HomeMy WebLinkAboutContract 34846<�
Date of Award
9/29/2006
i. Sub-Recipient Name and Address
5.
Mayor Mike Moncrief
City of Fort Worth
1000 Throckmorton
Fort Worth, TX 76102-6311
CiiY �ECREi��� �� ��Q
CONiRACT NO � ��1�-�' U�
Governor's Division of Emergency Management
2006 Sub-Recipient Agreement
for
c�ry of Fort worth
2. Prepared by: GDEM/SAA I 3. Award Number: 06-SR 27000-01
4. Federal GrantInformation
Federal Grant Title: Homeland Security Grant Program
Federal Grant Award Number: � 2006-GE-T6-0068
Date Federal Grant Awarded to GDEM: ]une 30, 2006
Pederal Granting Agency: Office of Grants and Training
U.S. Department of Homeland Security
Award Amount and Grant Breakdowns
Note: Additional Budget Sheets (Attachment A): No
Total Award
Amount CCP LETPP MMRS SHSP UASI Other
97.053 97.074 97.071 97.073 97.008
$2,484,395.67 �o.00 �o.00 �zsz,330.00 �o.ao �z,zsz,065.67 $o.00
Performance Period: 7/1/2006 To 2/28/2008
6. Statutory Authority for Grant: This project is supported under Public Law 109-90, the Department of Homeland Security
Appropriations Act of 2006.
7. Method of Payment: Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of
invoices.
8. Debarment/Suspension Certification: The Sub-Recipient certifies that the jurisdiction and its' contractors/vendors are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency
and do not appear in the Excluded Parties List System at http://www.epls.gov.
9• Agency Approval
Approving GDEM Official: Signature of GDEM Official:
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
10. Sub-Recipient Acceptance
I have read and understand the attached Terms and Conditions.
Type name and title of Authorized Sub-Recipient official: Signature of Sub-Re ipient
Joe Paniagua /
Assistant to C.ity "9anager �-- - ' �
11. Enter Employer ldentification Number (EIN) / Federal Tax Identification N�u�bgr: I: I"I .1 �
(i V l
1-75-6000528-6
13. DUE DATE: ��� APPROVE� AS TO
Signed award and Direct Depos�Erlb(���lic�l��stbe���$�
, �.,, ., ., .,
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� ASSISTANT CITY ATTORNEY
12. Date Signed :
10/31/06
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TERMS AND CONDITIONS
PURPOSE AND OVERVIEW
Sub-grant funds provided shall be used to provide law enforcement and emergency response
communities with enhanced capabilities for detecting, deterring, disrupting; preventing,-and responding to
potential threats of manmade, natural disasters and acts of terrorism as described in the federal program
guidelines, specificalfy: planning, equipment, training and exercise needs. All costs under these
categories must be eligible under QMB Circular No. A-87 Attachment A, located at
http://www.whitehouse.gov/omb/circularslindex.html.
1. AWARD ACCEPTANCE
The Notice of Sub-recipieni Awarct is only an offer until the sub-recipient returns the signed copy of the
Notification of Sub-recipient Award in accordance with the date provided in the transmittal letter.
2. Gt11DANCE
This Sub-recipient is subject to the program guidance contained in the U.S. Department of Homeland
Security (DHS) �Y 2006 Homeland Security Grant Program Guidelines and Application Kit. The
Program Guidance and Application Kit can be accessed at
httq://www.ojp.usdoj,,,qov/odp/qranfs proqrams.htm. G&T periodically publishes Information Bulletins
to release, update, amend or c{arify grants �nd programs which it administers. Office of Grants and
Training (OG7)'s Information BulEetins can be accessed at
iittp://www.ojp.usdoj.gov/odp/docs/bulletins.htm and are incorporated by reference into this sub-grant.
This sub-award is also subject to any Homeland Securify Granf Program (HSGP) grant guidance
issued by GDEM.
3. COMPLIANCE
A. Sub-recipienf hereby assures and certifies compliance with all applicable Federal stafutes,
regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102,
A-110, A-122, A-133; Ex. Order 12372 (intergovernmental review of federal programs}; and 28
C.F.R. parts 18, 22, 23, 30, 35, 38, 42; 61, and 63, 66 or 70 (administrative requirements for
grants and cooperative agreements).
