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CITY OF FORT WORTH, TEXAS
AGREEMENT FOR PLANNING AND DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY") and Hellmuth, Obata +
Kassabaum, L.P. (the "CONSULTANT"), for a PROJECT generally described as: Planning and
Design Services to prepare redevelopment plans and implementation strategies for the Southwest
Cluster of Urban Villages. The Southwest Cluster of Urban Villages consists of the following
villages:
❖ Berry/University Urban Village
❖ Bluebonnet Circle Urban Village
❖ Hemphill/Berry Urban Village
❖ Ridglea Urban Village
Article I
Scope of Services
The CONSULTANT shall provide services for the City as set out in Exhibit A: Scope of Services.
Exhibit A is attached hereto and incorporated herein by reference as though fully set forth.
The CONSULTANT shall diligently pursue its work under this Agreement and shall complete the
services as generally described in Exhibit A on or before the completion dates set out in Exhibit C.
In the perFormance of the CONSULTANT's work, the CONSULTANT agrees to maintain such
coordination with the City as may be requested and desirable, including primary coordination with
the Planning Department official(s) designated by the City as project manager.
The CONSULTANT agrees that any information or documents supplied by the CITY pursuant to
Article V below, shall be used by the CONSULTANT for this project only, and shall not be reused
or reassigned for any purpose.
Article II
Compensation
The City shall pay the CONSULTANT a fee in accordance with the payment schedule set forth in
Exhibit B: Schedule of Compensation. Exhibit B is attached hereto and incorporated herein by
reference as though fully set forth. The total compensation paid, including all fees and expenses,
shall not exceed the amount of $200,000.
Article III
Terms of Payment
Payments to the CONSULTANT will be made as follows:
A. Invoice and Payment
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(1) The CONSULTANT shall provide the CITY sufficient documentation to
reasonably substantiate the invoices.
(2) Monthly invoices will be issued by the CONSULTANT for all work performed
under this AGREEMENT. Invoices are due and payable within 30 days of
receipt and approval that the work performed as invoiced has been
completed to the satisfaction of the CITY. The payments will be made
according to the Schedule of Compensation and shall be invoiced for the
percentage of work completed only.
(3) Additional services not set forth in Exhibits A and B, changes in work, or
incurred expenses in excess of the maximum fees and expenses for each
task set forth in Exhibit B must be authorized in writing by the City or its
designated project manager before the work is pertormed or the expenses
are incurred. Claims for additional work or expenses must be submitted
within thirty (30) days of the completion of the work or expenditure, and
must be accompanied by a statement of itemized costs.
(4) Upon completion of services enumerated in Exhibit A, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(5) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(6) If the CITY fails to make payment in full to the CONSULTANT for billings
contested in good faith within 60 days of the amount due, the
CONSULTANT may, after giving seven (7) days' written notice to CITY,
suspend services under this AGREEMENT until paid in full, including
interest. In the event of suspension of services, the CONSULTANT shall
have no liability to CITY for delays or damages caused the CITY because of
such suspension of services.
Article IV
Obligations of the CONSULTANT
A. General
The CONSULTANT will serve as the CITY's consulting representative under this
Agreement, providing professional consultation and advice and furnishing
customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the CONSULTANT's services will be the degree
of skill and diligence normally employed in the State of Texas by professional
planning and economic development consultants performing the same or similar
services at the time such services are perFormed.
Professional Services Contract
Hellmuth, Obata + Kassabaum, L.P. Page 2
C.
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Preparation of Documents and Drawings
The CONSULTANT will provide to the CITY the original documents, including but
not limited to, drawings, specifications, and written documents, pursuant to this
agreement on disks, or as otherwise approved by CITY, which shall become the
property of the CITY. CITY may use such drawings in any manner it desires;
provided, however, that the CONSULTANT shall not be liable for the use of such
drawings for any project other than the PROJECT described herein.
Consultant Composition
The CONSULTANT shall be responsible for the completion of all work in
accordance with Exhibits A, B and C, even though certain tasks may be actually
carried out by subcontracting organizations, known as the "consultant team" as
specified in Exhibit D: Composition of Consultant Team. The "consultant team"
organizations, project team members, roles and percent of time of each member for
the completion of the scope of services shall be in accordance with Exhibit D.
Exhibit D is attached hereto and incorporated herein by reference as though fully
set forth.
