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CITY OF FORT WORTH, TEXAS
AGREEMENT FOR PLANNING AND DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY") and Freese & Nichols, Inc. (the
"CONSULTANT"), for a PROJECT generally described as: Planning and Design Services to
prepare redevelopment plans and implementation strategies for the Southeast Cluster of Urban
Villages. The Southeast Cluster of Urban Villages consists of the following villages:
❖ Berry/Riverside Urban Village
❖ Berry/Stalcup Urban Village
❖ Near Eastside Urban Village
❖ Oakland Corners Urban Village
❖ Polytechnic/Wesleyan Urban Village
Article I
Scope of Services
The CONSULTANT shall provide services for the City as set out in Exhibit A: Scope of Services.
Exhibit A is attached hereto and incorporated herein by reference as though fully set forth.
The CONSULTANT shall diligently pursue its work under this Agreement and shall complete the
services as generally described in Exhibit A on or before the completion dates set out in Exhibit C.
In the perFormance of the CONSULTANT's work, the CONSULTANT agrees to maintain such
coordination with the City as may be requested and desirable, including primary coordination with
the Planning Department official(s) designated by the City as project manager.
The CONSULTANT agrees that any information or documents supplied by the CITY pursuant to
Article V below, shall be used by the CONSULTANT for this project only, and shall not be reused
or reassigned for any purpose.
Article II
Compensation
The City shall pay the CONSULTANT a fee in accordance with the payment schedule set forth in
Exhibit B: Schedule of Compensation. Exhibit B is attached hereto and incorporated herein by
reference as though fully set forth. The total compensation paid, including all fees and expenses,
shall not exceed the amount of $250,000.
Article III
Terms of Payment
Payments to the CONSULTANT will be made as follows:
A. Invoice and Payment
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(1) The CONSULTANT shall provide the CITY sufficient documentation to
reasonably substantiate the invoices.
(2) Monthly invoices will be issued by the CONSULTANT for all work performed
under this AGREEMENT. Invoices are due and payable within 30 days of
receipt and approval that the work performed as invoiced has been
completed to the satisfaction of the CITY. The payments will be made
according to the Schedule of Compensation and shall be invoiced for the
percentage of work completed only.
(3) Additional services not set forth in Exhibits A and B, changes in work, or
incurred expenses in excess of the maximum fees and expenses for each
task set forth in Exhibit B must be authorized in writing by the City or its
designated project manager before the work is performed or the expenses
are incurred. Claims for additional work or expenses must be submitted
within thirty (30) days of the completion of the work or expenditure, and
must be accompanied by a statement of itemized costs.
(4) Upon completion of services enumerated in Exhibit A, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(5) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(6) If the CITY fails to make payment in full to the CONSULTANT for billings
contested in good faith within 60 days of the amount due, the
CONSULTANT may, after giving seven (7) days' written notice to CITY,
suspend services under this AGREEMENT until paid in full, including
interest. In the event of suspension of services, the CONSULTANT shall
have no liability to CITY for delays or damages caused the CITY because of
such suspension of services.
Article IV
Obligations of the CONSULTANT
A. General
The CONSULTANT will serve as the CITY's consulting representative under this
Agreement, providing professional consultation and advice and furnishing
customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the CONSULTANT's services will be the degree
of skill and diligence normally employed in the State of Texas by professional
planning and economic development consultants performing the same or similar
services at the time such services are performed.
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Freese & Nichols, Inc. Page 2
C. Preparation of Documents and Drawings
The CONSULTANT will provide to the CITY the original documents, including but
not limited to, drawings, specifications, and written documents, pursuant to this
agreement on disks, or as otherwise approved by CITY, which shall become the
property of the CITY. CITY may use such drawings in any manner it desires;
provided, however, that the CONSULTANT shall not be liable for the use of such
drawings for any project other than the PROJECT described herein.