B. Sub-recipient will corrtply with the organizational audit requirements of OMB Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations, as further described in the
current edition of the Office of Granf Operations (�GO)'s Financial Management Guide (Jan
2006) at www.dhs.qov/dhspublic/interweblassetlibrarylGrants FinanciafManagementGuide.pdf.
C. When implementing Office of Grants and Training (OGT) funded activities, the sub-recipient must
comply wifh all federal civil rights laws, to include Title VI of the Civil Rights Act, as amended. The
sub-recipient is required to take reasonable steps to ensure persons of limited English proficiency
have meaningful access to fanguage assistance services regarding the development of proposals
and budgets and conducfing OGT funded activities. ,
D. Sub-recipient agrees to comply with the applicable financial and administrafive requirements set
forkh in the current edition of the Office of Grant Operatians (OGO) Financial Management Guide
located at http://www.ojp.usdoj.gov/oc/.
2�06 HSGP 7erms and Con�itions
Page 2 of 9
E. Sub-recipient will assist the awarding agency (if necessary) in assuring compliance with section
106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order '! 1593
(identification and profection of hisforic properties), the Archeological and Historical Preservation
Act of 1974 (16 U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of '1969 (42
U.S.C. § 4321). (Federal Assurance)
Sub-recipient must comply (and must require contractors to comply) with any applicable
statuforify-imposed nandiscrimination requirements, which mey include the . Omnibus Crime
Confrol and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §
90604(e)); The Juvenife Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b));
the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7
94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 92131-34); the Education
Amendments of 1972 (20 U.S.C. §§'i 681, 1683, '{ 685-86); and the Age Discrimination Act of
1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based
and community organizations). (Federal Assurance)
G. If the sub-recipient is a governmental entity, it must comply with the requiremenfs of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 9970 (42 U.S.C. § 4601 et seq.),
which govern the treatmenf of persons displaced as a result of federal and federally-assisted
programs; and (Federai Assurance)
H. If the sub-recipient is a gavernmenta) entity, it must comply with requirements of 5 U.S.C. §§
1501-08 and §§ 7324-28, which limit certain political activities of State or local government
employees whose principal employment is in connection with an activity financed in whole o� in
part by federal assistance. {Federal Assurance)
I. The sub-recipient will cooperate with any Federal, State or Council of Governments assessments,
national evaluation efforts, or information or data collection requests, including, but not limited to,
the provision of any information required for the assessment or evaluation of any activities within
this project.
J. Sub-recipient agrees to comply with any additional requirements set by their Councif of
Governments (COG) in the project notes area on fhe SPARS website for each project, i.e. mutual
aid agreements and UASt working group approvals, if applicable.
K. Drug Free Workplace
As required by the Drug-Free Warkplace Act of 198$, and impfemented at 28 CFR Part 67,
Subpart �', for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620, The sub-
recipient cerfifes that it will or will continue to provide a drug-free workplace by:
1) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibifion;
2) Establishing an on-going drug-free awareness program to inform employees about the
dangers of drug abuse in the workplace; the grantee's policy of maintaining a drug-free
workplace; any available drug counseling, rehabilitation, and employee assistance programs;
and the penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;
3} Making it a requirement that each employee to be engaged in the performance f� ��`_,.,;�,,�..