Schedule
The CONSULTANT shall pertorm the services described in Exhibit A on or before
the completion dates set forth in Exhibit C, Project Schedule. Exhibit C is attached
hereto and incorporated herein by reference as though fully set forth. The time
limits established by this schedule shall not be exceeded except for reasonable
cause as mutually agreed by the parties.
Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The CONSULTANT shall provide opinions of probable costs, economic
feasibility projections, and schedules for the PROJECT based on the
current available information at the time of preparation, in accordance with
Exhibit A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the CONSULTANT has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market conditions;
time or quality or performance by third parties; quality, time management, or
direction of operating personnel; and other economic and operational
factors that may materially affect the ultimate PROJECT feasibility or
schedules. Therefore, the CONSULTANT makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the CONSULTANT's opinions, analyses,
projections, or estimates.
Disadvantaged Business Enterprise (DBE) Participation
In accord with the City of Fort Worth Ordinance No. 11923, as amended by
Ordinance 13471, the CITY has goals for the participation of minority business
Professional Services Contract
Hellmuth, Obata + Kassabaum, L.P.
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enterprises and woman business enterprises in CITY contracts. CONSULTANT
acknowledges the DBE goal established for this contract is 25% from this area (9-
County Metropolitan Area) and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or the
commission of fraud by the CONSULTANT may result in the termination of this
agreement and debarment from participating in CITY contracts for a period of time
of not less than three (3) years.
H. Right to Audit
(1) CONSULTANT agrees that the CITY shall, until the expiration of three (3)
years after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the CONSULTANT involving transactions relating to this
contract. CONSULTANT agrees that the CITY shall have access during
normal working hours to all necessary CONSULTANT facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
CONSULTANT reasonable advance notice of intended audits.
(2) CONSULTANT further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that
the CITY shall have access during normal working hours to all necessary
subconsultant facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3) hereof. CITY shall give
subconsultant reasonable advance notice of intended audits.
(3) CONSULTANT and subconsultant agree to photocopy such documents as
may be requested by the CITY. The CITY agrees to reimburse
CONSULTANT for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
I. CONSULTANT'S Insurance
(1) Insurance coverage and limits:
CONSULTANT shall provide to the CITY certificate(s) of insurance documenting
policies of the following coverage at minimum limits, which are to be in effect prior
to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
Professional Services Contract
Hellmuth, Obata + Kassabaum, L.P. Page 4
$1,000,000 each accident (or reasonably equivalent limits of coverage if written on
a split limits basis). Coverage shall be on any vehicle used in the course of the
PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease — policy limit
$100,000 disease — each employee
Professional Liability
$1,000,000 per claim and aggregate. If coverage is written on a claims-made
basis, the retroactive date shall be coincident with or prior to the date of the
contractual agreement. The insurance shall be maintained for the duration of the
contractual agreement and for five (5) years following completion of the service
provided under the contractual agreement. The certificate of insurance shall state
that the coverage is claims-made, and include the retroactive date.
(2) Certificates of insurance evidencing that the CONSULTANT has obtained
all required insurance shall be delivered to the CITY prior to CONSULTANT
proceeding with the PROJECT.
(a) Applicable policies shall be endorced to name the CITY an
Additional insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverages
specified according to subsection 1 above are provided under
applicable policies documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation, non-renewal or
material change in coverage shall be provided to the CITY. A ten
(10) days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto CONSULTANT's
Insurance policies. Notice shall be sent to Fernando Costa, AICP,
Director, Planning Department, City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the
State of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(fl Deductible limits, or self insured retentions, affecting insurance
required herein may be acceptable to the CITY at its sole discretion;
Professional Services Contract
Hellmuth, Obata + Kassabaum, L.P. Page 5
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the CITY.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The CITY shall be entitled, upon its request and without incurring
expense, to review the CONSULTANT's insurance policies including
endorsements thereto and, at the CITY's discretion, the
CONSULTANT may be required to provide proof of insurance
premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless such are approved by the CITY.
Q) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of CONSULTANT's
overhead.