D. Consultant Composition
The CONSULTANT shall be responsible for the completion of all work in
accordance with Exhibits A, B and C, even though certain tasks may be actually
carried out by subcontracting organizations, known as the "consultant team" as
specified in Exhibit D: Composition of Consultant Team. The "consultant team"
organizations, project team members, roles and percent of time of each member for
the completion of the scope of services shall be in accordance with Exhibit D.
Exhibit D is attached hereto and incorporated herein by reference as though fully
set forth.
E. Schedule
The CQNSULTANT shall perform the services described in Exhibit A on or before
the completion dates set forth in Exhibit C, Project Schedule. Exhibit C is attached
hereto and incorporated herein by reference as though fully set forth. The time
limits established by this schedule shall not be exceeded except for reasonable
cause as mutually agreed by the parties.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The CONSULTANT shall provide opinions of probable costs, economic
feasibility projections, and schedules for the PROJECT based on the
current available information at the time of preparation, in accordance with
Exhibit A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the CONSULTANT has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market conditions;
time or quality or performance by third parties; quality, time management, or
direction of operating personnel; and other economic and operational
factors that may materially affect the ultimate PROJECT feasibility or
schedules. Therefore, the CONSULTANT makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the CONSULTANT's opinions, analyses,
projections, or estimates.
G. Disadvantaged Business Enterprise (DBE) Participation
In accord with the City of Fort Worth Ordinance No. 11923, as amended by
Ordinance 13471, the CITY has goals for the participation of minority business
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Freese & Nichols, Inc. Page 3
enterprises and woman business enterprises in CITY contracts. CONSULTANT
acknowledges the DBE goal established for this contract is 25°/o from this area (9-
County Metropolitan Area) and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or the
commission of fraud by the CONSULTANT may result in the termination of this
agreement and debarment from participating in CITY contracts for a period of time
of not less than three (3) years.
H. Right to Audit
(1) CONSULTANT agrees that the CITY shall, until the expiration of three (3)
years after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the CONSULTANT involving transactions relating to this
contract. CONSULTANT agrees that the CITY shall have access during
normal working hours to all necessary CONSULTANT facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
CONSULTANT reasonable advance notice of intended audits.
(2) CONSULTANT further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that
the CITY shall have access during normal working hours to all necessary
subconsultant facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3) hereof. CITY shall give
subconsultant reasonable advance notice of intended audits.
(3) CONSULTANT and subconsultant agree to photocopy such documents as
may be requested by the CITY. The CITY agrees to reimburse
CONSULTANT for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
CONSULTANT'S Insurance
Insurance coverage and limits:
CONSULTANT shall provide to the CITY certificate(s) of insurance documenting
policies of the following coverage at minimum limits, which are to be in effect prior
to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split
limits basis). Coverage shall be on any vehicle used in the course of the PROJECT.
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Freese & Nichols, Inc. Page 4
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease — policy limit
$100,000 disease — each employee
Professional Liability
$1,000,000 per claim and aggregate. If coverage is written on a claims-made
basis, the retroactive date shall be coincident with or prior to the date of the
contractual agreement. The insurance shall be maintained for the duration of the
contractual agreement and for five (5) years following completion of the service
provided under the contractual agreement. The certificate of insurance shall state
that the coverage is claims-made, and include the retroactive date.
(1) Certificates of insurance evidencing that the CONSULTANT has obtained
all required insurance shall be delivered to the CITY prior to CONSULTANT
proceeding with the PROJECT. .
(a) Applicable policies shall be endorsed to name the CITY an
Additional insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects ths contracted services.
(b)
(c)
Certificate(s) of insurance shall document that insurance coverages
specified according to subsection 1 above are provided under
applicable policies documented thereon.
Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation, non-renewal or
material change in coverage shall be provided to the CITY. A ten
(10) days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto CONSULTANT's
Insurance policies. Notice shall be sent to Fernando Costa, AICP,
Director, Planning Department, City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the
State of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(f) Deductible limits, or self insured retentions, affecting insurance
required herein may be acceptable to the CITY at its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the CITY.