be given a copy of th� statement required by para ra h 3 K 9; ��� r����� � ��`�� ��;'� S`'� ��' °' �'
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2006 HSGP Terms ard Co��c�itions Paqe 3 of 9
4) Notifying #he employee in the statement required by paragraph (3)(K)(1) that, as a condition
of employment under the grant, the empfoyee will abide by the terms of the statement; and
Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction;
5) Notifying the Governor's Division of Emergency Management/State Administrative Agency
(GDEM/SAA), in writing, within 10 calendar days after receiving notice under subparagraph
3(K)(4), from an employee or ofherwise receiving actual notice of such conviction. Employers
of convicted employees must provide notice, including position title, to GDEM/SAA. Nofice
shall include the identification number(s) of each affected grant;
6) Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 3(K)(4), with respect to any employee who is so convicied
a) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
b} Requiring sucfi employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purpases by a Federal, Sfate, or local health,
faw enforcement, or ofher appropriafe agency;
7) Making a good faith effort to continue to maintain a drug-free workplace through
implementafion of paragraphs 1}, 2), 3), 4), 5), and 6). (Federal Certification)
4. FAILURE TO COMPLY
GDEM/SAA may suspend or terminate sub-award funding, in whole or in part, ar other measures may
be imposed for any of the follpwing reasons: failing to comply with the requirements or statutory
objecfives of federal law, failing to make satisfactory progress toward the goals or objectives set forth
in the sub=award application, failing to folfow grant agreemeni requirements or special conditions,
failing to submit required reports, or filing a false certificafion or other report or document.
Satisfactory Progress is defined as accomplishing the following during the performance period of the
grant: deciding what purchases will be made, ordering the equipment, ensuring the equipment is
shipped and received, and training is accomplished with the equipment {or readied for deployment},
All of the aforementioned task must be accomplished in a timefy manner. Special Conditions may
iae imposed on sub-recipient's use of grant funds until probfems identified during grant
moniioring visits conducted by Gb�M audit and compliance personnel are resalved..
5. CONFLICT OF INTEREST
The sub-recipient will establish ,safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict of interest,
or persona{ gain.
6. LOBBYING
As required by Sectian 9352, Title 31 of the U.S. Code, and implemented at 2$ CFR Part 69, far
persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69,
the sub-recipient certifies that: - - _ - _
2006 HSGP Terms and Coi�ditions
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A. No Federal appropriated funds have been paid or will be. paid, by or on behalf of the sub-
recipient, to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection wifh the making of any Federal grant, the entering into of any
cooperative agreement, and the extension, continuation, renewa(, amendment, or modificafion of
any Federaf grant or cooperative agreement;
B. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or emplayee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall.complete and
submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its
instructions.
7. DEBARMENT, SUSPENSION, & OTHER RESPONSIBILITY MATTERS
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR
Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67,
Section 67.510. (Federal Certificatian)
The sub-recipient certifies that it and its principals and vendors:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced
to a deniai of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency; sub-recipients can access debarment
information by going to www.epls.qov .
B. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
E. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanafion to this application. (Federal Certification)
8. MOfVITORING
A. Sub-recipienf will provide GDEM, State Auditor, or DHS personnel or their authorized
representa#ive, access to and fhe right to examine all paper or electronic records related to the
financial assisfance.
B. Sub-recipient agrees to monitor their program to ensure that federal awards are used for
authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant
agreements and that the perforrriance goals are achieved. In addition, Councils of Governments
will perform periodic monitaring of grant recipients to ensure compfiance.
2006 HSGP Terms and Canditions Page 5 ef 9
C. GDEM/5AA may perform periodic reviews of sub-recipient performance of eligible acfivities and
approved projects, These reviews may include, without limitation: performance of on-site audit
and compliance monitoring, including inspection of al! grant-related records and items, comparing
actuaf sub-recipient activities to those approved in the sub-award application and subsequent
modifications if any, ensuring that advances have been disbursed in accordance with applicable
guidelines, confirming compliance with grant assurances, verifying information provided in
performance reports and reviewing payment requests, needs and threat assessments and
strategies.
9. REPORTING
A. A-133 Reporting Requirement — All sub-recipients must submit an audit report to the Federal
Audit Clearinghouse if they expended more than $500,000 in federal funds in one fiscal year.
ihe federa! Audit Clearinghouse submission requirements can be found at
http:/lharvester.census.gov/sac/. A report must be submitted to GDEM/SAA each year this grant
is active.
B. Sub-recipient agrees to comply with all reporting requirements and shall provide such information
as required to GDEM/SAA for reporting as noted in the 2006 Federal Grant Guidelines anci/or in
accordance with GI7EM/SAA guidance.