(k) All insurance required in this section, except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(I) Subconsultants to the CONSULTANT shall be required by the
CONSULTANT to maintain the same or reasonably equivalent
insurance coverage as required for the CONSULTANT. When
insurance coverage is maintained by subconsultants,
CONSULTANT shall provide CITY with documentation thereof on a
certificate of insurance. Notwithstanding anything to the contrary
contained herein, in the event a subconsultant's insurance coverage
is canceled or terminated, such cancellation or termination shall not
constitute a breach by CONSULTANT of the Agreement.
J. Independent Consultant
The CONSULTANT agrees to perForm all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
K. Conflict of Interest
The CONSULTANT acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest, direct or indirect, in property abutting the proposed
PROJECT and business relationships with abutting property owners. The
CONSULTANT further acknowledges that it will make disclosure in writing of any
conflicts of interest which develop subsequent to the signing of this contract and
prior to final payment under the contract.
Professional Services Contract
Hellmuth, Obata + Kassabaum, L.P. Page 6
L. Permitting Authorities — Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current planning or engineering practice standards which the
CONSULTANT should have been aware of at the time this Agreement was
executed, the CONSULTANT shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which the
CONSULTANT could not have been reasonably aware of, the CONSULTANT shall
notify the CITY of such changes and an adjustment in compensation will be made
through an amendment to this AGREEMENT.
Article V
Obligations of the City
A. City-Furnished Data
The CITY will make available to the CONSULTANT all relevant and/or technical
data in the CITY's possession relating to the CONSULTANT's services on the
PROJECT. The CONSULTANT may rely upon the accuracy, timeliness, and
completeness of the information provided by the CITY.
B. Prompt Notice
The CITY will give prompt notice to the CONSULTANT whenever CITY observes or
becomes aware of any development that affects the scope or timing of the
CONSULTANT's services or of any defect in the work of the CONSULTANT.
C. Litigation Assistance
The Scope of Services does not include costs of the CONSULTANT for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the CONSULTANT, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
D. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the CONSULTANT's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
A. Authorization to Proceed
Professional Services Contract
Hellmuth, Obata + Kassabaum, L.P. Page 7
CONSULTANT shall be authorized to proceed with this AGREEMENT upon receipt
of a written Notice to Proceed from the CITY.
B, Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
CONSULTANT, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not. Reuse,
change, or alteration by the CITY or by others acting through or on behalf of the
CITY of any such instruments of service without the written permission of the
CONSULTANT will be at the CITY's sole risk. All designs, drawings, specifications,
documents, and other work products of the CONSULTANT, whether in hard copy
or in electronic form, shall be owned by the CITY.
C. Force Majeure
The CONSULTANT is not responsible for damages or delay in perFormance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control of
the CONSULTANT.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the CONSULTANT for cause if either party fails substantially to
perForm through no fault of the other and does not commence correction of
such nonperFormance within five (5) days of written notice and diligently
complete the correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the CITY, the
CONSULTANT will be paid for termination expenses as follows:
(a) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of CONSULTANT's work product;
(3) Prior to proceeding with termination services, the CONSULTANT will submit
to the CITY an itemized statement of all termination expenses. The CITY's
approval will be obtained in writing prior to proceeding with termination
services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the CONSULTANT for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule, commitment and
cost of the CONSULTANT's personnel and subcontractors, and CONSULTANT's
compensation will be made.
F. Indemnification
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Hellmuth, Obata + Kassabaum, L.P. ;� Ir � Page 8
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The CONSULTANT agrees to indemnify and defend the CITY, its officers, agents,
servants and employees from and against any and all claims or suits for property
damage and/or personal injury, to any and all persons, whether real or asserted,
arising out of or in connection with the work and service perFormed hereunder by
the CONSULTANT or subconsultants. The CONSULTANT shall defend at his own
expense any suits or other proceedings brought against the City, its officers, agents
and employees, or any of them, resulting from such negligent act, error or omission;
and shall pay all expenses and satisfy all judgments which may be incurred by or
rendered against them or any of them in connection therewith resulting from such
negligent act, error or omission.
G. Assignment
Neither party will assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and perFormance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
I. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles VI.B, VI.D, VI.H, and VI.I shall survive termination of this
AGREEMENT for any cause.
J. Observe and Comply
CONSULTANT shall at all times observe and comply with all federal and State laws
and regulations and with all CITY ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws, ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be considered.