Professional Services Contract
Freese & Nichols, Inc.
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(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The CITY shall be entitled, upon its request and without incurring
expense, to review the CONSULTANT's insurance policies including
endorsements thereto and, at the CITY's discretion, the
CONSULTANT may be required to provide proof of insurance
premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless such are approved by the CITY.
(j) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of CONSULTANT's
overhead.
(k) All insurance required in this section, except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(I) Subconsultants to the CONSULTANT shall be required by the
CONSULTANT to maintain the same or reasonably equivalent
insurance coverage as required for the CONSULTANT. When
insurance coverage is maintained by subconsultants,
CONSULTANT shall provide CITY with documentation thereof on a
certificate of insurance. Notwithstanding anything to the contrary
contained herein, in the event a subconsultant's insurance coverage
is canceled or terminated, such cancellation or termination shall not
constitute a breach by CONSULTANT of the Agreement.
J. Independent Consultant
The CONSULTANT agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
K. Conflict of Interest
The CONSULTANT acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest, direct or indirect, in property abutting the proposed
PROJECT and business relationships with abutting property owners. The
CONSULTANT further acknowledges that it will make disclosure in writing of any
conflicts of interest which develop subsequent to the signing of this contract and
prior to final payment under the contract.
L. Permitting Authorities — Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current planning or engineering practice standards which the
CONSULTANT should have been aware of at the time this Agreement was
executed, the CONSULTANT shall revise plans and specifications, as required, at
Professional Services Contract
Freese & Nichols, Inc. Page 6
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which the
CONSULTANT could not have been reasonably aware of, the CONSULTANT shall
notify the CITY of such changes and an adjustment in compensation will be made
through an amendment to this AGREEMENT.
Article V
Obligations of the City
A. City-Furnished Data
The CITY will make available to the CONSULTANT all relevant and/or technical
data in the CITY's possession relating to the CONSULTANT's services on the
PROJECT. The CONSULTANT may rely upon the accuracy, timeliness, and
completeness of the information provided by the CITY.
B. Prompt Notice
The CITY will give prompt notice to the CONSULTANT whenever CITY observes or
becomes aware of any development that affects the scope or timing of the
CONSULTANT's services or of.any defect in the work of the GONSULTANT.
C. Litigation Assistance
The Scope of Services does not include costs of the CONSULTANT for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the CONSULTANT, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
D. Changes
The C1TY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the CONSULTANT's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
A. Authorization to Proceed
CONSULTANT shall be authorized to proceed with this AGREEMENT upon receipt
of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
CONSULTANT, whether in hard copy or in electronic form, are instruments of
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Freese & Nichols, Inc. Page 7
service for this PROJECT, whether the PROJECT is completed or not. Reuse,
change, or alteration by the CITY or by others acting through or on behalf of the
CITY of any such instruments of service without the written permission of the
CONSULTANT will be at the CITY's sole risk. All designs, drawings, specifications,
documents, and other work products of the CONSULTANT, whether in hard copy
or in electronic form, shall be owned by the CITY.
C. Force Majeure
The CONSULTANT is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control of
the CONSULTANT.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the CONSULTANT for cause if either party fails substantially to
perform through no fault of the other and does not commence correction of
such nonperformance within five (5) days of written notice and diligently
complete the correction thereafter.
- (2). If this AGREEMENT is terminated for the convenience of the CITY, the
CONSULTANT will be paid for termination expenses as follows:
(a) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of CONSULTANT's work product;
(3) Prior to proceeding with termination services, the CONSULTANT will submit
to the CITY an itemized statement of all termination expenses. The CITY's
approval will be obtained in writing prior to proceeding with termination
services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the CONSULTANT for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule, commitment and
cost of the CONSULTANT's personnel and subcontractors, and CONSULTANT's
compensation will be made.