C. Sub-recipient must prepare and submit performance reports to GDEM/SAA for the duration of the
grant performance period or until all grant activities are completed and the grant is formally
closed. Sub-recipient may aiso be required fo submif additional information and data requesfed
by GDEMlSAA. '
10. USE OF FUNDS
A. Sub-recipient understands and agrees that it cannot use any federa! funds, eifher directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, af any level of government, without the express prior written approval of OGT.
B. The sub-recipient agrees that alf allocations and use of funds under this grant will be in
accordance with the Homeland Security Grant Program Guidelines and Application Kit for thaf
fiscal year and must support the goals and objectives included in the State Homeland Security
Strategic Plan and the Urban Area Homeland Security (UASI} Strategies.
C, The sub-recipient official certifies federal funds will be used to supplement existing funds, and will
not replace (supplant) funds that have been appropriated for the same purpose. Sub-recipient
may be required to supply documentation certifying that a reduction in non-federal resources
occurred for reasons other than the receipt or expected receipt of federal funds.
17. REIMBURSEMENT
A. Sub-recipient agrees to make no request for reimbursement prior to return of #his agreement and
signed by the authorized sub-recipient representative.
B. Sub-recipient agrees to make no request for reimbursement for goods or services procured by
sub-recipient prior to the performance period start date of this agreement. ,
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2006 NSG� Tern�s and Conditions k ,. Page o oP 9
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12. ADVANCE FUNDiNG
A. If a financiai hardship exists, a sub-recipient may request an advance of grant funds for
expenditures incurred under this program. Requests must be made in writing by the chief elected
official and submitted to GD�M/SAA. 7his wilf be accomplished using the SPARS website by
following the instructions for generating hardship letters. GDEM/SAA will determine whether an
advance will be made.
B. If a sub-recipient is approved for an advance, the funds must be deposited in a separate interest
bearing account and are subject to the ru[es outlined in the tJniform Rule 28 CFR Part 66,
Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments, at http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2 04.html and the
Uniform Rule 28 CFR Part 70, Uniform Administrative Requiremenfs for Grants and Agreements
(including sub-awards) with lnstitutions of Higher Education, Hospitals, and other Nonprofit
Organizations, at http:l/www.access.gpo.gov/nara/cfr/waisidx 03/28cfr70 03.html. Sub-
recipients must report any interest earned to GDEM/SAA. Any interest earned in excess of $100
must, on a quarterly basis, be remifted to:
United States Department of Health and Human 5ervices
Division of Payment Management Services
P.O. Box 6021
Rockville, MQ 20852
13. TRAININGIEXERCISE
Sub-recipient agrees that, during the performance period of fhis grant, any and all changes to their
sub-recipient agreement regarding planning, training, equipment, and exercises must be routed
through the appropriate reviewing authority, either the local Council of Governments or Urban Area
Security Initiative (UASI) Working Group.
14. EQUIPMENT REQUlREMENTS
A. 5ub-recipients must maintain an updated inventory of equipment purchased through this grant
program in accordance with Uniform Grant Management Standards — fll, State Uniform
Administrative Requirements For Grants and Cooperative Agreements, Subpart C- Post=Award
Requirements, Reports, Records, Retention, and Enforcement, .32 Equipment and the O�ce of
Granf Operafions Financia! Management Guide.
B. The sub-recipient agrees that any equipment purchased with grant funding shall be prominently
marked as follows: "Purchased with funds provided by the U.S. DeparEmenf of Homeland
Security." Exceptions to this requirement are limited to items where placing of the marking is not
possible due to the nature of the equipment.
15. UASI
A. lf the sub-recipient is a participant in a UASI program, during the performance periad of this grant,
sub-recipient agrees to adhere to the UA51 strategy, goals, objectives, and implementation steps.
B. Sub-recipient agrees that, during the performance period of this grant, all communications
equipment purchases must be reviewed and approved by the Regional Interoperable
Communications Committee and the IJASI points of contact (voting members}, if applicable.