CONSULTANT agrees to defend, indemnify and hold harmless CITY and all of its
officers, agents and employees from and against all claims or liability arising out of
the violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
K. Notices
All written notices called for or required by this Agreement shall be addressed to
the following, or such other party or address as either party designates in writing,
by certified mail, postage prepaid, or by hand delivery:
Professional Services Contract
Hellmuth, Obata + Kassabaum, L.P. Page 9
Fernando Costa
Director of Planning
City of Fort Worth
1000 Throckmorton
Fort Worth, Texas 76102
(817) 392-6183
Article VII
Attachments, Schedules, and Signatures
Helimuth, Obata + Kassabaum, L.P.
Attn: Mark Bowers, ASLA, AICP
2711 North Haskell Avenue, Suite, LB 26
Dallas, Texas 75204
(214) 802-4033
This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT,
supersedes all prior written or oral understandings, and may only be changed by a written
amendment executed by both parties. The following attachments and schedules are hereby made
a part of this AGREEMENT.
Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Project Schedule
Exhibit D: Composition of Consultant Team
Professional Services Contract
Hellmuth, Obata + Kassabaum, L.P. Page 10
ATTEST:
Mart� Hend
City ecretary
APPROVED AS TO FORM
AND LEGALI
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iVlelinda Ramos
Assistant City Attorney
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CITY OF �ORT WORTH
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Libby Watson
Assistant City Manager
APPROVAL RECOMMENDED
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Fernando Costa, Director
Planning Department
HELLMUTH, OBATA + KASSABAUM, L.P.
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Mark Bowers, ASLA, AICP
Vice President
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Professional Services Contract
Hellmuth, Obata + Kassabaum, L.P. Page 11
Exhibit A- Scope of Services
Phase 1- Urban Village Planning
TASK `A' PROJECT MANAGEMENT, MEETINGS, PROJECT
CONTEXT AND PUBLIC INVOLVEMENT
A.1 Project Management
As related to this scope of services, it is assumed that the phase one tasks
associated with project management will occur over an eight-month period.
A.1.1 Project Team Coordination
Monthly activities related to the overall coordination of the HOK Team
including coordination and scheduling of the overall project, as well as
coordination and planning of project meetings.
A.2 Project Meetings
A.2.1 Project Kickoff Meeting
The HOK Team will attend one (1) start-up meeting with the client group
and their representatives. This meeting will include discussions of project
management, exchange of information, existing data, site reconnaissance
and schedule.
A.2.2 Monthly Progress Meetings
The HOK Team will meet with the City's appointed project manager to
discuss project progress, schedule, budget and billings. A total of six (6)
monthly progress meetings are anticipated as a part of this scope.
A.2.3 Tour of Urban Villages
The HOK Team will participate in a tour of each of the four urban villages
with City Staff and key members of each of the four village stakeholder
groups to gain a first-hand understanding of opportunities and constraints
related to each village.
A.2.4 Stakeholder Involvement Plans
The HOK Team will work with City Staff and stakeholders to develop
specific stakeholder involvement approaches and plans for each of the
four urban villages. Stakeholder involvement plans will make
recommendations related to what stakeholders / groups should be
included in meetings, the best methods for contacting stakeholders,
where meetings should be held and timing of ineetings.
A.2.5 Stakeholder Workshops / Meetings
The HOK Team will work in collaborative workshops with City Staff and
stakeholders from each of the four urban villages to review and discuss
the proposed methodology for completing the planning effort, and to
Scope of Services Exhibit A
Hellmuth, Obata + Kassabaum, L.P.
discuss opportunities and constraints to development in each village.
Following the development of preliminary planning scenarios for each
urban village, the HOK Team will conduct meetings with City Staff and
stakeholders from each of the four urban villages to review and discuss
the specific opportunities and constraints related to each scenario as
related to land use, transportation and urban design, and to develop
consensus on a preferred direction for developing final concept plans for
each village. Finally, following the development of final development
concept plans, transportation needs and priorities, urban design
concepts, and recommendations for design modifications related to traffic
for each urban village, HOK staff will meet with the stakeholders to
present final plans, analyses and recommendations. A separate meeting
with each of the four urban villages will be conducted at each of the three
milestones mentioned above for a total of twelve (12) stakeholder
meetings / workshops. The HOK Team will provide workshop materials,
prepare stakeholder meeting agendas and displays, and will provide
transcripts of each meeting to the City. The City will be responsible for
arranging meeting locations and providing public notice of the meetings.