F. Indemnification
The CONSULTANT agrees to indemnify and defend the CITY, its officers, agents,
servants and employees from and against any and all claims or suits for property
damage and/or personal injury, to any and all persons, whether real or asserted,
arising out of or in connection with the work and service performed hereunder by
the CONSULTANT or subconsultants. The CONSULTANT shall defend at his own
expense any suits or other proceedings brought against the City, its officers, agents
and employees, or any of them, resulting from such negligent act, error or omission;
and shall pay all expenses and satisfy all judgments which may be incurred by or
Professional Services Contract
Freese & Nichols, Inc. Page 8
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rendered against them or any of them in connection therewith resulting from such
negligent act, error or omission.
Assignment
Neither party wili assign all or any part of this AGREEMENT without the prior
written consent of the other party.
Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles VI.B, VI.D, VI.H, and VI.I shall survive termination of this
AGREEMENT for any cause.
Observe and Comply
CONSULTANT shall at all times observe and comply with all federal and State laws
and regulations and with all CITY ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws, ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be considered.
CONSULTANT agrees to defend, indemnify and hold harmless CITY and all of its
officers, agents and employees from and against all claims or liability arising out of
the violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
Notices
All written notices called for or required by this Agreement shall be addressed to
the following, or such other party or address as either party designates in writing,
by certified mail, postage prepaid, or by hand delivery:
Fernando Costa
Director of Planning
City of Fort Worth
1000 Throckmorton
Fort Worth, Texas 76102
(817) 392-6183
Wendy D. Shabay
Freese and Nichols, Inc.
4055 International Plaza, Ste. 200
Fort Worth, TX 76109-4895
(817) 735-7259
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT,
supersedes all prior written or oral understandings, and may only be changed by a written
amendment executed by both parties. The following attachments and schedules are hereby made
a part of this AGREEMENT.
Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Project Schedule
Exhibit D: Composition of Consultant Team, Freese & Nichols, Inc.
ATTEST:
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Martl� Hend
City Secretary
APPROVED AS TO FORM
AND LEGALITY
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Melinda Ramos
Assistant City Attorney
ATTEST:
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CITY OF ORT WORTH
B:
Libby Watson
Assistant City Manager
APPROVAL RECOMMENDED
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Fernando Costa, Director
Planning Department
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Professional Services Contract
Freese & Nichols, Inc. Page 10
Exhibit A- SCOPE OF SERVICES
Assumptions
• Our team will use the priorities in Attachment B provided by the City as a
baseline for focused planning areas. It is our assumption that these tasks
have been set in order of preference and planning efforts will be based on the
highest priority tasks. Any exceptions to this list will be provided by the City
prior to proceeding with the project.
• Verification by the stakeholders of the priorities ranked in Attachment B will
also be provided by the City prior to commencement of the first public
meeting.
• Any additional meetings required other than those stated in the scope-of-work
will be considered an additional services and will be charged to client.
• Sending public notices, providing mailing lists and email addresses of
stakeholders, and scheduling and securing locations for meetings will be the
responsibility of the client.
• The City will provide upon request any Tarrant Appraisal District lot and block
maps, utility maps, zoning maps, 2000 North Central Texas Council of
Governments (NCTCOG) land use maps, Comprehensive Plan future �and
use and chapter maps, available socio-economic data, and water and sewer
utility maps.
Scope of Services
PHASE ONE
Task A. Public Involvement
The purpose of the task is to collect the ideas, opinions, values, and desires of
the stakeholders for their urban village. Once the consultant has completed the
majority of the background analysis, summarized the previous efforts and plans
that have gone before, the team begin to get input and feedback from other
constituents using a vision workshop planning process. In this task, we will
finalize the vision for the urban village through reasonable consensus.