2006 HSGP Terms and Conditicns Page 7 0� 9
'16. REQUIREMENTS - MISCELLANEOtJS
A. During the performance perioct of this grant, sub-recipient must maintain an emergency
management plan at the Basic Level of planning preparedness or higher, as prescribed by
GDEM. This may be accomplished by a jurisdictian maintaining its own emergency management
plan ar participating in an inter-jurisdictional emergency management program that meets the
required standards. If GDEM identifies deficiencies in the sub-recipient's pfan, sub-recipient will
correct deficiencies within 60 days of receiving notice of such deficiencies from GpEM.
B. Projects identified in the State Preparedness Assessm�nt Report System (SPARS)
(www.texasdpa.com} must identify and relate to the goals and objectives indicated by the
applicable 15 approved projec# investments for the period of performance of the grant.
C. During the perFormance period of this grant; sub-recipient agrees that it will participate in a
legally-adopted county and/or regional mutual aid agreement.
D. Quring the performance period, the sub-recipient must register as a user of the Texas Regional
Response Network (TRRN) and identify all major resources such as vehicles and trailers,
equipment costing $5,000 or more and speciafized teams/response units equipped and/or trained
using grant funds {i.e. hazardous material; decontamination, search and rescue, etc.}. This
registration is to ensure jurisdictions or organizations are prepared to make grant funded
resaurces available to other jurisdictions through mutual aid.
E. Sub-recipients must implement the .Naiional Incident Management System (NIMS) at the local
level. The requfrement to train personnef on the IS-700 course, National Incident Management
System (NIMS}, An fn#roduction, has been extended into FY 06. Grant recipients must have
formally recognized the NIMS and adopt the NIMS principles and policies,
17. CLOSING THE GRANT
A. The sub-receipiant must have alf equipment ordered by becember 30, 2006. The last day for
submission of invoices is February 28, 2008.
B. GD�M/SAA .will close a sub-award after receiving sub-recipient's final performance report
indicating thai all approved work has been completed and all funds have been disbursed,
completing a review to confirm the accuracy of the reported information, and reconciling acfual
costs to awards modifications and payments. If the close out review and reconciliation indicafes
that fhe sub-recipient is owed additional funds, GDEM/SAA will send fhe final payment
automatically ta the sub-recipient. If the sub-recipient did not use afl the funds received,
GDEM/SAA will issue a Grant Adjustmen# Notice (GAN) to recover the unused funds.
1$. PUBLICATI�NS
A. Sub-recipient acknowledges that OGO/OGT reserves a royalty-free, non-exclusive, and
irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for
Federal government purposes: (1) the copyright in any work developed under an award or sub-
award; and (2) any righfs of copyright to which a recipient or sub-recipient purchases ownership
with Federal support. The Recipient agrees to consult with SLGCP regarding the allocation of any
patent rights that arise from, or are purchased with, this funding.
2006 NSGP Terms and Conditions
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B. The sub-recipient agrees that all publications created with funding under this grant shall
praminently contain the following statement: "This Dqcument was prepared under a grant from
the Office of Grants and Training, United States Department of Homeland Security. Point of view
or opinions expressed in the document are those of the authors and do not necessarily represent
the official position or policies of U.S. Department of Homeland Security."
19. RESTRICTIONS, DISCLAIMERS and NOTICES
A. Approval of fhis award does not indicate approval of any consultant rate in excess of $450 per
day. A detaifed justification must be submitted to and approved by GDEM/SAA prior to obligation
or expenditure of such funds,
B. In cases where local funding is. established by COGs, release of funds by GDEM is contingent
upon regional funding allocation approval by the sub-recipienYs COG governing board.
C. Notwithstanding any other agreement provisions, the parfies hereto understand and agree that
GDEM's obligations under fhis agreement are contingent upon the receipt of adequate funds to
meet GDEM's liabilities hereunder. GDEM shall not be liable to the Sub-recipient for costs under
this Agreement which exceed fhe amount specified in the Notice of Sub-recipient Award.
D. Notice. All notices or communication required or permitted to be given by either party hereunder
shall be deemed sufficiently given if m.aifed by registered mai( or. certified mail, return receipt
requested, or sent by overnight courier, such as Federal �xpress, to the oiher party at its
respective address set forth below or tp. such other address as one par#y shal! give notice of to
the other from time to time hereunder. Mailed notices shafl be deemed to be received on the third
business day following fhe date of mailing. Notices senk by overnight courier shall be deemed
received the following business day.
