• Maintain and promote regional events calendar
• Track storm water public education related news
• Track and report storm water related data that is part of e-Life
Illicit Dischar�e Detection and Elimination (IDDE)
• Develop RDIs for IDDE FY08 program
• Conduct up to four meetings of the IDDE Task Force
• Conduct indusirial inspectors workshop based on available resources
• Hold up to two dry weather screening training sessions based on available resources
Regional Storm Water Program FY2007 Work Program
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Municival Pollution Prevention
• Assist local governments with current P2 training modules and resources as needed
• Develop RDIs for P2 for the FY08 program
• Hold up to four meetings of the P2 Task Force
Regional Cooperative Monitoring
• Conduct at least $ix monitoring meetings
• Oversee consultant
• Administer contract and billing
• Finalize site selection
• Facilitate development of monitoring protocols
• Coordinate data delivery
• Setup a.ud maintain database for DMRs
• Compile annual report
Regional Storm Water Program FY2007 Work Program Appendix B
FY07 COST SHARE TABLES
Regional Storm Water Management Program
North Central Texas Council of Governments
4able 1: Phase II City Cost
Share Estimates
City Population Cost Shares
(2006 Pop ($)
Estimate
Under 3,000 $ 500
5,000 $ 2,090
10,000 $ 2,260
15,000 $ 2,430
20,000 $ 2,610
25,000 $ 2,780
30,000 $ 2,950
35,000 $ 3,130
40,000 $ 3,300
45,000 $ 3,470
50, 000 $ 3, 640
55,000 $ 3,820
60,000 $ 3,990
65,000 $ 4,160
70,000 $ 4,340
75,000 $ 4,510
80,000 $ 4,680
85,000 $ 4,860
90,000 $ 5,030
95,000 $ 5,200
100,000 $ 5,370
105,000 $ 5,550
110,000 $ 5,720
115,000 $ 5,890
120,000 $ 6,070
125,000 $ 6,240
130,000 $ 6,410
135,000 $ 6,580
140,000 $ 6,760
145,000 $ 6,930
150,000 $ 7,100
155,000 $ 7,280
Table 7- Phase II City Cost Share Estimates
City participants can use this table to estimate their
cost share amounts from the ranges given. Each
participanYs cost share is derived from a formula that
is based on population and an equal share among
participants. Phase II cost shares fund Phase II
program elements and a portion of common program
elements. Cities outside the Dallas-Fort Worth-
Arlington, Denton-Lewisville, and McKinney
Urbanized Areas pay 2/3 of the amount listed in this
table.
The FY06 cost share of Phase II non-municipal
agencies is $1920 and is based on the Phase II cost
share formula with a zero population factor.
Table 2: Phase I Participants' Cost Shares
City or Entity Cost Shares
��)
Dallas $32,332
Fort Worth $18,454
Arlington $11, 533
Plano $8,982
Garland $8,275
Irving $7,801
Mesquite $6,271
TxDOT - Dallas District $3,123
TxDOT - Fort Worth District $3,123
N. Texas Tollway Authority $3,123
Table 2- Phase I Participants' Cost Shares
The above non-city participants' cost shares are based on
the Phase I cost share formula with a zero population
factor. Phase I cost shares fund Phase I program elements
and a portion of common program elements.
Table 3: County Cost Share Amounts
County , Derived* Cost Shares
Po ulation $
Collin County 4,711 $2,079
Dallas County 5,608 $2,110
Denton County 6,144 $2,128
Ellis County 13,091 $2,369
Johnson County 7,625 $2,180
Parker County 5,798 $2,116
Rockwall County 3,887 $2,050
Tarrant County 15,989 $2,469
Table 3- County Cost Share Amounts
"The county population used in the fom
cost-share is based on the unincorpora
the county found in the Census 2000 ui
2006 growth factor has been applied to
figure which is then used to update the
formula.
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FY2006 Regional Storm Water Management Program
Accompiishments to Date
September 13, 2006
Local Government Participation and Oversight
• Staff attended the Texas Water Resources Institute Watershed Management Training
Conference
• Staff hosted a seminar site for the "Stormwater Management from a Watershed Perspective"
Video Seminar
• Prepared a plan for incorporation of long term planning goals into the Regional Strategy for
Managing Storm Water
• Conducted joint planning and hosting of the EPA "Getting in Step With Phase II" workshop
with EPA and the City of Fort Worth
• Prepared and finalized the FY07 Work Program
• Presented at the EPA Region 6 MS4 Conference
• Prepared application for EPA 2006 Clean Water Act Recognition Awards for the Regional
Storm Water Management Program upon nomination by EPA and TCEQ
Regional Cooperative Monitoring
• Held multiple meetings of the Monitoring Task Force to explore options for launching the
regional monitoring program.
• Arranged presentations from consultant groups to better understand options available
• Following the Task Force's decision to utilize consultant services, staff prepared and posted
an RFP, held a consultant briefing session, coordinated review of RFP submittals, and held
consultant interviews for Task Force to select consultant team.
• Obtained approval for consultant selection from NCTCOGs Executive Board
• Developed contract instruments and negotiated agreement with selected lead firm, PBS&J.
• Developed Letter of Authorization template to use with participating entities for consultant
services.