1. Conduct a total of three (3) meetings with stakeholders of the urban villages -
one at the beginning of the project, another at the midway point, and a final
meeting at completion of the project. These meetings will combine all 5
urban villages into one public meeting with break-out sessions to discuss the
individual villages.
2. Provide a total of two (2) briefings - one at the midway point and one at the
end of project to the City Plan Commission and provide one (1) final briefing
to City Council.
Scope of Services — City of Fort Worth Urban Villages Southeast Cluster 2/22/07
Freese and Nichols, Inc.
3. Prepare meeting displays and conduct the technical presentation of these
displays. Document the community meeting by meeting minutes of pertinent
comments. Prepare necessary responses to questions received at the
community meetings.
4. Discuss by phone and/ or email with the Project Manager on a regular basis
to report the progress of the project. A monthly written progress report will be
provided including evidence of the work accomplished since the previous
report. It is understood by the Project Manager that updates will take place
by phone/ email and will not require face-to-face meetings. Such meetings
will be provided as an additional service.
TASK A. DELIVERABLES: Public Involvement
(Items provided by Client)
(1) Mailing list of stakeholders
(2) Scheduling of ineeting dates, times, and locations
(Items provided by Consultant)
(1) Prepare exhibits/presentations for all meetings
(2) Conduct and facilitate all meetings
(3) Prepare summaries of all meetings .
(4) Present findings to City Plan Commission and City Council
Task B. Project Context/Previous Planning Documents
The purpose of this task is to become familiar with key stakeholders, each urban
village, and planning documents previously completed. A thorough
understanding of the history of each area, as well as recent initiatives for
redevelopment, is essential for a successful planning effort.
1. Conduct (1) meeting with the urban village representatives and staff to
receive input and to discuss methodology for completing the project.
2. Tour and photograph the urban villages.
3. Collect data from client including but not limited to zoning, land ownership,
market studies, development potential, prior plans, strategic and
comprehensive plan, parks/ open space, environmental constraints, funding
program, topology, photographs, conceptual images, transportation and
landuse plans, and prior presentations. These plans will be provided by the
client:
• 2006 Comprehensive Plan, City of Fort Worth
• Central City Commercial Corridors: Revitalization Strategy, Final Report of
the Commercial Corridors Task Force (June 2002)
• Fort Worth's Mixed-Use Zoning Standards: An illustrated guide to Fort
Worth's mixed-use development regulations (2005)
• 2004 Annual Report on Fort Worth's Urban Village Development Program
Scope of Services — City of Fort Worth Urban Villages Southeast Cluster 2/22/07
Freese and Nichols, Inc.
• Fort Worth's Urban Village Development Program (2005)
• Proposals submitted in response to the request for proposals to utilize the
federal transportation funding
• Presentation to City Council designating and de-designating certain urban
villages on November 15, 2005
• Other pertinent studies specific to each urban village
• Electronic base maps, street maps, and aerials
TASK B. DELIVERABLES: Project Context/Previous Planning Documents
(Items provided by Client)
(1) Electronic and paper copy versions of available base maps and other
information generated with relevant information. Any additional maps and
aerial photographs are available upon request.
(2) Copies or electronic versions of available plans related to the urban
villages.
(Items provided by Consultant)
(1) Summary of urban village status and previous efforts, and plans.
Task C. Urban Village Inventory and Analysis
The primary purpose of this task is for the consultant to gain a thorough
understanding of the unique opportunities and constraints present in the urban
villages. The secondary purpose is to identify the key elements of the villages
that will indicate how the detailed plans can be best tailored to take advantage of
positive aspects while simultaneously eliminating or minimizing the negative
aspects.
TASK C. DELIVERABLES: Urban Village Inventory and Analysis
(Items provided by Client)
(1) The City will provide upon request to the Consultant available aerial
photographs, Tarrant Appraisal District lot and block maps, utility maps,
zoning maps, 2000 North Central Texas Council of Governments
(NCTCOG) land use maps, Comprehensive Plan future land use and
chapter maps, available socio-economic data, and water and sewer utility
maps.