A.2.6 City Plan Commission / City Council Briefings
Following the second series of stakeholder meetings, the HOK Team will
brief the City Plan Commission on the specific opportunities and
constraints related to each development scenario as related to land use,
transportation and urban design, and on the consensus developed with
each stakeholder group related to the development of final development
concepts. At the conclusion of the Phase 1 project, the HOK Team will
brief both the City Plan Commission and the City Council on the final
development concept plans, transportation needs and priorities, and
recommendations for design modifications related to traffic for each urban
village. A total of three briefings (two City Plan Commission, and one City
Council) are anticipated as a part of this scope of services. Th� HOK
Team will provide one original of briefing materials for copying and
distribution by City Staff.
TASK `B' PREVIOUS PLANNING DOCUMENTS / URBAN VILLAGE
INVENTORY AND ANALYSIS
B.1 Review Previous Planning Documents
The HOK Team will review relevant studies, reports and plans for
recommendations or conclusions that will impact the development of planning
concepts for each of the four urban villages. The team will prepare a summary of
the status of previous plans and efforts.
6.2 Data Collection
The City of Fort Worth will provide the HOK Team with available data (electronic
files and/or hard copies as available) of existing planning studies, site proposals,
transportation studies and mapping data, which includes;
a) Village location and context;
Scope of Services Exhibit A
Hellmuth, Obata + Kassabaum, L.P.
b) Current land use;
c) Current zoning;
d) Topography;
e) Hydrology;
fl Existing Structures;
g) Existing utility system main lines, including water, sanitary sewer, storm sewer,
and other utilities as appropriate for a planning level effort;
h) Existing ROV1/;
i) Existing streets;
j) Existing tax jurisdictions;
k) Existing property ownership;
I) Existing administrative lines;
m) Existing and planned major facilities, trail, sidewalk and on-street bike
facilities;
n) Existing environmental, planning and development guidelines and restrictions
o) Aerial photography of the study area;
p) Current long-range transportation plans (including non-motorized plans and
commitments).
B.3 Photographic Documentation
The HOK Team will catalogue existing physical improvements and features
through photographs.
B.4 Opportunities and Constraints to Development
The HOK 1'eam will document each urban village's existing character, existing
buildings, existing transportation system, existing utilities, landmarks, blighted
areas and structures, underutilized lands and potential opportunities for
additional development.
B.5 Review of Vacant and Underutilized Lands
The HOK Team will review vacant and underutilized land in each urban village
area, ownership patterns, and the potential for assembly of significant parcels for
new development or redevelopment in catalyst locations.
TASK `C' DEVELOPMENT OPPORTUNITIES / ALTERNATIVE
SCENARIOS
C.1 Urban Village Scenarios
The HOK Team will develop up to two (2) urban village scenario concepts for
each urban village area. The scenarios will represent future development
potential within each village area, and will include a discussion of implications to
the following consistent issues, and others that may result from stakeholder
input:
a) Land Use implications
b) Urban Design implications
c) Mobility implications
d) Infrastructure implications
Each scenario will have a series of plan graphics and text that describes the content of
each alternative.
Scope of Services
Hellmuth, Obata + Kassabaum, L.P.
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TASK `D' TRANSPORTATION NEEDS AND PRIORITIES
(The following tasks assumes one option per urban village and pe►tain to the Bluebonnet
Circle,Hemphill/Berry and Ridglea Villages only)
D.1 Transportation Deficiencies and Needs Analysis.
The HOK Team will review existing transportation facilities for all modes of
transportation (pedestrian, bicycle, vehicular, transit) within each of the four
urban villages, and establish a list of transportation deficiencies and subsequent
needs based upon mobility as well as safety considerations.
D.2 Transportation Concept Plan
The HOK team will develop one transportation concept plan for each urban
village aimed at addressing transportation deficiencies and needs for all modes •
of transportation (pedestrian, bicycle, vehicular, transit) within each of the three
urban villages.
D.3 Develop Planning Level Costs
Planning level, order of magnitude costs will be developed for each of the
identified needs.
D.4 Develop Preliminary Transportation Recommendations
The HOK Team will make preliminary recommendations for prioritization of
proposed improvements based upon a number of considerations including
improvement cost vs. potential benefit related to safety and mobility leveraged
private investment. The summary of deficiencies and needs will be presented to
City Staff and stakeholder groups for input related to perceived need, as well as
desired outcomes.