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
PO Box 4087 .
Austin, TX 78773-0270
2006 HSGP Terms ay�d Coi�ditions Page 9 of 9
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'J��" roa (Rev.4-05/A)
For Comptraller's use aniy
VENDOR DIRECT DEPOSIT AUTHORIZATION
UnderCh. 559, Government Code, you are entiUed to review, requesf, and correcf info»nation we have on (/e about you, wifh limifeci exceptions in accordance
with Ch. 552, GovemmeniCode.
INSTRUCTIONS
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TRANSACTION 7YPE
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PAYEE IDENTIFICATION
(Sections 2, 3 & 4)
(Secflons 2 & 3)
• Check all appropriafe box(es).
• For further instructions, see the bacEc of this form.
❑ Change financial ins[itution (Sections 2, 3& 9)
❑ Change account num6er (Secflons 2, 3 8 4)
❑ Change account type (Sections 2, 3& 4)
1. Sxia3 Sewrily nwT�bero( 2 Mail code (!f nof lufovin, Y�i➢be
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AUTHORIZATION FOR S�7UP, CHANGES 4R CANCEL,LATION
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9. Pursuant to Section A03.016, Texas Government Code, I authorize fhe Comptroller of Puhlic Accounis to deposit by elecfronic transter payments
owed to me by ihe State of Texas and, if necessary, debit entries and adjusiments for any amounts deposited electronically in error. The Comptroller
shall deposit the paymenls in the financial institution and account designated below, I recognize that if I fail to provide complete and accurate informa-
tion on this authorization form, ihe processing of lhe form may be delayed or that my payments may be erroneously lransferred electronically.
1 consent to and agree to comply with the NationalAutomated Clearing House Association Rules and Regulations and the Comptroller's rules about
electronic transfers as they exist on ihe date of my signature on this form or as subsequently adopted, amended or repealed.
10. Aulhorized signalure
11. Printed name
FINANCfA� INSTITUTION (Completion by �nancia! institufion is recommended)
12 Date
13. Finanaal ins4ilulion name 14. City � 45. Stale
� 16. Rouung transit number � 17. Cusromeraccount number (Dashesiequired ❑ YES) 18. Type oF aaount
O I I I I I I I I I I I—J I I I I I I I.1 I I I I i I I I I I❑Checking ❑Savings
U19. RepresenlaUva name (Please pnn1J 20. Titte
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21. Representafive signalure (Optionap 7Z. Phone numbef 23. Date
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CANCELLATION BY AGENCY
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PAYING S7ATE AGENCY
26. Signature 27. Prinled name
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Note: A vendor can receive email or fax no6fications providing one (i ) business day advance notice of the payment posting to the
vendor's account, The Advance Payment fVotification is available to vendors receiving direct deposit payment(s) from the State of Texas.
To enrofl in this free service, complete the Advance Payment Notification Authorization, Form 74-193, available on the Internet at:
n�'/(www.windoy� state.bc.usltaxinfo/taxforms/74193.pdf
For additional information or assistance, please contact the Claims Division by:
Email: claims.pin@cpa.state.tx.us
Phone: 512/936-8138 in Austin or 800/531-5441 Ext. 6-8138 tall free
Fam 74-176 (8ack)(Rev405/q)
INSTRUCTIONS �OR
VENDUR �IRECT DEPOSIT AUTHORIZATION
SECTION 1: Check the approprlate box(es)
• NEW SETUP - if payee is not currently on direct depasit with the state.
a. Complete Sections 2, 3& 4.
b. Section 4 is recommended to be completed by financial institution_
• CANCELLATIQN - if payee wishes to siop direct deposit with the siate.
a. Payee completes Sections 2& 3.
• CNANGE FINANCIAL IN5TITUTION
a. Payee completes Sections 2, 3& 4.
b. Section 4 is recommended to be campleted by financial institution.
• CHANGE ACCOUNT NUMBER
a. Payee completes Sections 2, 3& 4.
b. Section 4 is recommended to be completed by financial institufion.