(Items provided by Consultant)
(1) Electronic and paper copy of the urban village inventory and analysis.
Task D. Development Opportunities
The purpose of this task is to identify appropriate and realistic development
opportunities for each urban village. Each urban village possesses varying
degrees of potential for future growth. In this task, identify the opportunities for
Scope of Services — City of Fort Worth Urban Villages Southeast Cluster 2/22/07
Freese and Nichols, Inc.
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development of vacant or underutilized properties and represent these
opportunities in the form of recommendations.
TASK D. DELIVERABLES: Development Opportunities
(Items provided by Consultant)
(1) Develop recommendations for suggested land uses for vacant and
underutilized properties
Task E. Transportation Needs and Priorities
The purpose of this task is to identify transportation infrastructure needs and to
prioritize proposed projects for funding. This transportation analysis shall include,
but is not limited to the following:
• Identification of transportation infrastructure deficiencies and needs for
pedestrian, bicycle, transit, and vehicular modes.
• Prioritization of transportation infrastructure improvements.
This does not include cost estimates, underground utility analysis, or traffic
studies. This task includes a cursory examination of recommended
transportation improvements.
TASK E. DELIVERABLES: Transportation Needs and Priorities
(Items provided by Consultant)
(1) Develop transportation recommendations
(2) Prepare graphic depictions of transportation improvements
(3) Documentation of prioritized transportation infrastructure improvements
Task F. Urban Village Plan
The purpose of this task is to compile the results of all tasks perFormed into an
Urban Village Plan that can be used by stakeholders, City staff, community
leaders, and potential investors.
TASK F, DELIVERABLES: Urban Village Plan
,(Items provided by Consultant)
(1) Compile results of planning efforts for each urban village and produce
report(s). Urban Village Plans will contain maps, sketches or other graphic'
elements designed to clearly depict the desired outcomes for each village.
Scope of Services — City of Fort Worth Urban Villages Southeast Cluster 2/22/07
Freese and Nichols, Inc.
The followinq tasks varv bv villaqe and will be performed only on certain
villaqes based upon the hiqhest priority of the villaqe. Only 1 of the
followinq tasks will be performed per villaqe. (See Attachment B)
Task G. Market Analysis
The purpose of this task is to analyze market forces affecting the development of
the urban village. (See Attachment B for a list of pertinent urban villages. Market
analysis will be perFormed on 2 villages depending on the highest priority.)
1. Establishment of retail trade areas for each Village based upon drive time
2. Analysis of the suitability of each Village and its trade area. Factors
considered include but are not limited to:
i. Psychographic analysis of households
ii. Demand for retail goods and services
iii. Existing retail and retail trends in the trade area and
surrounding region
iv. Site setting, situation and configuration
v. Growth plans and relevant developments
vi. Retail goals of the community
3. Comparison of each Village's trade area with existing retail location trade
areas
4. Identification of preliminary target list of matching retailers
5. Additional analysis of preliminary targets
6. Determination of recommended list of matching retailers
7. Discussion and approval of final list of matching retailers for which
marketing packages will be prepared
TASK G. DELIVERABLES: Market Analysis
(Items provided by Consultant)
(1) Draft and final copies of the market analysis.
Task H. Traffic Engineering
The purpose of this task is to identify transportation improvements and prepare
conceptual design plans. This analysis wil� identify recommendations for
improving pedestrian, bicycle, transit, and vehicular safety, circulation, and
access. (See Attachment B for a list of pertinent urban villages. Traffic
engineering will be perFormed on 3 villages or less depending on the highest
priority.)
TASK H. DELIVERABLES: Traffic Engineering
(Items provided by Consultant)
. (1) Base maps, supporting data, and recommended design modifications.