D.5 Infrastructure Prioritization
Based upon input received from City Staff and stakeholder groups, the HOK
Team will develop a final prioritization of transportation improvements that the
City should consider for funding.
TASK `E' URBAN VILLAGE PLAN
E.1 Urban Village Plan
Based upon input received from the stakeholder groups related to the urban
village scenarios, the HOK Team will develop one (1) final urban village plan for
each urban village area. The plan will project future development, and will
generate implications to the common following issues, and others that may result
from stakeholder input:
a) Land use implications
b) Urban Design implications
c) Mobility implications
d) Infrastructure implications
Scope of Services
Hellmuth, Obata + Kassabaum, L.P.
Exhibit A
The urban village plan will include a series of plan graphics, fact sheets,
promotional materials, materials for web pages and other information deemed
appropriate by the HOK Team, stakeholders and City Staff.
TASK `F' TRAFFIC ENGINEERING
(The following tasks assumes one alternative per urban village and pertain to the
Bluebonnet Circle, Hemphill/Berry and Ridglea Villages only)
F.1 Data Assembly and Verification
The HOK Team will assemble the following data:
a) Traffic data including 24-hour counts, turning movement counts (TMCs); future
travel demand forecasts; travel time runs; and collision data (from City and
TxDOT). All counts will be gathered from available data.
b) Parking for off-street facilities, data will include garage and lot locations, space
counts, usage restrictions, (e.g., open to public, restricted to certain users such
as employees or patrons of specific businesses), hourly or monthly, and rates.
For on-street parking, this will include space inventory by block face, time limits,
and meter rates. Also, for both categories, these will include accumulation and
turnover statistics.
c) Transit operations including bus routes and schedules, type of service (e.g.,
local or express), and bus stop locations.
d) Commercial delivery operations including routes, major off-street loading dock
locations and access points, and on-street loading zone locations and usage
restrictions.
e) Land use including square footages by ITE land use code, both for existing
conditions and as forecasted for the study's horizon year.
fl Guide signing including exit and guide signage on the freeway system; and
street name signs, trailblazing signs, and other guide signs within the urban
Village area.
g) Street and intersection geometrics including street width, number of lanes,
lane usage (e.g., left-only, straight-or-right, etc.), and whether or not there are
onstreet parking spaces, loading zones, and/or bus stops.
F.2 Additional Traffic Data Collection
As needed to supplement the data that is available from the files of the City,
TxDOT, NCTCOG, and other participating agencies, the HOK team may collect
additional data in the form of in-field reconnaissance. Additional traffic counts will
require additional services.
F.3 Traffic Analyses
The HOK Team will perform the following analyses:
F.3.A — Conte� Sensitive Design
Scope of Services
Hellmuth, Obata + Kassabaum, L.P.
Exhibit A
The City of Fort Worth currently uses the Functional Classification System
(FCS) to categorize its streets and implement design standards and
standard crosssections. Using current traffic data gathered as part of F-1,
the HOK Team will make recommendations to the size (cross-sections) of
each major arterial and collector in the study area. Additionally, the HOK
team will create a supplemental classification system to define and
establish varying design criteria and standardized cross-sections for
streets in the defined urban villages based upon context (residential,
mixed-use, transit-oriented, etc.).
F.3.B — Parking Analyses
The HOK Team will evaluate and critique both on-street and off-street
parking operations. This analysis will result in recommendations for
shared parking, creation of new on-street and off-street parking, reduction
of parking requirements and placement of new parking facilities (garages
and decks).
F.3.0 — Design Recommendation
The HOK team will recommend traffic and intersection improvements,
including esplanades, right-of-way issues, median opening modifications
(closures and consolidations) and access control modifications; driveway
closures, reconfigurations and consolidations, that will improve
pedestrian, bicycle, transit, and vehicular safety, circulation and access.
TASK `G' DESIGN GUIDELINES
(Tasks G1, G.2 and G3 pertain to the Bluebonnet Circle, Hemphill/Berry and Ridglea
Villages only; Tasks G4, G5, G6, G7 and G8 pertain to the Berry/ University Village
only)
G.1 Design Guideline Intent and Principles
Based upon input received from stakeholders in the first series of stakeholder
meetings, the HOK Team will summarize the stakeholder's desired principles for
the establishment of urban village design guidelines.