• CHANGE ACCOUN7 TYPE
a. Payee completes Sections 2, 3& 4.
b. Section 4 is recommended ta be compieted by financial institution.
SECTION 2: PAYEE lDEN7tFICA7I�N
Item 7 Leave the boxes blank if you do nof have your 11-digitTexas Identification Number. The paying state agency will
provide the information in the boxes, Enter your 9-digit Social Security number or your Federal Employer's Identi-
fication (F�I) number.
Item 2 If your 3-digit mail cade address identifier is not known, it will be assigned by the paying state agency.
SECTION 3: AUTHORIZATION FOR S�TUP, CHANGES OR CANG�LLATION
ttems 10, 11 'the individuaf authorizing musf sign, print their name and date the form.
&12
NOT�: No alterations in this section will be allowed.
SEC710N 4: FINANCIAL INSTITUTfON
Seciion 4 is recommended to be completed by a financial institution.
NOTE: Alterations to routing, account number and/or type of account must be initia[ed by the financial institution
representative orthe payee.
SECTION 5: CANCELLATION BYAGENCY (Stafe agencyuse only)
Sections 5& 6 to be completed by the paying state agency.
SEC'TION 8: PAYIHG STATEAG�NCY (Staie agency use only)
Section 6 ta be completed by the paying sfate agency before the form can be processed.
Submit the completed form to a state agency with which you are conduciing business. 7his agency will be designated as your
custodial agency. If the direcf deposit insfructions need to �e updated or cancelled, yau must cantact this agency.
Note: Avendar can receive email or fax notifications providing one (1) business day advance notice of the
paymenf posting to the vendor's account. TheAdvance Payment Notification is available to vendors receiving
direct deposit payment(s) from the State of Texas.
To enroll in this free service, complete theAdvance Payment NotificationAuthorization, Form 74-193, available
on the Infernet at:
htta://www.window.stafe.tx. us/ta�nfo/taxforms/74-193.pdf
For additional information or assistance, please contact the Claims Division by:
Email: claims.pin@cpa.sfate.bc.us
PF�one: 512/936-8138 inAustin or800/531-5441 Ext. 6-8138 toll free .
DIVISION O�' ElVI�RGENCY MANAGEMENT
Office of the Governor
RICK PERRY
Governor
Mailin� Address: Contact Numbers: Physical Address:
PO Box 4087 512-424-2138 Duty Hours 580� N. Lamar Blvd.
Austin, Texas 78773-0220 512-424-2277 Non-Dury Hours Austin, Texas 787�2
�12-424-2444 Fax
September 29, 2006
The Honorable Mike Moncrief
Mayor, City of Fort Worth
1000 Throckmorton
Fort Worth, TX 76102-6311
Dear Mayor Moncrief:
STEVEN McCRAW
Director
Office of Homeland Security
JACK COLLEY
Chief
Your jurisdiction is being awarded a sub-grant to carry out designated homeland security
activities as part of the federa12006 Homeland Security Grant Program (HSGP).
As you are aware, the FY 2006 HSGP appropriation approved by Congress and signed by the
President almost a year ago included $500 million less than was available for the 2005 program.
Overall the State's homeland security grant funding in Texas was reduced by almost 31 percent
from last year. While the State has concerns about the Department of Homeland Security's new
funding formula, with your demonstrated leadership and support, the State of Texas will continue
to lead the nation in prevention and preparedness to meet the challenges of very real and present
threats.
The package you are receiving includes the following documents:
1. Notice of Sub-recipient Award.
A. The enclosed Notice of Sub-recipient Awaf�d for the 2006 HSGP is being sent to you, the
chief elected official for your jurisdiction. An individual authorized by the governing
board of the jurisdiction or organization to accept grants must sign the Notice of Sub-
recipient Award in order to accept the grant, after proper approval by the governing body.
At the local level, individuals authorized to accept grants typically include county judges,
mayors, city managers, or chief financial officers. Other signatures will require an
accompanying statement from the senior elected official authorizing the individual to
sign for the jurisdiction. For other agencies and organizations, authorized individuals
typically include executive directors or directors.