• Launched first phase of regional monitoring program and held kick-off meeting
• Set up billing process and submitted first invoices
Regionally Developed Initiatives Project
. Established four RDI Task Forces to guide the development and implementation of RDIs
• Established a Policy Objective Task Force to provide oversight in the development of policy
to be incorporated into the Regional Strategy and to guide the development and
implementation of RDIs �
• Conducted meetings for each of the RDI Task Forces producing RDIs developed for each of
the six minimum measures to be proposed to the Coordinating Council for adoption and
presentation to the TCEQ
• Conducted a meeting of the Policy Objective Task Force, and finalized the RDI policy
statements
• Developed draft RDIs to cover significant components of each of the six Phase II Minimum
Measures and corresponding Phase I permit requirements
Regional Storm Water Resource Center
• PerFormed year-end maintenance of Web site and transferred content into a new Agency
template
• Compiled and submitted five storm water news bulletin
• Posted the P2 module - =---=-__=:-__-=-_-�.---
• Posted three new photo and graphic galleries in the resources section of the sit ��� �����v;' -��, -. �� r� ����
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Public Education and Participation
• Facilitated the pet waste outreach and public involvement campaign "DOO the right thing!"
in partnership with the City of Irving and coordinated the pet photo contest
• Launched the Envirocast (e-Life) watershed education project
• Coordinating storm water component of the Envirocast (e-Life) project
• Planned and coordinated the 5th Annual "March is SmartScape Month" including setting up
free DART advertisement, creating new posters and graphics, and updating the planning
tool kit
• Met with Comcast representatives to discuss the feasibility of cost-sharing region=wide- -
educational cable ads
• Finalized the Envirocast (e-Life) Project grant, work scope and contracts with the state and
consultant
• Conducted the "Please Don't Feed the Storm Drain" public awareness campaign in
partnership with Biodiesel Inc., to promote the proper disposal of used cooking oil
• Conducted six meetings of the Storm Water Public Education Task Force
• Conducted the annual cooperative purchase process
• Presented a paper at the EPA's 4th National Nonpoint and Storm Water Education
Conference
• Coordinated a session on storm water public education at the 2�d Annual Water Educators
Workshop and Reunion
Control of Construction Site Storm Water Runoff
• Updated and revised curriculum and conducted Construction Inspector Training classes in
October, January, May and August; coordinated dates and locations for next fiscal year
• Developed a draft RDI for Certification of Construction SWPPP Managers
• Developed a draft Course Description/Outline for the proposed Design of Construction
Storm Water Pollution Prevention Plans training
Management of Storm Water Impacts Associated with Development
• Coordinated iSWM activities with Regional Storm Water Program
Illicit Discharge Detection and Elimination
• Collected materials from the MS4 Industrial Inspectors Workshop for posting on an
inspector's reference materials web page
• Initiated development of the Workshop for Industry Storm Water Discharges
Municipal Pollution Prevention
• Completed modifications to the "Storm Survivor" and "What's Wrong with this Picture?"
training aids
• Prepared materials for the P2 training CD and updated the web site with final documents
• Conducted a meeting of the P2 Working Group to develop detailed recommendations for
continuation of P2 training-related activities for FY06
• Participated in a conference call with staff from TCEQ to plan strategy for their upcoming
106 grant project involving water quality training efforts
• Arranged with TCEQ and co-hosted a 6-month long series of training workshops on
Environmental Management Systems from a storm water perspective
sisi2oos
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/24/2006
DATE: Tuesday, October 24, 2006
LOG NAME: 52COGSTRMWTR
Page 1
REFERENCE NO.: **C-21790
SUBJECT:
Authorize Execution of Amendment to an Interlocal Agreement with the North Central Texas Council
of Governments for the Regional Storm Water Management Program
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an amendment to City
Secretary Contract No. 28148 with the North Central Texas Council of Governments (NCTCOG). The
amendment sets the City's annual cost share of NCTCOG's administrative and implementation assistance
for the regional storm water management program at $18,454.00 during FY2006-07.
DISCUSSION:
Storm water regulations included in the Clean Water Act pose a significant impact for seven Metroplex cities
(Fort Worth, Dallas, Arlington, Garland, Irving, Plano and Mesquite), the North Texas Tollway Authority and
the Texas Department of Transportation District Office in Fort Worth and Dallas. For the past several years,
representatives from these entities have worked together through the NCTCOG's Regional Urban Storm
Water Management Task Force in preparation for meeting storm water permit requirements. Because all of
the entities are required to implement many of the same programs, the potential for cost sharing and
coordination of programs exists.
The City first entered into an interlocal agreement with the NCTCOG to cover administrative support for
regional initiatives in November 1993. The City Council approved the current interlocal agreement for this
program on October 8, 2002, (M&C-19280) for the period of October 1, 2002, through September 30,
2007.The amendment specifies that the City of Fort Worth's share of administrative costs to be incurred by
NCTCOG during FY2006-07 in support of the Regional Urban Storm Water Management Task Force and
its associated sub-committees is $18,454.00.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, of
the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
G01 539120 0522000 $18,454.00
Libby Watson (6183)
Brian Boerner (6647)
Michael Gange (6569)
http://www.cfwnet.org/council�acket/Reports/mc�rint.asp 1/29/2007