Scope of Services — City of Fort Worth Urban Villages Southeast Cluster 2/22/07
Freese and Nichols, Inc.
ATTACHMENT A— LOCATION OF SELECTED URBAN VILLAGES
4
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Central Cluster
1 - Mercado
2 - Six Points
3 - South Main
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Southeast Cluster
4 - Berry/Riverside
5 - Berry/Stalcup
6 - Near Eastside
7 - Oakland Corners
8 - Polytechnic/Wesleyan
Planning Only
Phase One
Southwest Cluster
9 - Berry/University
10 - Bluebonnet Circle
11 - Hemphill/Berry
12 - Ridglea
Planning, Design and Construction
Phase One and Phase Two
� Unfunded
� Central City
ATTACHMENT B— TASKS BY URBAN VILLAGE
RHASE t7NE PHASE TW�
Centr�l Mixed-Use Market Tra�c Design
Zaning Analysis Enginsering Guidelines
Mercado 3 '� 2 �
Six Poinks 1 2(Tiej 4 2(Tie) ✓
�outh Main 4 1 3 2 ✓
�outheast
BerrylRiverside 3 4 1 2 j/
BerrylStalcup 2 1 4 3
Near East Side -- 3 1 2 +�
Oakland Corn�rs 4 2 1 �
Polykechnic/ 4 9 2 3
Wesleyan
southwest '
B�rrylUniUersity -- 2 3 � 1
Blu�bannet Circle 4 3 1 2
Hemphill/Berry -> � 1 2 ✓
Ridglea -- 3 1 2
Exhibit B- SCHEDULE OF COMPENSATION
TaskA Public Involvement $51,000
Task B Project Context $16,000
Task C Urban Village Inventory/Analysis $28,000
Task D Development Opportunities $17,000
Task E Transportation Needs and Priorities $18,000
Task F Urban Village Plans $54,000
Task G Market Analysis $25,000
Task H Traffic Engineering $41,000
Total Compensation $250,000
Schedule of Compensation — City of Fort Worth Urban Villages Southeast Cluster 2/22/07 1
Freese and Nichols, Inc.
Exhibit C - PROJECT SCHEDULE
Tasks Be_qin Work Date Completion Date
A. Public Involvement
B. Project Context
C. Inventory/Analysis
D. Development
Opportunities
E. Transportatton
Needs and Priorities
F. Urban Village Plans
G. Market Analysis
H. Traffic Engineering
Date of contract execution
City Plan Commission'
City Plan Commission'
City Council'
Date of contract execution
April 2007
May 2007
June 2007
Aug 2007
June 2007
July 2007
' Milestone meetings during "Task A".
Project Schedule — City of Fort Worth Urban Villages Southeast Cluster 2/22/07
Freese and Nichols, Inc.
November 13, 2007
July 25, 2007
October 24, 2007
November 13, 2007
April, 2007
May 2007
June 2007
July 2007
Nov 13, 2007
Oct. 2007
Oct. 2007
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Freese and Nichols, Inc.
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Freese and Nichols, Inc.
Fr�eese and Nichols, Inc.