2. Direct Deposit Authorization.
A. GDEM must have a current Direct Deposit Authorization from your j urisdiction in order
to transfer grants funds electronically to a designated bank account to reimburse you for
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grant-funded expenses. A hard-copy form is included as an attachment to this letter and
additional copies are available from the Texas State Comptroller's website at:
http://www.window.state.�.us/taxinfo/taxforms/74-158 pd£ An appropriate local
official, typically your finance officer, must sign the Direct DepositAutho��ization.
B. If you submitted a completed Dif•ect Deposit Authorization form with your 2005
Homeland Securiry Grant Program acceptance, you need not submit another unless your
bank account information has changed.
3. Grant Management Highlights for Executives
This document includes lielpful information for homeland security grant management.
Please send the original signed Sub-Recipient Ag��eement and signed Dif•ect Deposit Authorization
(if applicable) to GDEM at the following address:
Mail:
Division of Emergency Management
Attention: SAA Section
PO Box 4087
Austin, Teaas 78773-0270
Please retain a copy of each form for your records.
Courier:
Division of Emergency Management
Attention: SAA Section
5805 N. Lamar Blvd.
Austin, Texas 78752
The deadline to return the signed Notice of Sub-recipient Awa�•d and signed Di��ect Deposit
Aa{thorization ('f applicable) is November 1, 2006. These materials must be postmarked by the
due date. The GDEM offer of a homeland security sub-grant will be withdrawn if the required
materials are not returned by the due date. Extensions to this date cannot be granted because we
must provide DHS data on all local sub-grants shortly thereafter. Once the signed Notice of Szcb-
Recipient Award is received by the SAA, sub-recipients may begin data entry for approved FY
2006 projects in the SPARS grant management system.
If you have any program questions regarding the HSGP, please contact Ben Patterson, SAA
Section Manager at (512) 424-7809.
Sincerely,
Jack olley
Chief
Enclosures:
1. 2006 Notice of Sub-recipient Award
2. Direct Deposit Authorization
3. Grant Management Highlights for Executives
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/24/2006 - Ordinance No. 17245-10-2006
DATE: Tuesday, October 24, 2006
LOG NAME: 022006HSGP
REFERENCE NO.: **G-15465
SUBJECT:
Authorize Acceptance of the FY 2006 Homeland Security Grant Program Award and Adopt
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Accept from the State of Texas - Governor's Division of Emergency Management the FY 2006
Homeland Security Grant Program (HSGP) Award consisting of two sub-program allocations:
A. Urban Area Securty Initiative (UASI):
B. Metropolitan Medical Response System:
Combined Total Award: $2,484,395.67
$2,252,065.67
$232,330.00
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $2,484,395.67 upon receipt of the funds.
DISCUSSION:
The Homeland Security Grant Program is awarded by the Department of Homeland Security (DHS),
through the State of Texas, to jurisdictions on the basis of risk and other demographic factors. The grants
are provided to assist in enhancing the jurisdiction's capability to prevent, respond to, and recover from acts
of terrorism and natural disasters. Over the past three years, the DHS has encouraged jurisdictions to
strengthen regional collaboration efforts and seek benefits available through cooperative action. Fort Worth
participates with other North Central Texas Council of Governments jurisdictions to develop and implement
methods and projects to increase regional and individual community readiness, in alignment with Federal
and State homeland security strategies.
The City's Office of Emergency Management will coordinate with multiple City departments in the
development and implementation of projects in the areas of threat and vulnerability assessment, risk
reduction, plan development, capability enhancement, public education and readiness, training, and
exercises in support of the overall preparedness efforts of our community and region.
This grant is 100 percent funded. There is no local match requirement.
Logname: 022006HSGP Page 1 of 2
�
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon acceptance and execution of the grant contract and approval of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of
the Grants Fund.
TO Fund/Account/Centers
GR76 451217 002442151000
GR76 5(VARIOUS) 002442151000
$2 484,395.67
$2.484 395.67
Submitted for City Manager's Office bX:
Originating Department Head:
Additional Information Contact:
Logname: 022006HSGP
FROM Fund/Account/Centers
Joe Paniagua (6191)
Juan Ortiz (6173)
Eric Carter (2877)
Page 2 of 2