G.2 Preliminary Urban Village Design Theme
The HOK team will develop preliminary Urban Village Design Themes based
upon concepts created in the stakeholder workshops. The themes will be unique
to each urban village, and will consider several aspects of design including public
art, landscape and hardscape design and materials, site furnishings, signage,
architectural character and form. The preliminary design themes will be
presented to City Staff and stakeholders in the second series of stakeholder
meetings to receive public input.
G.3 Final Urban Village Design Guidelines
Based upon input received in the stakeholder meetings, The HOK team will
develop final Urban Village Design Guidelines for public art, landscape and
hardscape design and materials, site furnishings, signage, architectural character
and form. The final design guidelines will show overall design intent for each
village through sketches, photos and supporting text.
G.4 Develop Alternative Design Standards
Scope of Services
Hellmuth, Obata + Kassabaum, L.P.
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Exhibit A
Based on input received from stakeholders and previously-developed design
guidelines, the HOK team will develop a set of alternatives for design standards
and incentives for the University / Berry Urban Village. These alternatives will
illustrate choices related to
the level of mandate (guidelines, standards for new development, requirements
for reuse or redevelopment, etc.), the relationship of requirements and
incentives, and the relative priority of specific design issues. These alternatives
will be presented to City Staff and stakeholders in the second series of
stakeholder meetings to receive public input.
G.5 Evaluate Alternative Design Standards
Based on the input received in the stakeholder meetings and the research
conducted in other phases of this study, the HOK team will evaluate the
alternative standards in terms of their feasibility, effectiveness, flexibility and
demands on the time and resources of private sector applicants and public sector
reviewers. Their compatibility with existing procedures and requirements in Fort
Worth will also be examined.
G.6 Meet with City Staff for Comments
Recommendations from task G.5 will be presented to City Staff for discussion
and direction to the HOK team.
G.7 Develop Preliminary Design Standards and Incentives
Based on direction from staff, preliminary design standards and incentives will be
developed for the University / Berry Urban Village. The draft will include photos
and other illustrations to depict the intended results of these standards and
incentives.
G.8 Develop Final Design Standards and Incentives
The preliminary design standards and incentives will be reviewed with City Staff
and then with stakeholders. One set of revisions will be made to produce a final
set of design standards and incentives.
Phase 2- Hemphill /Berry Implementation
TASK `H' DESIGN, ENGINEERING AND CONSTRUCTION PLANS
Final scope of services and fees related to the development of design, engineering and
construction plans for the Hemphill / Berry Urban Village will be developed following the
completion of the Phase 1 services, and will be in addition to the costs of the Phase 1
services.
Scope of Services Exhibit A
Hellmuth, Obata + Kassabaum, L.P.
Exhibit B: SCHEDULE OF COMPENSATION
Task A $77,203
Task B $11,986
Task C $22,027
Task D $14,590
Task E $23,044
Task F $14,480
Task G $36,670
Total Compensation $200,000
Schedule of Compensation
Hellmuth, Obata + Kassabaum, L.P.
Exhibit B
�
Exhibit C: PROJECT SCHEDULE
Tasks Beqin Work Date Completion Date
A. Date of contract execution November 13, 2007
City Plan Commission' July 25, 2007
City Plan Commission' October 24, 2007
City Council' November 13, 2007
B. March 19, 2007 April 30, 2007
C. May 14, 2007 July 2, 2007
D. May 21, 2007 July 2, 2007
E. July 30, 2007 August 27, 2007
F. March 19, 2007 September 3, 2007
G. May 14, 2007 October 15, 2007
' Milestone meetings during "Task A".
Project Schedule
Hellmuth, Obata + Kassabaum, L.P.
Exhibit C
Exhibit D- COMPOSITION OF CONSULTANT TEAM
Hellmuth, Obata + Kassabaum, LP
2711 North Haskell Ave., Suite 2250
Dallas, Texas 75204
(214) 720-6000
Description of Work to be Performed: Project Management, Urban Design,
Planning, and Landscape Architecture
DollarAmount: $102,585
Percentage of Participation: 51.3%
LopezGarcia Group, DBE firm
1825 Market Center Blvd., Suite 150
Dallas, Texas 75207
(214) 672-2844
Description of work to be performed: Civil Engineering, Environmental Engineering,
Dollar Amount: To Be Determined in Phase 2
Percentage of Participation: To Be Determined in Phase 2
Gorrondona & Associates, DBE firm
6707 Brentwood Stair Road, Suite 50
Fort Worth, Texas 76112
(817) 496-1424
Description of Work to be Performed: Surveying
DollarAmount: To Be Determined in Phase 2
Percentage of Participation: To Be Determined in Phase 2
Kimley-Horn and Associates, Inc.