Task Items
Ta�k D�s�ri�atioi} Rrir�� ResK�c�ii*�ihilit�
Mi�BILI�ATICI�N PHASE
Pr�ajer_;t set-�ip F�11'
Prcajr:ct [ri�r�a��n��rif FfVI
Ir�terr�al �icic-ofif nje�tin� y,��,�ith t�air7 F�IEE
Pe����t�� :��c��a�: �ch�tiul�, t��k.�, c�c�nt�c:ts FT�lC
�t�t�in �tz71cpf7c�icj�r li��ts feam c.li�nt fr3r e��t�ba�� c���
DATI� GATHERING PHASE
C�ac>rclii�af� & ol�tain €i��f� frc�m �li�nt F�11
Prel��ra fcar t:r3or�:iin�ti��n rne�tin� F�1P
��ndu�t ��1 j cc��rdinafic�n mf� ��5r�,+ �1it,v� ciept5 t�: �talc�:fjc�lcl�rs F�lt
Sit� ui�it� tu �II G°ill��a�s FPJ[
Existin�� �c�t7tliilcar�s ��;}��st77�nt E�y t��,r�7 Fnlf
Prepare f�r D�ta ��catherinc� p�_ibli�, rn�etir7k� F�ll
�c�ndu�t (-1 � ��il3lic r7ie�tin� FNI
Pt�����re n�a�tir��� r��t�s f�c�m ���it,li� m��:ting caG�a
AhIFILYSIS RHA�E
Hi�alyz� fiii�lir7c�s frc�n� r,iata� �1�therinc� E�h��� FN[
�r�mpil�: maE�s c3f irilfa��s F%!I'
Icj�iitif}� tle�r�lapm�nt oppurtuniti�s ft�,
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Consultant Composition — City of Fort Worth Urban Villages Southeast Cluster 3/9/07
Freese and Nichols, Inc.
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Consultant Composition — City of Fort Worth Urban Villages Southeast Cluster 3/9/07
Freese and Nichols, Inc.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 3/6/2007
DATE: Tuesday, March 06, 2007
LOG NAME: 22SECLUSTER
REFERENCE NO.: **C-21989
SUBJECT:
Authorize Execution of Contract With Freese & Nichols, Inc., to Prepare Redevelopment Plans and
Implementation Strategies for the Southeast Cluster of Urban Villages
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with Freese &
Nichols, Inc. in an amount not to exceed $250,000 for the preparation of redevelopment plans and
implementation strategies for the Southeast Cluster of Urban Villages (Berry/Riverside, Berry/Stalcup, Near
Eastside, Oakland Corners, and Polytechnic Wesleyan).
DISCUSSION:
On January 19, 2006, (M&C G-15065) the City Council authorized acceptance of Federal Highway
Administration (FHWA) funds in the amount of $4,467,856.00 to be allocated in two phases for planning and
for design and construction in certain designated urban villages. A total of 12 urban villages, organized in
three clusters, will use this grant funding for planning activities (phase one) in the amount of $50,000
each. Of those 12 villages, five were selected to receive funding for a subsequent design and construction
project (phase two) to be identified during the planning phase in the amount $740,571 each for a total of
$3.7 million. Upon completion of phase one, the City will negotiate a new contract with the Consultant for
phase two services.
The recommended $250,000 of this grant will be used for planning activities in the Southeast Cluster, with
$50,000 available for each of the five villages in that cluster: Berry/Riverside, Berry/Stalcup, Near Eastside,
Oakland Corners, and Polytechnic Wesleyan.
City staff has negotiated a detailed scope of work (Exhibit A) in preparation to execute a contract for phase
one in an amount not to exceed $250,000. The scope of work includes the following major tasks:
Task A: Public Involvement
Task B: Project Context/Previous Planning Documents
Task C: Urban Village Inventory and Analysis
Task D: Development Opportunities
Task E: Transportation Needs and Priorities
Task F: Urban Village Plan
Task G: Market Analysis
Task H: Traffic Engineering
Phase two activities will be determined after completion of the planning process. Council has allocated
$1,481,142 to the Southeast Cluster for design and construction of unspecified improvements for the
Berry/Riverside and Near Eastside urban villages.
Freese and Nichols, Inc. is in compliance with the City's DBE Program by committing to 25 percent DBE
Logname: 22SECLUSTER Page 1 of 2
participation. The City's goal on this project is 25 percent.
This project is located in COUNCIL DISTRICTS 8 and 5.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Grants Fund.
TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additionai Information Contact:
FROM Fund/Account/Centers
GR76 531200 022456168100
Libby Watson (6183)
Fernando Costa (8042)
Scott Bellen (6942)
$250,000.00
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Logname: 22SECLUSTER Page 2 of 2