12700 Park Central Drive, Suite 1800
Dallas, Texas 75251
(972) 770-1300
Description of Work to 6e Performed: Traffic Engineering
Do1larAmount: $46,340
Percentage ofParticipation: 23.2%
Pavlik & Associates, DBE firm
115 West Second St, Ste 210
Fort Worth, TX 76102
(800) 616-1900
Description of Work to be Performed: Public Involvement
Dollar Amount: $27,170
Percentage of Participation: 13.6%
Strategic Community Solutions, DBE firm
381 Casa Linda Plaza, Ste. 147
Dallas TX 75218
(214) 320-1154
Description of Work to be Performed: Code / Guideline Development
Do1larAmount: $23,850
Percentage of Participation: 11.9%
Composition of Consultant Team
Hellmuth, Obata + Kassabaum, L.P.
Exhibit D
City of Fort Worth, Texas
Mayor and Council Communication
..
COUNCIL ACTION: Approved on 3/27/2007
DATE: Tuesday, March 27, 2007
LOG NAME: 22HOK CORRECT
REFERENCE NO.: **C-22022
SUBJECT:
Approve the Correction of M&C C-21990 to Authorize Execution of Contract with Hellmuth, Obata +
Kassabaum (HOK), L.P., to Prepare Redevelopment Plans and Implementation Strategies for the
Southwest Cluster of Urban Villages
RECOMMENDATION:
It is recommended that the City Council approve the correction of M&C C-21990 to authorize the City
Manager to execute a contract with Hellmuth, Obata + Kassabaum, L.P., in an amount not to exceed
$200,000 for the preparation of redevelopment plans and implementation strategies for the Southwest
Cluster of Urban Villages (Hemphill/Berry, Berry/University, Bluehonnet Circle, and Ridglea).
DISCUSSION:
On March 6, 2006, (M&C C-21990) the City Council authorized the City Manager to execute a contract with
HOK Planning Group in an amount not to exceed $200,000 for the preparation of redevelopment plans and
implementation strategies for the Southwest Cluster of Urban Villages (Hemphill/Berry, Berry/University,
Bluebonnet Circle, and Ridglea).
Subsequent to the approval of M&C C-21990, City staff became aware that the previously identified HOK
Planning Group's legal name for business in the State of Texas is Hellmuth, Obata + Kassabaum, L.P.; the
HOK Planning Group being a marketing name. Therefore, it is necessary to correct the previous
authorization to execute a contract with the HOK Planning Group and to authorize execution of the contract
with Hellmuth, Obata + Kassabaum, L.P. With the exception of the company name change, all points
discussed in M&C C-21990 regarding the referenced project are still correct.
The recommended $200,000 of this grant will be used for planning activities in the Southwest Cluster, with
$50,000 available for each of the four villages in that cluster: Hemphill/Berry, Berry/University, Bluebonnet
Circle, and Ridglea.
City staff has negotiated a detailed scope of work in preparation to execute a contract not to exceed
$200,000. The scope of work includes the following major tasks:
Task A: Project Management, Meetings, Project Context and Stakeholder Involvement
Task B: Previous Planning�Documents/Urban Village Inventory and Analysis
Task C: Development Opportunities/Alternative Scenarios
Task D: Transportation Needs and Priorities
Task E: Urban Village Plan
Task F: Traffic Engineering
Task G: Design Guidelines
Hellmuth, Obata + Kassabaum, L.P. is in compliance with the City's DBE Program by committing to 25
percent DBE participation. The City's goal on this project is 25 percent.
Logname: 22HOK CORRECT Page 1 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 531200 022456169100 $200.000.00
Submitted for City Man�er's Office bv: Libby Watson (6183)
Originating Department Head: Fernando Costa (8042)
Additional Information Contact: Arty Wheaton-Rodriguez (7373)
Logname: 22HOK CORRECT Page 2 of 2